HomeMy WebLinkAboutItem 11q - Purchase of International Language materials
DATE: June 17, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Library and Museum Services Director
SUBJECT: PURCHASE ORDER WITH TSAI FONG FOR INTERNATIONAL
LANGUAGE MATERIALS IN AN AMOUNT NOT TO EXCEED $35,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Arcadia Public Library offers patrons a robust collection of materials, including
international language titles that offer English translations for Chinese, Vietnamese, and
Korean materials. While the Library uses other vendors, Tsai Fong is a sole-source
supplier due to its unique catalog records and popular titles that support essential
cataloging needs.
It is recommended that the City Council approve a Purchase Order for International
language materials, including Simplified and Traditional Chinese language materials, in
an amount not to exceed $35,000. Sufficient funds are available in the City’s Fiscal Year
2025-26 Operating Budget to support this purchase.
DISCUSSION
Tsai Fong provides certain international language titles at a discounted price. This vendor
provides English translation titles and invoices necessary to purchase titles in Chinese,
Vietnamese, and Korean. Although the Arcadia Public Library uses other vendors for
international languages, Tsai Fong includes many popular international titles and authors,
providing catalog records not found with other vendors. Tsai Fong is a sole-source
supplier for Arcadia due to this key feature, which plays an important role in supporting
cataloging efforts.
The estimated cost for Fiscal Year 2025-26 is $35,000. Sufficient funds are available in
the City’s Fiscal Year 2025-26 Operating Budget for this purchase. Therefore, it is
recommended to approve this Purchase Order with Tsai Fong.
Purchase Order with Tsai Fong for International Language Materials in an amount not to
exceed $35,000
June 17, 2025
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ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds have been approved in the City’s Fiscal Year 2025-26 General Fund
Operating Budget to cover the expected $35,000 in purchases during the upcoming fiscal
year.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Order with Tsai Fong for international language materials in an amount not to exceed
$35,000.