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HomeMy WebLinkAboutItem 09h - Purchase of Police Patrol VehiclesPurchase Order for Police Patrol Vehicles May 6, 2025 Page 1 of 3 DATE: May 6, 2025 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Carlos Aguilar, General Services Superintendent SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF TWO 2025 FORD POLICE INTERCEPTOR PATROL UTILITY VEHICLES IN THE AMOUNT OF $117,265.48 CEQA: Not a Project Recommendation: Approve SUMMARY The Fiscal Year 2024-25 Equipment Replacement Budget provides for the replacement of patrol vehicles in the Police Department. Using Sourcewell, a national cooperative purchasing program, the City is able to streamline the process of procuring these vehicles and receive the best price possible. It is recommended that the City Council approve a Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of two 2025 Ford Police Interceptor Patrol Utility vehicles in the amount of $117,265.48. BACKGROUND The Fiscal Year 2024-25 Equipment Replacement Budget provided for the replacement of three patrol vehicles in the Police Department. On August 20, 2024, the City Council approved the purchase of six Chevrolet Tahoe Police Patrol vehicles, which replaced three patrol vehicles in the Fiscal Year 2022-23 Equipment Replacement Budget, one patrol vehicle in the Fiscal Year 2023-24 Equipment Replacement Budget, and two patrol vehicles in the Fiscal Year 2024-25 Equipment Replacement Budget. The six Chevrolet Tahoe Police Patrol vehicles replaced patrol vehicles across multiple years and budgets, as the City’s orders of patrol vehicles were significantly delayed, or in many cases, completely cancelled by vendors in the wake of the pandemic. This led to a growing backlog of unmet patrol vehicle needs, starting with the Fiscal Year 2022-23 Equipment Replacement Budget, and extending into subsequent budget years. Although there were more than six patrol vehicles that needed replacement at the time, only six patrol vehicles were found in stock and available for immediate delivery. The delivery of Purchase Order for Police Patrol Vehicles May 6, 2025 Page 2 of 3 the six Chevrolet Tahoe Police Patrol vehicles greatly reduced the backlog for the Police Department; however, there is one remaining patrol vehicle in the Fiscal Year 2024-25 Equipment Replacement Budget that needs to be replaced. This vehicle meets the mileage, age, and/or maintenance requirements of the City’s Vehicle Replacement Program. The vehicle to be replaced is a 2019 Ford Patrol Explorer with approximately 105,000 miles. Additionally, a 2020 Ford Patrol Explorer was involved in a traffic collision in February 2024, which resulted in a total loss. The replacement of this patrol vehicle was not anticipated for several years but now requires immediate replacement. There are sufficient funds remaining in the Fiscal Year 2022-25 Equipment Replacement Budgets for the purchase of an additional patrol vehicle. It is necessary to utilize available funds for this purchase to avoid any further delays in the replacement of the totaled patrol vehicle. DISCUSSION The Police Department has selected the 2025 Ford Police Interceptor Patrol Utility vehicle to replace the existing vehicles identified in the Fiscal Year 2024-25 Equipment Replacement budget. The new 2025 Police Interceptor Patrol Utility vehicles will be equipped with a 290-horsepower engine, 10-speed transmission, all-wheel drive capability, and a 75 mile-per-hour rear-impact crash test rating. These features provide for superior handling during high-speed pursuits and best-in-class crash safety. Additionally, this vehicle has a large cargo capacity for storing police gear, high-rated ballistic glass and doors, and wide seats to accommodate gun holsters and belts. This model has also proven to be more fuel efficient than previous police pursuit vehicles and is factory prewired for emergency lighting accessory installations. After exploring possible purchasing options, it was determined that using Sourcewell, a national cooperative purchasing program, enables the City to streamline the procurement process and receive the best price possible. It was also confirmed that these vehicles are expected to arrive within six months after the order is placed. The California Government Code authorizes public agencies to participate in cooperative purchasing agreements, such as those established by Sourcewell, while remaining within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City can streamline the procurement process and acquire vehicles and equipment at a lower cost than traditional competitive bidding. Sourcewell awarded a contract to 72 Hour LLC dba National Auto Fleet Group for vehicles, cars, vans, SUVs, and light trucks with related equipment, accessories, and services. The bidding process and Sourcewell’s contracts have been reviewed by the Public Works Services Department and meet the City’s procurement requirements. A copy of 72 Hour LLC dba National Auto Fleet Group’s contract is attached. Purchase Order for Police Patrol Vehicles May 6, 