HomeMy WebLinkAboutJanuary 19, 2010STUDY SESSION
CITY COUNCIUREDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, JANUARY 19, 2010
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CALL TO ORDER - Mayor Wuo called the meeting to order at 6:00 p.m. . .
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council /Agency Member Amundson, Chandler, Kovacic and Wuo
ABSENT: Council /Agency Member Harbicht
A motion was made by Council /Agency Member Kovacic seconded by Council /Agency Member
Amundson to excuse Council /Agency Member Harbicht.
CLOSED SESSION /STUDY SESSION PUBLIC COMMENTS (5 minutes per person) — None
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6(a) to confer with labor
negotiators.
City Negotiators: Hue Quach, Administrative Services Director and Michael
Casalou, Human Resources Administrator.
Employee Organizations: Arcadia City Employees Association, Arcadia
Firefighters' Association, Arcadia Public Works Employees Association and
unrepresented employees: Department Heads, Division Managers and
Management employees.
b. Pursuant to Government Code Section 54956.9 (a) conference with real property
negotiators:
Property: 400 Rolyn Place
Agency Negotiators: City Manager /Agency Executive Director, Development
Services Director /Deputy Executive Director and Economic Development
Manager
Negotiating Parties: Arcadia Redevelopment Agency and Hibbert Family Trust
and Haines Family Trust.
Under Negotiation: Price and Terms of Payment
a. Report, discussion and direction regarding the joint use of various School District
and City owned facilities for community activities.
City Manager Don Penman reminded the City Council of the joint meeting with the School
District Board on January 26, 2010 and explained that one of the items on the agenda is the
joint use of school district and city owned facilities for community uses including the amount of
usage by the school district and the city; he noted that a committee was formed about 2 years
ago and have been working on updating information relating to uses by the City and School
District including fees which have not been updated in 10 years.
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Tom Tait, Public Works Services Director reported that there are many facilities and programs
the City and School District share; he read a Mission Statement regarding the joint uses of
various School District and City owned facilities and explained its purpose; he discussed and
explained the total school district field usage and city field usage by location including the total
hours used, hours with lights and non - lighted hours and the maintenance costs provided by the
City.
Sara Somogyi, Recreation and Community Services Director provided a detailed report
regarding School District, City Recreation, third party and community uses; she explained field
user totals for third party users, the number of hours allocated per year, lighted hours, non -
lighted hours and what the City currently charges for lights per year; she discussed the booking
process and the total usable hours being allocated independently for City and School District
and both.
Mr. Penman reported on the usage of the City facilities because some of the fields are being
over used; cost recovery and lighting and maintenance of the baseball fields.
Sara Somogyi added that the City Council should start considering a name for the joint use
gymnasium at Dana Middle School.
b. Report, discussion and direction regarding Gold Line Planning and
Construction issues.
Phil Wray, Deputy Director of Development Services reported that the Gold Line Foothill
Extension Construction Authority has been closely working with the Los Angeles County
Metropolitan Transportation Authority for the transfer of Measure R funds, which was approved
by the voters on November 2008. Mr. Wray provided a power point project update regarding
the physical and aesthetic impacts of the project and potential betterments relating to the areas
known as The Garden, Newcastle Park, Colorado Bridge, Santa Anita Grade Separation, the
parking structure, the Huntington Bridge and the Bonita Park; and discussed the impacts the
projects will have in Arcadia, including noise, landscape removal and replacement, bridge
design, abutments walls and treatment, station design and parking structure. He explained that
based on the Authority's project schedule, it is critical for the City to identify physical and
aesthetic impacts of the project so that possible mitigations and /or betterments can be included
in the design /build bid specifications.
RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION
Mayor Wuo called the regular meeting to order in the Council Chamber at 7:00 p.m.
INVOCATION
Reverend Elie Elbayadi, Arabic Evangelical Nazarene Church
PLEDGE OF ALLEGIANCE
Sara Somogyi, Director of Recreation and Community Services
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ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council /Agency Member Amundson, Chandler, Kovacic and Wuo
ABSENT: Council /Agency Member Harbicht
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A motion was made by Council /Agency Member Amundson seconded by Council /Agency
Member Kovacic to excuse Council /Agency Member Harbicht.
