HomeMy WebLinkAboutLB Agenda: 06/19/2025CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, June 19, 2025 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Connie Liao, Chair
Hsiuchen Chen, Chair Pro-Tempore
Miriam Carter, Trustee
Barbara Delphey, Trustee
Vacant
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
CLOSED SESSION
Closed session pursuant to Government Code Section 54957 to conduct a performance evaluation
of the Director of Library and Museum Services
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: May 2025
c. Monthly Report Narrative: May 2025
d. Financial Report: May 2025
e. Staff Reports:
$30,000 Donation from the Friends of the Library
P.O. for Bibliographic Services and Materials
P.O. for Books, e-magazines, e-audio
P.O. for International Language Materials
P.O. for Library Materials with Ingram
f. Staff Update
g. Gilb Museum of Arcadia Heritage
h. Calendar of activities for Adult and Teen Services: July 2025
i. Flyers/articles/attachments
Bookish: June – October 2025
j. Featured Historical Photo:Lucky Baldwin’s Packing House
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
Approve the Regular Meeting Minutes of May 15, 2025
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to July 17, 2025 at 4:30 p.m. in the Conference Room
of the Library, 20 W. Duarte Road, Arcadia.
May Fiscal Year to Date May May Average
2025 2024-2025 2023-2024 2024 2023 2023-2025
ACCOUNT SERVICES
Gate count 30,361 335,209 314,950 29,453 27,401 29,072
Circulation 44,831 473,653 431,340 35,993 37,322 39,382
Adult 9,405 99,184 99,622 8,937 9,238 9,193
Teen 1,974 21,294 17,963 1,800 1,544 1,773
Juvenile 25,832 288,138 293,969 25,196 26,540 25,856
Digital Collection 7,620 78,125 59,707 6,115 4,235 5,990
In-House Use Check-ins 10,227 124,882 136,878 12,680 27,737 16,881
Self-Check 20,174 232,287 220,312 19,969 19,846 19,996
Registrations 335 3,926 3,681 310 241 295
Overdues 223 2,088 1,649 165 117 168
Holds/Reserves 2,250 23,896 24,726 1,999 2,109 2,119
TECHNICAL SERVICES
Materials cataloged 950 9,155 9,270 1,256 766 991
Materials discarded 944 11,072 7,257 1,354 741 1,013
Interlibrary loan (ILL) 22 436 325 26 20 23
Bindery 0 146 180 0 26 9
Serials Processed 95 3,772 4,647 431 447 324
ADULT SERVICES
Reference questions 2,731 27,082 32,088 2,782 3,002 2,838
Total Reference 1,315 14,957 17,614 1,518 1,701 1,511
Total Other 1,416 14,338 14,288 1,264 1,301 1,327
Adult Programs 9 87 65 10 8 9
Participants 64 1,399 984 54 87 68
Teen Programs 13 133 36 3 17 11
Participants 431 5,526 1,329 202 501 378
Teen Zone 12 120 103 14 0 9
Participants 353 5,046 3,196 449 0 267
24/7 Reference email 72 953 639 90 92 85
CHILDREN'S SERVICES
Reference questions 2,315 26,727 28,474 2,269 2,224 2,269
Total Reference 1,213 16,379 16,518 1,296 1,260 1,256
Total Other 1,102 10,348 11,956 973 964 1,013
School Age Programs 11 86 133 9 4 8
Participants 256 3,045 3,382 186 160 201
Storytime/Class Visits/Scouts 9 128 134 18 17 15
Participants 447 6,314 6,650 752 805 668
STATISTICS
Volunteer Hours 795 7,841 7,914 689 470 651
Website Visits 4,556 47,877 77,216 3,586 7,657 5,266
Other Service Point Questions 1,307 14,504 10,672 1,474 466 1,082
3 30 30 3 0 2
Participants 40 663 508 58 0 33
REVENUES
Fines & Fees 2,552.25$ 29,076.66$ 25,983.64$ 1,855.03$ 2,017.75$ 2,141.68$
Auditorium 1,025.00$ 7,100.00$ 7,675.00$ 1,150.00$ 1,025.00$ 1,066.67$
Lost books 714.74$ 6,284.63$ 5,043.17$ 364.36$ 266.09$ 448.40$
Gifts & grants 109.02$ 9,336.42$ 36,179.15$ -$ -$ 36.34$
Passport Services 7,380.00$ 60,721.40$ 57,325.00$ 3,760.00$ 3,805.00$ 4,981.67$
Total 11,781.01$ 112,519.11$ 132,205.96$ 7,129.39$ 7,113.84$ 8,674.75$
Program & Collection
Development
Administration
English Conversation Class
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2024-2025
May
Information & Materials
Management
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – May 2025
HIGHLIGHTS
A celebration was held for Library volunteers thanking them for their
service in 2024 and sharing highlights of their contributions to the
Library. The 38 volunteers who attended also had the opportunity to
socialize with others and enjoy light snacks.
Library Board of Trustee, Barbara Delphey, Friends of the Library
Board members Elizabeth Renfrew and Carol Saunders, along with
Administrative staff attended this year’s “Serving with a Purpose”
event. Keynote speaker, Geoffrey Cohen who is a Professor of
Psychology and Organizational Studies at Stanford University, shared
about his examination of the processes that shape people’s sense of belonging, self-concept and
the role those processes play in various social problems. Attendees also had the opportunity to
network with each and attend breakout sessions designed for Trustees, Friends, Directors, and
Managers to discuss timely topics of mutual interest.
ADMINISTRATIVE
Staff hosted and attended the City Council Budget Study Session on
May 6. The Department of Library and Museum Services submitted
a flat fiscal year budget for consideration.
PROGRAMMING
The De Stress Fest program invited teens to take a study break and
grab a snack from the chip bar, take some photos, and enjoy the
company of three golden retriever therapy dogs.
There were 16 adults who participated in the Stamp Making Program
and learned to make their own stamps. The International Film
Program welcomed 16 attendees who enjoyed viewing the Australian
musical comedy Strictly Ballroom. Bookish members gathered to
discuss Interior Chinatown written by Charles Yu and the Bookmarked
group explored the Coworker by Freida McFadden.
The Library partnered with the Dancing with the Elephant Foundation
to host a three-part workshop in Mandarin, drawing from the “Satir
Iceberg Model” to help parents and caregivers better communicate with their children.
May Activity
Visitors: 30,361
Holds Processed: 2,250
Physical Items Checked Out: 37,221
eBooks/Audiobooks/Magazines Downloaded/Streaming: 7,620
Programs/Attendance: 57 | 1,591
Passports Issued/Photos Issued/Questions Answered: 158 | 103 | 269
To promote upcoming summer festivities, Children’s Services staff distributed 849 “Level Up”
summer activity kits. Each bag contained materials to create a Pikachu origami bookmark as well
as a reading resource list, summer events brochure, and small giveaway.
StaƯ hosted a Minecraft Book Party for 111 attendees who enjoyed
themed trivia, games, and crafting. The Principal Librarian and
Library Board of Trustees member, Miriam Carter, co-hosted a two-
part “Seeds Storytime” in which 32 children and their family members
listened to stories, learned how to care for plants, decorated their
own peat pots, and observed aphids.
