The URL can be used to link to this page

Home My WebLink About06/03/2025ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, JUNE 3, 2025 CALL TO ORDER — Mayor Kwan called the Study Session to order at 5:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cao, Cheng, Fu, Wang, and Kwan ABSENT: None PUBLIC COMMENTS Sonia, an Arcadia resident, appeared and expressed her disappointment with the City Council's recent dialogue; she encouraged everyone to engage in respectful conduct; and she shared her reasons why Mayor Kwan should be appointed to the proposed LA28 Olympics Ad -Hoc Committee. STUDY SESSION a. Report. discussion. and direction reardinan LA28 Olvmaics Ad -Hoc Committee. After City Council discussion, a motion was made by Mayor Kwan to establish an LA28 Olympics Ad -Hoc Committee, appointing Council Member Cheng and Mayor Kwan as members of the committee. The motion failed for lack of a second. A motion was then made by Council Member Cheng, seconded by Mayor Pro Tern Wang, and carried on a roll call vote to establish an LA28 Olympics Ad -Hoc Committee, appointing Council Member Cao and Council Member Fu as members of the committee. AYES: Cheng, Wang, Fu, and Cao NOES: Kwan ABSENT: None City Manager Lazzaretto stated that the San Gabriel Valley Council of Governments ("SGVCOG") is forming a 2028 Olympic & Paralympic Games Ad -Hoc Committee and is seeking representatives from its member agencies; he recommended that the City Council identify a Council Member to apply to serve on that committee. After discussion, a motion was made by Council Member Cheng, seconded by Council Member Fu, and carried on a roll call .vote to appoint the current Mayor (Mayor Kwan) to represent Arcadia on the proposed SGVCOG's 2028 Olympic & Paralympic Games Ad -Hoc Committee, and given that the position of Mayor rotates, the City's representative on the Committee shall also rotate in accordance with the Mayoral rotation. AYES: Cheng, Fu, Cao, Wang, and Kwan NOES: None ABSENT: None 06-03-2025 b. Report, discussion, and direction regarding commercial signage code enforcement, and monitoring of large development proiects. Assistant City Manager/Development Services Director Kruckeberg provided an update regarding commercial signage and code enforcement in Arcadia's Baldwin District. After discussion, a motion was made by Council Member Fu, seconded by Mayor Pro Tern Wang, and carried on a roll call vote to make no changes to the current code structure; to direct staff to continue working cooperatively with business owners on Baldwin Avenue; to support staff in taking necessary enforcement action to achieve compliance; and to provide an update at a future City Council meeting. AYES: Fu, Wang, Cao, Cheng, and Kwan NOES: None ABSENT: None The Study Session ended at 6:13 p.m. Regular Meeting City Council Chambers, 7:00 p.m. 1. CALL TO ORDER — Mayor Kwan called the Regular Meeting to order at 7:00 p.m. 2. INVOCATION — Terrence Shay, Arcadia Police Department Chaplain 3. PLEDGE OF ALLEGIANCE — City Manager Lazzaretto 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cao, Cheng, Fu, Wang, and Kwan ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Maurer reported that prior to the Regular Meeting, the City Council met in a Study Session to discuss the two items listed on the posted agenda. City Attorney Maurer indicated that the first item was to discuss the establishment of an LA28 Olympics Ad -Hoc Committee; he stated that on a 4-1 vote, the City Council established an LA28 Olympics Ad -Hoc Committee, appointing Council Member Cao and Council Member Fu as members of the Committee; he further stated that the San Gabriel Valley Council of Governments is forming a 2028 Olympic & Paralympic Games Ad -Hoc Committee and is seeking representatives from its member agencies, and that the City Council unanimously voted to appoint Mayor Kwan to represent the City on the proposed Committee, and given that the position of Mayor rotates, the City's representative on the SGVCOG Olympic Committee shall also rotate in accordance with the Mayoral rotation. Regarding the second Study Session item concerning commercial signage, code enforcement, and monitoring of large development projects, City Attorney Maurer further reported that the City Council unanimously agreed that no changes were needed to the current code structure; that City 2 06-03-2025 staff should continue working cooperatively with business owners on Baldwin Avenue and supports staff taking necessary enforcement action to achieve compliance; and that they requested an update at a future City Council meeting. