HomeMy WebLinkAboutLB Agenda: 04/17/2025CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, April 17, 2025 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Connie Liao, Chair
Hsiuchen Chen, Chair Pro-Tempore
Miriam Carter, Trustee
Vacant, Trustee
Barbara Delphey, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: March 2025
c. Monthly Report Narrative: March 2025
d. Financial Report: March 2025
e. Staff Update
f. Gilb Museum of Arcadia Heritage
g. Calendar of activities for Adult and Teen Services: May 2025
h. Calendar of activities for Children Services: May 2025
i. Flyers/articles/attachments
Comic Book Day(ish)
Arcadia Goes Green
Stamp Making
j. Historical Photo: Springtime in Arcadia 1952
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
Approve the Regular Meeting Minutes of March 20, 2025
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to May 15, 2025 at 4:30 p.m. in the Conference Room
of the Library, 20 W. Duarte Road, Arcadia.
March Fiscal Year to Date March March Average
2025 2024-2025 2023-2024 2024 2023 2023-2025
ACCOUNT SERVICES
Gate count 30,277 274,973 200,133 29,951 27,627 29,285
Circulation 45,613 385,071 283,863 44,132 43,198 44,314
Adult 8,957 81,102 64,122 9,120 9,599 9,225
Teen 2,128 17,217 11,136 1,834 1,930 1,964
Juvenile 26,897 236,454 188,819 28,070 27,609 27,525
Digital Collection 7,631 63,386 36,981 5,108 4,060 5,600
In-House Use Check-ins 10,337 104,786 88,892 12,187 28,737 17,087
Self-Check 21,229 191,790 140,894 20,756 21,732 21,239
Registrations 318 3,277 2,434 337 326 327
Overdues 197 1,657 1,024 156 146 166
Holds/Reserves 2,234 19,409 16,234 2,228 2,127 2,196
TECHNICAL SERVICES
Materials cataloged 788 7,121 3,347 876 1,191 952
Materials discarded 942 9,455 1,648 1,009 646 866
Interlibrary loan (ILL) 28 401 152 24 6 19
Bindery 0 146 0 70 0 23
Serials Processed 285 3,560 2,103 441 416 379
ADULT SERVICES
Reference questions 3,326 22,083 14,887 3,056 3,107 3,163
Total Reference 1,611 12,525 8,209 1,582 1,664 1,619
Total Other 1,715 11,771 6,685 1,369 1,443 1,509
Adult Programs 9 71 21 6 9 8
Participants 58 1,005 714 22 291 124
Teen Programs 14 106 25 2 16 11
Participants 384 4,665 786 14 277 225
Teen Zone 13 94 35 11 0 8
Participants 355 4,263 1,378 177 0 177
24/7 Reference email 119 781 281 105 86 103
CHILDREN'S SERVICES
Reference questions 3,251 21,975 14,357 2,793 2,116 2,720
Total Reference 2,297 13,777 8,144 1,731 1,497 1,842
Total Other 954 8,198 6,213 1,062 610 875
School Age Programs 6 67 55 15 17 13
Participants 201 2,608 2,140 202 341 248
Storytime/Class Visits/Scouts 12 106 57 14 10 12
Participants 570 5,188 3,059 715 393 559
STATISTICS
Volunteer Hours 487 6,323 4,278 92 539 210
Website Visits 4,867 38,221 37,632 6,224 5,534 5,542
Other Service Point Questions 1,557 11,696 2,435 1,610 461 1,209
5 24 10 4 0 5
Participants 182 537 173 67 0 125
REVENUES
Fines & Fees 2,620.69$ 23,619.51$ 11,441.82$ 2,554.05$ 2,107.32$ 2,427.35$
Auditorium 1,225.00$ 4,475.00$ 3,525.00$ -$ 450.00$ 558.33$
Lost books 588.57$ 4,909.98$ 2,237.45$ 533.98$ 361.18$ 494.58$
Gifts & grants 550.00$ 9,227.40$ 33,179.15$ -$ 1,000.00$ 516.67$
Passport Services 7,780.00$ 45,751.40$ 22,640.00$ 8,010.00$ 5,115.00$ 6,968.33$
Total 12,764.26$ 87,983.29$ 73,023.42$ 11,098.03$ 9,033.50$ 10,965.26$
Program & Collection
Development
Administration
English Conversation Class
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2024-2025
March
Information & Materials
Management
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – March 2025
HIGHLIGHTS
Children’s Services staff hosted a Dog Man themed book party which
attracted 159 attendees. Special guests Lucas Hopkins and Brian
Hopkins, who voiced characters in the Dog Man feature film, read from
a Dog Man book, shared their experiences working on the film, and
answered audience questions. Kids also learned how to draw one of the
book characters and discovered fun facts about the author, Dav Pilkey.
A middle school student who hosted a recent
financial literacy themed program at the
Library was awarded $100 for winning his
school’s Community Impact Project Fair. The student gifted the funds
to the Library and the money will be used to purchase additional
financial literacy books for the juvenile collection.
There have been additional changes to Adult and Teen Services
shelving with a new location for the Community Information flyers and
a shift in the Book Group Selection materials that now only occupy the
shelves facing the Reference Desk.
PROGRAMMING
The Adult Services Librarian hosted a “Keychain on Cricut” program in
which thirteen adults received a tutorial on how to use a Cricut and
then made their own keychains. This month’s International Film
Program showcased a Chilean film entitled The Club. Bookish
members gathered and discussed Circe by Madeline Miller and the
newly established Bookmarked group talked about Baek Sehee’s book
entitled I Want to Die but I Want to Eat Tteokbokki.