Middle schoolers used an assortment of candies to design unique
edible masterpieces, including flowers, Pokemon characters, and
imaginative sculptures during the Making It program.
PARTNERSHIP AND COMMUNITY ENGAGEMENT
The Children’s Services team conducted several community outreaches this month to help
promote upcoming summer festivities including, Camino Grove Elementary School’s English
Learner Advisory Committee (ELAC) parent meeting, Camino Grove Elementary School’s end of
year assembly for transitional kindergarten and kindergarten students, Hugo Reid Elementary
School’s Trade and Talent Day, and a school visit with the five first grade classes at Camino Grove
Elementary. There were also visits to the Library from all of the Holly Avenue Elementary School
first, second, and fifth grade classes.
Adult Services staff tabled at the Arcadia Community Center’s 50+
Resource fair on Friday, May 9 and shared about eBook and eAudio
resources, the Memory Lab, and free upcoming adult programs.
Library Board of Trustees member, Hsiuchen Chen, as well as various
staff members tended a booth at the Arcadia Firefighters’ Annual
Pancake Breakfast, providing information about upcoming Summer
at Arcadia Public Library festivities as well as giveaways for kids,
teen, and adults.
Staff attended the Arcadia Historical Society’s annual fundraising
Kentucky Derby Garden Party in which special guests included two
mules from Adams Pack Station and their owners.
The Library Director met with the Dana Middle School Librarian,
Cheryl Tarsala, and toured the school library and its unique
arrangement of collections.
The featured Arcadia Unified School District Student Art Display
ended May 15 and District members as well as parent volunteers removed student artwork from
bulletins throughout the building. Staff also attended the AUSD PTA Council Membership and
Installation Luncheon on May 6.
COLLECTIONS
In preparation for the close of the 2024-2025 fiscal year staff began reconciling collection budgets
as well as preparing spending allocations and purchase order requests for the new fiscal year.
As bindery costs have significantly increased over the past few years, Technical Services staff
have begun processing some Children’s paperback items in-house using plastic covers rather
than sending them to be rebound with hardcovers.
A total of 12 items were added to the History Room collection. The Local History Librarian
processed one obituary request and spent 1.25 hours on local history research as well as 6.75
hours with the Arcadia Historical Society and outreach.
Staff continued to weed the teen fiction and non-fiction collections as well as the large print
materials.
Adult and Teen Services volunteer, Carol C., assisted in updating the shelving endcaps in the
Teen section.
A memorial book and honorarium request was made to remember
longtime resident Mrs. Fitchie and honor longtime resident Ms.
Slemmons who turned 100 years old. A book was purchased in each
of their names and a bookplate placed inside.
The Library regularly receives stacks and sometimes box loads of
donated materials from the community. Four times a day, Library Aides
will collect and survey the items to determine whether to add them to
the Library’s collection and/or provide them for the Friends of the
Library Bookstore.
TECHNOLOGY
The Information Systems Services Supervisor and Library Services Manager Alba attended a five-
year strategic planning workshop hosted by the City’s IT department to prioritize technology
upgrades throughout the City, including the Library.
Adult and Teen Services acquired Comics Plus, a new digital platform that
offers unlimited and simultaneous access to digital comics, manga, and
picture books.
The Library submitted a draft of its desired landing page layout as part of
the City’s website redesign project. The layout w ill be created into a mock-
up for staff to review and make revision suggestions.
The audiovisual equipment in the Cay Mortenson Auditorium was
upgraded to Click Share to allow for wireless display through the projector
and audio using Bluetooth.
STAFFING
Library Aide interviews were held May 1 and conditional offers were made to seven candidates.
Hailey S. and Kenny W. began working as Shelving Aides on May 19.
Part-time Children’s Services Librarian, Chantel Diaz, began her new position on May 5.
Library Technician, Mariela F., began cross-training in Children’s Services on May 21.
Leo L. moved to an Information Systems Services Aide position on May 19.
Library Aide, Chi Chi L.’s, last day of employment was May 2.
Transitional Partnership Program worker, Julissa M.’s, last day was May 29.
TRAININGS
The Children’s Services Senior Library Technician hosted three volunteer orientation sessions for
73 teens and provided a thorough overview of the summer reading program and volunteer
expectations.
Aides Aimee L. and Cierra M. began check-in training in the Account Services back office and
Jocelyn H. and Tracy N. are now fully trained in all Adult and Teen Services shelving locations.
SAFETY
Several City staff members conducted a safety audit of the Library and provided suggestions for
improvements, including the install of a concave mirror near the Account Services desk.
To reinforce safety in the Children’s Room, signage was added to both the Girl’s and Boy’s
restrooms. Staff have also redirected unattended adults to restrooms at the Library’s front
entrance.
FACILITY
All cushioned chairs for public use were cleaned and the front entrance of the Library was
pressure-washed in May.
###
ACCOUNT_NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5601-4010 5601 - LIBRARY-ADMIN 4010 - REGULAR EMPLOYEES 508600 442860.11 108639.89 19.70%
001-5601-4014 5601 - LIBRARY-ADMIN 4014 - VACATION SELL BACK 0 5029.92 -5029.92 No Budget
