HomeMy WebLinkAboutItem 2a: Contract - Panorama General Engineering for Parking Lot at 21 Morlan PlaceSTAFF REPORT
Arcadia Redevelopment Agency
DATE: December 1, 2009
TO: Chairman and Redevelopment Agency Board
o� Development Services Director
FROM: Jason Kruckeberg, p
Philip A. Wray, Deputy Director of Development Services /City Engineer
By: Tim Kelleher, Assistant Engineer
SUBJECT: AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A
CONTRACT WITH PANORAMA GENERAL ENGINEERING FOR THE
RECONSTRUCTION OF PARKING LOT AT 21 MORLAN PLACE IN THE
AMOUNT OF $155,470 WITH A 10% CONTINGENCY AND
APPROPRIATE A TOTAL OF $41,000 FROM REDEVELOPMENT
FUNDS
Recommended Action: Approve
SUMMARY
In September 2008, the Redevelopment Agency purchased the property at 21 Morlan
Place from the Church in Arcadia to facilitate the expansion of the Rusnak/Arcadia
Mercedes Benz dealership. In February 2009, the Church in Arcadia moved out of the
building into temporary facilities while they pursue the construction of their new building
at 630 East Live Oak Avenue. In September 2009, the City demolished the Church in
Arcadia building making way for the construction of a new parking lot.
Staff completed plans and specifications for the new parking lot and advertised the
project for bids in October. On November 17, 2009 the City received 14 bids with
Panorama General Engineering being the successful low bidder in the amount of
$155,470. Including contingencies, material testing, inspection and construction
administration, the total project cost is estimated at $191,000.
The fiscal year 2009/2010 Capital Improvement Program only appropriated $150,000 of
Redevelopment funds for this project. Therefore, staff is requesting that the Agency
Board appropriate an additional $41,000 of Redevelopment funds to complete this
project.
Staff Report
December 1, 2009
Page 3
Panorama General Engineering was the successful low bidder in the amount of
$155,470. Staff has investigated Panorama General Engineering and found them to be
qualified to perform the work.
A breakdown of the project cost is as follows:
Construction $155,470
10% Contingency $15,547
Materials Testing $10,000
Engineering Inspection $10,000
TOTAL $191,017
The Capital Improvement Program has appropriated $150,000 of Redevelopment
Agency funds for the fiscal year 2009/2010. However, staff is requesting an additional
$41,000 to cover the difference.
ENVIRONMENTAL IMPACT
This project is categorically exempt per Section 15301(L)(3) of the requirements of the
California Environmental Quality Act (CEQA).
FISCAL IMPACT
The construction cost is $155,470 and the total project costs including contingency,
materials testing, engineering and inspection is $191,000 Redevelopment Funds of
$150,000 have been appropriated in the 2009 -2010 Capital Improvement Program. The
current appropriation is inadequate to cover the entire cost. Therefore, staff is
requesting an additional appropriation of $41,000 from Redevelopment funds to cover
the difference.
RECOMMENDATION
It is recommended that the Redevelopment Agency Board authorize the Executive
Director to enter into a contract with Panorama General Engineering in the amount of
$155,470, approve a 10% contingency and approve an appropriation of $41,000 from
the Redevelopment Fund.
Approved by: O r r
Donald Penman, Executive Director
JK:PAW:TOK:pa