Teens created their own self-published mini-zines during the “Zine
Zone” program and March was a busy month for Teen Zone with 355
teen visitors.
The annual Bookmark Contest kicked-off on March 1, inviting kids,
teens, and adults to design original bookmarks based upon the “Level
Up” theme. There were also ten early literacy programs offered
throughout the month with 515 children and their caregivers in
attendance. Middle school students participated in a variety of
programming, including Game Day Unplugged, the Middle School
Advisory Group meeting, and Booking Together in which participants
discussed Alone written by Meagan Freeman. A new monthly middle
February Activity
Visitors: 30,277
Holds Processed: 2,234
Physical Items Checked Out: 37,982
eBooks/Audiobooks/Magazines Downloaded/Streaming: 7,631
Programs/Attendance: 59 | 1,568
Passports Issued/Photos Issued/Questions Answered: 176 | 99 | 311
school newsletter was also released in March and highlighted books, e-resources, and upcoming
programming for middle school students.
PARTNERSHIPS AND COMMUNITY ENGAGEMENT
Children’s Services staff attended several community outreaches
throughout the month, including Family Literacy Night at Highland
Oaks Elementary School, a Read Across America event at Baldwin
Stocker Elementary School, and a visit to three preschool classes at
Right at School Early Learning Center.
Staff attended Arcadia Unified School District’s PTA Council meeting
and shared about happenings at the Library.
COLLECTIONS
Technical Services staff continued to work on discards, damaged
books, original cataloguing of gift books, creating useful records for
Chinese and Korean language materials, as well as assisting Adult Services staff with maintaining
the nonfiction collections.
Shelving Management staff and a volunteer updated the shelf end
signage in the adult nonfiction areas which will help patrons and
shelving staff to better navigate the non-fiction collection.
Children’s Services received a new selection of Launchpads which
are learning tablets equipped with pre-loaded learning applications,
stories and videos.
TECHNOLOGY
Staff worked to delete unused files on the Library’s website as part of
the City’s larger website re-design project.
There were 10,285 visits to the Library Catalog, local web documents, and online databases with
2,355 unique visitors. There were 6,022 unique public Wi-Fi users and a total of 7.5TB of data
downloaded and uploaded throughout the month.
ADMINISTRATION
Administrative staff attended various meetings, including the City Council Goal Setting Session,
the Southern California Library Cooperative (SCLC) Planning Session, and an SCLC
Administrative Meeting.
Staff reviewed fines and fees for the Library and Museum and put forth recommendations for a
small rental increase for the Cay Mortenson Auditorium, consistent with the CPI increase for the
past year.
Restrictions were reviewed for retired substitute staff who return to work as retired annuitants.
These employees were helpful due to their flexibility in scheduling. Per the California State Public
Employee Retirement System, however, retired annuitants may only be used for a defined set of
time and for specific work projects that cannot be carried out by staff.
STAFFING
The new part-time Librarian I for Children’s Services will assume her position on May 5.
ACCOUNT NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5601-4010 5601 - LIBRARY-ADMIN 4010 - REGULAR EMPLOYEES 508600 399913.03 151586.97 27.49%
001-5601-4014 5601 - LIBRARY-ADMIN 4014 - VACATION SELL BACK 0 5029.92 -5029.92 No Budget
001-5601-4015 5601 - LIBRARY-ADMIN 4015 - ALLOWANCES 1800 664.56 1135.44 63.08%
001-5601-4017 5601 - LIBRARY-ADMIN 4017 - TAXABLE LIFE/AUTO 0 1641.55 -1641.55 No Budget
001-5601-4018 5601 - LIBRARY-ADMIN 4018 - RIDE SHARE 0 0 0 No Budget
001-5601-4021 5601 - LIBRARY-ADMIN 4021 - LONGEVITY PAY 3800 8307.63 392.37 4.51%
001-5601-4030 5601 - LIBRARY-ADMIN 4030 - PART-TIME PERS ONLY 0 1084.68 -1084.68 No Budget