001-5601-4015 5601 - LIBRARY-ADMIN 4015 - ALLOWANCES 1800 738.4 1061.6 58.98%
001-5601-4017 5601 - LIBRARY-ADMIN 4017 - TAXABLE LIFE/AUTO 0 1641.55 -1641.55 No Budget
001-5601-4018 5601 - LIBRARY-ADMIN 4018 - RIDE SHARE 0 0 0 No Budget
001-5601-4021 5601 - LIBRARY-ADMIN 4021 - LONGEVITY PAY 3800 9323.01 -623.01 -7.16%
001-5601-4030 5601 - LIBRARY-ADMIN 4030 - PART-TIME PERS ONLY 0 1370.67 -1370.67 No Budget
001-5601-4032 5601 - LIBRARY-ADMIN 4032 - PART-TIME NON-PERS 47500 21345.78 26154.22 55.06%
001-5601-4241 5601 - LIBRARY-ADMIN 4241 - P.E.R.S 124500 108011.68 26588.32 19.75%
001-5601-4242 5601 - LIBRARY-ADMIN 4242 - NON-PERSABLE COMPENSATION 2200 5703.64 -3503.64 -159.26%
001-5601-4244 5601 - LIBRARY-ADMIN 4244 - MEDICAL/DENTAL INSURANCE 71900 27868.34 57331.66 67.29%
001-5601-4245 5601 - LIBRARY-ADMIN 4245 - LONG TERM DISABILITY 400 167.4 232.6 58.15%
001-5601-4247 5601 - LIBRARY-ADMIN 4247 - LIFE INSURANCE 1400 999.64 400.36 28.60%
001-5601-4250 5601 - LIBRARY-ADMIN 4250 - FICA/HOSPITAL INSURANCE 8100 6960.55 1139.45 14.07%
001-5601-4299 5601 - LIBRARY-ADMIN 4299 - VACANCY RATE -39600 0 -39600 100.00%
001-5601-5110 5601 - LIBRARY-ADMIN 5110 - OFFICE SUPPLIES 7300 4184.58 3115.42 42.68%
001-5601-5115 5601 - LIBRARY-ADMIN 5115 - PROGRAM EXPENSES 8600 7241.22 1358.78 15.80%
001-5601-5125 5601 - LIBRARY-ADMIN 5125 - PRINT SHOP 8500 3955.18 4251.42 50.02%
001-5601-5230 5601 - LIBRARY-ADMIN 5230 - BUILDING AND GROUNDS 23300 11011.74 12288.26 52.74%
001-5601-6160 5601 - LIBRARY-ADMIN 6160 - CONTRACT SERVICES 376100 265070.88 54475.73 14.48%
001-5601-6210 5601 - LIBRARY-ADMIN 6210 - TELEPHONE 23500 12618.56 7495.15 31.89%
001-5601-6310 5601 - LIBRARY-ADMIN 6310 - MILEAGE 400 123.57 276.43 69.11%
001-5601-6505 5601 - LIBRARY-ADMIN 6505 - GENERAL LIABILITY 106200 97350 8850 8.33%
001-5601-6507 5601 - LIBRARY-ADMIN 6507 - WORKERS' COMPENSATION 59700 54724.89 4975.11 8.33%
001-5601-6611 5601 - LIBRARY-ADMIN 6611 - ELECTRIC 212800 164357.49 48442.51 22.76%
001-5601-6612 5601 - LIBRARY-ADMIN 6612 - GAS 9100 17565.87 -8465.87 -93.03%
001-5601-6614 5601 - LIBRARY-ADMIN 6614 - WATER 4100 3476.54 623.46 15.21%
001-5601-6730 5601 - LIBRARY-ADMIN 6730 - OFFICE EQUIPMENT 17600 7343.6 10256.4 58.28%
001-5601-6750 5601 - LIBRARY-ADMIN 6750 - VEHICLE MAINTENANCE 1900 1577.51 322.49 16.97%
001-5601-6751 5601 - LIBRARY-ADMIN 6751 - VEHICLE FUEL USAGE 500 269.57 230.43 46.09%
001-5601-6752 5601 - LIBRARY-ADMIN 6752 - VEHICLE 3RD PARTY SVC 900 0 900 100.00%
001-5601-6760 5601 - LIBRARY-ADMIN 6760 - BUILDING REPAIR & MAINT 12500 593.81 11906.19 95.25%
001-5601-6930 5601 - LIBRARY-ADMIN 6930 - MEMBERSHIP & PUBLICATIONS 6600 5038.25 1561.75 23.66%
001-5601-6940 5601 - LIBRARY-ADMIN 6940 - OFFICIAL MEETINGS 8700 2022 6678 76.76%
001-5601-6960 5601 - LIBRARY-ADMIN 6960 - EQUIPMENT REPLACEMENT 87600 8910.87 78689.13 89.83%
001-5601-6970 5601 - LIBRARY-ADMIN 6970 - TRAINING 9700 7118.31 2581.69 26.62%
ACCOUNT_NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5601-6971 5601 - LIBRARY-ADMIN 6971 - TUITION REIMBURSEMENT 4100 3310.66 789.34 19.25%
001-5601-6977 5601 - LIBRARY-ADMIN 6977 - EMPLOYEE SUPPORT 3200 2391.46 808.54 25.27%
001-5601-7811 5601 - LIBRARY-ADMIN 7811 - POB CONTRIBUTIONS 68500 0 68500 100.00%
001-5602-4010 5602 - INFORMATION SYSTEMS 4010 - REGULAR EMPLOYEES 63100 51726.54 18173.46 26.00%
001-5602-4014 5602 - INFORMATION SYSTEMS 4014 - VACATION SELL BACK 0 2527.34 -2527.34 No Budget
001-5602-4021 5602 - INFORMATION SYSTEMS 4021 - LONGEVITY PAY 0 500 -500 No Budget
001-5602-4032 5602 - INFORMATION SYSTEMS 4032 - PART-TIME NON-PERS 55100 36658.33 18441.67 33.47%
001-5602-4241 5602 - INFORMATION SYSTEMS 4241 - P.E.R.S 14800 11876.02 3823.98 24.36%
001-5602-4244 5602 - INFORMATION SYSTEMS 4244 - MEDICAL/DENTAL INSURANCE 7300 4936.14 2663.86 35.05%
001-5602-4245 5602 - INFORMATION SYSTEMS 4245 - LONG TERM DISABILITY 100 41.85 58.15 58.15%
001-5602-4247 5602 - INFORMATION SYSTEMS 4247 - LIFE INSURANCE 100 67.82 32.18 32.18%
001-5602-4250 5602 - INFORMATION SYSTEMS 4250 - FICA/HOSPITAL INSURANCE 1700 1286.81 413.19 24.31%
001-5602-4299 5602 - INFORMATION SYSTEMS 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5602-5110 5602 - INFORMATION SYSTEMS 5110 - OFFICE SUPPLIES 1500 1082.47 417.53 27.84%
001-5602-6730 5602 - INFORMATION SYSTEMS 6730 - OFFICE EQUIPMENT 3000 1729.46 1270.54 42.35%
001-5602-7811 5602 - INFORMATION SYSTEMS 7811 - POB CONTRIBUTIONS 8400 0 8400 100.00%
001-5603-4010 5603 - SHELVING MANAGEMENT 4010 - REGULAR EMPLOYEES 0 1450.83 -1450.83 No Budget
001-5603-4030 5603 - SHELVING MANAGEMENT 4030 - PART-TIME PERS ONLY 15000 9515.81 5484.19 36.56%
001-5603-4032 5603 - SHELVING MANAGEMENT 4032 - PART-TIME NON-PERS 126200 76768.91 49431.09 39.17%
001-5603-4241 5603 - SHELVING MANAGEMENT 4241 - P.E.R.S 0 2290.45 -2290.45 No Budget
001-5603-4250 5603 - SHELVING MANAGEMENT 4250 - FICA/HOSPITAL INSURANCE 2000 1272.09 727.91 36.40%
001-5603-4299 5603 - SHELVING MANAGEMENT 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5603-5110 5603 - SHELVING MANAGEMENT 5110 - OFFICE SUPPLIES 700 628.67 71.33 10.19%
001-5604-4010 5604 - LIBRARY-ACCOUNT SERVICES 4010 - REGULAR EMPLOYEES 250400 207595.9 79804.1 27.77%
001-5604-4011 5604 - LIBRARY-ACCOUNT SERVICES 4011 - SPECIALIST PAY 1000 800 200 20.00%
001-5604-4013 5604 - LIBRARY-ACCOUNT SERVICES 4013 - VACATION PAY OFF 0 0 0 No Budget
001-5604-4014 5604 - LIBRARY-ACCOUNT SERVICES 4014 - VACATION SELL BACK 0 1752.38 -1752.38 No Budget
001-5604-4018 5604 - LIBRARY-ACCOUNT SERVICES 4018 - RIDE SHARE 0 52.25 -52.25 No Budget
001-5604-4021 5604 - LIBRARY-ACCOUNT SERVICES 4021 - LONGEVITY PAY 0 2316.68 -2316.68 No Budget
001-5604-4032 5604 - LIBRARY-ACCOUNT SERVICES 4032 - PART-TIME NON-PERS 57000 4972.93 52027.07 91.28%
001-5604-4241 5604 - LIBRARY-ACCOUNT SERVICES 4241 - P.E.R.S 59000 48548.34 16351.66 25.20%
