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HomeMy WebLinkAboutItem 11u - Accept ADA Curb Ramp Project as Complete DATE: June 17, 2025 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Kevin Merrill, City Engineer By: Johnathan Doojphibulpol, Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY CARTER ENTERPRISES GROUP, INC. FOR THE AMERICANS WITH DISABILITIES ACT CURB RAMP PROJECT IN THE AMOUNT OF $211,886 CEQA: Exempt Recommendation: Approve SUMMARY On March 4, 2025, the City Council awarded a contract to Carter Enterprises Group, Inc., in the amount of $211,000, for the Americans with Disabilities Act (“ADA”) Curb Ramp Project. During the project, there was one (1) Change Order for final quantity adjustments, totaling an increase of $886, or about 0.4% of the original contract amount. The terms and conditions of this project have been complied with, and the required work has been performed to the City’s satisfaction, for a final cost of $211,886. It is recommended that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract. BACKGROUND On January 21, 2025, the City Council approved Resolution No. 7610, authorizing an amendment to the Statement of Objectives and Projects for the Community Development Block Grant (“CDBG”) Program, and adding the proposed Curb Ramp Project to the Fiscal Year 2024-25 Capital Improvement Program. The ADA Curb Ramp Project constructed 16 accessible curb ramps throughout the City. Locations for the new ramps were chosen based on a number of factors, which included engineering analysis, resident requests, the absence of existing ramps, and the proximity of the proposed locations to schools. Selected locations for the ramps were: • Eight (8) ramps located on Sierra Madre Boulevard between Claridge Street and Perkins Drive. ADA Curb Ramp Project June 17, 2025 Page 2 of 3 • Two (2) ramps located at Sunset Boulevard and Okoboji Drive. • Two (2) ramps located at Lovell Avenue and Winnie Way. • Four (4) ramps located on Hugo Reid Drive at Magellan Drive and Old Ranch Road. The project was advertised for bids in January 2025 and bids were opened on February 13, 2025, with Carter Enterprises Group, Inc. as the qualifying low bidder with a $211,000 bid. A contract in the amount of $211,000 was awarded by the City Council on March 4, 2025. DISCUSSION Construction began in April 2025 and was completed in May 2025. There was one Change Order for the final adjustment of quantities, totaling a net increase of $886. Quantity adjustments on the project include a slight decrease in the sidewalk, curb and gutter constructed, and an increase in cross gutter and spandrel. As a result of the adjustments, the final amount is a net increase of $886, about 0.4% of the contract amount. A summary of the construction contract, with the Change Order, is as follows: Original Contract: $211,000 Change Order #1 (Quantity Adjustment) $866 Final Total Contract: $211,866 ENVIRONMENTAL ANALYSIS This project is categorically exempt pursuant to the California Environmental Quality Act (“CEQA”) under Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction). The project is constructing curb ramps at existing infrastructure locations and replacing sidewalks, curbs and gutters, cross gutters, and spandrels where they are damaged or not up to industry standards, with no expansion of use; therefore, the exemption is warranted. FISCAL IMPACT This project is funded from two sources: $160,000 of CDBG funds and $58,729.53 of Transportation Development Act Article 3 (“TDA 3”) funds. The CDBG funds were appropriated for the project by the City Council at the January 21, 2025, meeting. TDA Article 3 funds are appropriated each year for ADA projects and funds are available from the Fiscal Year 2023-24 and 2024-25 budgets. Combined, CDBG and TDA Article 3 funds provide a sufficient budget to cover the final contract amount of $211,886. ADA Curb Ramp Project June 17, 2025 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that the proposed action is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by Carter Enterprises Group, Inc. for the Americans with Disabilities Act Curb Ramp Project as complete; and authorize the final payment to be made in accordance with the contract documents.