001-5601-4032 5601 - LIBRARY-ADMIN 4032 - PART-TIME NON-PERS 47500 20271.5 27228.5 57.32%
001-5601-4241 5601 - LIBRARY-ADMIN 4241 - P.E.R.S 124500 97126.19 37473.81 27.84%
001-5601-4242 5601 - LIBRARY-ADMIN 4242 - NON-PERSABLE COMPENSATION 2200 4918.62 -2718.62 -123.57%
001-5601-4244 5601 - LIBRARY-ADMIN 4244 - MEDICAL/DENTAL INSURANCE 71900 23954.66 61245.34 71.88%
001-5601-4245 5601 - LIBRARY-ADMIN 4245 - LONG TERM DISABILITY 400 148.8 251.2 62.80%
001-5601-4247 5601 - LIBRARY-ADMIN 4247 - LIFE INSURANCE 1400 879.82 520.18 37.16%
001-5601-4250 5601 - LIBRARY-ADMIN 4250 - FICA/HOSPITAL INSURANCE 8100 6310.82 1789.18 22.09%
001-5601-4299 5601 - LIBRARY-ADMIN 4299 - VACANCY RATE -39600 0 -39600 100.00%
001-5601-5110 5601 - LIBRARY-ADMIN 5110 - OFFICE SUPPLIES 7300 3402.78 3897.22 53.39%
001-5601-5115 5601 - LIBRARY-ADMIN 5115 - PROGRAM EXPENSES 8600 7241.22 1358.78 15.80%
001-5601-5125 5601 - LIBRARY-ADMIN 5125 - PRINT SHOP 8500 3590.53 4251.42 50.02%
001-5601-5230 5601 - LIBRARY-ADMIN 5230 - BUILDING AND GROUNDS 23300 7281.39 16018.61 68.75%
001-5601-6160 5601 - LIBRARY-ADMIN 6160 - CONTRACT SERVICES 376100 203797.41 95799.93 25.47%
001-5601-6210 5601 - LIBRARY-ADMIN 6210 - TELEPHONE 23500 11375.67 8738.04 37.18%
001-5601-6310 5601 - LIBRARY-ADMIN 6310 - MILEAGE 400 97.81 302.19 75.55%
001-5601-6505 5601 - LIBRARY-ADMIN 6505 - GENERAL LIABILITY 106200 61950 44250 41.67%
001-5601-6507 5601 - LIBRARY-ADMIN 6507 - WORKERS' COMPENSATION 59700 34824.93 24875.07 41.67%
001-5601-6611 5601 - LIBRARY-ADMIN 6611 - ELECTRIC 212800 116393.08 96406.92 45.30%
001-5601-6612 5601 - LIBRARY-ADMIN 6612 - GAS 9100 12928.33 -3828.33 -42.07%
001-5601-6614 5601 - LIBRARY-ADMIN 6614 - WATER 4100 2155.87 1944.13 47.42%
001-5601-6730 5601 - LIBRARY-ADMIN 6730 - OFFICE EQUIPMENT 17600 2735.92 10764.08 61.16%
001-5601-6750 5601 - LIBRARY-ADMIN 6750 - VEHICLE MAINTENANCE 1900 1577.51 322.49 16.97%
001-5601-6751 5601 - LIBRARY-ADMIN 6751 - VEHICLE FUEL USAGE 500 0 500 100.00%
001-5601-6752 5601 - LIBRARY-ADMIN 6752 - VEHICLE 3RD PARTY SVC 900 0 900 100.00%
001-5601-6760 5601 - LIBRARY-ADMIN 6760 - BUILDING REPAIR & MAINT 12500 593.81 11906.19 95.25%
001-5601-6930 5601 - LIBRARY-ADMIN 6930 - MEMBERSHIP & PUBLICATIONS 6600 5038.25 1561.75 23.66%
001-5601-6940 5601 - LIBRARY-ADMIN 6940 - OFFICIAL MEETINGS 8700 1912 6788 78.02%
001-5601-6960 5601 - LIBRARY-ADMIN 6960 - EQUIPMENT REPLACEMENT 87600 8910.87 78689.13 89.83%
001-5601-6970 5601 - LIBRARY-ADMIN 6970 - TRAINING 9700 6257.1 3442.9 35.49%
001-5601-6971 5601 - LIBRARY-ADMIN 6971 - TUITION REIMBURSEMENT 4100 3310.66 789.34 19.25%
ACCOUNT NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5601-6977 5601 - LIBRARY-ADMIN 6977 - EMPLOYEE SUPPORT 3200 2222.95 977.05 30.53%
001-5601-7811 5601 - LIBRARY-ADMIN 7811 - POB CONTRIBUTIONS 68500 0 68500 100.00%
001-5602-4010 5602 - INFORMATION SYSTEMS 4010 - REGULAR EMPLOYEES 63100 46618.45 23281.55 33.31%
001-5602-4014 5602 - INFORMATION SYSTEMS 4014 - VACATION SELL BACK 0 2527.34 -2527.34 No Budget
001-5602-4021 5602 - INFORMATION SYSTEMS 4021 - LONGEVITY PAY 0 450 -450 No Budget
001-5602-4032 5602 - INFORMATION SYSTEMS 4032 - PART-TIME NON-PERS 55100 32165.43 22934.57 41.62%
001-5602-4241 5602 - INFORMATION SYSTEMS 4241 - P.E.R.S 14800 10688.44 5011.56 31.92%
001-5602-4244 5602 - INFORMATION SYSTEMS 4244 - MEDICAL/DENTAL INSURANCE 7300 4387.68 3212.32 42.27%
001-5602-4245 5602 - INFORMATION SYSTEMS 4245 - LONG TERM DISABILITY 100 37.2 62.8 62.80%
001-5602-4247 5602 - INFORMATION SYSTEMS 4247 - LIFE INSURANCE 100 56.34 43.66 43.66%
001-5602-4250 5602 - INFORMATION SYSTEMS 4250 - FICA/HOSPITAL INSURANCE 1700 1155.09 544.91 32.05%
001-5602-4299 5602 - INFORMATION SYSTEMS 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5602-5110 5602 - INFORMATION SYSTEMS 5110 - OFFICE SUPPLIES 1500 380.96 1119.04 74.60%
001-5602-6730 5602 - INFORMATION SYSTEMS 6730 - OFFICE EQUIPMENT 3000 1314.14 1685.86 56.20%
001-5602-7811 5602 - INFORMATION SYSTEMS 7811 - POB CONTRIBUTIONS 8400 0 8400 100.00%
001-5603-4010 5603 - SHELVING MANAGEMENT 4010 - REGULAR EMPLOYEES 0 1450.83 -1450.83 No Budget