001-5604-4244 5604 - LIBRARY-ACCOUNT SERVICES 4244 - MEDICAL/DENTAL INSURANCE 65500 43407.89 24392.11 35.98%
001-5604-4245 5604 - LIBRARY-ACCOUNT SERVICES 4245 - LONG TERM DISABILITY 500 199.95 300.05 60.01%
001-5604-4247 5604 - LIBRARY-ACCOUNT SERVICES 4247 - LIFE INSURANCE 300 330.34 -30.34 -10.11%
001-5604-4250 5604 - LIBRARY-ACCOUNT SERVICES 4250 - FICA/HOSPITAL INSURANCE 4400 3328.36 1071.64 24.36%
001-5604-4299 5604 - LIBRARY-ACCOUNT SERVICES 4299 - VACANCY RATE -22500 0 -22500 100.00%
ACCOUNT_NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5604-5110 5604 - LIBRARY-ACCOUNT SERVICES 5110 - OFFICE SUPPLIES 6400 5927.89 472.11 7.38%
001-5604-7811 5604 - LIBRARY-ACCOUNT SERVICES 7811 - POB CONTRIBUTIONS 28600 0 28600 100.00%
001-5605-4010 5605 - LIBRARY-CHILDREN 4010 - REGULAR EMPLOYEES 321900 185133.48 170766.52 47.98%
001-5605-4011 5605 - LIBRARY-CHILDREN 4011 - SPECIALIST PAY 1000 800 200 20.00%
001-5605-4013 5605 - LIBRARY-CHILDREN 4013 - VACATION PAY OFF 0 0 0 No Budget
001-5605-4014 5605 - LIBRARY-CHILDREN 4014 - VACATION SELL BACK 1200 5245.91 -4045.91 -337.16%
001-5605-4018 5605 - LIBRARY-CHILDREN 4018 - RIDE SHARE 0 52.25 -52.25 No Budget
001-5605-4021 5605 - LIBRARY-CHILDREN 4021 - LONGEVITY PAY 3300 1520 1780 53.94%
001-5605-4241 5605 - LIBRARY-CHILDREN 4241 - P.E.R.S 79000 42944.25 40555.75 48.57%
001-5605-4244 5605 - LIBRARY-CHILDREN 4244 - MEDICAL/DENTAL INSURANCE 58300 35833.7 23966.3 40.08%
001-5605-4245 5605 - LIBRARY-CHILDREN 4245 - LONG TERM DISABILITY 500 134.85 365.15 73.03%
001-5605-4247 5605 - LIBRARY-CHILDREN 4247 - LIFE INSURANCE 300 205.12 94.88 31.63%
001-5605-4250 5605 - LIBRARY-CHILDREN 4250 - FICA/HOSPITAL INSURANCE 4700 2809.11 1890.89 40.23%
001-5605-4299 5605 - LIBRARY-CHILDREN 4299 - VACANCY RATE -24200 0 -24200 100.00%
001-5605-5110 5605 - LIBRARY-CHILDREN 5110 - OFFICE SUPPLIES 3500 2686.98 813.02 23.23%
001-5605-5115 5605 - LIBRARY-CHILDREN 5115 - PROGRAM EXPENSES 2400 1782.58 617.42 25.73%
001-5605-6922 5605 - LIBRARY-CHILDREN 6922 - LIBRARY MATERIALS 65000 56323.12 10676.88 15.94%
001-5605-6923 5605 - LIBRARY-CHILDREN 6923 - ELECTRONIC RESOURCES 17300 21372.19 4927.81 18.74%
001-5605-7811 5605 - LIBRARY-CHILDREN 7811 - POB CONTRIBUTIONS 43400 0 43400 100.00%
001-5607-4010 5607 - LIBRARY-TECHNICAL 4010 - REGULAR EMPLOYEES 340900 277072.55 99127.45 26.35%
001-5607-4014 5607 - LIBRARY-TECHNICAL 4014 - VACATION SELL BACK 0 13502.12 -13502.12 No Budget
001-5607-4018 5607 - LIBRARY-TECHNICAL 4018 - RIDE SHARE 0 55 -55 No Budget
001-5607-4021 5607 - LIBRARY-TECHNICAL 4021 - LONGEVITY PAY 7200 11839.8 -4639.8 -64.44%
001-5607-4130 5607 - LIBRARY-TECHNICAL 4130 - OVERTIME 0 88.92 -88.92 No Budget
001-5607-4241 5607 - LIBRARY-TECHNICAL 4241 - P.E.R.S 87400 71228.47 21171.53 22.91%
001-5607-4244 5607 - LIBRARY-TECHNICAL 4244 - MEDICAL/DENTAL INSURANCE 58300 39950.86 19849.14 33.19%
001-5607-4245 5607 - LIBRARY-TECHNICAL 4245 - LONG TERM DISABILITY 500 209.25 290.75 58.15%
001-5607-4247 5607 - LIBRARY-TECHNICAL 4247 - LIFE INSURANCE 300 339.1 -39.1 -13.03%
001-5607-4250 5607 - LIBRARY-TECHNICAL 4250 - FICA/HOSPITAL INSURANCE 5000 4416.29 583.71 11.67%
001-5607-4299 5607 - LIBRARY-TECHNICAL 4299 - VACANCY RATE -25700 0 -25700 100.00%
001-5607-5110 5607 - LIBRARY-TECHNICAL 5110 - OFFICE SUPPLIES 19800 16324.93 3475.07 17.55%
001-5607-6921 5607 - LIBRARY-TECHNICAL 6921 - BIBLIOGRAPHIC UTILITIES 36000 30003.77 5996.23 16.66%
001-5607-6922 5607 - LIBRARY-TECHNICAL 6922 - LIBRARY MATERIALS 10000 8032.83 1967.17 19.67%
001-5607-7811 5607 - LIBRARY-TECHNICAL 7811 - POB CONTRIBUTIONS 46800 0 46800 100.00%
001-5608-4010 5608 - LIBRARY-ADULT 4010 - REGULAR EMPLOYEES 368300 294385.22 97114.78 24.81%
001-5608-4021 5608 - LIBRARY-ADULT 4021 - LONGEVITY PAY 2200 4615.4 -2415.4 -109.79%
ACCOUNT_NO DEPARTMENT ACCOUNT BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5608-4032 5608 - LIBRARY-ADULT 4032 - PART-TIME NON-PERS 0 14803.38 -14803.38 No Budget
001-5608-4241 5608 - LIBRARY-ADULT 4241 - P.E.R.S 88900 70597.56 21702.44 23.51%
001-5608-4244 5608 - LIBRARY-ADULT 4244 - MEDICAL/DENTAL INSURANCE 65500 34293.51 32406.49 48.59%
001-5608-4245 5608 - LIBRARY-ADULT 4245 - LONG TERM DISABILITY 500 209.25 290.75 58.15%
001-5608-4247 5608 - LIBRARY-ADULT 4247 - LIFE INSURANCE 300 339.1 -39.1 -13.03%
001-5608-4250 5608 - LIBRARY-ADULT 4250 - FICA/HOSPITAL INSURANCE 5400 4341.72 1058.28 19.60%
001-5608-4299 5608 - LIBRARY-ADULT 4299 - VACANCY RATE -27400 0 -27400 100.00%
001-5608-5110 5608 - LIBRARY-ADULT 5110 - OFFICE SUPPLIES 3300 2900.35 399.65 12.11%
001-5608-5115 5608 - LIBRARY-ADULT 5115 - PROGRAM EXPENSES 3000 1472.62 1527.38 50.91%
001-5608-6922 5608 - LIBRARY-ADULT 6922 - LIBRARY MATERIALS 152300 136358.72 22641.28 14.24%
001-5608-6923 5608 - LIBRARY-ADULT 6923 - ELECTRONIC RESOURCES 102000 107135.59 17164.41 13.81%
001-5608-7811 5608 - LIBRARY-ADULT 7811 - POB CONTRIBUTIONS 54800 0 54800 100.00%
001-5640-4010 5640 - PASSPORT PROCESSING 4010 - REGULAR EMPLOYEES 0 86.09 -86.09 No Budget
001-5640-4030 5640 - PASSPORT PROCESSING 4030 - PART-TIME PERS ONLY 20000 15201.39 4798.61 23.99%
001-5640-4032 5640 - PASSPORT PROCESSING 4032 - PART-TIME NON-PERS 30000 8330.56 21669.44 72.23%
001-5640-4241 5640 - PASSPORT PROCESSING 4241 - P.E.R.S 0 3550.22 -3550.22 No Budget
001-5640-4250 5640 - PASSPORT PROCESSING 4250 - FICA/HOSPITAL INSURANCE 700 342.45 357.55 51.08%
001-5640-4299 5640 - PASSPORT PROCESSING 4299 - VACANCY RATE -2600 0 -2600 100.00%
001-5640-5110 5640 - PASSPORT PROCESSING 5110 - OFFICE SUPPLIES 13000 3791.11 9208.89 70.84%
001-5640-7811 5640 - PASSPORT PROCESSING 7811 - POB CONTRIBUTIONS 3100 0 3100 100.00%
DATE: June 17, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: DONATION OF $30,000 FROM THE FRIENDS OF THE ARCADIA
PUBLIC LIBRARY FOR LIBRARY PROGRAMMING
CEQA: Not a Project
Recommendation: Accept
