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HomeMy WebLinkAboutItem 09h - Purchase of Police Patrol VehiclesPurchase Order for Police Patrol Vehicles
May 6, 2025
Page 1 of 3
DATE: May 6, 2025
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET
GROUP FOR THE PURCHASE OF TWO 2025 FORD POLICE
INTERCEPTOR PATROL UTILITY VEHICLES IN THE AMOUNT OF
$117,265.48
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2024-25 Equipment Replacement Budget provides for the replacement
of patrol vehicles in the Police Department. Using Sourcewell, a national cooperative
purchasing program, the City is able to streamline the process of procuring these vehicles
and receive the best price possible. It is recommended that the City Council approve a
Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of two
2025 Ford Police Interceptor Patrol Utility vehicles in the amount of $117,265.48.
BACKGROUND
The Fiscal Year 2024-25 Equipment Replacement Budget provided for the replacement
of three patrol vehicles in the Police Department. On August 20, 2024, the City Council
approved the purchase of six Chevrolet Tahoe Police Patrol vehicles, which replaced
three patrol vehicles in the Fiscal Year 2022-23 Equipment Replacement Budget, one
patrol vehicle in the Fiscal Year 2023-24 Equipment Replacement Budget, and two patrol
vehicles in the Fiscal Year 2024-25 Equipment Replacement Budget.
The six Chevrolet Tahoe Police Patrol vehicles replaced patrol vehicles across multiple
years and budgets, as the City’s orders of patrol vehicles were significantly delayed, or in
many cases, completely cancelled by vendors in the wake of the pandemic. This led to a
growing backlog of unmet patrol vehicle needs, starting with the Fiscal Year 2022-23
Equipment Replacement Budget, and extending into subsequent budget years. Although
there were more than six patrol vehicles that needed replacement at the time, only six
patrol vehicles were found in stock and available for immediate delivery. The delivery of
Purchase Order for Police Patrol Vehicles
May 6, 2025
Page 2 of 3
the six Chevrolet Tahoe Police Patrol vehicles greatly reduced the backlog for the Police
Department; however, there is one remaining patrol vehicle in the Fiscal Year 2024-25
Equipment Replacement Budget that needs to be replaced. This vehicle meets the
mileage, age, and/or maintenance requirements of the City’s Vehicle Replacement
Program. The vehicle to be replaced is a 2019 Ford Patrol Explorer with approximately
105,000 miles.
Additionally, a 2020 Ford Patrol Explorer was involved in a traffic collision in February
2024, which resulted in a total loss. The replacement of this patrol vehicle was not
anticipated for several years but now requires immediate replacement. There are
sufficient funds remaining in the Fiscal Year 2022-25 Equipment Replacement Budgets
for the purchase of an additional patrol vehicle. It is necessary to utilize available funds
for this purchase to avoid any further delays in the replacement of the totaled patrol
vehicle.
DISCUSSION
The Police Department has selected the 2025 Ford Police Interceptor Patrol Utility vehicle
to replace the existing vehicles identified in the Fiscal Year 2024-25 Equipment
Replacement budget. The new 2025 Police Interceptor Patrol Utility vehicles will be
equipped with a 290-horsepower engine, 10-speed transmission, all-wheel drive
capability, and a 75 mile-per-hour rear-impact crash test rating. These features provide
for superior handling during high-speed pursuits and best-in-class crash safety.
Additionally, this vehicle has a large cargo capacity for storing police gear, high-rated
ballistic glass and doors, and wide seats to accommodate gun holsters and belts. This
model has also proven to be more fuel efficient than previous police pursuit vehicles and
is factory prewired for emergency lighting accessory installations.
After exploring possible purchasing options, it was determined that using Sourcewell, a
national cooperative purchasing program, enables the City to streamline the procurement
process and receive the best price possible. It was also confirmed that these vehicles are
expected to arrive within six months after the order is placed. The California Government
Code authorizes public agencies to participate in cooperative purchasing agreements,
such as those established by Sourcewell, while remaining within the City’s adopted rules
and procedures for purchasing.
By utilizing a cooperative purchasing program, the City can streamline the procurement
process and acquire vehicles and equipment at a lower cost than traditional competitive
bidding. Sourcewell awarded a contract to 72 Hour LLC dba National Auto Fleet Group
for vehicles, cars, vans, SUVs, and light trucks with related equipment, accessories, and
services. The bidding process and Sourcewell’s contracts have been reviewed by the
Public Works Services Department and meet the City’s procurement requirements. A
copy of 72 Hour LLC dba National Auto Fleet Group’s contract is attached.
Purchase Order for Police Patrol Vehicles
May 6, 2025
Page 3 of 3
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), per Section 15061 (b)(3), as it can be seen with certainty that it will
have no impact on the environment.
FISCAL IMPACT
The cost for each Ford Police Interceptor Patrol Utility Vehicle is $58,632.74, or a total
vehicle cost of $117,265.48 for two units. Funds in the amount of $131,479.91 are
available in the combined Fiscal Year 2022-23, Fiscal Year 2023-24, and Fiscal Year
2024-25 Equipment Replacement Budgets, for the purchase of black and white patrol
vehicles. Therefore, sufficient funds are available for this purchase.
