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Home My WebLink AboutLB Agenda: 03/20/2025CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, March 20, 2025 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Connie Liao, Chair Hsiuchen Chen, Chair Pro-Tempore Miriam Carter, Trustee Vacant, Trustee Barbara Delphey, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item  Director’s Update  Monthly Statistical Report: February 2025  Monthly Report Narrative: February 2025  Financial Report: February 2025  Staff Update  Serving with a Purpose 2025: United in Purpose: Cultivating Belonging, Trust, and a Shared Vision May 15, 2025  Gilb Museum of Arcadia Heritage  Calendar of activities for Adult and Teen Services: April 2025  Calendar of activities for Children Services: April 2025  Flyers/articles/attachments  Spring 2025 Middle School Programs  Bookmarked  Master Gardener  International Film Program  Arcadia Goes Green  Featured Historical Photo  Happy Lunar New Year CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. Approve the Regular Meeting Minutes of February 20, 2025 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to April 17, 2025 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. February Fiscal Year to Date February February Average 2025 2024-2025 2023-2024 2024 2023 2023-2025 ACCOUNT SERVICES Gate count 26,528 244,696 200,133 26,199 22,751 25,159 Circulation 39,766 339,458 283,863 35,000 33,737 36,168 Adult 8,047 72,145 64,122 8,433 8,632 8,371 Teen 1,878 15,089 11,136 1,510 1,558 1,649 Juvenile 22,803 209,557 188,819 25,057 23,340 23,733 Digital Collection 7,038 55,755 36,981 5,854 207 4,366 In-House Use Check-ins 10,164 94,449 88,892 10,007 8,879 9,683 Self-Check 17,652 170,561 140,894 18,146 16,641 17,480 Registrations 309 2,959 2,434 272 296 292 Overdues 108 1,460 1,024 133 101 114 Holds/Reserves 2,052 17,175 16,234 2,000 1,597 1,883 TECHNICAL SERVICES Materials cataloged 671 6,333 3,347 866 533 690 Materials discarded 1,133 8,513 1,648 1,058 524 905 Interlibrary loan (ILL) 28 373 152 43 37 36 Bindery 0 146 0 32 42 25 Serials Processed 279 3,275 2,103 408 398 362 ADULT SERVICES Reference questions 2,881 18,757 14,887 2,656 2,486 2,674 Total Reference 1,451 10,914 8,209 1,448 1,315 1,405 Total Other 1,430 10,056 6,685 1,208 1,171 1,270 Adult Programs 3 62 21 8 7 6 Participants 32 947 714 83 37 51 Teen Programs 16 92 25 2 13 10 Participants 525 4,281 786 60 328 304 Teen Zone 15 81 35 8 0 8 Participants 495 3,908 1,378 204 0 233 24/7 Reference email 106 662 281 80 24 70 CHILDREN'S SERVICES Reference questions 2,012 18,724 14,357 2,238 1,565 1,938 Total Reference 1,288 11,480 8,144 1,382 1,176 1,282 Total Other 724 7,244 6,213 856 389 656 School Age Programs 8 61 55 17 13 13 Participants 247 2,407 2,140 346 210 268 Storytime/Class Visits/Scouts 14 94 57 12 13 13 Participants 664 4,618 3,059 522 550 579 STATISTICS Volunteer Hours 649 5,836 4,278 693 491 395 Website Visits 4,419 33,354 37,632 7,524 7,834 6,592 Other Service Point Questions 1,419 10,139 2,435 1,270 507 1,065 3 19 10 3 0 3 Participants 64 355 173 51 0 58 REVENUES Fines & Fees 2,538.49$ 20,998.82$ 11,441.82$ 1,890.90$ 2,317.29$ 1,423.73$ Auditorium -$ 3,250.00$ 3,525.00$ -$ -$ -$ Lost books 457.99$ 4,321.41$ 2,237.45$ 433.64$ 219.08$ 370.24$ Gifts & grants 148.17$ 8,677.40$ 33,179.15$ -$ 22.88$ 57.02$ Passport Services 6,501.40$ 37,971.40$ 22,640.00$ 6,260.00$ 4,650.00$ 5,803.80$ Total 9,646.05$ 75,219.03$ 73,023.42$ 8,584.54$ 7,209.25$ 8,479.95$ Program & Collection Development Administration English Conversation Class Arcadia Public Library Monthly Statistical Report Fiscal Year 2024-2025 February Information & Materials Management ARCADIA PUBLIC LIBRARY MONTHLY REPORT – February 2025 HIGHLIGHTS The Library’s annual Read Across America program took place on February 26. Arcadia Firefighters and Police Officers participated by reading stories to 140 children and their family as well as shared about their job duties, answered questions, and provided tours of their safety vehicles. Read Across America is a national celebration that champions the joys of reading. Staff have been gathering and analyzing data in preparation for the Fiscal Year 2025-2026 budget along with learning input procedures for the newly implemented financial platform, Oracle. Administrative staff attended a graveside memorial for Dorothy Denne who was a former Library Board of Trustee and longtime Friends of the Library Board Member as well as VIP for the Arcadia Police Department. PROGRAMMING Adults participated in a guided painting session while enjoying fun mocktails. This month’s International Film Program drew 14 attendees who viewed The Mermaid, a Chinese romantic comedy. The Bookish group members gathered to discuss the Five: The Untold Lives of the women killed by Jack the Ripper written by Hallie Rubenhold. During the Y2K Decoden program, 30 high schoolers made their own 3D decorated hair clips and compact mirrors using pastel cream-glue. There were 11 early literacy programs offered in February with 532 children in attendance. The Children’s Librarian hosted a storytime in celebration of Black History Month and highlighted astronaut Mae Jemison. February Activity Visitors: 26,528 Holds Processed: 2,052 Physical Items Checked Out: 32,728 eBooks/Audiobooks/Magazines Downloaded/Streaming: 7,038 Programs/Attendance: 59 | 2,027 Passports Issued/Photos Issued/Questions Answered: 151 | 79 | 240 Middle school student, Emily Zhang, presented a publishing workshop to 17 children in third to fifth grades. There was also a variety of middle school programming offered throughout the month, including Game Day Unplugged, Middle School Advisory Group, and Making It. PARTNERSHIPS AND COMMUNITY ENGAGEMENT The Library set up a booth at Downtown Arcadia’s Lunar New Year Festival and Library’s Aides, Aimee L. and Tracy N. assisted at the event, distributing informational flyers and giveaways to booth visitors as well as answering Library-related questions. Library staff also attended the Arcadia Council PTA Honorary Service Awards and Founders’ Day Luncheon. Children’s Services staff visited third grade students at Baldwin Stocker Elementary School and read stories about the Tongva Native American Tribe as well as led an art activity inspired by the tribe’s culture. Staff also presented stories to students at Right at School Preschool and shared about Library resources with parents at First Avenue Middle School. COLLECTIONS The Shelving Management team were busy with various projects throughout the month. Staff shifted the adult manga and graphic novel collections to allow more growth space. Magazine shelving was changed to accommodate new plastic holders for the Magazine collection. The Technical Services team have been working to re-organize the English and International Language