SUMMARY
The Friends of the Arcadia Public Library have offered a donation of $30,000 to fund
Library programming, including the popular summer reading programs and teen
programming. According to the Arcadia City Charter and Resolution No. 7514, gifts or
donations over $10,000 are subject to approval by the City Council. It is recommended
that the City Council accept this donation of $30,000 for children’s and teen programming
at the Arcadia Public Library for Fiscal Year 2025-26.
DISCUSSION
The Friends of the Arcadia Public Library (the “Friends”), as part of their ongoing mission
to support the Library’s goals and objectives, are donating $30,000 to fund ongoing
programming for children and teens. The Friends of the Arcadia Public Library raise funds
through the sales of used books by the Friends Bookstore, located inside the Arcadia
Public Library. The Friends also raise funds through Friends memberships from the
community. This past year, they hosted several daylong book sales that also helped to
boost sales and have begun selling gently used items on eBay as well.
The funds donated by the Friends help the Library provide quality programs for the
children and teens of Arcadia, beyond the current capacity of the City’s General Fund.
All gifts to the Library over $10,000 are subject to approval by the City Council pursuant
to City Charter Section 1218 and Resolution No. 7514.
Donation of $30,000 by the Friends of the Arcadia Public Library
June 17, 2025
Page 2 of 2
FISCAL IMPACT
The Library’s programming for the residents of Arcadia is enhanced by this gift of $30,000,
including the programs for children and teens that it will fund.
ENVIRONMENTAL IMPACT
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and accept a donation
of $30,000 from the Friends of the Arcadia Public Library to fund ongoing children’s and
teen programming for Fiscal Year 2025-26.
Approved:
__________________
Dominic Lazzaretto
City Manager
DATE: June 17, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: PURCHASE ORDER WITH OCLC, INC. FOR BIBLIOGRAPHIC
SERVICES AND METADATA IN AN AMOUNT NOT TO EXCEED $32,000
CEQA: Not A Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a purchase order for bibliographic
services and metadata from OCLC, Inc. in an amount not to exceed $32,000. Sufficient
funds are available in the City’s Fiscal Year 2025-26 Operating Budget.
BACKGROUND
The Arcadia Public Library uses the services of OCLC, Inc. as the supplier of metadata
for its public catalog as well as maintaining a record of its 200,000 items used in providing
Inter-Library Loan service to the public. OCLC is a nonprofit cooperative organization that
maintains a database of the collections of 30,000 member libraries that is continually
updated to enhance accuracy and completeness.
DISCUSSION
The estimated cost of $32,000 for OCLC’s services is based on historical usage.
Searching for and downloading metadata records in OCLC's database is tracked by time
spent and number of records displayed and downloaded. The average cost of cataloging
an item is approximately $2.45, although there is a range for individual items based on
complexity. In addition to the cost for cataloging and metadata, there is a fee of $765 per
year for an online product that helps staff select the appropriate Dewey Decimal number
for added items. There is also an additional annual cost for searching for and requesting
Inter-library loan items of approximately $0.75 (which vary depending on complexity) on
top of regular searching costs, and postage costs for returning items to lending libraries.
Patrons pay a $5.00 fee for requesting an Inter-library loan item, which helps defray the
cost of this service and recovered costs are deposited into the General Fund.
Purchase Order with OCLC, Inc. for Bibliographic Services and Metadata
June 17, 2025
Page 2 of 2
Use of high-quality metadata is vital to connecting library patrons with the Library’s
collections. OCLC membership also greatly expands the range of holdings available from
other libraries, so Arcadia Library patrons can request loans through the Library’s Inter-
Library Loan service. It is recommended that the City Council approve a purchase order
for bibliographic services and metadata from OCLC, Inc. in an amount not to exceed
$32,000. Sufficient funds are available in the City’s Fiscal Year 2025-26 Operating
Budget.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds have been approved in the City’s FY 2025-26 Operating Budget for this
purchase order, which shall not exceed $32,000.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project, and therefore, is exempt under the California Environmental Quality Act
(“CEQA”); and approve a Purchase Order with OCLC for Bibliographic Services and
Metadata in an amount not to exceed $32,000.
_______________________
Dominic Lazzaretto
City Manager
DATE: June 17, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: PURCHASE ORDER WITH OVERDRIVE, INC. FOR EBOOKS,
EMAGAZINES, DIGITAL AUDIOBOOKS, AND STREAMING VIDEOS IN
AN AMOUNT NOT TO EXCEED $69,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a Purchase Order for electronic books,
electronic magazines, digital audiobooks, and streaming videos from OverDrive, Inc. in
an amount not to exceed $69,000. Sufficient funds are available in the City’s Fiscal Year
2025-26 Operating Budget for this purchase.
BACKGROUND
Since 2011, the Arcadia Public Library has utilized the services of OverDrive, Inc. to
provide patrons with access to electronic books, digital audiobooks, and streaming
videos. OverDrive, Inc. is the leading distributor of these materials to libraries in which
titles are curated and selected by staff. Titles purchased through Overdrive are available
to the Library’s patrons on computers, tablets, eReaders, or smartphones.