Mayor Wuo announced that Council Member Chandler will be leaving the meeting to attend the
Foothill Transit Board meeting as the City's representative.
REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON STUDY SESSION ITEMS
City Attorney Jeffrey Ballinger reported that the City Council met in Closed Session to discuss
the two (2) items listed on the posted agenda, no reportable action was taken.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
City Manager Don Penman announced that there were no supplemental reports regarding
agenda items.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Mayor Pro Tem /Agency Vice Chair Amundson, seconded by
Council /Agency Member Chandler and carried on roll call vote to read all ordinances and
resolutions by title only and waive the reading in full.
PUBLIC COMMENTS
Soledad King, President of Camino Grove Elementary School appeared and reported on
various events and activities occurring at Camino Grove Elementary School.
Henry Nunez, Arcadia resident, appeared and commented on the future Gold Line Construction
Plan, the NFL Stadium construction plan and overall planning in Arcadia; and noted that as a
member of the Advisory Committee he felt that in order to have a concrete planning relating to
the Gold Line construction in the City, the General Plan Amendment needs to be reconsidered
and re- visited by the City Council.
Paul Cheng, Arcadia resident and City Council candidate, appeared and commented on the
number of emergency calls to the Arcadia Police and Fire Departments; he hoped that both
departments will get full community support; he encouraged everyone to volunteer at Baldwin
Stocker Elementary School Grandparents Day and Invitational Track Meet events; he
expressed appreciation to all the volunteers who participated in the Foothill Unity Christmas
Food Drive; and asked the City Council to support the Los Angeles County Arboretum.
Council Member Chandler left at 7:20 p.m.
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REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK
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In response to a comment made by Mr. Nunez during public comment period, Council Member
Kovacic invited Jason Kruckeberg, Assistant City Manager /Development Services Director to
provide a brief report.
Mr. Kruckeberg responded that the Draft General Plan will be available in the spring; that the
draft plan has been reviewed by the Citizen's Advisory Committee which Mr. Nunez sat on; and
that staff and the consultant are working on the Environmental Impact Report which will be
included in the Draft General Plan. He added that when the plan in ready there will be an
opportunity for public involvement and as well as the Planning Commission and City Council.
Mr. Kovacic remembered the victims of the Haiti earthquake and provided information on ways
to help and make donations; he discussed the importance of 2010 U.S. Census and
encouraged everyone to participate in the census by filling out the census form.
Mayor Pro Tem Amundson commented on the report given last week by Chief Sanderson
regarding the release of prisoners; he expressed appreciation for Supervisor Antonovich's
involvement in helping the City shift the maintenance of the roads of Chantry Flats Road to Los
Angeles County instead of spending citizen tax money; he commented on an application on file
with the County to open a medical marijuana dispensary in the County portion of Live Oak
Avenue and requested this item be placed in a future agenda for City Council consideration.
The City Council concurred.
Mayor Wuo invited the public to attend the joint meeting with the City Council and Arcadia
Unified School District Board of Education on January 26, 2010; he encouraged everyone to
drive carefully in the rain; and announced that he will be presenting a certificate to Ms. Eleanor
Powers, an Arcadia resident, who will be turning 105 years old on January 21st.
City Clerk Barrows had nothing to report.
1. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. Approve the Meeting Minutes of January 5, 2010.
Recommended Action: Approve
b. Request for an appropriation of $20,000 from Arcadia Redevelopment Agency
Unprogrammed Reserves to settle the case of April Verlato, et al. v. City of
Arcadia, et al.
Recommended Action: Approve
CITY COUNCIL ITEMS:
c. Approve the Meeting Minutes of January 5, 2010.
Recommended Action: Approve
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2. CITY MANAGER ITEMS:
AYES: Council Member Kovacic, Amundson and Wuo
NOES: None
ABSENT: Council Member Chandler and Harbicht
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It was moved by Council /Agency Member Kovacic, seconded by Council /Agency Member
Amundson and carried on roll call vote to approve Consent Calendar items 1.a through 1.c.
AYES: Council /Agency Member Kovacic, Amundson and Wuo
NOES: None
ABSENT: Council /Agency Member Chandler and Harbicht
a. Authorize the City Manager to execute a Professional Services Agreement with
WLC Architects, Inc. for the Design and Development of the Citv Hall Energy
Efficiency Retrofits Proiect in the amount of $42,145.
