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Home My WebLink AboutItem 11f - Cal-OES Designation of Applicant's Agent DATE: June 3, 2025 TO: Honorable Mayor and City Council FROM: Chen Suen, Fire Chief By: Charles Tuggle, Battalion Chief SUBJECT: RESOLUTION NO. 7635 AUTHORIZING DESIGNATED STAFF TO FILE WITH THE CALIFORNIA OFFICE OF EMERGENCY SERVICES REQUESTS FOR FINANCIAL ASSISTANCE UNDER THE NATURAL DISASTER ASSISTANCE ACT AND SIMILAR STATUTES CEQA: Not a Project Recommendation: Adopt SUMMARY The State of California Governor’s Office of Emergency Services (“Cal OES”) requires cities to designate, by resolution, employees who have the authority to apply for financial assistance in the event of a disaster. To comply with this requirement, it is recommended that the City Council adopt Resolution No. 7635, which designates the City Manager, the Fire Chief, and the Public Works Services Director as the three authorized agents for the City of Arcadia on the Designation of Applicant’s Agent Resolution Form (OES Form 130, see Attachment No. 2). BACKGROUND On June 7, 2022, the City Council previously designated the City Manager, the Fire Chief, and the Public Works Services Director as the City’s three authorized agents for applying for emergency relief funds from the State, through the adoption of Resolution No. 7243. Cal OES requires a new City Council resolution submission if a previously submitted resolution is older than three years from the last date of adoption. Therefore, a new resolution designating City authorized agents to apply for disaster assistance will need to be submitted to Cal OES for this year. DISCUSSION Cal OES requires cities to file an OES Form 130: “Designation of Applicant’s Agent Resolution for Non-State Agencies.” This form is required for obtaining state financial assistance under the California Disaster Assistance Act and/or federal financial Resolution No. 7635 Cal-OES Designation of Applicant’s Agent June 3, 2025 Page 2 of 2 assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988. OES Form 130 allows for up to three designated names and/or position titles. The City has previously designated the City Manager, the Fire Chief, and the Director of Public Works Services as the three authorized agents. While emergencies could affect any City department, these employees are the most likely to be familiar with response and recovery costs over the widest variety of potential disaster situations. Therefore, these three positions remain the most appropriate to be named as designated agents for Form 130. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT Adoption of Resolution No. 7635 has no immediate fiscal impact on the City; however, during a disaster, potential state funding may be delayed or denied if there is no resolution authorizing City of Arcadia agents to apply for financial assistance. RECOMMENDATION It is recommended that the City Council determine this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and adopt Resolution No. 7635, authorizing designated staff to file with the California Office of Emergency Services requests for financial assistance under the Natural Disaster Assistance Act and similar statutes. Attachment No. 1: Resolution No. 7635 Attachment No. 2: Cal-OES Form 130: Designation of Applicant’s Agent Resolution for Non-State Agencies RESOLUTION NO. 7635 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING DESIGNATED STAFF TO FILE WITH THE