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto had nothing to report. 7. PRESENTATIONS a. Presentation of an adoptable dog by Kevin McManus of the Pasadena Humane Society,. 8. PUBLIC HEARING a. Annual Military Equipment Report per Assembly Bill No. 481 and renewal of Ordinance No. 2387 Military Equipment Use Policy. CEQA: Not a Project Recommended Action: Approve Police Chief Nakamura presented the Staff Report. Mayor Kwan opened the Public Hearing — no one appeared. Mayor Kwan closed the Public Hearing. A motion was made by Council Member Cao, seconded by Mayor Pro Tern Wang, and carried on a roll call vote to approve the Annual Military Equipment Report per Assembly Bill No. 481, and the renewal of Ordinance No. 2387 Military Equipment Use Policy AYES: Cao, Wang, Cheng, Fu, and Kwan NOES: None ABSENT: None b. Resolutions and actions relating to the Fiscal Year 2024-25 Budget close-out: adoption of the Fiscal Year 2025-26 Operating Budget; and the Fiscal Years 2025-26 through 2029-30 Capital Improvement and Equipment Plan. Resolution No. 7638 adopting a Budget for Fiscal Year 2025-26 and appropriating the amounts specified therein as expenditures from the various funds. CEQA: Not a Project Recommended Action: Adopt Resolution No. 7639 adopting a Capital Improvement and Equipment Plan for Fiscal Years 2025-26 through 2029-30. CEQA: Not a Project Recommended Action: Adopt Authorize and direct the City Manager to make discretionary transfers not to exceed $10 million from the Fiscal Year 2024-25 General Fund Operating Budget to the 3 06-03-2025 Capital Improvement, Equipment Replacement, OPEB Trust, and Pension Stabilization Funds. CEQA: Not a Project Recommended Action: Approve City Manager Lazzaretto presented the Staff Report. Mayor Kwan opened the Public Hearing. Olivia Tan, an Arcadia resident, appeared and expressed her concerns about the proposed Fiscal Year 2025-26 Operating Budget; she encouraged the City Council to implement a drone program and highlighted the potential benefits it could provide to first responders. Mayor Kwan closed the Public Hearing. After discussion, a motion was made by Council Member Fu, seconded by Council Member Cao, and carried on a roll call vote to: 1) Adopt Resolution No. 7638 adopting a Budget for Fiscal Year 2025-26 and appropriating the amounts specified therein as expenditures from the various funds. 2) Adopt Resolution No. 7639 adopting a Capital Improvement and Equipment Plan for Fiscal Years 2025-26 through 2029-30. 3) Authorize and direct the City Manager to make discretionary transfers not to exceed $10 million from the Fiscal Year 2024-25 General Fund Operating Budget to the Capital Improvement, Equipment Replacement, OPEB Trust, and Pension Stabilization Funds. AYES: Fu, Cao, Cheng, Wang, and Kwan NOES: None ABSENT: None 9. PUBLIC COMMENTS David Liu, an Arcadia resident, appeared and expressed his frustration over a recent incident he experienced within the Arcadia Police Department; he commented on the information provided at the previous City Council meeting concerning departmental vacancies — particularly within the Police Department; and shared his reasons for believing that the information was misleading. Sonia, an Arcadia resident, appeared and expressed disappointment with the participation from some City Council Members at the May 20, 2025, Budget Study Session; she expressed her hope that no essential services will be compromised in the Fiscal Year 2025-26 Operating Budget; and she addressed remarks made by Council Member Fu during the Council Comments portion of a previous City Council meeting. 