DISCUSSION
The Library has access to OverDrive through membership in the company’s group of local
customer libraries, the Southern California Digital Library Consortium, which combines
the digital collections of 25 member libraries to provide added selection for our patrons.
The Library also adds to its collection in the Consortium by purchasing individual
electronic books, digital audiobooks, and digital videos from OverDrive. These titles
include current bestsellers, older classic titles, and titles for adults, teens, and children.
Spending for these items has been growing with the increasing popularity of the digital
format and usage by Library patrons continues to increase yearly. Total spending for
OverDrive is projected to reach $69,000 during the next year and sufficient funding has
been allocated in the budget for Fiscal Year 2025-26.
Purchase Order with OverDrive, Inc.
June 17, 2025
Page 2 of 2
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds have been approved in the City’s FY 2025-26 Operating Budget for this
expense of up to $69,000.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project, and therefore, is exempt under the California Environmental Quality Act
(“CEQA”); and approve a Purchase Order with OverDrive, Inc. for eBooks, eMagazines,
digital audiobooks, and streaming videos in an amount not to exceed $69,000.
Approved:
_______________________
Dominic Lazzaretto
City Manager
DATE: June 17, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: PURCHASE ORDER WITH TSAI FONG FOR INTERNATIONAL
LANGUAGE MATERIALS IN AN AMOUNT NOT TO EXCEED $35,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a Purchase Order for International
language materials, including simplified and traditional Chinese language materials, in an
amount not to exceed $35,000. Sufficient funds are available in the City’s Fiscal Year
2025-26 Operating Budget to support this purchase.
DISCUSSION
Tsai Fong provides certain international language titles at a discounted price. This vendor
provides English translation titles and invoices necessary to purchase titles in Chinese,
Vietnamese, and Korean. Although the Arcadia Public Library uses other vendors for
international languages, Tsai Fong includes many popular international titles and authors
and provides cataloging records not found with other vendors. Tsai Fong is a sole-source
supplier for this reason because this is an important feature in assisting with cataloging.
The estimated cost for Fiscal Year 2025-26 is $35,000. Sufficient funds are available in
the City’s Fiscal Year 2025-26 Operating Budget. Therefore, it is recommended to
approve this purchase order with Tsai Fong.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
Purchase Order with Tsai Fong for International Language Materials in an amount not to
exceed $35,000
June 17, 2025
Page 2 of 2
FISCAL IMPACT
Sufficient funds have been approved in the City’s Fiscal Year 2025-26 General Fund
Operating Budget to cover the expected $35,000 in purchases over the year.
RECOMMENDATION
It is recommended that the City Council determine that this action is not a project under
the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with
Tsai Fong for international language materials in an amount not to exceed $35,000.
Approved:
_______________________
Dominic Lazzaretto
City Manager
DATE: June 17, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Library and Museum Services Director
SUBJECT: PURCHASE ORDER WITH INGRAM FOR LIBRARY MATERIALS IN
THE AMOUNT OF $115,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Arcadia Public Library opened a purchase order with Ingram for $10,000 at the
beginning of the 2024-25 Fiscal Year and ended up increasing that amount by $65,000
in November 2024 to have a second option to get highly anticipated materials in a timely
manner for the public. Ingram has continued to be a reliable provider, which the Library
is relying upon with greater frequency; therefore, the request is to spend substantially
more this Fiscal Year relative to other providers. It is recommended the City Council
approve $115,000 purchase order with Ingram for Library materials.
BACKGROUND
The Arcadia Public Library orders materials from a number of vendors but the primary
materials vendor supplies the largest quantity of materials in a timely manner, providing
discounts in cost and shipping, as acknowledged in the Request for Proposal process.
In Fiscal Year 2023-24, the Library opened a request for proposal (RFP) for primary
materials vendors. Baker and Taylor came in number one, and Ingram number two, so
Ingram has been well-vetted through the RFP process. Baker and Taylor has had a long
history of working with the Arcadia Public Library, receiving and shipping orders in a timely
manner. Recently, they closed their west coast warehouses and orders are now coming
from the Midwest and east coast warehouses, delaying the delivery time. In many cases,
the items are also no longer available after the order is placed, causing long waits for
popular titles and frustrated patrons, and staff having to double back to determine if the
item was ordered, why it hasn’t been received, and having to find another source if the
item has been cancelled outright.
PURCHASE ORDER WITH INGRAM FOR LIBRARY MATERIALS IN THE AMOUNT
OF $115,000
6/17/2025
Page 2 of 2
DISCUSSION
Due to the unforeseen delays in orders from Baker and Taylor, the Arcadia Public Library
expanded its use of Ingram during the 2024-25 Fiscal Year and expects to rely upon them
with greater regularity in the coming Fiscal Year. The request is to set the limit for
purchases from Ingram at $115,000. This would be an additional $40,000 increase from
this past Fiscal Year of $75,000. With this increase, the Library will have a reliable and
timely option to receive new and popular items. The overall budget for new library
materials will not change; however, by increasing the purchase limit, City staff will be able
to choose whichever vendor can provide the needed materials in a timely manner at the
best price possible.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under Section 15061(b)(3) of the
California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will
have no impact on the environment.
FISCAL IMPACT
Sufficient funds for the proposed purchases have been budgeted in the City’s FY 2025-
2026 Operating Budget.
RECOMMENDATION
It is recommended the City Council approve $115,000 purchase order with Ingram for
Library materials.
Approved:
_______________________
Dominic Lazzaretto
City Manager
Photo Release:
All participants in Library programs, events, & classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Sign up for our eNewsletters to stay
informed about Library events, staff picks,
reading recommendations, & more! Visit
https://www.arcadiaca.gov/library
International
Film Program
Auditorium
6PM
Bookish
Book Discussion
Library Conference
Room
10 AM
Adult & Teen Services Calendar of Events
July 2025
Mon Tues
8
16
9
Smart Squad
Teen Central
10 AM– 12 PM
1 2 3
7
4 5
14
10 11
1915
21 25
28
242322 26
18
29
Wed Thurs Fri Sat
30 31
Library
Closed
12
Smart Squad
Teen Central
10 AM– 12 PM
Smart Squad
Teen Central
10 AM– 12 PM
Smart Squad
Teen Central
10 AM– 12 PM
Bookmarked
Book Discussion
Library Conference
Room
7 PM
Manga Book Club*Library ConferenceRoom2-3 PM
Summer at
Arcadia
Public
Library Ends*
Beanstack
Dungeons &DragonsAuditorium11 AM
Summer atArcadiaPublic Library Continues*Beanstack
Summer at Arcadia Public Library
Level Up! for Adults
June 2 - July 26
Ea rn a ba d g e f o r eve r y 120 m inutes re ad
a nd e arn ti cke ts to e n te r o ur g r and p r iz e
dr awi n g ! Compl et e ex tr a a ct ivi tie s and
a tt end pr o g r ams t o e a r n ex tr a t ic k et s! T h e
la st d ay t o r e giste r is 7/19 and the la st d ay
t o log your mi n ut e s r ea d is 7/2 6 and
wi nner s w il l be cont ac te d t h e w eek o f
7 /2 8. P r iz es mus t b e c laim e d i n per son by
8 /3 0 wi th phot o I D . Re gi s te r & l og :
A rca di a CA .Be a n st ack.or g
International Film Program:
Golden Voices (Israel, 2019)
Wednesday, July 16 at 6 PM
Cay Mortenson Auditorium
Join us for a movie, snacks provided!