The cost for safety lighting and communication equipment will be acquired through a
separate purchase order; sufficient funds have been budgeted to purchase and outfit
these vehicles. Any potential claim payment received from the City’s insurance provider
for the totaled patrol vehicle will be placed back into the Equipment Reserve Fund, which
will defray the overall cost of this purchase.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of two 2025 Ford
Police Interceptor Patrol Utility vehicles in the amount of $117,265.48.
Attachments: Sourcewell Contract
National Auto Fleet Group Proposal
One Unit
(MSRP)
One Unit Total %
Savings
Extended
Unit's (2)
Total
Savings
Contract Price $53,280.00 $51,555.66 3.236 %$103,111.32 $3,448.68
Black & White Paint $1,550.00 $3,100.00
Tax (10.2500 %)$5,443.33 $10,886.66
Tire fee $8.75 $17.50
Transportation $75.00 $150.00
Total $58,632.74 $117,265.48
Yesenia Covarrubias
Fleet Department Account Manager
yesenia@watsonvillefleetgroup.com
(626) 457-5590
Quote ID: 31063
Order Cut Off Date: TBA
2/7/2025
Mr Carlos Aguilar
City of Arcadia
11800 Goldring Rd
Arcadia, CA 91066
Dear Carlos,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. Two (2) New/Unused
2025 Ford Police Interceptor Utility (K8A) AWD, with Black & White Paint, delivered to your specified location,
each for:
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF. Please reference this Contract number on
all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
2/6/25, 10:10 PM
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote
Vehicle Configuration Options
ENGINE
Code Description
99B
Engine: 3.3L V6 Direct-Injection, -inc: (136-MPH top speed), Deletes regenerative braking
and lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4-
gallon tank
TRANSMISSION
Code Description
44U Transmission: 10-Speed Automatic (44U)
PRIMARY PAINT
Code Description
UM Agate Black
SEAT TYPE
Code Description
9W
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters,
6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual
lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power
lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
AXLE RATIO
Code Description
___3.73 Axle Ratio, (STD)
ADDITIONAL EQUIPMENT
Code Description
76D Underbody Deflector Plate, -inc: Engine and transmission shield
51S Dual Driver & Passenger LED Bulb Spot Lamps (Unity)
153 Front License Plate Bracket
90E
Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets
the requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308
Winchester 150gr), Per LAPD requirements, they're also designed to withstand special
threat rounds: 7.62 x 39 mm MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x
45mm M855 4g
59B Keyed Alike - 1284x
52P
Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and
windows, Can manually remove window or door disable plate w/special tool,
Locks/windows operable from driver's door switches
68G Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove
window or door disable plate w/special tool, Locks/windows operable from driver's door
2/6/25, 10:10 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote
switches
60R Noise Suppression Bonds (Ground Straps)
85R Rear Console Plate, -inc: Contours through 2nd row; channel for wiring
OPTION PACKAGE
Code Description
500A Order Code 500A
2/6/25, 10:10 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote
2025 Ford Police Interceptor Utility AWD
CODE MSRP
K8A $49,515.00
99B ($2,330.00)
44U $0.00
UM $0.00
9W $0.00
___$0.00
76D $340.00
51S $620.00
153 $0.00
90E $3,170.00
59B $50.00
52P $160.00
68G INC
60R $100.00
85R $60.00
500A $0.00
2025 Fleet/Non-Retail Ford Police Interceptor Utility AWD
WINDOW STICKER
MODEL
2025 Ford Police Interceptor Utility AWD
OPTIONS
Engine: 3.3L V6 Direct-Injection, -inc: (136-MPH top speed), Deletes regenerative braking and
lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4-gallon tank
Transmission: 10-Speed Automatic (44U)
Agate Black
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters, 6-way
power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way
power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel
intrusion plates in both driver/passenger seatbacks
3.73 Axle Ratio, (STD)
Underbody Deflector Plate, -inc: Engine and transmission shield
Dual Driver & Passenger LED Bulb Spot Lamps (Unity)
Front License Plate Bracket
Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets the
requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308 Winchester 150gr),
Per LAPD requirements, they're also designed to withstand special threat rounds: 7.62 x 39 mm
MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x 45mm M855 4g
Keyed Alike - 1284x
Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and windows,
Can manually remove window or door disable plate w/special tool, Locks/windows operable from
driver's door switches
Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove window
or door disable plate w/special tool, Locks/windows operable from driver's door switches
Noise Suppression Bonds (Ground Straps)
Rear Console Plate, -inc: Contours through 2nd row; channel for wiring
Order Code 500A
Please note selected options override standard equipment
2/6/25, 10:10 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote
$51,685.00
$0.00
$1,595.00
$53,280.00
Est City: 14 MPG
Est Highway: 22 MPG
Est Highway Cruising Range: 541.20 mi
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating
conditions.
Notes
2/6/25, 10:10 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote
Standard Equipment
MECHANICAL
Engine: 3.3L V6 Direct-Injection Hybrid System -inc: (136-MPH top speed) (STD) Late availability.
