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HomeMy WebLinkAboutItem 11b - Establishing a Senior Citizens Commission DATE: June 3, 2025 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation and Community Services By: Ashley Marston, Management Analyst SUBJECT: ORDINANCE NO. 2406 AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING PART 11 TO CHAPTER 2 OF ARTICLE II (ADMINISTRATION CODE) TO FORMALLY ESTABLISH THE SENIOR CITIZENS COMMISSION CEQA: Not a Project Recommendation: Introduce SUMMARY The Senior Citizens Commission was first established by Resolution No. 4726 in 1978. To be compliant with the City Charter, the Senior Citizens Commission must be established by ordinance. Ordinance No. 2406 amends the Arcadia Municipal Code to establish the Senior Citizens Commission and outlines its mission, membership, and terms. It also makes important updates to the formation of the Commission to address the changing nature of service clubs in Arcadia. It is recommended that the City Council introduce Ordinance No. 2406 to formally establish the Senior Citizens Commission by adding a new section to Article II, Chapter 2 of the Arcadia Municipal Code. BACKGROUND On February 17, 1978, the City Council adopted Resolution No. 4726, establishing the Senior Citizens Commission. Since then, the Senior Citizens Commission has acted in an advisory capacity to the City Council on matters relating to senior citizens. The Senior Citizens Commission is governed by the by-laws established under Resolution No. 4730, later amended by Resolution No. 5269 and 6105. However, City Charter Section 800 provides that the City Council may create, by ordinance, any boards or commissions that are required in its judgment, and may grant them certain powers and duties to carry out their mission that are not otherwise inconsistent with the Charter. DISCUSSION In early May, Staff was notified of the dissolution of the Senior Friendship Club. Per the Ordinance No. 2406 – Establish Senior Citizens Commission June 3, 2025 Page 2 of 3 Senior Citizens Commission by-laws, the Senior Friendship Club nominates a member to serve on the Senior Citizens Commission, for City Council consideration. With the dissolution of the Senior Friendship Club, the Senior Citizens Commission will no longer have a member from that service club, prompting Staff to revise the by-laws. To amend the by-laws and comply with the Arcadia City Charter, the Senior Citizens Commission must be established via ordinance, rather than resolution. Ordinance No. 2406 formally establishes the Senior Citizens Commission under the following conditions: Mission The mission and purpose of the Senior Citizens Commission is to serve in an advisory capacity to the City Council on matters relating to senior citizens in Arcadia. Membership Members of the Senior Citizens Commission shall be legally registered voters of the City of Arcadia and shall not hold any other City office or employment. The Senior Citizens Commission will include seven (7) members in total, with four (4) members from local senior organizations and three (3) at-large members. The current iteration of the Commission had eight members; however, the group traditionally consisted of seven members. This also follows the structure of other City boards and commissions, who have an odd number of members to avoid tie votes. The four members from senior organizations may include a maximum of one representative from any of the following: Assistance League of Arcadia, Golden Senior Club, Arcadia Travelers Club, and Senior Men’s Club. Each senior organization will nominate an individual from their respective organization, subject to confirmation by the City Council. In the event an organization cannot or does not nominate an individual, the term will be filled with an at-large member appointed by the City Council. Meetings and Terms The Senior Citizens Commission will host regular monthly meetings. Meetings will follow the current schedule, held the first Thursday of the month at 4:00 p.m. The meeting schedule will be officially set under the Commission’s by-laws, which will be brought to the City Council for approval at a subsequent meeting. Members shall serve two-year terms and may serve up to two consecutive terms. Appointments shall be staggered so that four (4) of the terms expire in alternate years from the other three (3) terms. Ordinance No. 2406 – Establish Senior Citizens Commission June 3, 2025 Page 3 of 3 ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The recommended action of establishing the Senior Citizens Commission by ordinance has no impact on the General Fund. RECOMMENDATION It is recommended that the City Council determine that this action is not a project under the California Environmental Quality Act (“CEQA”); and introduce Ordinance No. 2406 amending the Arcadia Municipal Code by adding Part 11 to Chapter 2 of Article II (Administration Code) to formally establish the Senior Citizens Commission. Attachment: Ordinance No. 2406 ORDINANCE NO. 2406 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING PART 11 TO CHAPTER 2 OF ARTICLE II (ADMINISTRATION CODE) TO FORMALLY ESTABLISH THE SENIOR CITIZENS COMMISSION WHEREAS, the Senior Citizens Commission was established by Resolution No. 4726 on February 17, 1978; and WHEREAS, Section 800 of the Arcadia City Charter provides that the City Council may create, by ordinance, any boards or commissions that are required in its judgment and may grant them certain powers and duties to carry out their mission that are not otherwise inconsistent with the Charter; and WHEREAS, the City Council seeks to establish the Senior Citizens Commission via ordinance for a continuance of advisement on matters relating to senior citizens in Arcadia and to comply with the City Charter; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Article 11, Chapter 2 of the Arcadia Municipal Code is hereby amended by adding Part 11 to read in its entirety as follows: "PART 11. SENIOR CITIZENS COMMISSION 2211. CREATION. The Senior Citizens Commission is hereby established for the purpose of advising the City Council on matters relating to senior citizens in Arcadia. 2211.1. MEMBERSHIP. The Senior Citizens Commission shall consist of seven (7)members appointed by the City Council. For this purpose, the City Council shall consider the appointments as follows: 1 A Four (4) members suggested by local senior organizations, with up to one (1) member being selected for appointment from each of the following senior organizations: 1.Assistance League of Arcadia; 2.Golden Senior Club; 3.Arcadia Tra velers Club; 4.Senior Men's Club; In the event a senior organization cannot or does not suggest an individual, the term will be filled by an at-large member appointed by the City Council. B.Three (3) at large members appointed by the City Council who are legally registered voters of the City of Arcadia. 2211.2. TERMS, APPOINTMENTS AND REMOVAL Members of the Senior Citizens Commission shall be appointed and removed in accordance with Section 802 of the City Charter, excluding the provision of term duration. Senior Citizen Commission members shall serve terms of two years. 2211.3. MEETINGS; CHAIRPERSON Meetings of the Senior Citizens Commission shall take place and be conducted, and its officers shall be elected, in accordance with Section 804 of the City Charter; provided, however, that the Senior Citizens Commission meet at a regularly scheduled time and place as designated by Commission By-laws. 2211.4. DUTIES Subject to review and approval of the City Council, the Senior Citizens Commission shall: 2 A.Serve in an advisory capacity to the City Council on matters pertaining to senior citizens in Arcadia. B.Provide such other advice or reports as may be directed by the City Council, within the purview of the Arcadia Municipal Code and City Charter." SECTION 2. The City Council determines that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060 (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060 (c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulation, Titl e 14, Chapter 3, because it has no potential for a resulting physical change to the environment, directly or indirectly. SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of same to be posted per Resolution No. 7483 and within fifteen (15) days after its adoption. This Ordinance shall take effect on the thirty-first (31 st) day after its adoption. [SIGNATURES ON THE NEXT PAGE] 3