10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Mayor Cao provided a report on the various events that he attended or will be attending as a representative of the City; he spoke about the significance of Memorial Day and the symbolic meaning of the 13 folds in the American flag. 4 06-03-2025 Council Member Fu provided a report on the various events that he attended or will be attending as a representative of the City; he noted that the 2023 Leadership Academy was cancelled due to lack of interest, and in light of this, he encouraged residents to reach out to him to discuss ways to improve the City; and he further encouraged Arcadia's adult residents to voice their opinions by participating in City Council meetings. Council Member Cheng recognized and honored law enforcement officers who lost their lives in the line of duty during the month of May; he also honored fallen Baldwin Park Police Officer Samuel Riveros; he emphasized the City Council's commitment to ensuring a strong future for Arcadia; he expressed his appreciation to staff for their service; and he requested City Council support to place an item on a future agenda to discuss the creation of a committee to explore how other cities honor veterans - Council Member Cao and Mayor Pro Tern Wang concurred. In response to Council Member Cheng's request, City Manager Lazzaretto stated that, in general, vacancy levels are currently lower than they were two to four years ago, noting that positions are being filled relatively quickly; he also addressed remarks made by Mr. Liu during Public Comment concerning Police Department vacancies; he clarified that the staff report was categorized by bargaining group, and that some vacant positions within the department were management -level police personnel who are not members of the Arcadia Police Officers' Association and were included in a different category in the report; he further stated that every department maintains its own succession plan and that a Citywide succession planning effort is in place for executive -level positions. Mayor Pro Tern Wang thanked members of the public for attending the City Council meeting; she expressed her condolences to the Baldwin Park Police Department and the family of fallen Baldwin Park Officer Riveros; she provided a report on the various events that she attended or will be attending as a representative of the City; she paid tribute to Arcadia veterans and encouraged everyone to visit the Arcadia Vietnam War Monument; she provided a statement regarding the Fiscal Year 2025-26 Operating Budget; she encouraged those with concerns or questions about the Operation Budget to contact City Hall for more information, noting that the budget is available for public viewing at City Hall; she affirmed that the City Council remains committed to transparency and to address any concerns raised by the public. Mayor Kwan responded to remarks made earlier by Council Member Fu and Council Member Cheng; she emphasized the importance of fostering civic engagement in all its forms, stating that building a stronger Arcadia begins with showing the younger generation that their voice matters; she expressed her appreciation to staff for publicly addressing her questions and concerns regarding the Operating Budget; and she stated that she welcomes new ideas on reform from both staff and the community. 11. CONSENT CALENDAR a. Regular Meeting Minutes of May 20, 2025. CEQA: Not a Project Recommended Action: Approve b. Ordinance No. 2406 amending the Arcadia_ Municipal Code by adding Part 11 to Chapter 2 of Article II Administration Code to formally establish the Senior Citizens Commission_ CEQA: Not a Project Recommended Action: Introduce 5 06-03-2025 c. Resolutions initiatingroceedin s for the annual lew and collection of assessments. approving the preliminary Engineer's Report, declaring intention to levy and collect assessments for Fiscal Year 2025-26, and appointing a time and place fora public hearing for the Arcadia Citywide Lighting District No. 1. Resolution No. 7630 initiating proceedings for the annual levy and collection of assessments for the Arcadia Citywide Lighting District No. 1 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and ordering the preparation of the Engineer's Report. CEQA: Not a Project Recommended Action: Adopt Resolution No. 7631 approving the preliminary Engineer's Report of Willdan Financial Services for the Arcadia Citywide Lighting District No. 1 CEQA: Not a Project Recommended Action: Adopt Resolution No. 7632 declaring its intention to levy and collect assessments within the Arcadia Citywide Lighting District No. 1 for Fiscal Year 2025-26 and appointing a time and place for a public hearing. CEQA: Not a Project Recommended Action: Adopt d. Resolution No. 7633 amending the Fiscal Year 2024-25 