001-5603-4030 5603 - SHELVING MANAGEMENT 4030 - PART-TIME PERS ONLY 15000 8389.98 6610.02 44.07%
001-5603-4032 5603 - SHELVING MANAGEMENT 4032 - PART-TIME NON-PERS 126200 71422.91 54777.09 43.40%
001-5603-4241 5603 - SHELVING MANAGEMENT 4241 - P.E.R.S 0 2027.87 -2027.87 No Budget
001-5603-4250 5603 - SHELVING MANAGEMENT 4250 - FICA/HOSPITAL INSURANCE 2000 1178.23 821.77 41.09%
001-5603-4299 5603 - SHELVING MANAGEMENT 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5603-5110 5603 - SHELVING MANAGEMENT 5110 - OFFICE SUPPLIES 700 0 700 100.00%
001-5604-4010 5604 - LIBRARY-ACCOUNT SERVICES 4010 - REGULAR EMPLOYEES 250400 186873.74 100526.26 34.98%
001-5604-4011 5604 - LIBRARY-ACCOUNT SERVICES 4011 - SPECIALIST PAY 1000 720 280 28.00%
001-5604-4013 5604 - LIBRARY-ACCOUNT SERVICES 4013 - VACATION PAY OFF 0 0 0 No Budget
001-5604-4014 5604 - LIBRARY-ACCOUNT SERVICES 4014 - VACATION SELL BACK 0 1752.38 -1752.38 No Budget
001-5604-4018 5604 - LIBRARY-ACCOUNT SERVICES 4018 - RIDE SHARE 0 132 -132 No Budget
001-5604-4021 5604 - LIBRARY-ACCOUNT SERVICES 4021 - LONGEVITY PAY 0 2039.76 -2039.76 No Budget
001-5604-4032 5604 - LIBRARY-ACCOUNT SERVICES 4032 - PART-TIME NON-PERS 57000 3916.93 53083.07 93.13%
001-5604-4241 5604 - LIBRARY-ACCOUNT SERVICES 4241 - P.E.R.S 59000 43575.88 21324.12 32.86%
001-5604-4244 5604 - LIBRARY-ACCOUNT SERVICES 4244 - MEDICAL/DENTAL INSURANCE 65500 38480.37 29319.63 43.24%
001-5604-4245 5604 - LIBRARY-ACCOUNT SERVICES 4245 - LONG TERM DISABILITY 500 176.7 323.3 64.66%
001-5604-4247 5604 - LIBRARY-ACCOUNT SERVICES 4247 - LIFE INSURANCE 300 272.94 27.06 9.02%
001-5604-4250 5604 - LIBRARY-ACCOUNT SERVICES 4250 - FICA/HOSPITAL INSURANCE 4400 2989.46 1410.54 32.06%
001-5604-4299 5604 - LIBRARY-ACCOUNT SERVICES 4299 - VACANCY RATE -22500 0 -22500 100.00%
001-5604-5110 5604 - LIBRARY-ACCOUNT SERVICES 5110 - OFFICE SUPPLIES 6400 3383.02 3016.98 47.14%
001-5604-7811 5604 - LIBRARY-ACCOUNT SERVICES 7811 - POB CONTRIBUTIONS 28600 0 28600 100.00%
ACCOUNT NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5605-4010 5605 - LIBRARY-CHILDREN 4010 - REGULAR EMPLOYEES 321900 163591.62 192308.38 54.03%
001-5605-4011 5605 - LIBRARY-CHILDREN 4011 - SPECIALIST PAY 1000 720 280 28.00%
001-5605-4013 5605 - LIBRARY-CHILDREN 4013 - VACATION PAY OFF 0 395.19 -395.19 No Budget
001-5605-4014 5605 - LIBRARY-CHILDREN 4014 - VACATION SELL BACK 1200 5245.91 -4045.91 -337.16%
001-5605-4018 5605 - LIBRARY-CHILDREN 4018 - RIDE SHARE 0 151.25 -151.25 No Budget
001-5605-4021 5605 - LIBRARY-CHILDREN 4021 - LONGEVITY PAY 3300 1368 1932 58.55%
001-5605-4241 5605 - LIBRARY-CHILDREN 4241 - P.E.R.S 79000 37866.17 45633.83 54.65%
001-5605-4244 5605 - LIBRARY-CHILDREN 4244 - MEDICAL/DENTAL INSURANCE 58300 30858.78 28941.22 48.40%
001-5605-4245 5605 - LIBRARY-CHILDREN 4245 - LONG TERM DISABILITY 500 120.9 379.1 75.82%
001-5605-4247 5605 - LIBRARY-CHILDREN 4247 - LIFE INSURANCE 300 170.68 129.32 43.11%
001-5605-4250 5605 - LIBRARY-CHILDREN 4250 - FICA/HOSPITAL INSURANCE 4700 2501.13 2198.87 46.78%
001-5605-4299 5605 - LIBRARY-CHILDREN 4299 - VACANCY RATE -24200 0 -24200 100.00%
001-5605-5110 5605 - LIBRARY-CHILDREN 5110 - OFFICE SUPPLIES 3500 1601.66 1898.34 54.24%
001-5605-5115 5605 - LIBRARY-CHILDREN 5115 - PROGRAM EXPENSES 2400 1649.98 750.02 31.25%
001-5605-6922 5605 - LIBRARY-CHILDREN 6922 - LIBRARY MATERIALS 65000 43839.66 23160.34 34.57%
001-5605-6923 5605 - LIBRARY-CHILDREN 6923 - ELECTRONIC RESOURCES 17300 14076.32 12223.68 46.48%
001-5605-7811 5605 - LIBRARY-CHILDREN 7811 - POB CONTRIBUTIONS 43400 0 43400 100.00%
001-5607-4010 5607 - LIBRARY-TECHNICAL 4010 - REGULAR EMPLOYEES 340900 249599.01 126600.99 33.65%
001-5607-4014 5607 - LIBRARY-TECHNICAL 4014 - VACATION SELL BACK 0 13502.12 -13502.12 No Budget
001-5607-4018 5607 - LIBRARY-TECHNICAL 4018 - RIDE SHARE 0 145.75 -145.75 No Budget
001-5607-4021 5607 - LIBRARY-TECHNICAL 4021 - LONGEVITY PAY 7200 10614.72 -3414.72 -47.43%
001-5607-4130 5607 - LIBRARY-TECHNICAL 4130 - OVERTIME 0 88.92 -88.92 No Budget
