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HomeMy WebLinkAboutItem 11m - Goldring Well Pipeline and Storm Drain ProjectAward Goldring Well Pipeline and Storm Drain Project June 17, 2025 Page 1 of 4 DATE: June 17, 2025 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Tiffany Lee, P.E., Interim Principal Civil Engineer SUBJECT: CONTRACT WITH ALL CITIES ENGINEERING INC. FOR THE GOLDRING WELL PIPELINE AND STORM DRAIN PROJECT IN THE AMOUNT OF $916,920 CEQA: Mitigated Negative Declaration / Notice of Determination Filed Recommendation: Approve SUMMARY To enhance the existing water supply infrastructure, the City is partnering with the City of Sierra Madre to construct a new water supply well within the Arcadia Public Works Services Department Yard. Prior to drilling the new well, a new pump-to-waste storm drainpipe, from the new well site to the existing storm drain on Peck Road, must be constructed. A new water pipeline and sewer pipeline connecting into the existing systems on Kardashian Avenue must also be constructed. To ensure the City is receiving the most competitive prices and quality service for this work, the Public Works Services Department (“PWSD”) conducted a formal bid process. All Cities Engineering Inc. submitted the lowest responsive bid. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with All Cities Engineering Inc. for the Goldring Well Pipeline and Storm Drain Project in the amount of $916,920, and approve a 10% contingency. BACKGROUND The City serves water to over 57,000 residents, primarily with water pumped from the Main San Gabriel Basin, West Raymond Basin, and the East Raymond Basin. To enhance the existing water supply infrastructure, Arcadia is partnering with the City of Sierra Madre to construct a new water supply well (Goldring Well) in the Main San Gabriel Basin. On November 17, 2020, the Arcadia City Council approved a New Joint Groundwater Production Well Agreement between the Cities of Arcadia and Sierra Madre to jointly design, construct, operate, and maintain a groundwater production well in the Main San Award Goldring Well Pipeline and Storm Drain Project June 17, 2025 Page 2 of 4 Gabriel Basin. Per the terms of the Joint Agreement, Arcadia and Sierra Madre are each responsible for 50% of the cost of all matters related to the new well. In March 2023, in response to increased concern over Per- and polyfluoroalkyl substances (“PFAS”, also known as “forever chemicals”), the Environmental Protection Agency (“EPA”) published proposed regulations that would set Maximum Contaminant Levels (“MCL”) for select PFAS contaminants. PFAS can be found in products such as food packaging and commercial and household products, which often end up in groundwater and are toxic at relatively low concentrations, thus, presenting a danger to both human health and the environment. On June 20, 2023, City Council approved an amendment to include PFAS treatment for the new well to address PFAS that had been detected in other groundwater sources within the vicinity of the Goldring Well. The Goldring Well and PFAS Treatment Project consists of the construction of a new groundwater production well, a PFAS treatment plant, a new 30,000-gallon backwash tank with a new 4-inch diameter sewer pipeline, a new 12-inch diameter ductile iron water main, and a new 30-inch diameter Reinforced Concrete Pipe (“RCP”) pump-to-waste storm drain pipeline. The water, sewer, and storm drain pipelines need to be completed before the new well drilling begins. The storm drain pipe is approximately 1,400 feet in length, starting from the well site, going westerly on Randolph Street and connecting to the existing 57-inch RCP on Peck Road. The 12-inch diameter ductile iron water main and 4-inch sewer main connect from the well site to the existing water and sewer mains on Kardashian Avenue. To ensure the City is receiving the most competitive prices and quality service for this work, the PWSD conducted a formal bid process. DISCUSSION A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to contractors that perform this type of work. On May 13, 2025, the City Clerk received twelve sealed bids with the following results: Bidder Location Bid_ _ All Cities Engineering Inc. Riverside $ 916,900 Zeco, Inc. Yorba Linda $ 944,610 AZAS Engineering Inc. Glendale $ 976,424 Cedro Construction Inc. Santa Paula $ 1,084,204 Dominguez General Engineering, Inc. Pomona $ 1,213,750 Garrett J Gentry General Engineering Inc. Upland $ 1,275,000 Lonerock, Inc Irvine $ 1,371,000 Toro Enterprises, Inc. Oxnard $ 1,379,911 Palp, Inc DBA Excel Paving Long Beach $ 1,395,950 KEC Engineering Corona $ 1,525,335 GRBCON, Incorporated Baldwin Park $ 1,662,686 MMC, Inc. La Palma $ 1,676,500 Award Goldring Well Pipeline and Storm Drain Project June 17, 2025 Page 3 of 4 Bid documents were reviewed for content and the contractor’s background was also investigated. Based on the review, it has been determined that All Cities Engineering Inc. is the lowest responsive bidder for this work and is qualified to complete the project as defined in the bid documents. All Cities Engineering Inc. has successfully completed similar projects for the Cities of Garden Grove, Norco, Fullerton, Westminster, and Redlands, and the Jurupa Community Services District. ENVIRONMENTAL ANALYSIS Pursuant to the provisions of the California Environmental Quality Act (“CEQA”), an Initial Study/Mitigated Negative Declaration (“IS/MND”) was prepared to evaluate the potential environmental effects associated with the implementation of the Goldring Well and PFAS Treatment Project. The IS/MND found that there would be either no impact or less than significant impact on all resources with the exceptions of Air Quality, Hazards and Hazardous Materials, Noise, and Tribal Cultural Resources. These four resource categories were found to have “Less than significant Impact with Mitigation Incorporated.” The Draft IS/MND was circulated for public review and comments for 30 days from February 10, 2025, to March 11, 2025. On April 1, 2025, the City Council adopted the IS/MND for the Project, approved the Mitigation Monitoring and Reporting Program, and authorized the execution of the Notice of Determination. On April 3, 2025, the Mitigated Negative Declaration/ Notice of Determination was filed with the Los Angeles County Clerk and was published with the State Clearing House. The CEQA process has, therefore, been completed. FISCAL IMPACT Funds in the amount of $1,085,000 have been budgeted in the Fiscal Year 2023-24 Capital Improvement Program for the Goldring Well Pipeline and Storm Drain Project. The total cost for the Project is $916,920, and a 10% contingency would bring the total cost to $1,008,612. The cost share for the City of Arcadia, including the 10% contingency, is $607,277. The cost share for Sierra Madre, including the 10% contingency, is $401,335. Arcadia’s cost share is higher because it includes additional costs for increasing the storm drainpipe from an 18-inch to 30-inch, installing catch basins, curb and gutter, and cross gutter, to address local storm runoff and a ponding issue that will benefit Arcadia exclusively, but are included in this project for efficiency and expediency. RECOMMENDATION It is recommended that the City Council determine that the CEQA process for the Goldring Well and PFAS Treatment Project has been completed in accordance with the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager Award Goldring Well Pipeline and Storm Drain Project June 17, 2025 Page 4 of 4 to execute a contract with All Cities Engineering Inc. for the Goldring Well Pipeline and Storm Drain Project in the amount of $916,920, and approve a 10% contingency. Attachments: Exhibit “A” - Project Location Map Proposed Contract CITY OF ARCADIA PIPELINE AND STORM DRAIN IMPROVEMENT PROJECT PROJECT NO. 72854624 BETWEEN CITY OF ARCADIA AND ALL CITIES ENGINEERING, INC. CONTRACT Contract - 1 CONTRACT FOR THE CITY OF ARCADIA This CONTRACT, No. ________ is made and entered into this ____ day of _______, 2025, by and between City of Arcadia, sometimes hereinafter called “City,” and All Cities Engineering, Inc., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: PIPELINE AND STORM DRAIN IMPROVEMENT PROJECT / PROJECT NO. 72854624 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within SIXTY (60) CALENDAR DAYS calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of NINE HUNDRED SIXTEEN THOUSAND, NINE HUNDRED TWENTY DOLLARS AND NO CENTS ($916,920.00). Payment shall be made as set forth in the General Conditions. D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor Registration Certification Contract - 2 Performance Bond Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Contract - 3 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF ARCADIA By: Dominic Lazzaretto City Manager ALL CITIES ENGINEERING, INC. By: Signature Print Name and Title Attest: By: City Clerk By: Signature Print Name and Title Approved as to Form: Michael J. Maurer City Attorney