Synopsis: A married couple who were the
most famous Russian movie dubbers in the
Soviet Union emigrate to Israel and have to
start their lives over. Ages 18+. No
registration required.
Bookish: Book Discussion
The Women
by Kristin Hannah
Tuesday, July 22 at 10AM
Library Conference Room
Join us for a fun and lively discussion!
Synopsis: The Women tells the story of
Frances "Frankie" McGrath, a young nurse
who joins the United States Army Nurse Corps
and serves in Vietnam. After experiencing the
horrors of war during her tour of duty, she
struggles to reintegrate into civilian life No
registration required.
Smart Squad
Every Saturday from 10 AM- 12 PM
Teen Central
You have technology questions, we have
answers! Get technology assistance & device
help at the Library. No registration required. Intro to Dungeons and Dragons
Saturday, July 19 at 11 AM
Cay Mortenson Auditorium
Always wanted to play Dungeons and
Dragons but didn’t know how? Come to our
introductory class where we teach you how to
play! All skill levels welcome!
Participants in the Adult & Teens Summer at
Arcadia Public Library reading program will
receive a code to be entered in Beanstack to
earn an extra ticket. Tickets are used to enter a
drawing to win one of the grand prizes! No
registration necessary. Adults & Teens only.
Weekly Treasure Hunt
Teen Central
While adventuring for books in Teen Central,
remember to keep an eye out for treasure.
Hint: you may come across clues and
challenges on library signage.
Manga Book Club: Book Discussion
Delicious in Dungeon, Volume 1
by Ryoko Kui
Saturday, July 19, 2 - 3 PM
Library Conference Room
Starting June 1, register online to join our
Teens-only manga discussion and get a free
copy of our tasty book club pick: Delicious in
Dungeon, Volume 1 by Ryoko Kui. Please
bring your book to the discussion. Attendees
receive an extra ticket toward the Summer
Reading Prize. Registration required.
Bookmarked: Book Discussion
Legends & Lattes
by Travis Baldree
Thursday, July 24 at 7 PM
Library Conference Room
Meet and discuss exciting books with fellow
readers! Readers receive a themed bookmark
with every book! Synopsis: Viv, an orc
barbarian, decides to retire from adventuring
and open the first coffee shop in Thune. The
story follows Viv as she navigates the
challenges of running a business, particularly
in a world where coffee is unknown, and
builds a community around her shop.
Participants in the Adult Summer at Arcadia
Public Library reading program will receive a
code to be entered in Beanstack to earn an
extra ticket. Tickets are used to enter a
drawing to win one of the grand prizes! No
registration required.
Arcadia Public Library
20 W Duarte Road Arcadia, CA 91006
Call: 1.626.821.5569
Email: ref247@arcadiaca.gov
18+
TN
18+
18+
18+
TN
Adult & High
School
Students
=
18+
Adult & Teen Services Calendar of Events
July 2025
TN High School
Students=18+Adults=
Bookish
June - October 2025
4th Tuesday of every month | 10AM
Arcadia Public Library Conference Room
ARCADIA PUBLIC LIBRARY
Arcadia Public Library
20 W Duarte Rd | Arcadia, CA 9 1006
(626) 821-5569 | www.ArcadiaCA.gov/library
Join fellow book lovers for conversation
on a different book every month.
Follow Us!
Book Club
NO REGISTRATION REQUIRED
Books available at the library
eBooks and Audiobooks available
on Libby and Hoopla
BookishARCADIA PUBLIC LIBRARY
June - October 2025
A Confederacy of Duncesby John Kennedy Toole
Maus: A Survivor's Tale
by Art Spiegelman
Babelby R.F. Kuang
Cultish
by Amanda Montell
The Women by Kristin Hannah
JUNE 24 | 10AM
JULY 22 | 10AM
AUGUST 26 | 10AM
SEPTEMBER 23 | 10AM
OCTOBER 28 | 10AM
Dark Academia Fantasy
Humorous & Chilling Non-Fiction
Pulitzer Prize Winning Graphic Novel
Historical Fiction
Ignatius J. Reilly is a lazy, self-proclaimed intel lectual who lives with his
mother, as he navigates the modern world that he de spises, often getting
into comical situations while clashing with the ecc entric characters
around him. Known for its vivid portrayal of New Or leans culture and its
satirical take on societal norms, this is a must-re ad.
Modern Literary Classic
The Women tells the story of Frances "Frankie" McGr ath, a young nurse
who joins the United States Army Nurse Corps and se rves in Vietnam.
After experiencing the horrors of war during her to ur of duty, she
struggles to reintegrate into civilian life. The no vel debuted at #1 on the
New York Times best seller list.
Widely hailed as the greatest graphic novel ever wr itten, Maus recounts the
chilling experiences of the author’s father during the Holocaust, with Jews
drawn as wide-eyed mice and Nazis as menacing cats. Maus is an
unforgettable story of survival and a disarming loo k at the legacy of trauma.
Babel is a fantasy novel about a Chinese orphan who is sent to Oxford
University's Royal Institute of Translation, also k nown as Babel. A
multilayered work of speculative fiction, Babel is set in an alternative
reality where Britain's global economic and colonia l supremacy are fueled
by the use of magical silver bars that gain their p ower from capturing what
is "lost in translation".
Through juicy storytelling and cutting original res earch, Montell exposes
the verbal elements that make a wide spectrum of co mmunities “cultish,”
revealing how they affect followers of groups as no torious as Heaven’s
Gate, but also how they pervade our modern start-up s, Peloton
leaderboards, and Instagram feeds.
LUCKY BALDWIN’S PACKING HOUSE
FEATURED HISTORICAL PHOTO
c . 1 9 0 2 . E l i a s J . "L u c k y " B a l d w i n 's P a c k i n g H o u s e , l o c a t e d
j u s t n o r t h o f O a k w o o d H o t e l a n d b e s i d e t h e S a n t a F e R a i l r o a d
t r a c k s . P r i n t i n g o n t h e r o o f i s a n n o u n c e m e n t o f B a l d w i n
p r o p e r t y f o r s a l e i n L o s A n g e l e s , A r c a d i a , M o n r o v i a a n d E l
M o n t e . T h e s i d e s o f b u i l d i n g a d v e r t i s e t h e v a r i o u s f r u i t s a n d
w i n e s a v a i l a b l e . p .d .
I f y o u ’r e i n t e r e s t e d i n A r c a d i a ’s r i c h h i s t o r y , v i s i t e i t h e r t h e A r c a d i a H i s t o r y R o o m
a t t h e A r c a d i a P u b l i c L i b r a r y o r t h e G i l b M u s e u m o f A r c a d i a H e r i t a g e . T h e A r c a d i a
H i s t o r y R o o m i s s h o w n b y a p p o i n t m e n t o n l y . C a l l 6 2 6 -8 2 1 -5 5 6 9 f o r a n
a p p o i n t m e n t , o r 6 2 6 -5 7 4 -5 4 4 0 f o r m o r e i n f o r m a t i o n a b o u t t h e M u s e u m ’s
c o l l e c t i o n .
