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HomeMy WebLinkAboutItem 2e: Contract: Gentry BrothersSTAFF REPORT Development Services Department DATE: November 17, 2009 TO: Mayor and City Council FROM: Jason Kruckeberg, Development Services Director jt- h- Philip A. Wray, Deputy Director of Development Services /City Engineer' Prepared by: Mark Rynkiewicz, Associate Engineer SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH GENTRY BROTHERS INC. IN THE AMOUNT OF $646,115 FOR THE ROAD REHABILITATION OF SANTA ANITA AVENUE FROM GRANDVIEW AVENUE TO FOOTHILL BOULEVARD Recommendation: Approve SUMMARY On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009 (ARRA), of which a portion of the act will fund infrastructure improvement projects throughout the nation. The City of Arcadia will receive approximately $2 million for road improvement projects. The Road Rehabilitation of Santa Anita Avenue from Grandview Avenue to Foothill Boulevard is the second project that has been approved and bid. Staff recommends that the City Council award a contract in the amount of $646,115 to Gentry Brothers Inc. for the Road Rehabilitation of Santa Anita Avenue from Grandview Avenue to Foothill Boulevard. DISCUSSION On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009 (ARRA). The ARRA provides $27.5 billion in supplemental funding to Federal Highway Administration (FHWA) projects to be apportioned to the states after certain takedowns. California's share is estimated to be $2.57 billion. The City of Arcadia's share is approximately $2 million. City personnel have submitted applications for various road improvement projects to the California Department of Transportation (Caltrans). Caltrans together with the Federal Highway Administration (FHWA) and the Metropolitan Transit Authority (MTA) has reviewed and approved the project. The project will incorporate a new striping scheme that designates one travel lane in each direction and includes a bike lane between the travel lane and the parking lane. Staff Report November 17, 2009 Page 2 The Council reviewed the plan for striping at an October 20, 2009 Study Session and recommended proceeding. A Notice Inviting Bids was published and bid packages were distributed to contractors. The following nine (9) bids were received on October 27, 2009: Bidder Gentry Brothers Inc. All American Asphalt Sully Miller Contracting Co. Sequel Contractors, Inc. Hardy Harper, Inc. Ortiz Asphalt Paving Silvia Construction Inc. Excel Paving Co. Imperial Paving, Inc. Because this project is funded by Federal ARRA funds, it must follow the Federal funding guidelines and requirements. Staff established a Disadvantaged Business Enterprise (DBE) participation goal for this project of 3 Although contractors must make a good faith effort to meet the City's DBE goal, it is not an absolute requirement. The low bidder does meet the City's DBE goal. Staff has reviewed the bid documents for content and has investigated the contractor's background and their recent projects for competency. It is staff's opinion that Gentry Brothers Inc. can satisfactorily perform the work required and recommends that the City Council award a contract in the amount of $646,115 to Gentry Brothers Inc. for the Road Rehabilitation of Santa Anita Avenue from Grandview Avenue to Foothill Boulevard. FISCAL IMPACT This project will be funded 100% by Federal ARRA funds. State approval of the Program Supplemental Agreement No. 010 -N allows reimbursement to the City of up to $757,000 for this approved ARRA project. RECOMMENDATION It is recommended that the City Council authorize the City Manager to enter into a contract with Gentry Brothers Inc. in the amount of $646,115, approve a 10% contingency and waive any abnormality in the bid or bidding process for the Road Rehabilitation of Santa Anita Avenue from Grandview Avenue to Foothill Boulevard. Approved by: JK:PAW:MR:pa Location Irwindale, CA Corona, CA Anahiem, CA Santa Fe Springs, CA Santa Ana, CA Colton, CA Rancho Cucamonga, CA Long Beach, CA Santa Fe Springs, CA Donald Penman, City Manager Bid Amount $646,115.00 $648,000.00 $673,639.00 $675,511.00 $676,000.00 $712,109.28 $725,862.50 $733,539.50 $798,931.00 area