HomeMy WebLinkAboutItem 2d: Contract: D & J Foothill Electrical ContractorsDATE: November 17, 2009
TO: Mayor and City Council
STAFF REPORT
Public Works Services Department
FROM: Pat Malloy, Assistant City Manager /Public Works Services Director
Prepared by: Tom Tait, Deputy Public Works Services Director
Dave McVey, General Services Superintendent
SUMMARY
DISCUSSION
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01',(
SUBJECT: AWARD A PURCHASE ORDER CONTRACT TO D J FOOTHILL
ELECTRICAL CONTRACTORS, INC. FOR THE INSTALLATION OF A
POWERED VEHICLE EXHAUST EXTRACTION SYSTEM IN THE
AMOUNT OF $101,150
Recommendation: Approve
The Public Works Services Department is responsible for the care and maintenance of
the City's fleet. The garage, where the City's fleet is worked on, is located at the City
yard and is not equipped with a powered vehicle exhaust extraction system. The
extraction system is designed to remove vehicle exhaust fumes from the building while
the vehicle or equipment is running.
Based on the results of the bids submitted, staff recommends that the City Council
award a purchase order contract to D J Foothill Electrical Contractors, Inc. for the
installation of a powered vehicle exhaust extraction system in the amount of $101,150.
Fleet Services personnel are required to work on vehicles when their engines are
running. As a result, employees are exposed to fumes from engine exhaust systems. A
powered vehicle exhaust extraction system is necessary in the City's garage to remove
fumes out of the service bays when the mechanics are working on vehicles.
Staff conducted a formal bidding process to award a purchase order contract for the
installation of a powered vehicle exhaust extraction system. Notice of inviting bids was
published in the adjudicated paper. Two (2) contractors submitted sealed bids to the
City Clerk, which were publicly opened by the City Clerk on October 20, 2009 with the
following results:
Mayor and City Council
November 17, 2009
BIDDER
1. D J Foothill Electrical Contractors, Inc. La Verne, CA $101,150
2. Sheldon Mechanical Inc. Santa Clarita, CA $117,900
Staff has reviewed the bid documents for content and investigated the vendors'
background and competency and concluded that D J Foothill Electrical Contractors,
Inc. is the lowest responsible bidder. Therefore, staff recommends that the City Council
award a purchase order contract to D J Foothill Electrical Contractors, Inc. for the
installation of a powered vehicle exhaust extraction system in the amount of $101,150.
FISCAL IMPACT
Sufficient funds are budgeted in the 2009 -10 Capital Improvement Program for the
installation of a powered vehicle exhaust extraction system.
RECOMMENDATION
1. Award a purchase order contract to D J Foothill Electrical Contractors,
Inc. for the installation of a powered vehicle exhaust extraction system in
the amount of $101,150.
2. Waive any informality in the bid or bidding process.
PM:TT:DM
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LOCATION BID AMOUNT
3. Authorize the City Manager to execute a contract in a form approved by the
City Attorney.
Approved by: J, 0.4C
Donald Penman, City Manager