Transmission: 10-Speed Automatic (STD)
3.73 Axle Ratio (STD)
ADDITIONAL EQUIPMENT
50-State Emissions System Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles
equipped with the 3.3L V6 Direct-Injection engine.
Transmission w/Driver Selectable Mode and Oil Cooler
Automatic Full-Time All-Wheel
Engine Oil Cooler
92-Amp/Hr 850CCA Maintenance-Free Battery
Hybrid Electric Motor 220 Amp Alternator
Class III Towing Equipment -inc: Hitch
Trailer Wiring Harness
Police/Fire
1670# Maximum Payload
GVWR: 6,840 lbs (3,103 kgs)
Gas-Pressurized Shock Absorbers
Front And Rear Anti-Roll Bars
Electric Power-Assist Steering
19 Gal. Fuel Tank
Dual Stainless Steel Exhaust
Permanent Locking Hubs
Strut Front Suspension w/Coil Springs
Multi-Link Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and
Hill Hold Control
Lithium Ion (li-Ion) Traction Battery 1.5 kWh Capacity
Wheels: 18" x 8" 5-Spoke Painted Black Steel -inc: polished stainless steel hub cover and center caps
Tires: 255/60R18 AS BSW
Steel Spare Wheel
Full-Size Spare Tire Mounted Inside Under Cargo
Clearcoat Paint
Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent and 1 Tow Hook
Body-Colored Rear Bumper w/Black Rub Strip/Fascia Accent
Body-Colored Bodyside Cladding and Black Wheel Well Trim
2/6/25, 10:10 PM Sell, service, and deliver letter
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Black Side Windows Trim and Black Front Windshield Trim
Black Door Handles
Black Power Side Mirrors w/Convex Spotter and Manual Folding
Fixed Rear Window w/Fixed Interval Wiper, Heated Wiper Park and Defroster
Deep Tinted Glass
Speed Sensitive Variable Intermittent Wipers
Galvanized Steel/Aluminum Panels
Lip Spoiler
Black Grille
Liftgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Auto On/Off Projector Beam Led Low/High Beam Headlamps
LED Brakelights
Radio w/Seek-Scan and Speed Compensated Volume Control
Radio: AM/FM/MP3 Capable -inc: 100 watt siren/speaker prep kit, clock, 4 speakers, 1 USB port and 8"
color LCD screen center-stack smart display, supports Android Auto and Apple CarPlay and fleet
telematics modem Allows data to be provided to support Ford Pro telematics and data services via
optional subscription, including but not limited to vehicle location, speed, idle time, fuel, vehicle
diagnostics and maintenance alerts. Device enables optional telematics services through Ford or
authorized providers via paid subscription. Subscribe at https://fordpro.com/en-us/telematics/ or call 1-
833-811-FORD (3673).
SYNC Phoenix Communication & Entertainment System -inc: hands-free voice command support
compatible w/most Bluetooth connected mobile devices, 911 Assist, VHR, SYNC Services, AppLink,
Bluetooth, steering wheel controls, USB port and auxiliary input jack
Integrated Roof Antenna
1 LCD Monitor In The Front
8-Way Driver Seat
Passenger Seat
35-30-35 Folding Split-Bench Front Facing Fold Forward Seatback Rear Seat
Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Traction
Battery Level, Trip Odometer and Trip Computer
Power Rear Windows and Fixed 3rd Row Windows
Remote Keyless Entry
Remote Releases -Inc: Power Cargo Access
Cruise Control w/Steering Wheel Controls
Dual Zone Front Automatic Air Conditioning
Rear HVAC
HVAC -inc: Underseat Ducts
Locking Glove Box
Driver Foot Rest
Unique HD Cloth Front Bucket Seats w/Vinyl Rear -inc: reduced bolsters, 6-way power track driver seat
(fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-
2/6/25, 10:10 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote
way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger
seatbacks
Interior Trim -inc: Metal-Look Instrument Panel Insert, Metal-Look Door Panel Insert and Metal-Look
Interior Accents
Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Mini Overhead Console w/Storage and 2 12V DC Power Outlets
Front And Rear Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Carpet Floor Trim
Cargo Features -inc: Cargo Tray/Organizer
Cargo Space Lights
Fleet Telematics Modem Tracker System
Dashboard Storage, Driver And Passenger Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down
Delayed Accessory Power
Power Door Locks
Driver Information Center
Redundant Digital Speedometer
Trip Computer
Digital/Analog Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints
Perimeter Alarm
2 12V DC Power Outlets
Air Filtration
Electronic Stability Control (ESC) And Roll Stability Control (RSC)
ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags
Reverse Sensing System Rear Parking Sensors
BLIS (Blind Spot Information System) Blind Spot
Pre-Collision Assist with Pedestrian Detection
Rear Cross-Traffic Braking
Collision Mitigation-Front
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Curtain 1st And 2nd Row Airbags
2/6/25, 10:10 PM Sell, service, and deliver letter
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Airbag Occupancy Sensor
Passenger Knee Airbag
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and
Pretensioners
Back-Up Camera w/Washer
2/6/25, 10:10 PM Sell, service, and deliver letter
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