Recommended Action: Approve
Tom Tait, Public Works Services Director reported that the American Recovery and
Reinvestment Act of 2009 appropriated $3.2 billion for energy efficiency improvements
nationwide; that cities with a population of at least 35,000 were eligible for Energy Efficiency and
Conservation Block Grant (EECBG) funding; and noted that in August 2009, the U.S.
Department of Energy (DOE) approved the City of Arcadia's EECBG application and was
awarded $534,700 for energy efficiency retrofits to City Hall.
Carmen Trujillo, Management Aide in the Public Works Services Department, reported that City
Hall is over sixty (60) years old and was not built to incorporate energy efficiency standards
during construction; that upper City Hall air conditioning equipment is very old and in poor
condition and lacks the proper air flow to properly cool and heat the building; that both upper
and lower City Hall have single glazed windows that have no insulation to reduce outside
temperatures because the glazing compound that provides insulation deteriorated and does not
allow the building to maintain heating or cooling temperatures. She further reported that staff
has determined that an upgrade to the existing HVAC system and replacement of windows with
energy efficient windows at City Hall would be the best project that met all the requirements for
EECBG funding.
Ms. Trujillo also noted that the DOE Grant requires that energy efficiency retrofits be completed
in three (3) years from the time the Grant was awarded. She reported that proposals were
received to provide design engineering for the City Hall energy efficiency retrofits; that staff
reviewed the proposals and determined that WLC Architects, Inc. can perform the work and
recommended that the City Council direct WLC Architects Inc. to proceed with schematic design
and preliminary engineering of the City Hall Energy Efficiency Retrofits Project.
It was moved by Council Member Kovacic, seconded by Council Member Amundson and
carried on roll call vote to authorize the City Manager to execute a Professional Services
Agreement with WLC Architects, Inc. for the Design and Development of the City Hall Energy
Efficiency Retrofits Project in the amount of $42,145; and authorize the City Manager and City
Clerk to execute a contract in a form approved by the City Attorney.
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ATTEST:
b. Accept the Historical Museum Commission's recommendation to authorize the
City Manager to use $2,650 from the Historical Museum's Gilb Memorial Fund for
the payment for additional architectural services and approve contribution levels
for naming rights for the Museum Education Center.
Recommended Action: Approve
Council Member Kovacic announced that he is a member of the Historical Commission, in a non
compensated capacity, and asked the City Attorney if there is a conflict.
City Attorney Ballinger cited the definition of Government Code Section 1090 and recommended
the item be continued to February 2, 2010 meeting.
c. Report, discussion and direction regarding Gold Line Planning and Construction
issues.
Recommended Action: Provide Direction
Phil Wray, Deputy Director of Development Services reported that the Gold Line Foothill
Extension Construction Authority has been closely working with the Los Angeles County
Metropolitan Transportation Authority for the transfer of Measure R funds, which was approved
by the voters on November 2008, to implement the next phase of Gold Line construction (phase
2A) from Pasadena to the Azusa Pacific /Citrus College Station. Mr. Wray provided a power
point project update regarding the physical and aesthetic impacts of the project and potential
betterments relating to the areas known as The Garden, Newcastle Park, Colorado Bridge,
Santa Anita Grade Separation, the parking structure, the Huntington Bridge and the Bonita
Park; and discussed the impacts the projects will have in Arcadia, including noise, landscape
removal and replacement, bridge design, abutments walls and treatment, station design and
parking structure. He explained that based on the Authority's project schedule, it is critical for
the City to identify physical and aesthetic impacts of the project so that possible mitigations
and /or betterments can be included in the design /build bid specifications.
Mr. Wray noted that tonight's report is informational only and that staff will bring back to the City
Council the mitigation and betterments in more detail with cost estimates in late March or early
April for consideration.
ADJOURNMENT
The City Council /Redevelopment Agency adjourned 8:35 p.m. to Tuesday, February 2, 2010,
5:30 p.m. in the City Council Chamber Conference Room located at 240 W. Hunting •n Drive,
Arcadia.
J es H. Barrows, City Clerk
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John uo, Mayor
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