2025 Page 3 of 3 ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), per Section 15061 (b)(3), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The cost for each Ford Police Interceptor Patrol Utility Vehicle is $58,632.74, or a total vehicle cost of $117,265.48 for two units. Funds in the amount of $131,479.91 are available in the combined Fiscal Year 2022-23, Fiscal Year 2023-24, and Fiscal Year 2024-25 Equipment Replacement Budgets, for the purchase of black and white patrol vehicles. Therefore, sufficient funds are available for this purchase. The cost for safety lighting and communication equipment will be acquired through a separate purchase order; sufficient funds have been budgeted to purchase and outfit these vehicles. Any potential claim payment received from the City’s insurance provider for the totaled patrol vehicle will be placed back into the Equipment Reserve Fund, which will defray the overall cost of this purchase. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of two 2025 Ford Police Interceptor Patrol Utility vehicles in the amount of $117,265.48. Attachments: Sourcewell Contract National Auto Fleet Group Proposal One Unit (MSRP) One Unit Total % Savings Extended Unit's (2) Total Savings Contract Price $53,280.00 $51,555.66 3.236 %$103,111.32 $3,448.68 Black & White Paint $1,550.00 $3,100.00 Tax (10.2500 %)$5,443.33 $10,886.66 Tire fee $8.75 $17.50 Transportation $75.00 $150.00 Total $58,632.74 $117,265.48 Yesenia Covarrubias Fleet Department Account Manager yesenia@watsonvillefleetgroup.com (626) 457-5590 Quote ID: 31063 Order Cut Off Date: TBA 2/7/2025 Mr Carlos Aguilar City of Arcadia 11800 Goldring Rd Arcadia, CA 91066 Dear Carlos, National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. Two (2) New/Unused 2025 Ford Police Interceptor Utility (K8A) AWD, with Black & White Paint, delivered to your specified location, each for: - per the attached specifications. This vehicle(s) is available under the Sourcewell Contract 091521-NAF. Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, 2/6/25, 10:10 PM https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote Vehicle Configuration Options ENGINE Code Description 99B Engine: 3.3L V6 Direct-Injection, -inc: (136-MPH top speed), Deletes regenerative braking and lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4- gallon tank TRANSMISSION Code Description 44U Transmission: 10-Speed Automatic (44U) PRIMARY PAINT Code Description UM Agate Black SEAT TYPE Code Description 9W Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks AXLE RATIO Code Description ___3.73 Axle Ratio, (STD) ADDITIONAL EQUIPMENT Code Description 76D Underbody Deflector Plate, -inc: Engine and transmission shield 51S Dual Driver & Passenger LED Bulb Spot Lamps (Unity) 153 Front License Plate Bracket 90E Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets the requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308 Winchester 150gr), Per LAPD requirements, they're also designed to withstand special threat rounds: 7.62 x 39 mm MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x 45mm M855 4g 59B Keyed Alike - 1284x 52P Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches 68G Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote switches 60R Noise Suppression Bonds (Ground Straps) 85R Rear Console Plate, -inc: Contours through 2nd row; channel for wiring OPTION PACKAGE Code Description 500A Order Code 500A 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote 2025 Ford Police Interceptor Utility AWD CODE MSRP K8A $49,515.00 99B ($2,330.00) 44U $0.00 UM $0.00 9W $0.00 ___$0.00 76D $340.00 51S $620.00 153 $0.00 90E $3,170.00 59B $50.00 52P $160.00 68G INC 60R $100.00 85R $60.00 500A $0.00 2025 Fleet/Non-Retail Ford Police Interceptor Utility AWD WINDOW STICKER MODEL 2025 Ford Police Interceptor Utility AWD OPTIONS Engine: 3.3L V6 Direct-Injection, -inc: (136-MPH top speed), Deletes regenerative braking and lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4-gallon tank Transmission: 10-Speed Automatic (44U) Agate Black Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks 3.73 Axle Ratio, (STD) Underbody Deflector Plate, -inc: Engine and transmission shield Dual Driver & Passenger LED Bulb Spot Lamps (Unity) Front License Plate Bracket Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets the requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308 Winchester 150gr), Per LAPD requirements, they're also designed to withstand special threat rounds: 7.62 x 39 mm MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x 45mm M855 4g Keyed Alike - 1284x Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches Noise Suppression Bonds (Ground Straps) Rear Console Plate, -inc: Contours through 2nd row; channel for wiring Order Code 500A Please note selected options override standard equipment 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote $51,685.00 $0.00 $1,595.00 $53,280.00 Est City: 14 MPG Est Highway: 22 MPG Est Highway Cruising Range: 541.20 mi SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL PRICE Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. Notes 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote Standard Equipment MECHANICAL Engine: 3.3L V6 Direct-Injection Hybrid System -inc: (136-MPH top speed) (STD) Late availability. Transmission: 10-Speed Automatic (STD) 3.73 Axle Ratio (STD) ADDITIONAL EQUIPMENT 50-State Emissions System Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles equipped with the 3.3L V6 Direct-Injection engine. Transmission w/Driver Selectable Mode and Oil Cooler Automatic Full-Time All-Wheel Engine Oil Cooler 92-Amp/Hr 850CCA Maintenance-Free Battery Hybrid Electric Motor 220 Amp Alternator Class III Towing Equipment -inc: Hitch Trailer Wiring Harness Police/Fire 1670# Maximum Payload GVWR: 6,840 lbs (3,103 kgs) Gas-Pressurized Shock Absorbers Front And Rear Anti-Roll Bars Electric Power-Assist Steering 19 Gal. Fuel Tank Dual Stainless Steel Exhaust Permanent Locking Hubs Strut Front Suspension w/Coil Springs Multi-Link Rear Suspension w/Coil Springs Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control Lithium Ion (li-Ion) Traction Battery 1.5 kWh Capacity Wheels: 18" x 8" 5-Spoke Painted Black Steel -inc: polished stainless steel hub cover and center caps Tires: 255/60R18 AS BSW Steel Spare Wheel Full-Size Spare Tire Mounted Inside Under Cargo Clearcoat Paint Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent and 1 Tow Hook Body-Colored Rear Bumper w/Black Rub Strip/Fascia Accent Body-Colored Bodyside Cladding and Black Wheel Well Trim 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote Black Side Windows Trim and Black Front Windshield Trim Black Door Handles Black Power Side Mirrors w/Convex Spotter and Manual Folding Fixed Rear Window w/Fixed Interval Wiper, Heated Wiper Park and Defroster Deep Tinted Glass Speed Sensitive Variable Intermittent Wipers Galvanized Steel/Aluminum Panels Lip Spoiler Black Grille Liftgate Rear Cargo Access Tailgate/Rear Door Lock Included w/Power Door Locks Auto On/Off Projector Beam Led Low/High Beam Headlamps LED Brakelights Radio w/Seek-Scan and Speed Compensated Volume Control Radio: AM/FM/MP3 Capable -inc: 100 watt siren/speaker prep kit, clock, 4 speakers, 1 USB port and 8" color LCD screen center-stack smart display, supports Android Auto and Apple CarPlay and fleet telematics modem Allows data to be provided to support Ford Pro telematics and data services via optional subscription, including but not limited to vehicle location, speed, idle time, fuel, vehicle diagnostics and maintenance alerts. Device enables optional telematics services through Ford or authorized providers via paid subscription. Subscribe at https://fordpro.com/en-us/telematics/ or call 1- 833-811-FORD (3673). SYNC Phoenix Communication & Entertainment System -inc: hands-free voice command support compatible w/most Bluetooth connected mobile devices, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack Integrated Roof Antenna 1 LCD Monitor In The Front 8-Way Driver Seat Passenger Seat 35-30-35 Folding Split-Bench Front Facing Fold Forward Seatback Rear Seat Manual Tilt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Traction Battery Level, Trip Odometer and Trip Computer Power Rear Windows and Fixed 3rd Row Windows Remote Keyless Entry Remote Releases -Inc: Power Cargo Access Cruise Control w/Steering Wheel Controls Dual Zone Front Automatic Air Conditioning Rear HVAC HVAC -inc: Underseat Ducts Locking Glove Box Driver Foot Rest Unique HD Cloth Front Bucket Seats w/Vinyl Rear -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2- 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks Interior Trim -inc: Metal-Look Instrument Panel Insert, Metal-Look Door Panel Insert and Metal-Look Interior Accents Full Cloth Headliner Urethane Gear Shifter Material Day-Night Rearview Mirror Driver And Passenger Visor Vanity Mirrors Mini Overhead Console w/Storage and 2 12V DC Power Outlets Front And Rear Map Lights Fade-To-Off Interior Lighting Full Vinyl/Rubber Floor Covering Carpet Floor Trim Cargo Features -inc: Cargo Tray/Organizer Cargo Space Lights Fleet Telematics Modem Tracker System Dashboard Storage, Driver And Passenger Door Bins Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power Power Door Locks Driver Information Center Redundant Digital Speedometer Trip Computer Digital/Analog Appearance Seats w/Vinyl Back Material Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm 2 12V DC Power Outlets Air Filtration Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat-Mounted Side Airbags Reverse Sensing System Rear Parking Sensors BLIS (Blind Spot Information System) Blind Spot Pre-Collision Assist with Pedestrian Detection Rear Cross-Traffic Braking Collision Mitigation-Front Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags Curtain 1st And 2nd Row Airbags 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote Airbag Occupancy Sensor Passenger Knee Airbag Rear Child Safety Locks Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners Back-Up Camera w/Washer 2/6/25, 10:10 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/31063?ws=true&se=true&ssdType=QuickQuote