001-5607-4241 5607 - LIBRARY-TECHNICAL 4241 - P.E.R.S 87400 64024.84 28375.16 30.71%
001-5607-4244 5607 - LIBRARY-TECHNICAL 4244 - MEDICAL/DENTAL INSURANCE 58300 35548.32 24251.68 40.55%
001-5607-4245 5607 - LIBRARY-TECHNICAL 4245 - LONG TERM DISABILITY 500 186 314 62.80%
001-5607-4247 5607 - LIBRARY-TECHNICAL 4247 - LIFE INSURANCE 300 281.7 18.3 6.10%
001-5607-4250 5607 - LIBRARY-TECHNICAL 4250 - FICA/HOSPITAL INSURANCE 5000 3999.92 1000.08 20.00%
001-5607-4299 5607 - LIBRARY-TECHNICAL 4299 - VACANCY RATE -25700 0 -25700 100.00%
001-5607-5110 5607 - LIBRARY-TECHNICAL 5110 - OFFICE SUPPLIES 19800 14001.04 5798.96 29.29%
001-5607-6921 5607 - LIBRARY-TECHNICAL 6921 - BIBLIOGRAPHIC UTILITIES 36000 30003.77 5996.23 16.66%
001-5607-6922 5607 - LIBRARY-TECHNICAL 6922 - LIBRARY MATERIALS 10000 4647.45 5352.55 53.53%
001-5607-7811 5607 - LIBRARY-TECHNICAL 7811 - POB CONTRIBUTIONS 46800 0 46800 100.00%
001-5608-4010 5608 - LIBRARY-ADULT 4010 - REGULAR EMPLOYEES 368300 263653.68 127846.32 32.66%
001-5608-4021 5608 - LIBRARY-ADULT 4021 - LONGEVITY PAY 2200 4153.86 -1953.86 -88.81%
001-5608-4032 5608 - LIBRARY-ADULT 4032 - PART-TIME NON-PERS 0 14803.38 -14803.38 No Budget
001-5608-4241 5608 - LIBRARY-ADULT 4241 - P.E.R.S 88900 63145.09 29154.91 31.59%
001-5608-4244 5608 - LIBRARY-ADULT 4244 - MEDICAL/DENTAL INSURANCE 65500 30368.17 36331.83 54.47%
ACCOUNT NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5608-4245 5608 - LIBRARY-ADULT 4245 - LONG TERM DISABILITY 500 186 314 62.80%
001-5608-4247 5608 - LIBRARY-ADULT 4247 - LIFE INSURANCE 300 281.7 18.3 6.10%
001-5608-4250 5608 - LIBRARY-ADULT 4250 - FICA/HOSPITAL INSURANCE 5400 3887.99 1512.01 28.00%
001-5608-4299 5608 - LIBRARY-ADULT 4299 - VACANCY RATE -27400 0 -27400 100.00%
001-5608-5110 5608 - LIBRARY-ADULT 5110 - OFFICE SUPPLIES 3300 1286.91 2013.09 61.00%
001-5608-5115 5608 - LIBRARY-ADULT 5115 - PROGRAM EXPENSES 3000 988.76 2011.24 67.04%
001-5608-6922 5608 - LIBRARY-ADULT 6922 - LIBRARY MATERIALS 152300 108270.86 50729.14 31.91%
001-5608-6923 5608 - LIBRARY-ADULT 6923 - ELECTRONIC RESOURCES 102000 82845.63 41454.37 33.35%
001-5608-7811 5608 - LIBRARY-ADULT 7811 - POB CONTRIBUTIONS 54800 0 54800 100.00%
001-5640-4010 5640 - PASSPORT PROCESSING 4010 - REGULAR EMPLOYEES 0 86.09 -86.09 No Budget
001-5640-4030 5640 - PASSPORT PROCESSING 4030 - PART-TIME PERS ONLY 20000 13458.59 6541.41 32.71%
001-5640-4032 5640 - PASSPORT PROCESSING 4032 - PART-TIME NON-PERS 30000 6778.96 23221.04 77.40%
001-5640-4241 5640 - PASSPORT PROCESSING 4241 - P.E.R.S 0 3138.81 -3138.81 No Budget
001-5640-4250 5640 - PASSPORT PROCESSING 4250 - FICA/HOSPITAL INSURANCE 700 294.67 405.33 57.90%
001-5640-4299 5640 - PASSPORT PROCESSING 4299 - VACANCY RATE -2600 0 -2600 100.00%
001-5640-5110 5640 - PASSPORT PROCESSING 5110 - OFFICE SUPPLIES 13000 3225.63 9774.37 75.19%
001-5640-7811 5640 - PASSPORT PROCESSING 7811 - POB CONTRIBUTIONS 3100 0 3100 100.00%
Photo Release:
All participants in Library programs, events, & classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Sign up for our eNewsletters to stay
informed about Library events, staff picks,
reading recommendations, & more! Visit
https://www.arcadiaca.gov/library
International
Film Program
Auditorium
6PM
Bookish
Library Conference
Room
10 AM
Adult & Teen Services Calendar of Events
May 2025
Mon Tues
5 8
Smart Squad
Teen Central
10 AM–12 PM
1 3
7 9
14
106
1612 1713
242220212319
15
26
Wed Thurs Fri Sat
Teen Zone
Auditorium
3:30-5 PM
30
ECC*
Auditorium
10 AM–12 PM
Teen Zone
Auditorium
3:30-6 PM
28 29
2
27
LIBRARY
CLOSED
Smart Squad
Teen Central
10 AM–12 PM
Smart Squad
Teen Central
10 AM–12 PM
Smart Squad
Teen Central
10 AM–12 PM
ECC*
Auditorium
10 AM–12 PM
ECC*
Auditorium
10 AM–12 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
31
BookmarkedLibrary ConferenceRoom7 PM
Destress Fest
Auditorium
3:30-5 PM
Stamp Making*Auditorium7-8 PM
International Film Program
Strictly Ballroom (Australia, 1992)
Wednesday, May 21 at 6 PM
Cay Mortenson Auditorium
Join us for a movie, snacks provided!