periodicals into a centralized shelving location. A new selection of 76 titles were added to the existing Wonderbook collection. The books have been tremendously popular and well received by patrons. Wonderbooks offer an audio device attached to the cover of each book for ease in listening and reading for kids. Due to low usage, the juvenile music CDs, Playaway Bookpacks, and Playaway Views have been significantly reduced. The Technical Services team continue to update the juvenile Popular Fiction Collection and update new adult Chinese language materials. TECHNOLOGY The City’s IT support team installed three new credit card readers at the Account Services desk. Library staff are working on the City’s website re-design project by identifying and deleting unused files on the site file storage. STAFFING Library Aide, Shu-Shu P.’s last working day was February 28. A new Transitional Partnership Program (TPP) student began in February and worked twelve hours. TRAINING All Adult and Teen Services staff received training on A-to-Z Databases, a digital reference resource that offers business and executive profiles, resident profile and interest lists, as well as real-time job listings. The database also provides information on new businesses, healthcare professionals, and lists of new residents and homeowners. Two Adult and Teen Services staff also began a multi-part webinar covering best practices from the American Library Association. The course provides information about reference interviews, information evaluation resources, and conduct. ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT 001-5601-4010 5601 - LIBRARY-ADMIN 4010 - REGULAR EMPLOYEES 508600 356966 194534.05 35.27% 001-5601-4014 5601 - LIBRARY-ADMIN 4014 - VACATION SELL BACK 0 5029.92 -5029.92 No Budget 001-5601-4015 5601 - LIBRARY-ADMIN 4015 - ALLOWANCES 1800 590.72 1209.28 67.18% 001-5601-4017 5601 - LIBRARY-ADMIN 4017 - TAXABLE LIFE/AUTO 0 1641.55 -1641.55 No Budget 001-5601-4018 5601 - LIBRARY-ADMIN 4018 - RIDE SHARE 0 0 0 No Budget 001-5601-4021 5601 - LIBRARY-ADMIN 4021 - LONGEVITY PAY 3800 7292.25 1407.75 16.18% 001-5601-4030 5601 - LIBRARY-ADMIN 4030 - PART-TIME PERS ONLY 0 1084.68 -1084.68 No Budget 001-5601-4032 5601 - LIBRARY-ADMIN 4032 - PART-TIME NON-PERS 47500 18381.99 29118.01 61.30% 001-5601-4241 5601 - LIBRARY-ADMIN 4241 - P.E.R.S 124500 86307.41 48292.59 35.88% 001-5601-4242 5601 - LIBRARY-ADMIN 4242 - NON-PERSABLE COMPENSATION 2200 4133.6 -1933.6 -87.89% 001-5601-4244 5601 - LIBRARY-ADMIN 4244 - MEDICAL/DENTAL INSURANCE 71900 20040.98 65159.02 76.48% 001-5601-4245 5601 - LIBRARY-ADMIN 4245 - LONG TERM DISABILITY 400 130.2 269.8 67.45% 001-5601-4247 5601 - LIBRARY-ADMIN 4247 - LIFE INSURANCE 1400 760 640 45.71% 001-5601-4250 5601 - LIBRARY-ADMIN 4250 - FICA/HOSPITAL INSURANCE 8100 5653.42 2446.58 30.20% 001-5601-4299 5601 - LIBRARY-ADMIN 4299 - VACANCY RATE -39600 0 -39600 100.00% 001-5601-5110 5601 - LIBRARY-ADMIN 5110 - OFFICE SUPPLIES 7300 3241.32 4058.68 55.60% 001-5601-5115 5601 - LIBRARY-ADMIN 5115 - PROGRAM EXPENSES 8600 7241.22 1358.78 15.80% 001-5601-5125 5601 - LIBRARY-ADMIN 5125 - PRINT SHOP 8500 2795.11 4654.89 54.76% 001-5601-5230 5601 - LIBRARY-ADMIN 5230 - BUILDING AND GROUNDS 23300 7216.45 16083.55 69.03% 001-5601-6160 5601 - LIBRARY-ADMIN 6160 - CONTRACT SERVICES 376100 178943.7 134652.14 35.80% 001-5601-6210 5601 - LIBRARY-ADMIN 6210 - TELEPHONE 23500 8454.82 9575.61 40.75% 001-5601-6310 5601 - LIBRARY-ADMIN 6310 - MILEAGE 400 87.03 312.97 78.24% 001-5601-6505 5601 - LIBRARY-ADMIN 6505 - GENERAL LIABILITY 106200 61950 44250 41.67% 001-5601-6507 5601 - LIBRARY-ADMIN 6507 - WORKERS' COMPENSATION 59700 34824.93 24875.07 41.67% 001-5601-6611 5601 - LIBRARY-ADMIN 6611 - ELECTRIC 212800 116393.1 96406.92 45.30% 001-5601-6612 5601 - LIBRARY-ADMIN 6612 - GAS 9100 10195.77 -1095.77 -12.04% 001-5601-6614 5601 - LIBRARY-ADMIN 6614 - WATER 4100 1470.18 2629.82 64.14% 001-5601-6730 5601 - LIBRARY-ADMIN 6730 - OFFICE EQUIPMENT 17600 2735.92 14864.08 84.46% 001-5601-6750 5601 - LIBRARY-ADMIN 6750 - VEHICLE MAINTENANCE 1900 1577.51 322.49 16.97% 001-5601-6751 5601 - LIBRARY-ADMIN 6751 - VEHICLE FUEL USAGE 500 0 500 100.00% 001-5601-6752 5601 - LIBRARY-ADMIN 6752 - VEHICLE 3RD PARTY SVC 900 0 900 100.00% 001-5601-6760 5601 - LIBRARY-ADMIN 6760 - BUILDING REPAIR & MAINT 12500 593.81 11906.19 95.25% 001-5601-6930 5601 - LIBRARY-ADMIN 6930 - MEMBERSHIP & PUBLICATIONS 6600 5038.25 1561.75 23.66% 001-5601-6940 5601 - LIBRARY-ADMIN 6940 - OFFICIAL MEETINGS 8700 1912 6788 78.02% 001-5601-6960 5601 - LIBRARY-ADMIN 6960 - EQUIPMENT REPLACEMENT 87600 8910.87 78689.13 89.83% 001-5601-6970 5601 - LIBRARY-ADMIN 6970 - TRAINING 9700 6257.1 3442.9 35.49% 001-5601-6971 5601 - LIBRARY-ADMIN 6971 - TUITION REIMBURSEMENT 4100 3310.66 789.34 19.25% ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT 001-5601-6977 5601 - LIBRARY-ADMIN 6977 - EMPLOYEE SUPPORT 3200 2192.97 1007.03 31.47% 001-5601-7811 5601 - LIBRARY-ADMIN 7811 - POB CONTRIBUTIONS 68500 0 68500 100.00% 001-5602-4010 5602 - INFORMATION SYSTEMS 4010 - REGULAR EMPLOYEES 63100 41576.38 28323.62 40.52% 001-5602-4014 5602 - INFORMATION SYSTEMS 4014 - VACATION SELL BACK 0 2527.34 -2527.34 No Budget 001-5602-4021 5602 - INFORMATION SYSTEMS 4021 - LONGEVITY PAY 0 400 -400 No Budget 001-5602-4032 5602 - INFORMATION SYSTEMS 4032 - PART-TIME NON-PERS 55100 28009.01 27090.99 49.17% 001-5602-4241 5602 - INFORMATION SYSTEMS 4241 - P.E.R.S 14800 9500.86 6199.14 39.48% 001-5602-4244 5602 - INFORMATION SYSTEMS 4244 - MEDICAL/DENTAL INSURANCE 7300 3839.22 3760.78 49.48% 001-5602-4245 5602 - INFORMATION SYSTEMS 4245 - LONG TERM DISABILITY 100 32.55 67.45 67.45% 001-5602-4247 5602 - INFORMATION SYSTEMS 4247 - LIFE INSURANCE 100 44.86 55.14 55.14% 001-5602-4250 5602 - INFORMATION SYSTEMS 4250 - FICA/HOSPITAL INSURANCE 1700 1029.2 670.8 39.46% 001-5602-4299 5602 - INFORMATION SYSTEMS 4299 - VACANCY RATE -7300 0 -7300 100.00% 001-5602-5110 5602 - INFORMATION SYSTEMS 5110 - OFFICE SUPPLIES 1500 380.96 1119.04 74.60% 001-5602-6730 5602 - INFORMATION SYSTEMS 6730 - OFFICE EQUIPMENT 3000 1314.14 1685.86 56.20% 001-5602-7811 5602 - INFORMATION SYSTEMS 7811 - POB CONTRIBUTIONS 8400 0 8400 100.00% 001-5603-4010 5603 - SHELVING MANAGEMENT 4010 - REGULAR EMPLOYEES 0 1450.83 -1450.83 No Budget 001-5603-4030 5603 - SHELVING MANAGEMENT 4030 - PART-TIME PERS ONLY 15000 7401.02 7598.98 50.66% 001-5603-4032 5603 - SHELVING MANAGEMENT 4032 - PART-TIME NON-PERS 126200 65994.41 60205.59 47.71% 001-5603-4241 5603 - SHELVING MANAGEMENT 4241 - P.E.R.S 0 1797.23 -1797.23 No Budget 001-5603-4250 5603 - SHELVING MANAGEMENT 4250 - FICA/HOSPITAL INSURANCE 2000 1085.17 914.83 45.74% 001-5603-4299 5603 - SHELVING MANAGEMENT 4299 - VACANCY RATE -7300 0 -7300 100.00% 001-5603-5110 5603 - SHELVING MANAGEMENT 5110 - OFFICE SUPPLIES 700 0 700 100.00% 001-5604-4010 