C o u rt e s y o f A r c a di a P u b l i c L i br ar y . I D #8 3 3 J u n -J u l 20 2 5
ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
Thursday, May 15, 2025
CALL TO ORDER: Chair Pro-Tempore Hsiuchen Chen called the meeting to order at 4:34 p.m.
in the Library’s Conference Room.
PLEDGE OF ALLEGIANCE: Trustee Barbara Delphey
ROLL CALL: Chair Pro-Tempore Hsiuchen Chen, Trustees Miriam Carter, Barbara Delphey,
Director Darlene Bradley, Council Liaison Paul Cheng, Library Services Managers Samantha
Alba and Petra Morris
ABSENT: Chair Connie Liao
The motion to excuse Chair Liao from the May 15, 2025 Library Board of Trustees meeting was
moved by Chair Pro-Tempore Hsiuchen Chen, seconded by Trustee Carter, and carried on a
unanimous vote.
AYES: Chair Pro-Tempore Chen, Trustees Carter and Delphey
NOES: None
ABSENT: Chair Liao
PUBLIC COMMENTS: None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS:
Council Liaison Cheng shared about events happening throughout the City – Law Day on May
17, Rotary Club’s Field of Honor on May 18, Tribute to Veterans with County Supervisor Kathryn
Barger on May 24, Allied Veterans Council gathering at Live Oak Memorial Park, and Coffee with
a Police Officer on May 29.
Trustee Delphey inquired about Mayor Pro Tem Eileen Wang’s interactions with the Federal
Government. Council Liaison Cheng explained that there was no indication that Mayor Pro Tem
Wang had any illegal interactions.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Adult Services Librarian, Melissa M., provided an overview of the Library’s Summer at Arcadia
Public Library reading program and special events for teens and adults. Children’s Services
Supervisor, Amy D., provided an overview of the program for children. A summer kick-off event
will be held on June 14, 2025. Director Bradley added that there is a direct correlation between
children not reading well and then not excelling academically with lifelong implications.
Trustee Delphey discussed the last Friends of the Library Board Meeting, the Friends’ fundraising
efforts, and that Financial Secretary Randy Joseph would be stepping down.
Chair Pro-Tempore Chen explained that she spoke to parents active in Arcadia Unified School
District about the vacant Library Board of Trustees position and asked that they spread the word
about it. She expressed hope that word would get out about the vacant Library Board of Trustees
position. Trustee Delphey discussed how Board of Trustees members are appointed and that at
some Libraries interviews are held. Further discussion ensued about Board of Trustees
appointments. Director Bradley explained that ideally the appointment would be a Friends Board
Member or Library volunteer with some knowledge of the workings of the Library, but not required.
Serving with a Purpose:
Director Bradley announced that she attended the Serving with a Purpose event in May and
emphasized its theme of connecting with community.
Monthly Statistical Report: March 2025:
Directly Bradley acknowledged that the gate count continues to climb. Chair Pro-Tempore Chen
noted that the 2023-2024 Fiscal Year to Date comparisons for the March 2025 Statistical Report
were incorrect. Director Bradley acknowledged the error and explained that it would be amended.
Director Bradley said that use of the digital collection continues to increase especially as the
Library is no longer purchasing books on CD and Playaways. There was a slight increase in the
number of holds requests and the Interlibrary Loan service had also increased. Teen Zone
continued to grow in attendance and Children’s reference questions were up. Revenues also had
an increase.
Monthly Report Narrative: March 2025:
The month listed in the statistical table for the March 2025 Monthly Report Narrative needed to
be changed from February to March.
Financial Report: March 2025:
Director Bradley explained that some line items in the Financial Report have no entry as the data
is input by another City department. The gas expenditure is over by forty-two percent due to the
increase in gas costs and issues with a boiler that needs to be replaced. All other spending is on
track.
Monthly Statistical Report: April 2025:
Director Bradley acknowledged that there was an increase in fines and fees revenues in April but
that it is not a significant generator of revenue.
Monthly Report Narrative: April 2025:
Director Bradley said that the Arcadia Goes Green event was a great program and included a
plant and clothing swap as well as Repair Café. Director Bradley inquired with the program
coordinator, Adult Services Librarian Melissa M., if she might consider hosting a Repair Café at
least twice a year.
Trustee Delphey inquired about the website re-design project and Director Bradley explained that
the new website layout will provide the best representation of the Library with buttons that provide
direct links to eBooks, the My Account feature, as well as information about the Library and
Museum. The Library will not take advantage of the calendar and update features, but the design
will be reflective of patron perspective.
Financial Report: April 2025:
The April Financial Report indicates that gas is seventy-one percent overspent and Director
Bradley acknowledged that the Library has no control over this. There are also unexpected
building and repair expenses that occur such as the replacement of a toilet in the boy’s restroom.
Chair Pro-Tempore Chen questioned what will happen if funds within the Library’s control are not
spent and Director Bradley explained that funds can be spent to the penny but not overspent.
Funds that are not spent do not roll over and are given back to the City’s General Fund, with the
exception of the Friends of the Library trust account. The City Manager does survey what is spent
and not over a three year average.
Staff Update:
Library Services Manager Alba shared that seven conditional offers were made for Library Aide
positions as the Library was down to five Aides. The positions were open and unable to be filled
as other Library recruitments were in the process.
Trustee Carter inquired if the positions were part time and what is the job description.
Library Services Manager Alba explained that the Aide position is a 15-hour per week job with
flexible scheduling. All Aides begin in the Shelving division and learn about the Library layout and
various pocket collections. Staff start by working in Children’s Services and then rotate to Adult
and Teen Services and then on to Account Services. If the staff member stays for a year or longer
the person benefits by acquiring additional skills. Director Bradley further added that the divisional
rotation provides staff with additional skills, so that if a Library Technician position opens, a staff
member from the Library Aide rank and file may be able to fill it.
Gilb Museum of Arcadia Heritage:
Director Bradley announced that there is currently a photography exhibit on display. The Museum
will be getting two Getty Interns to help with City exhibits and other projects. A conditional offer
has been extended for the 15-hour per week Museum intern position.
Calendar of Activities for Adult and Teen Services: June 2025
There was a review of the June 2025 Adult and Teen Services Calendar.
Flyers/Articles/Posters/Attachments:
Historical Photo: Springtime in Arcadia 1952
CONSENT CALENDAR
Approve the Regular Meeting Minutes of March 20, 2025
The motion to approve the Regular Meeting Minutes of March 20, 2025 was moved by Trustee
Delphey, seconded by Trustee Carter, and carried on a unanimous voice vote.
AYES: Chair Pro-Tempore Chen, Trustees Carter and Delphey
NOES: None
ABSENT: Chair Liao
Note: There was no meeting in April due to lack of quorum.
ADJOURNMENT
Chair Pro-Tempore Chen adjourned the meeting at 5:30 p.m. to June19, 2025 at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Connie Liao, Chair Darlene Bradley, Secretary
Minutes prepared by: Petra Morris