Synopsis: A talented ballroom dancer shocks
the competitive dancing world with non-
traditional moves and a new partner.
No registration required.
Bookish: Book Discussion
Interior Chinatown
by Charles Yu
Tuesday, May 27 at 10AM
Library Conference Room
Join our book discussion for a fun and lively
exchange! Synopsis: Using the narrative
structure of a screenplay, Interior Chinatown
tells the story of Willis Wu, the "Generic Asian
Man" who is stuck playing stereotypical roles
in a fictional police procedural named Black
and White. Willis dreams of one day being
tapped to play “Kung Fu Guy”, the most
respected role that someone who looks like
him can attain. Or is it? No registration
required.
Smart Squad
Every Saturday, 10 AM - 12 PM
Teen Central
You have technology questions, we have
answers! Get technology assistance & device
help at the Library. No registration required.
English Conversation Class (ECC)
Mondays,10 AM - 12 PM
Cay Mortenson Auditorium
Practice your spoken English in a supportive,
small group setting. Requirements: A basic
understanding of English. This class is free!
Registration is required.
Stamp Making
Thursday, May 8, 7 - 8 PM
Cay Mortenson Auditorium
Make your very own custom stamp! Sign up at
www.arcadiaca.gov/adultprograms or call
626-821-5569. All supplies provided.
Available while supplies last. Adults only.
Registration is required.
Bookmarked: Book Discussion
The Coworker
by Freida McFadden
Thursday, May 22 at 7 PM
Library Conference Room
Meet and discuss exciting books with fellow
readers! Readers receive a themed bookmark
with every book! Synopsis: A psychological
thriller that charts the mysterious
disappearance of Dawn Schiff, an accountant
for a nutritional supplement company.
Dawn's coworker, Natalie Farrell, reports her
colleague missing and claims concern for her
welfare. No registration required.
De Stress Fest
Thursday, May 29, 3:30 - 5 PM
Cay Mortenson Auditorium
Take a break from final exam pressures and
join us for sweet and savory treats, crafts,
therapy dogs, and fun vibes at the library!
No registration required.
Teen Zone
Monday– Thursday
3:30 PM – 6 PM
*unless noted otherwise
Cay Mortenson Auditorium
HOURS:
Monday-Thursday: 10 AM - 9 PM
Friday-Saturday: 10 AM - 6 PM
Closed Sundays and Major Holidays
Arcadia Public Library
20 W Duarte Road Arcadia, CA 91006
Call: 1.626.821.5569
Email: ref247@arcadiaca.gov
TN
18+
18+
18+
18+
TN
18+
ALL ALL
AGES=
TN =HIGH SCHOOL
GRADES 9-12
18+ADULTS
ONLY=
Summer at Arcadia Public Library
Level Up
Monday, June 2 - Saturday, July 26
Summer fun for everyone - kids, teens, &
adults. Join us for a summer of reading,
prizes, & fun events! Registration opens
on Monday, June 2, 2025 for our online
reading program. Look for our summer
Kick-Off on Saturday, June 14, 2025 from
2-4 PM. More details to follow.
Next Month!
18+
Adult & Teen Services Calendar of Events
May 2025
1
2
3
SUMMER KITS
Available Monday, May 12—Saturday, May 31
For All Ages
It’s never too early to begin thinking about and planning for
summer! Pick up a Summer Kit to learn more about the fun
Library activities and events planned for kids. Also enjoy a
cool craft and giveaway to get you ready for Summer at the
Arcadia Public Library!
Available while supplies last.
4
Library Closed
5
6
Seeds Storytime
4—7 Years
3:45 pm
7
Making It
6th—8th Grades
3:30 pm
8
9
10
Booking Together
6th—8th Grades
10:30 am
11
Library Closed
12
5/12—5/31
Summer Kits
Available while
supplies last
All Ages
13
Seeds Storytime
4—7 Years
3:45 pm
14
15
16
17
Minecraft
Book Party
2nd—5th Grades
2:30 pm
18
Library Closed
19
20
21
22
23
24
25
Library Closed
26
Library Closed
Memorial Day
27
28
29 30 31
SUN MON TUE WED THU FRI SAT
Arcadia Public Library – Jerry Broadwell Children’s Room M AY 2 0 2 5
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library
staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
EARLY LEARNERS
SEED STORYTIME
Tuesdays, May 6 & 13, 2025 at 3:45 pm
For Ages 4—7 Years
Young gardeners can attend this storytime and learn more about seeds and how they grow, local plants, and how to care for your garden. There will also be hands-on activities.
Registration is NOT required.
SCHOOL AGED KIDS
MINECRAFT BOOK PARTY
Saturday, May 17, 2025 at 2:30 pm
For 2nd— 5th Grades
Join other Minecraft enthusiasts for an afternoon
book party! We’ll craft, snack, test your gaming knowledge,
and listen to some Minecraft stories. Don’t miss this
celebration of all things Minecraft.
Registration is NOT required.