5604 - LIBRARY-ACCOUNT SERVICES 4010 - REGULAR EMPLOYEES 250400 166151.6 121248.42 42.19% 001-5604-4011 5604 - LIBRARY-ACCOUNT SERVICES 4011 - SPECIALIST PAY 1000 640 360 36.00% 001-5604-4013 5604 - LIBRARY-ACCOUNT SERVICES 4013 - VACATION PAY OFF 0 0 0 No Budget 001-5604-4014 5604 - LIBRARY-ACCOUNT SERVICES 4014 - VACATION SELL BACK 0 1752.38 -1752.38 No Budget 001-5604-4018 5604 - LIBRARY-ACCOUNT SERVICES 4018 - RIDE SHARE 0 52.25 -52.25 No Budget 001-5604-4021 5604 - LIBRARY-ACCOUNT SERVICES 4021 - LONGEVITY PAY 0 1762.84 -1762.84 No Budget 001-5604-4032 5604 - LIBRARY-ACCOUNT SERVICES 4032 - PART-TIME NON-PERS 57000 2108.24 54891.76 96.30% 001-5604-4241 5604 - LIBRARY-ACCOUNT SERVICES 4241 - P.E.R.S 59000 38603.42 26296.58 40.52% 001-5604-4244 5604 - LIBRARY-ACCOUNT SERVICES 4244 - MEDICAL/DENTAL INSURANCE 65500 33552.85 34247.15 50.51% 001-5604-4245 5604 - LIBRARY-ACCOUNT SERVICES 4245 - LONG TERM DISABILITY 500 153.45 346.55 69.31% 001-5604-4247 5604 - LIBRARY-ACCOUNT SERVICES 4247 - LIFE INSURANCE 300 215.54 84.46 28.15% 001-5604-4250 5604 - LIBRARY-ACCOUNT SERVICES 4250 - FICA/HOSPITAL INSURANCE 4400 2639.25 1760.75 40.02% 001-5604-4299 5604 - LIBRARY-ACCOUNT SERVICES 4299 - VACANCY RATE -22500 0 -22500 100.00% ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT 001-5604-5110 5604 - LIBRARY-ACCOUNT SERVICES 5110 - OFFICE SUPPLIES 6400 3383.02 3016.98 47.14% ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT 001-5604-7811 5604 - LIBRARY-ACCOUNT SERVICES 7811 - POB CONTRIBUTIONS 28600 0 28600 100.00% 001-5605-4010 5605 - LIBRARY-CHILDREN 4010 - REGULAR EMPLOYEES 321900 142049.8 213850.23 60.09% 001-5605-4011 5605 - LIBRARY-CHILDREN 4011 - SPECIALIST PAY 1000 640 360 36.00% 001-5605-4013 5605 - LIBRARY-CHILDREN 4013 - VACATION PAY OFF 0 395.19 -395.19 No Budget 001-5605-4014 5605 - LIBRARY-CHILDREN 4014 - VACATION SELL BACK 1200 5245.91 -4045.91 -337.16% 001-5605-4018 5605 - LIBRARY-CHILDREN 4018 - RIDE SHARE 0 101.75 -101.75 No Budget 001-5605-4021 5605 - LIBRARY-CHILDREN 4021 - LONGEVITY PAY 3300 1216 2084 63.15% 001-5605-4241 5605 - LIBRARY-CHILDREN 4241 - P.E.R.S 79000 32788.09 50711.91 60.73% 001-5605-4244 5605 - LIBRARY-CHILDREN 4244 - MEDICAL/DENTAL INSURANCE 58300 25883.86 33916.14 56.72% 001-5605-4245 5605 - LIBRARY-CHILDREN 4245 - LONG TERM DISABILITY 500 106.95 393.05 78.61% 001-5605-4247 5605 - LIBRARY-CHILDREN 4247 - LIFE INSURANCE 300 136.24 163.76 54.59% 001-5605-4250 5605 - LIBRARY-CHILDREN 4250 - FICA/HOSPITAL INSURANCE 4700 2193.19 2506.81 53.34% 001-5605-4299 5605 - LIBRARY-CHILDREN 4299 - VACANCY RATE -24200 0 -24200 100.00% 001-5605-5110 5605 - LIBRARY-CHILDREN 5110 - OFFICE SUPPLIES 3500 1601.66 1898.34 54.24% 001-5605-5115 5605 - LIBRARY-CHILDREN 5115 - PROGRAM EXPENSES 2400 1387.31 1012.69 42.20% 001-5605-6922 5605 - LIBRARY-CHILDREN 6922 - LIBRARY MATERIALS 65000 37716.49 29283.51 43.71% 001-5605-6923 5605 - LIBRARY-CHILDREN 6923 - ELECTRONIC RESOURCES 17300 9561.32 16738.68 63.65% 001-5605-7811 5605 - LIBRARY-CHILDREN 7811 - POB CONTRIBUTIONS 43400 0 43400 100.00% 001-5607-4010 5607 - LIBRARY-TECHNICAL 4010 - REGULAR EMPLOYEES 340900 222125.5 154074.53 40.96% 001-5607-4014 5607 - LIBRARY-TECHNICAL 4014 - VACATION SELL BACK 0 13502.12 -13502.12 No Budget 001-5607-4018 5607 - LIBRARY-TECHNICAL 4018 - RIDE SHARE 0 99 -99 No Budget 001-5607-4021 5607 - LIBRARY-TECHNICAL 4021 - LONGEVITY PAY 7200 9413.64 -2213.64 -30.74% 001-5607-4130 5607 - LIBRARY-TECHNICAL 4130 - OVERTIME 0 88.92 -88.92 No Budget 001-5607-4241 5607 - LIBRARY-TECHNICAL 4241 - P.E.R.S 87400 56827.32 35572.68 38.50% 001-5607-4244 5607 - LIBRARY-TECHNICAL 4244 - MEDICAL/DENTAL INSURANCE 58300 31145.78 28654.22 47.92% 001-5607-4245 5607 - LIBRARY-TECHNICAL 4245 - LONG TERM DISABILITY 500 162.75 337.25 67.45% 001-5607-4247 5607 - LIBRARY-TECHNICAL 4247 - LIFE INSURANCE 300 224.3 75.7 25.23% 001-5607-4250 5607 - LIBRARY-TECHNICAL 4250 - FICA/HOSPITAL INSURANCE 5000 3584.02 1415.98 28.32% 001-5607-4299 5607 - LIBRARY-TECHNICAL 4299 - VACANCY RATE -25700 0 -25700 100.00% 001-5607-5110 5607 - LIBRARY-TECHNICAL 5110 - OFFICE SUPPLIES 19800 9819.45 9980.55 50.41% 001-5607-6921 5607 - LIBRARY-TECHNICAL 6921 - BIBLIOGRAPHIC UTILITIES 36000 30003.77 5996.23 16.66% 001-5607-6922 5607 - LIBRARY-TECHNICAL 6922 - LIBRARY MATERIALS 10000 3924.78 6075.22 60.75% 001-5607-7811 5607 - LIBRARY-TECHNICAL 7811 - POB CONTRIBUTIONS 46800 0 46800 100.00% 001-5608-4010 5608 - LIBRARY-ADULT 4010 - REGULAR EMPLOYEES 368300 234122.1 157377.86 40.20% 001-5608-4021 5608 - LIBRARY-ADULT 4021 - LONGEVITY PAY 2200 3692.32 -1492.32 -67.83% 001-5608-4032 5608 - LIBRARY-ADULT 4032 - PART-TIME NON-PERS 0 14803.38 -14803.38 No Budget 001-5608-4241 5608 - LIBRARY-ADULT 4241 - P.E.R.S 88900 55972.49 36327.51 39.36% ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT 001-5608-4244 5608 - LIBRARY-ADULT 4244 - MEDICAL/DENTAL INSURANCE 65500 26442.83 40257.17 60.36% 001-5608-4245 5608 - LIBRARY-ADULT 4245 - LONG TERM DISABILITY 500 162.75 337.25 67.45% 001-5608-4247 5608 - LIBRARY-ADULT 4247 - LIFE INSURANCE 300 224.3 75.7 25.23% 001-5608-4250 5608 - LIBRARY-ADULT 4250 - FICA/HOSPITAL INSURANCE 5400 3451.67 1948.33 36.08% 001-5608-4299 5608 - LIBRARY-ADULT 4299 - VACANCY RATE -27400 0 -27400 100.00% 001-5608-5110 5608 - LIBRARY-ADULT 5110 - OFFICE SUPPLIES 3300 1286.91 2013.09 61.00% 001-5608-5115 5608 - LIBRARY-ADULT 5115 - PROGRAM EXPENSES 3000 735.44 2264.56 75.49% 001-5608-6922 5608 - LIBRARY-ADULT 6922 - LIBRARY MATERIALS 152300 100813.4 58186.56 36.60% 001-5608-6923 5608 - LIBRARY-ADULT 6923 - ELECTRONIC RESOURCES 102000 82444.65 41855.35 33.67% 001-5608-7811 5608 - LIBRARY-ADULT 7811 - POB CONTRIBUTIONS 54800 0 54800 100.00% 001-5640-4010 5640 - PASSPORT PROCESSING 4010 - REGULAR EMPLOYEES 0 86.09 -86.09 No Budget 001-5640-4030 5640 - PASSPORT PROCESSING 4030 - PART-TIME PERS ONLY 20000 11952.19 8047.81 40.24% 001-5640-4032 5640 - PASSPORT PROCESSING 4032 - PART-TIME NON-PERS 30000 5334.63 24665.37 82.22% 001-5640-4241 5640 - PASSPORT PROCESSING 4241 - P.E.R.S 0 2787.49 -2787.49 No Budget 001-5640-4250 5640 - PASSPORT PROCESSING 4250 - FICA/HOSPITAL INSURANCE 700 251.89 448.11 64.02% 001-5640-4299 5640 - PASSPORT PROCESSING 4299 - VACANCY RATE -2600 0 -2600 100.00% 001-5640-5110 5640 - PASSPORT PROCESSING 5110 - OFFICE SUPPLIES 13000 3249.71 9750.29 75.00% 001-5640-7811 5640 - PASSPORT PROCESSING 7811 - POB CONTRIBUTIONS 3100 0 3100 100.00% Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Visit https://www.arcadiaca.gov/library Bookish Library Conf. Room 10-11 AM 14 16 2221 28 ECC* Auditorium 10 AM–12 PM ECC* Auditorium 10 AM–12 PM ECC* Auditorium 10 AM–12 PM Teen Zone Auditorium 3:30-5 PM Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish) Comic Book Day(ish) Comic Book Day(ish) Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish) Comic Book