CALIFORNIA OFFICE OF EMERGENCY SERVICES REQUESTS FOR FINANCIAL ASSISTANCE UNDER THE NATURAL DISASTER ASSISTANCE ACT AND SIMILAR STATUTES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The California Governor's Office of Emergency requires public agencies to designate specific positions within the agency as authorized agents of that agency for the purpose of applying for and obtaining certain federal financial assistance under P.L. 93 -288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988; and/or state financial assistance under the California Disaster Assistance Act. SECTION 2. The City Council of the City of Arcadia now desires and intends to designate those certain specific positions within the City as authorized agents for the foregoing purposes. SECTION 3. The City Manager, Fire Chief or Public Works Services Director of the City are hereby authorized to execute for and on behalf of the City applications for financial assistance, and to file such applications with the California Office of Emergency Services, for the purpose of obtaining certain federal financial assistance under P.L. 93 - 288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as well as other financial assistance under the Natural Disaster Assistance Act. 1 Attachment No. 1 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR 12167$7($*(1&,(6 %(,75(62/9('%<7+(2)7+( *RYHUQLQJ%RG\ 1DPHRI$SSOLFDQW 7+$7 25 7LWOHRI$XWKRUL]HG$JHQW 25 7LWOHRI$XWKRUL]HG$JHQW 7LWOHRI$XWKRUL]HG$JHQW LVKHUHE\DXWKRUL]HGWRH[HFXWHIRUDQGRQEHKDOIRIWKH 1DPHRI$SSOLFDQW DSXEOLFHQWLW\HVWDEOLVKHGXQGHUWKHODZVRIWKH6WDWHRI&DOLIRUQLDWKLVDSSOLFDWLRQ DQGWRILOHLWZLWKWKH&DOLIRUQLD*RYHUQRU·V2IILFHRI(PHUJHQF\6HUYLFHVIRUWKH SXUSRVHRIREWDLQLQJIHGHUDOILQDQFLDODVVLVWDQFHIRUDQ\H[LVWLQJRUIXWXUHJUDQW SURJUDPLQFOXGLQJEXWQRWOLPLWHGWRDQ\RIWKHIROORZLQJ -Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), XQGHU -3XEOLF/DZDVDPHQGHGE\WKH5REHUW76WDIIRUG'LVDVWHU5HOLHIDQG (PHUJHQF\$VVLVWDQFH$FWRIDQGRUVWDWHILQDQFLDODVVLVWDQFHXQGHUWKH &DOLIRUQLD'LVDVWHU$VVLVWDQFH$FW - Flood Mitigation Assistance Program (FMA)XQGHU6HFWLRQRIWKH1DWLRQDO )ORRG,QVXUDQFH$FWRI - National Earthquake Hazards Reduction Program (NEHRP) 86&RGHE $L[DQG86&RGHE%1DWLRQDO(DUWKTXDNH+D]DUGV 5HGXFWLRQ3URJUDPDQGDOVR7KH&RQVROLGDWHG$SSURSULDWLRQV$FW'LY) 'HSDUWPHQWRI+RPHODQG6HFXULW\$SSURSULDWLRQV$FW3XE/1R - California Early Earthquake Warning (CEEW)XQGHU&$*RY&RGH²*RY7LWOH 'LY&KDSWHU$UWLFOH6HFWLRQV 7KDWWKH DSXEOLFHQWLW\HVWDEOLVKHGXQGHUWKH 1DPHRI$SSOLFDQW ODZVRIWKH6WDWHRI&DOLIRUQLDKHUHE\DXWKRUL]HVLWVDJHQWVWRSURYLGHWRWKH *RYHUQRU·V2IILFHRI(PHUJHQF\6HUYLFHVIRUDOOPDWWHUVSHUWDLQLQJWRVXFKVWDWH GLVDVWHUDVVLVWDQFHWKHDVVXUDQFHVDQGDJUHHPHQWVUHTXLUHG 67$7(2)&$/,)251,$ &$/,)251,$*29(5125 62)),&(2)(0(5*(1&<6(59,&(6 '(6,*1$7,212)$33/,&$17 6$*(175(62/87,21 12167$7($*(1&,(6 2(6)3'5HY 5(&29(5<',5(&725$7( ),1$1&,$/352&(66,1*',9,6,21 &DO2(6,'1RBBBBBBBBBBBBB OES-)3' Rev. 2022 3DJHRI $WWDFKPHQW1R 06-037-02462 City Council City of Arcadia City Manager Fire Chief Public Works Service Director City of Arcadia City of Arcadia Please check the appropriate box below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ev. 2022 3DJHRI ✔ 3rd June 25 Sharon Kwan (Mayor) Eileen Wang (Mayor Pro Tem) Michael Cao M.D. (Council Member) Linda Rodriguez City Clerk City of Arcadia City Council City of Arcadia 3rd June 25 City Clerk Cal OES Form 130 Instructions A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. 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