FOR MIDDLE SCHOOLERS
MAKING IT
Wednesday, May 7, 2025 at 3:30 pm
For 6th—8th Grades
Let’s get crafty! Join us in creating some edible art!!!
There will also be a raffle for a Trader Joes Gift Card.
Registration is NOT Required.
BOOKING TOGETHER
Saturday, May 10, 2025 from 10:30 am—11:30 am
For 6th—8th Grades
Join the Children’s Librarian for a lively discussion of a
fantastic read just for middle schoolers. Read the book prior
to meeting and come ready to answer trivia, enjoy a themed
snack, and talk about what made the book great (or not so
great). The May selection will be The Cricket War by Tho
Pham.
Registration is NOT required.
May 2025 Calendar of Events
SAVE THE DATE...
Take part in the Library’s summer reading program
and earn fun rewards along the way.
Here’s how to participate:
Beginning Monday, June 2, register online at:
https://arcadiaca.beanstack.org/reader365.
• Read and log your reading minutes online using
Beanstack.
• For every 60 minutes logged (up to 660 minutes), visit the
Library’s Rewards Table, beginning Monday, June 9, to
report and collect earned prizes.
• Every 60 minutes read beyond 660 minutes earns entry
into a grand prize drawing.
All reading time must be logged, and earned rewards
claimed by Saturday, July 26, 2025 before 5:30pm.
Rewards will be available while supplies last.
Summer at Arcadia Public Library is made possible
through the generous support of the Friends of the
Arcadia Public Library.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
Free comic book day is on May 3rd, but
we think it deserves a longer celebration.
During the month of April, teens can
exchange their own original comic book
cover or comic panel for a free comic
book.
C o m i c B o o k Day (ish) C o m i c B o o k Day (ish)
Arcadia Public Library
20 W. Duarte Rd.
Arcadia CA 91006
(626) 821-5569
www.ArcadiaCA.gov/Library
M-Th 10-9 / F-Sa 10-6
For highschoolstudents
For highschoolstudents
Templates are available at the Adult and Teen Services
desk. Return your artwork to receive a free comic and a
chance to win a prize.
Limit 1 entry per person!
Arcadia
Goes Green
Arcadia Public Library presents in partnership with Gilb Museum & Sustainable Arcadia
Celebrate Earth Day with us as we host
Arcadia Goes Green!
Enjoy fun and educational programs on how to be zero waste and
practice sustainability! Win give aways by completing fun
activities and learn about composting, water-wise landscaping,
and more!
All ages are welcome to this free event!
Saturday, April 19, 2025
10AM - 2PM
Arcadia Public Library
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PMfollow us on social media!follow us on social media!
MakingMaking
S t a m pStamp
f o l l o w u s !
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PM
Thursday, May 8 2025
7 - 8 PM
Cay Mortenson Auditorium
M a k e y o u r v e r y o w n c u s t o m s t a m p !
R e g i s t r a t i o n r e q u i r e d .
S i g n u p a t _________o r c a l l 6 2 6 -8 2 1 -5 5 6 9 .
A d u l t s o n l y .
A l l s u p p l i e s p r o v i d e d .
A v a i l a b l e w h i l e s u p p l i e s l a s t .
A r c a d i a P u b l i c L i b r a r y
SPRINGTIME IN ARCADIA, 1952
FEATURED HISTORICAL PHOTO
T h r e e c h i l d r e n e a c h a p p e a r t o h a v e b e e n a w a r d e d a n E a s t e r b a s k e t a t a n
A r c a d i a R e c r e a t i o n D e p a r t m e n t E a s t e r c e l e b r a t i o n . O n l o o k e r s a r e b e h i n d
a f e n c e . N a m e s l i s t e d o n b a c k o f p h o t o : J a c k W i l t s e , G e o r g i a E m m e t t ,
K e n S c o t t , J a m e s E d w a r d C o n n o r . D a t e : A p r i l 1 7 , 1 9 5 2 .
I f y o u ’r e i n t e r e s t e d i n A r c a d i a ’s r i c h h i s t o r y , v i s i t e i t h e r t h e A r c a d i a H i s t o r y R o o m a t t h e
A r c a d i a P u b l i c L i b r a r y o r t h e G i l b M u s e u m o f A r c a d i a H e r i t a g e . T h e A r c a d i a H i s t o r y R o o m i s
s h o w n b y a p p o i n t m e n t o n l y . C a l l 6 2 6 -8 2 1 -5 5 6 9 f o r a n a p p o i n t m e n t , o r 6 2 6 -5 7 4 -5 4 4 0 f o r
m o r e i n f o r m a t i o n a b o u t t h e M u s e u m ’s c o l l e c t i o n .
C o u r t e s y o f A r c a d i a P u b l i c L i b r a r y . I D #1 8 9 3 . A p r -M a y 2 0 2 5
ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
Thursday, March 20, 2025
CALL TO ORDER: Chair Pro-Tempore Chen called the meeting to order at 4:33 p.m. in the
Library’s Conference Room.
PLEDGE OF ALLEGIANCE: Trustee Barbara Delphey
ROLL CALL: Chair Pro-Tempore Hsiuchen Chen, Trustees Miriam Carter, Barbara Delphey,
Director Darlene Bradley, Library Services Managers Samantha Alba, and Petra Morris
ABSENT: Chair Connie Liao and Trustee Pardha Akalamkam
PUBLIC COMMENTS: None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS:
Trustee Delphey provided a Friends of the Library update. A selection of donated books from the
basement will be passed on to a Pasadena school. There will be a Volunteer Recognition Dinner
on April 3. The Friends group will contribute $30,000 to the Library and the group is currently
waiting for funds that were donated through the water bill. On April 26 the Friends will host a
general meeting with a presentation by Elizabeth Renfrew as well as performances by Arcadia
High School orchestra as well as a guzheng instrumental performance.