Day(ish)Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish) Comic Book Day(ish) Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish) Comic Book Day(ish)Comic Book Day(ish) Comic Book Day(ish) International Film Program Auditorium 6 PM Teen Zone Auditorium 3:30-6 PM Adult & Teen Services Calendar of Events April 2025 Mon Tues 5 8 Smart Squad Teen Central 10 AM–12 PM 1 3 7 4 9 10 11 12 17 18 24 2523 1915 26 Wed Thurs Fri Sat 30 ECC* Auditorium 10 AM–12 PM 29 2 Smart Squad Teen Central 10 AM–12 PM Smart Squad Teen Central 10 AM–12 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Arcadia Goes Green Library 10 AM-2 PM Spring Garden Workshop* Auditorium 7 PM Arcadia Goes Green Saturday, April 19, 10 AM - 2 PM Library Arcadia Public Library partners with Gilb Museum & Sustainable Arcadia to host Arcadia Goes Green! Enjoy fun and educational programs on how to be zero waste and practice sustainability! Win giveaways by completing fun activities, learn about composting, water-wise landscaping, and more! All ages are welcome to this free event! No registration required. International Film Program: For Sama (Syria, UK & US, 2019) Wednesday, April 16 at 6 PM Cay Mortenson Auditorium Join us for a movie, snacks provided! Synopsis: A young mother experiences living through the Syrian civil war in Aleppo, Syria. Ages 18+. No registration required. Bookish: Book Discussion Hard Rain Falling by Don Carpenter Tuesday, April 22 at 10AM Library Conference Room Join our book discussion for a fun and lively exchange! Synopsis: An orphaned teenager, Jack Levitt, lives off his wits in the seedy hotels and pool halls of Portland, Oregon. No registration required. Smart Squad Every Saturday, 10 AM - 12 PM * Teen Central You have technology questions, we have answers! Get technology assistance & device help at the Library. No registration required. *No Smart Squad April 19. Teen Zone Monday– Thursday 3:30 PM – 6 PM* *unless noted otherwise Cay Mortenson Auditorium Comic Book Day(ish) April 1 - April 30 Adult and Teen Services Let's Comic swap! All month long, teens are invited to draw us a comic or comic cover page to display on our bulletin board and receive a comic book in exchange. Templates will be available during Teen Zone and Teen Central in the library. The last day to exchange for a comic is April 30. No registration required. English Conversation Class (ECC) Mondays,10 AM - 12 PM Cay Mortenson Auditorium Practice your spoken English in a supportive, small group setting. Requirements: A basic understanding of English. This class is free! Registration required. Spring Garden Workshop Thursday, April 10 at 7 PM Cay Mortenson Auditorium Join us for a spring gardening workshop presented by Master Gardener Chester Chau! Learn about best gardening practices and water conservation. Paint a terracotta pot at the end for your new plant friend! Available while supplies last. Sign up at www.arcadiaca.gov/adultprograms or call 626-821-5569. Adults only. Registration required. HOURS: Monday-Thursday: 10 AM - 9 PM Friday-Saturday: 10 AM - 6 PM Closed Sundays and Major Holidays Arcadia Public Library 20 W Duarte Road Arcadia, CA 91006 Call: 1.626.821.5569 Email: ref247@arcadiaca.gov 18+ TN =HIGH SCHOOL GRADES 9-12 18+ 18+ 18+ ALL TN TN 18+ADULTS ONLY= ALL ALL AGES= Adult & Teen Services Calendar of Events April 2025 18+ 1 Seedlings Storytime 4—23 Months 10:30 am Blooms Storytime 4—7 Years 6:30 pm 2 Sprouts Storytime 24—47 Months 10:30 am 3 4 Summer Teen Volunteer Applications Due Saturday, April 5 5 Sign-ups for April programs begin. 10 -11 am: Priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration. 6 Library Closed 7 8 Seedlings Storytime 4—23 Months 10:30 am Blooms Storytime 4—7 Years 6:30 pm 9 Sprouts Storytime 24—47 Months 10:30 am 10 11 12 13 Library Closed 14 15 Seedlings Storytime 4—23 Months 10:30 am Blooms Storytime 4—7 Years 6:30 pm 16 Sprouts Storytime 24—47 Months 10:30 am Middle School Advisory Group Meeting 6th—8th Grades 4:00 pm 17 *Book Buddies 4—8 Years 6:30 pm * Registration Required 18 19 Arcadia Goes Green For All Ages 10:00 am--2:00 pm Last Day to Submit Bookmark Contest Entries 20 Library Closed 21 22 Earth Day Craft Market K—3rd Grades 3:30 pm 23 Middle School Advisory Group Program 6th—8th Grades 3:45 pm 24 English/Mandarin Bilingual Storytime 3—5 Years 6:30 pm *Book Buddies 4—8 Years 6:30 pm * Registration Required 25 26 Break a Wacky World Record 2nd—8th Grades 2:30 pm 27 Library Closed 28 29 30 SUN MON TUE WED THU FRI SAT Arcadia Public Library - Jerry Broadwell Children’s Room A P R I L 2 0 2 5 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes . Notify Library staff if you prefer not to be photographed or videotaped. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. FOR EARLY LEARNERS Grow your reader with weekly storytimes! These early literacy programs are a wonderful way to introduce children to learning new concepts and vocabulary, building their language skills, encouraging social interaction, and introducing children to a lifelong love of reading and visiting the community Library. Registration is NOT required. SEEDLINGS STORYTIME Tuesdays, April 1, 8, & 15, 2025 at 10:30 am Best For Ages 4 — 23 Months A 20-minute storytime perfect for babies and their caregivers. BLOOMS STORYTIME Tuesdays, April 1, 8, & 15, 2025 at 6:30 pm Best for Ages 4 — 7 Years Join us for a 45-minute program full of fun stories and educational activities designed to get kids school ready. SPROUTS STORYTIME Wednesdays, April 2, 9, & 16, 2025 at 10:30 am Best For Ages 24 — 47 Months With story favorites as well as songs, puppet play, crafts, and more this 30-minute storytime is just right for toddlers. ENGLISH/MANDARIN BILINGUAL STORYTIME Thursday, April 24, 2025 at 6:30 pm For Ages 3 — 5 Years Join us for a 30-45 minute storytime that introduces basic concepts to young children in both Mandarin and English. MIDDLE SCHOOLERS MIDDLE SCHOOL ADVISORY GROUP MEETING Wednesday, April 17, 2025 at 3:30 pm For 6th—8th Grades Looking to meet new friends? Want to help plan fun middle school events? We invite you to join the Middle School Advisory Group! The team will meet to plan and make a difference for middle school students at the Library. Registration is NOT required. MIDDLE SCHOOL ADVISORY GROUP PROGRAM Wednesday, April 24, 2025 at 3:30 pm For 6th—8th Grades Join the Middle School Advisory Group (MAG) for a fun program. Details will be announced. Registration is NOT required. April 2025 Calendar of Events SCHOOL AGED KIDS BOOK BUDDIES A one-on-one reading program designed especially for children ages 4 to 8 years old. Listen to fun stories read aloud by the Assisteens®, an auxiliary of the Assistance League of Arcadia. Thursday, April 17; 6:30—7:00 pm Thursday, April 24; 6:30—7:00 pm Sign-ups begin Saturday, April 5, 2025. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. If space is available, phone-in registration begins Monday, April 7. ARCADIA GOES GREEN Saturday, April 19, 2025 from 10:00 am—2:00 pm For All Ages Celebrate Earth Day with us and join us as we host Arcadia Goes Green! Our very first Environmental Day celebration will have different educational and fun programs where you can learn how to be zero waste and practice sustainability! Topics include composting, repairing items, water-safe landscaping, and more! Registration is NOT required. EARTH DAY CRAFT MARKET Tuesday, April 22, 2025 from 3:30 pm —4:45 pm K — 3rd Grades Visit the Library’s Craft Market and receive special APL dollars to purchase a variety of supplies to make crafts in celebration of Earth Day. All materials will be provided and available while supplies last. Registration is NOT required. BREAK A WACKY WORLD RECORD Saturday, April 26, 2025 at 2:30 pm 2nd — 8th Grades How fast can you type the alphabet backwards? How much Jello can you eat in 30 seconds with a set of chopsticks? Make your way around to stations and test your skills while trying to break wacky world records. Registration is NOT required. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626-821-5566 www.ArcadiaCA.gov/Library Joi n t h e Ch i ldr e n’s L ib r a r i an for a d i s c u s s i on o f a g r e at r e a d f o r M id d le S c h ool e rs! M ar c h ’s s e l e c ti o n i s A l one b y M eg an E. Fr e e ma n - j o i n u s an d e nt e r t o w in a S ur vi v al Sw a g B a g o r a c o p y o f t he c o m p a ni o n b ook , Aw ay. M ay ’s s e l ec ti o n i s T h e Cr ick et W ar by T họ Ph ạ m . Fi n d c o p i es o f b o th b o o k s in si d e th e L ib r a r y ’s J e rr y B roa d w el l Ch i ld r e n ’s R o om o r d ig it a ll y o n L i b by at li bb y ap p .c o m G a m e D a y "U n p l u g g e d " T h u r s da y s, F e br ua ry 2 7 a n d Ma rch 2 0 f rom 12:3 0 - 3:3 0 pm J o i n f r i e n d s f o r t a b l e t o p b o a r d a n d c a r d g a m e s ! L i g h t s n a c k s w i l l b e s e r v e d t o a t t e n d e e s . A R C A D I A P U B L I C L I B R A R Y - J E R R Y B R O A D W E L L C H I L D R E N 'S R O O M s p r i n g 2 0 2 5 M I D D L E S C H O O L P R O G R A M S s u m m e r v o l u n t e e r a p p l i c a t i o n s A p p l i c a t io n s w i ll b e a v a il a b l e f or t e e ns i n t e r e s t e d i n v o l u n t e e r i n g d u r i n g t h e S u m m e r R e ad in g P r o g r a m , s t a rt i n g on M o n d a y , F e br u a r y 24 t h , an d a r e du e b y S a t u r d a y , A p r i l 5t h. Y ou m us t t u r n 1 3 b e f o r e Ju n e 1 s t t o a p p l y. Sat u r d a y s , Ma rch 22 a nd M a y 10 fr o m 1 0 :30-1 1 :3 0 a m b o o k i n g t o g e t h e r m a k i n g i t W e d n es d ay , M a y 7 f r o m 3:3 0 -4 :3 0p m L e t 's g e t c r a f t y ! J o i n u s i n c r e a t i n g s o m e e d i b l e c a n d y a r t . T h e r e w i l l a l s o b e a r a f f l e f o r a g i f t c a r d o f y o u r c h o i c e . A R C A D I A P U B L I C L I B R A R Y 2 0 W . D U A R T E R D . A R C A D I A , C A 9 1 0 0 6 W W W .A R C A D I A C A .G O V /L I B R A R Y (6 2 6 ) 8 2 1 -5 5 6 6 M O N D A Y - T H U R S D A Y 1 0 A M - 9 P M F R I D A Y & S A T U R D A Y 1 0 A M - 6 P M m i d d l e s c h o o l a d v i s o r y g r o u p (m a g ) p r o g r a m We dnes day Ap r il 2 3 fro m 3 :45 -4:45 pm A R C A D I A P U B L I C L I B R A R Y - J E R R Y B R O A D W E L L C H I L D R E N 'S R O O M A l l p r o g r a m s a r e d e s i g n e d e x c l u s i v e l y f o r t h o s e c u r r e n t l y i n g r a d e s 6 -8 . A l l m i d d l e s c h o o l p r o g r a m s a r e h o s t e d i n t h e I m a g i n a t i o n T h e a t e r . R e g i s t r a t i o n i s n o t r e q u i r e d f o r t h e s e p r o g r a m s . J o i n MA G f o r a fu n pl an n e d p r o g r a m j u s t f or M i d d l e S c h o o l e r s ! t u n e i n t o r e a d i n g ! U s e y o u r A r c a d i a P u b l i c L i b r a r y c a r d t o a c c e ss m u s i c , a u d i o b o o k s , a nd c o m ic s u s i n g t h e H o o p l a a p p , o r vi s i t h o o p l a d i g i t a l .c o m m i d d l e s c h o o l a d v i s o r y g r o u p (m a g ) m e e t i n g s W ed n es da ys , Mar ch 19 , and Ap r il 1 6 fro m 4 :00 -5:00 pm J o i n M A G t o ins p i re cha n ge a t y o u r l ib ra ry ! T h is g roup meets t o c o me u p w ith pr o gr ams and pr o v i d e f e e d bac k to l i br ar y st a f f . m i d d l e s c h o o l e - n e w s l e t t e r ! T h e l i br ar y n o w offer s a m o n t h l y ne ws lett er j u st f o r m i d dl e s chooler s and t h e i r f a m ili e s. Get n e ws on n e w boo k s, p ro g rams , a n d m o re! S ig n up at h t t p s://t i n y u rl.com/AP L e -n e ws le tter or s c a n the QR cod e t o the l e f t . N e w ed iti o n s go ou t the f i rst o f e ac h mont h . B O O K M A R K E D A r c a d i a P u b l i c L i b r a r y A y o u n g w o m a n s t r u g g l i n g t h r o u g h l i f e , c a u g h t i n a c y c l e o f u p s , d o w n s a n d m o o d s w i n g s . A t s o m e p o i n t , s h e f i n a l l y d e c i d e s e n o u g h 's e n o u g h a n d p l u c k s u p t h e c o u r a g e t o t a k e h e r s e l f o f f t o t h e r a p y . I W a n t t o D i e b u t I W a n t t o E a t T t e o k b o k k i by B a e k S e h e e T h u r s d a y , M a r c h 2 7 , 2 0 2 5 7 - 8 P M L i b r a r y C o n f e r e n c e R o o m Fr ee themed bookma rk! R efres hments prov id ed! ARCADIA PUBLIC LIBRARY20 W. DUARTE RD. ARCADIA, CA 91006WWW.ARCADIACA.GOV/LIBRARY1 (626) 821-5569MONDAY - THURSDAY 10 AM - 9PMFRIDAY & SATURDAY 10 AM - 6 PM SPRING GARDEN WORKSHOP M A S T E R G A R D E N E R Join us for a spring gardening workshop presented by Master Gardener Chester Chau! Learn about best gardening practices such as best tools, how to grow a seedling, and water conservation! Paint a terracotta pot at the end for your new plant friend! Available while supplies last. Registration required. S i g n u p a t w w w .a r c a d i a c a .g o v /a d u l t p r o g r a m s o r c a l l 6 2 6 -8 2 1 -5 5 6 9 . decoratepots! Arcadia Public Library f o l l o w u s ! ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY 1 (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM THURSDAY, APRIL 10, 2025 7PM CAY MORTENSON AUDITORIUM INTERNATIONAL FILM PROGRAMINTERNATIONAL FILM PROGRAM Intended Audience 18+ (FRANCE & BELGIUM, 2022)(FRANCE & BELGIUM, 2022)(FRANCE & BELGIUM, 2022) the night of the 12ththe night of the 12th Jun 18, 2025 (SYRIA, UK & US, 2019)(SYRIA, UK & US, 2019)(SYRIA, UK & US, 2019) for samafor sama apr 16, 2025 6 PM 2025 CAY MORTENSON AUDITORIUM Strictly BallroomStrictly Ballroom (REscheduled to) May 21, 2025 (Australia, 1992) International Film ProgramSynopsesapril - june 2025 Bring your dinner. We will provide snacks and drinks. FOR SAMA(SYRIA, UK & US, 2019)1 HOUR, 35 MINUTES A DOCUMENTARY THAT FOLLOWS A YOUNG MOTHERLIVING THROUGH THE SYRIAN CIVIL WAR INALEPPO.THROUGH INTIMATE FOOTAGE, IT CAPTURES HERSTRUGGLES, LOVE, AND RESILIENCE, OFFERING APERSONAL PERSPECTIVE ON THE CONFLICT. THE NIGHT OF THE 12TH(FRANCE & BELGIUM, 2022)1 HOUR, 54 MINUTES A DETECTIVE OF THE GRENOBLE CRIMINAL SQUAD AND HISTEAM INVESTIGATE A MURDER VICTIM'S COMPLEX LIFE ANDRELATIONS, BUT WHAT STARTS AS PROFESSIONAL SOONTURNS INTO AN OBSESSION FOR THE POLICE CAPTAIN. STRICTLY BALLROOM(AUSTRALIA, 1992)1 HOUR, 34 MINUTES A TALENTED BALLROOM DANCER SHOCKS THECOMPETITIVE DANCE WORLD BY REFUSING TO FOLLOW ITSSTRICT RULES. AFTER LOSING HIS PARTNER, HE TEAMS UPWITH A SHY NOVICE CREATING A ROUTINE THAT BLENDSCREATIVITY AND PASSION. Arcadia Goes Green Arcadia Public Library presents in partnership with Gilb Museum & Sustainable Arcadia Celebrate Earth Day with us as we host Arcadia Goes Green! Enjoy fun and educational programs on how to be zero waste and practice sustainability! Win give aways by completing fun activities and learn about composting, water-wise landscaping, and more! All ages are welcome to this free event! Saturday, April 19, 2025 10AM - 2PM Arcadia Public Library ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY 1 (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PMfollow us on social media!follow us on social media! HAPPY LUNAR NEW YEAR FEATURED HISTORICAL PHOTO A r c a d i a P o l i c e C h i e f R o n n i e G a r n e r i s s t a n d i n g b e t w e e n t w o m e m b e r s o f t h e A r c a d i a C h i n e s e A s s o c i a t i o n a t a C h i n e s e N e w Y e a r l u n c h e o n f o r A r c a d i a c i t y e m p l o y e e s a t A r c a d i a C o m m u n i t y C e n t e r . 1 9 9 5 . I f y o u ’r e i n t e r e s t e d i n A r c a d i a ’s r i c h h i s t o r y , v i s i t e i t h e r t h e A r c a d i a H i s t o r y R o o m a t t h e A r c a d i a P u b l i c L i b r a r y o r t h e G i l b M u s e u m o f A r c a d i a H e r i t a g e . T h e A r c a d i a H i s t o r y R o o m i s s h o w n b y a p p o i n t m e n t o n l y . C a l l 6 2 6 -8 2 1 -5 5 6 9 f o r a n a p p o i n t m e n t , o r 6 2 6 -5 7 4 -5 4 4 0 f o r m o r e i n f o r m a t i o n a b o u t t h e M u s e u m ’s c o l l e c t i o n . C o u r t e s y o f A r c a di a P u b l i c L i b r a r y . I D #2 0 8 3 . F eb -M a r 2 0 2 5 ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES Thursday, February 20, 2025 CALL TO ORDER: Chair Liao called the meeting to order at 4:34 p.m. in the Library’s Conference Room. PLEDGE OF ALLEGIANCE: Miriam Carter ROLL CALL: Chair Connie Liao, Chair Pro-Tempore Hsiuchen Chen, Trustees Miriam Carter, Barbara Delphey; Paul Cheng (City Council Liaison); Director of Library & Museum Services Darlene Bradley; Library Services Managers Petra Morris, Samantha Alba ABSENT: Trustee Pardha Akalamkam PUBLIC COMMENTS: None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Carter provided information on the seed bank program from the Huntington Beach Library, which she initially learned about through the Arboretum. She spoke with a staff member overseeing the program, which is primarily volunteer run. The library repurposed an old card catalog to store and distribute packaged seeds, allowing users to check them out with the intent of growing them and later returning new seeds as donations. The catalog contains a variety of seeds, and users may check out up to ten seed packets per month. Trustee Carter inquired whether the Library would be interested in pursuing a similar initiative. Director Bradley expressed interest in exploring but would like to review the literature and samples obtained. Trustee Carter mentioned that a Library staff member would be needed, and she would assist with finding volunteers. The Director suggested utilizing the old card catalog at the Reference Desk for this purpose. Additionally, she highlighted the availability of teen volunteers who could assist with the initiative. A potential launch date could align with the Arcadia Goes Green event on April 19. Library Board members discussed potential seed donors, such as the Arboretum and the South Coast Botanic Garden, acknowledging that securing donors would require time and effort. The Director is open to exploring the idea further and will meet with library staff and the City Environmental Manager from Public Works to see if there are any grants. An update will be provided at next month’s meeting. Trustee Delphey reported that at the Friends of the Library meeting on February 6, Ebay sales generated $1,600 in revenue. The group is exploring additional payment options other than cash and checks for the bookstore, with Zelle being a potential choice, and it is currently under review. There are currently only 25 paid members of the Friends of the Library. She highly encouraged the Library Board to consider joining the Friends of the Library. Chair Pro-Tempore Chen inquired if the total number of members included the water bill donations, in which Trustee Delphey answered yes. Trustee Carter inquired whether memberships are renewed annually, to which Trustee Delphey confirmed that they follow a January-to-January renewal cycle. Director Bradley highlighted that one benefit of membership is receiving the Friends' newsletter which keeps members informed about everything happening at the Library. Additionally, a membership meeting is scheduled for Saturday, April 26 at 10:30 a.m., featuring a performance by the High School orchestra, followed by an informational session with refreshments. From 12:00 to 12:30 p.m., there will be another performer who will be using the Chinese instrument guzheng. The Friends of the Library are conducting board elections and are planning to create a subcommittee. Concerns were raised about declining membership despite ongoing efforts to increase participation. Trustee Carter suggested providing food might attract more members. Hesitation was expressed about spending funds that could otherwise be donated to the Library. Director Bradley emphasized that membership fees directly support the Library, including funding the Summer Reading Program. The Friends sponsor many of the performers during the summer. Library Manager Morris noted that library staff actively promote and acknowledge the Friends of the Library at the start of performances and include membership brochures to join the Friends of the Library. City Council Liaison Cheng, gave a brief update on mid-year City budget review. A Taiwanese Chamber of Commerce donated $550,000 to the Arcadia Firefighter Foundation for construction of a training center in the City. This is the second largest donation to the City of Arcadia. Only one percent of Fire Departments in California has a class one rating like the City of Arcadia. Trustee Carter inquired about a Community Emergency Response Team (CERT) program and training for second responders. Trustee Carter mentioned she is CERT certified. CERT teams are second responders trained to triage, but do not take on dangerous duties. Trustee Carter said that Monrovia has a CERT program. Trustee Chen asked who the Taiwanese Chamber of Commerce is. City Council Liaison Cheng said that Sho Tay and Susan Guo were instrumental in putting this donation together. Arcadia Firefighters have tasks from the moment they clock in until they leave. Chair Liao reported that the Arcadia Chinese Association (ACA) presidents Susan Guo and Sho Tay were instrumental for the donation made to the Arcadia Firefighter Foundation. The ACA GALA event was to take place on January 19 to raise funds for the Fire Department. The event was postponed, someone from the Taiwanese Chamber of Commerce saw the ACA flyer and contacted the ACA president. The initial donation was going to be $200,000, but Susan Guo persuaded the organization to donate more and the final donation was $550,000. March 2 is the ACA annual GALA at Le Meridien. Disaster victims will be invited including City staff who were impacted as well. ACA would like to make a specific donation to the Library for $2000. ACA would like a wish list of specific donations the Library is in need of. Last Friday Chair Liao participated in the Senior luncheon and it was a success with a beautiful performance. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Nothing to report. Monthly Statistical Report: January 2025: Chair Pro-Tempore Chen mentioned that the January 2024 total circulation numbers did not include the digital collection numbers. Director Bradley acknowledged the oversight and noted that the English Conversation Class (ECC) was previously counted under Adult Services programming and has now been moved to Administration Services. She thanked Chair Pro-Tempore Chen for the observation. Circulation numbers continue to grow, with a noticeable increase in digital collection usage. Director Bradley thanked our City Council for approving additional funds to the Library’s budget to support expanding the digital collection. This is also the time of year for discarding old magazines. While staff continue sorting the magazines, the Library has updated its policy to retain the current year plus one year past. Teen Zone continues to see increased attendance, with more teens coming into Teen Zone. Staff continues to receive numerous Other questions, especially those related to the fires and available resources. Trustee Delphey mentioned Passports Services is doing well. Library Manager Alba noted that the last Clerk that came on board is almost done with training, which will soon allow Passport Services to be open on Fridays. Director Bradley mentioned that this is the first time in a long time that the Library has had three Passport Clerks. Monthly Report Narrative: January 2025: In January there were over 30,000 visitors, more than 2,000 holds were processed, and over 25,000 items were checked out. Additionally, 7,681 items were downloaded or streamed. Due to high demand, staff had to set limits on Hoopla. Previously, patrons could download or stream up to 10 items, but this has been reduced to five items to ensure funds last through the rest of this fiscal year. In March, eAudio and eBooks were added to Hoopla and circulation numbers skyrocketed. Hoopla is the Library’s only streaming service for music. The Library is gradually transitioning from physical formats (CDs, DVDs, books on CD) to digital platforms. Chair Pro-Tempore Chen inquired about Overdrive. Director Bradley explained that some Overdrive items are per use and other items for a certain amount of uses, or for a fixed period. Library Manager Morris added that the Library participates in a consortium, which provides access to many titles. In addition, the Library has an advantage plan, where funds are allocated specifically for Arcadia resident Library cardholders. Director Bradley mentioned that last year most of the money went to the advantage plan because there were many holds. Library staff want to be responsive to the community to meet the needs of our community. Additionally, there were 141 executed passports, and 221 passport-related questions. Internally the City has moved to Amazon Business. Staff are learning how to use the Oracle financial system, which will be used for the budget. A new display case at the Community Center features Santa Anita Park. This year, the Library is focusing on staff accountability, professionalism in the workplace, and training. There is a new paper purchasing procedure. State law requires purchasing recycled paper when possible. Director Bradley mentioned that certified passport agents obtain recertification annually, and it is an all-day training. Financial Report: January 2025: Director Bradley noted that the report shows the remaining budget percentages. The Library had a few unexpected expenses, such as hazardous waste cleaning, which required outside contractors to come in and clean. Chair Pro-Tempore Chen inquired why Shelving Management shows no budget for regular employees. Director Bradley explained that Shelving Management was previously a separate section but has since moved under Account Services. Chair Liao asked about the negative balance for Part-Time P.E.R.S. Director Bradley explained that we do not have control over contributions to P.E.R.S. Trustee Carter inquired about POB contributions, which are Pension Obligation Bonds, which are used to pay for retirement contributions. Director Bradley stated that these amounts are beyond the Library’s control as well. It is factored into the annual budget yearly for all departments. The budget process for next fiscal year is currently underway and most likely will be a flat budget. Trustee Carter asked if the budget is categorical and whether funds could be reallocated between categories. Director Bradley confirmed that funds cannot be moved between budget categories, and unused funds are returned to the City’s general fund. Chair Liao inquired about Program Expenses, noting that there is only 15% remaining. Director Bradley explained that those costs are for the programs that staff do. Staff plan in advance for programs and often purchase supplies ahead of time. Additionally, some areas of the budget may be more spent than what appears in the current report. Chair Liao asked about Vacation Sell-Back amounts. Director Bradley explained that the City allows employees the option to sell back a certain amount of vacation time and recent union negotiations established new vacation accumulation caps. Library Services Manager Alba added that employees cannot cash out their full vacation hours as limits are set based on what unions negotiated. Chair Liao asked how much vacation employees accrue. Director