Capital Improvement Program Budget, authorizing a supplemental budget aro riation for the Fire Station 106 Garage Door Replacement Project in the amount of $31,750, offset by a reduction in the Capital Outlay Fund; and al2grove a contract with Precision Garage Doors & Gates Inc. for the Fire Station 106 Garage Door Replacement Protect in the amount of 192 500. CEQA: Exempt Recommended Action: Adopt and Approve e. Resolution No. 7634 setting service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code for Fiscal Year 2025-26. CEQA: Not a Project Recommended Action: Adopt Resolution No. 7635 authorizing designated staff to file with the California Office of Emergency Services requests for financial assistance under the Natural Disaster Assistance Act and similar statutes. CEQA: Not a Project Recommended Action: Adopt g. Resolution No. 7640 establishing an appropriation limit for Fiscal Year 2025-26 pursuant to Article XIII-B of the California Constitution. CEQA: Not a Project Recommended Action: Adopt 6 06-03-2025 h. Extension to the Professional Services Agreement with Moss, Levy & Hartzheim LLP for financial auditing services in an amount not to exceed $33,000. CEQA: Not a Project Recommended Action: Approve Amendment to the Professional Services Agreement with Executive Information Services, Inc. for PS.NET Public Safety Software System Support Services in the amount of $48.845. CEQA: Not a Project Recommended Action: Approve Agreement with San Gabriel Valley Council of Governments for participation in the Neighborhood Coyote Program from July 1, 2025 through June 30, 2028, in an amount not to exceed $34,000. CEQA: Not a Project Recommended Action: Approve k. Agreement for Services with the Arcadia_ Chamber of Commerce for Fiscal Year_2025- 26 in the amount of $101.131. CEQA: Not a Project Recommended Action: Approve I. Purchase of Automated License Plate Reader ["ALPR"] camera subscription from Flock Safety for eight ALPR cameras {"Phase 3" for Fiscal Year 2024-25, in an amount not to exceed $32,250. CEQA: Not a Project Recommended Action: Approve m. Purchase Order with TruePoint Solutions for annual hosting and support services for utility billing software for Fiscal Year 2025-26 in the amount of 57 288.60. CEQA: Not a Project Recommended Action: Approve n. Purchase Order with Clean Energy for the purchase of Compressed Natural Gas ("CNG") fuel for the City's fleet, in an amount not to exceed $150 000. CEQA: Not a Project Recommended Action: Approve o. Extension to the Purchase Order with Waterline Technologies, Inc. for the purchase and delivery of sodium hypochlorite for the disinfection of the City's municipal water supply in the amount of $136.434.37. CEQA: Not a Project Recommended Action: Approve p. Change Order to increase the Purchase Order with HCI Systems, Inc. for fire alarm and fire sprinkler testing and repairs, and fire extinguisher recertification, in the amount of $28,000. CEQA: Not a Project Recommended Action: Approve 06-03-2025 q. Change Order to the Purchase Order with Mesa Energy Systems, Inc. dba Emcor Services Mesa Energy for the supply of technology, parts, online communications, and support for the City's HVAC automation management system in the amount of 22 000. CEQA: Not a Project Recommended Action: Approve It was moved by Council Member Cao, seconded by Council Member Cheng, and carried on a roll call vote to approve Consent Calendar Items 11.a through 11.q. AYES: Cao, Cheng, Fu, Wang, and Kwan NOES: None ABSENT: None 12. CITY MANAGER a. Ordinance No. 2405 amending Article III, Chapter 1, Part 3 of the Arcadia Municipal Code reoardin❑ Fire Hazard Severitv Zones and adopt the Fire Hazard Severity Zones ("FHSZ") Map. CEQA: Exempt Recommended Action: Introduce Fire Chief Suen presented the Staff Report. A motion was made by Council Member Fu, seconded by Mayor Pro Tem Wang, and carried on a roll call vote to introduce Ordinance No. 2405 amending Article III, Chapter 1, Part 3 of the Arcadia Municipal Code regarding Fire Hazard Severity Zones and adopt the Fire Hazard Severity Zones ("FHSZ") Map. AYES: Fu, Wang, Cheng, Cao, and Kwan NOES: None ABSENT: None 13. ADJOURNMENT The City Council adjourned at 9:50 p.m. to Tuesday, June 17, 2025, at 6:00 p.m., in the City Council Conference Room. 'i Mayor of the City of Arcadia ATTEST: City Clerk 8 06-03-2025