Trustee Carter mentioned that her term on the Library Board will soon be up and expressed
interest in joining the Friends of the Library Board is there is an opening. She also announced
that she may participate in the Library’s upcoming Arcadia Goes Green program taking place on
April 19. Director Bradley added that she encouraged Library staff to look at other Library’s
policies and procedures for seed libraries. She also reached out to Public Works to see if they
may be able to assist. There will be something done at the Arcadia Goes Green event to see how
it goes. Librarian Melissa M. will oversee the event and bring in volunteers to assist.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director Bradley announced that Trustee Akalamkam has missed three consecutive Library
Meetings and will no longer serve on the Board. City Council will appoint a new person from an
existing list to fill Trustee Akalamkam’s term. Trustee Carter announced that there will need to be
two replacements as she will also term out.
Director’s Update:
Director Bradley shared that the Library has experienced an uptick with problem patrons and that
the issues take up a lot of staff time. She acknowledged that continued staff training is ongoing.
Director Bradley explained that a person visiting the Library removed the contents of one of the
Memory Bags and took the bag. The Library does have a case manager but some of the people
are just passing through and not seeking out assistance.
Monthly Statistical Report: February 2025:
Director Bradley announced that the gate count was growing with more people coming into the
Library. The circulation count is also growing. There is an uptick in teen program attendance. The
juvenile statistics are down slightly, not unusual, with new staff who are learning the section.
Collection ordering in Adult Services has been slower due to staff dealing with other matters.
The digital collection is growing in usage as people are more comfortable with eBooks and
eAudios and doing away with older technologies. Children’s Services has done away with books
on CD and Adult Servies is slowly doing away with this collection. DVDs are also on the way out
and nice to see patrons adapting to electronic collections.
The number of materials catalogued is lower due to issues with Baker and Taylor and lots of their
materials being backordered.
Reference questions are up and there is more participation in Adult and Teen programs.
Library staff have been tasked to review webpages and discard older pages. The City will be
getting a new website.
The Library has done more noticing for overdue books to prompt patrons to return the materials.
As a result, the fines and fees are decreasing.
Trustee Delphey inquired about credit readers. Library Services Manager Alba explained that the
readers offer a self-service option for patrons wanting to pay their fines and are an upgrade due
to the new teller system.
Monthly Report Narrative: February 2025:
Chair Pro-Tempore Chen inquired about the Transitional Partnership Program (TPP) and Library
Services Manager Alba explained that the program is in partnership with Arcadia High School.
The program helps student transition into the workforce after high school. When taking part in the
program, students rotate through different locations. Sites teach students how to be professional,
about communications, and monthly evaluations. If a student is not grasping something, then a
coach will follow up. Students must have a work permit and do an informal interview.
Chair Pro-Tempore Chen commented on the Library’s changed relationship with the local schools
over the years. Director Bradley added that staff have been working for a number of years to build
stronger relationships with the schools.
Financial Report: February 2025:
Director Bradley acknowledged that Vacation Sell Back in Children’s Services is overspent and
explained that when an employee leaves the person may opt to sell back their vacation time. The
City’s credit card payments are now reflected through December 2024 so there may be more
spent than what is reflected in the financial report.
Staff Update:
There is a wait for the part-time Librarian I position due to a problem with the Department of
Justice database which caused delay. Library Aide Shu Shu P. retired at the end of February.
Director Bradley announced that the Library is almost fully staffed.
Serving with a Purpose 2025:
The Library has reserved a table for eight people for this year’s Serving with a Purpose
conference. There is one more open space in case anyone from the Library Board or Friends
Board would like to attend.
Gilb Museum of Arcadia Heritage:
Director Bradley announced that the Museum is currently running a Photography Contest.
Director Bradley explained that the Museum Curator Acevedo is consolidating collections and de-
accessioning non-Arcadia items to make much needed space. The Museum will also be hosting
a “Preserving Memories” event in which participants will help to digitize old photographs. Museum
staff provided a Preservation presentation at a recent conference and received a Getty intern
grant.
Calendar of Activities for Adult and Teen Services: April 2025
Director Bradley highlighted the Arcadia Goes Green event taking place on April 19. Seeds will
be given out at the event. There will also be a Spring Garden Workshop with a master gardener
on April 10.
Calendar of Activities for Children’s Services: April 2025
Summer teen volunteer applications will be due April 5. Children’s Services will also participate in
the Arcadia Goes Green event with a storytime corner.
Flyers/Articles/Posters/Attachments:
Director Bradley mentioned that there will be a Bookmarked book group to try to tap into a younger
audience. There will be an International Film program. Trustee Delphey shared that she attended
the current month’s program.
Featured Historical Photo:
Director Bradley highlighted the photo featuring the Arcadia Police Chief and members of the
Arcadia Chinese Association attending a Chinese New Year luncheon.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of February 20, 2025
The motion to approve the Regular Meeting Minutes of February 20, 2025 was moved by Chair
Pro-Tempore Chen, seconded by Trustee Delphey, and carried on a unanimous voice vote.
AYES: Chair Pro-Tempore Chen, Trustees Carter and Delphey
NOES: None
ABSENT: Trustee Akalamkam
ADJOURNMENT
Chair Protempore Chen adjourned the meeting at 5:28 p.m. to April 17, 2025 at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Connie Liao, Chair
Hsiuchen Chen, Chair Protempore Darlene Bradley, Secretary
Minutes prepared by: Petra Morris