Bradley stated that it depends, but most employees receive 10 days a year. Chair Liao further inquired what P.E.R.S. is. Director Bradley explained it is the City’s retirement system, where both employees and the City contribute 7% each toward retirement. Staff Report: Donation for purchase of Library books: Trustee Delphey inquired about who oversees the Robert Lowe Trust. Director Bradley explained that the Library manages the spending of the trust, which includes specific stipulations regarding the types of materials that can be purchased. Trustee Carter asked about the intended age range for these materials. Director Bradley clarified that the funds are for school age children’s books, specifically kindergarten through third grade, to encourage reading. Trustee Delphey asked whether the trust earns interest. Director Bradley confirmed and explained that the Library is currently using up the interest gained, and each book purchased with these funds includes a bookplate recognizing the trust. The City oversees the financial aspects of the account. Staff Update: Library Manager Morris announced that Amy D. joined the Library as the new Children’s Services Principal Librarian, in December. Amy has been getting to know the community through outreaches and working at the information desk and is also getting to know staff. Annie H. is the new Part-Time Library Technician in Children’s Services. She previously worked at the Sierra Madre Library and is currently working at the Monterey Park Library. Children’s Services is waiting for one additional staff member to fill the Part-Time Librarian position, after which Children’s Services will be fully staffed. Library Services Manager Alba reported that Library Aide Shu Shu P. will be retiring after seven years of service at the Library. Serving with a Purpose 2025: United in Purpose: Cultivating Belonging, Trust, and a Shared Vision May 15, 2025: Serving with a Purpose is an annual event held at the Ontario Convention Center. It is a great opportunity to network with other Library Board of Trustees, Friends groups, and library staff. The event is on Thursday, May 15, from 8:30 a.m. to 4:00 p.m. Director Bradley encouraged Board members to attend. Trustee Carter also encouraged Trustees to attend. The event is on the same day as the May Library Board meeting. Gilb Museum of Arcadia Heritage: Director Bradley highly encouraged the Board to visit the Lunar New Year Exhibit at the Museum, which celebrates the year of the snake and displays snake-related artifacts. Museum staff are preparing for the opening of the annual photography contest in March. A photography professor will serve as the judge and the contest is open to all ages. Winning entries will be showcased in the May and June exhibit. Additionally, Museum staff are currently attending the California Association of Museums (CAM) conference in San Francisco, where they are presenting on preservation workshops. Director Bradley noted that staff are frequently invited to present at conferences. Calendar of Activities for Adult and Teen Services: March 2025: Director Bradley spoke at the Coffee with the Mayor event on Tuesday, February 18, where she highlighted the Library’s International Film Program (IFP). As a result, four new attendees participated in the program. The Smart Squad drop-in program continues to assist patrons with technology related questions, with staff working on increasing comfort with various technologies, such as the Library’s Cricut machine. A Cricut Keychain program is scheduled for Thursday, March 13. For teens, there will be a Zine Zone program on Thursday, March 20. The Library’s Book Discussion takes place every month on the fourth Tuesday of every month. The March selection is Circe by Madeline Miller. Director Bradley encouraged Board members to save the date for Arcadia Goes Green on Saturday, April 19. The Repair Café will once again be part of the event. Calendar of Activities for Children’s Services: March 2025: The Bookmark Contest and Storytime registration will start on Saturday, March 1. On March 15, the Children’s Department will host a Dog Man Book Party. Additionally, Game Day Unplugged is scheduled for Thursday, March 20 at 12:30 p.m. Trustee Carter inquired about a parent buying committee, which would allow parents to provide feedback on the purchase of library materials. Director Bradley emphasized the importance of ensuring that the Library offers something for everyone. Chair Pro- Tempore Chen asked whether the Library Board could prevent such a committee from forming. Director Bradley clarified that any committee would require input from the governing Board, as it is responsible for setting Library policies. Librarians are highly trained professionals in collection development. Library Manager Morris reinforced this, highlighting that librarians go to school specifically for this. The Library’s connections with families and the community help shape the collection to meet diverse needs. Director Bradley further explained that our moral compass is serving the community, which is why multiple selectors are involved in the collection process. Trustee Delphey shared that she has personally suggested many items for purchase, and her requests have been approved nine out of ten times, demonstrating that the Library staff listen to user requests. Chair Pro-Tempore Chen, noted a correction to the Book Buddies program on March 27. The event will take place at 6:30 p.m. instead of 5:00 p.m. Flyers/Articles/Posters/Attachments: The 2025 Bookmark Contest is for ages three and older. This years’ theme is based on the Summer Reading Program theme which is Level Up. Director Bradley encouraged Board members to take part in Blind Date with a Book by selecting a wrapped book and discovering if it’s a good match. Bookmarked takes place every other month, with the next session on March 27. This months’ book is I Want to Die but I Want to Eat Tteokbokki by Baek Sehee. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of January 16, 2025 Recommended action: Approve The motion to accept the Minutes of January 16, 2025, as written, was moved by Chair Pro- Tempore Chen, seconded by Trustee Delphey, and carried on a unanimous voice vote. AYES: Trustees Carter, Chen, Delphey, Liao NOES: None ABSENT: Pardha Akalamkam b. Approve the Regular Meeting Minutes of June 20, 2024 Recommended action: Approve The motion to accept the Minutes of June 20, 2024, as written, was moved by Trustee Carter, seconded by Chair Liao, and carried on a unanimous voice vote. AYES: Trustees Carter, Liao NOES: None ABSENT: Pardha Akalamkam ADJOURNMENT Chair Liao adjourned the meeting at 6:04 p.m. to March 20, 2025, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Connie Liao, Chair Darlene Bradley, Secretary Minutes prepared by: Samantha Alba