HomeMy WebLinkAboutItem 10j - Extend Well and Booster Contract
STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: August 19, 2025
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: John Corona, Utilities Manager
SUBJECT: EXTENSION TO THE CONTRACT WITH GENERAL PUMP COMPANY, INC.
TO PROVIDE UNSCHEDULED MAINTENANCE AND EMERGENCY REPAIR
OF CITY WELLS AND PUMPS IN AN AMOUNT NOT TO EXCEED $130,410
CEQA: Exempt
Recommendation: Approve
SUMMARY
On June 6, 2023, the City Council approved a contract with General Pump Company,
Inc. to provide unscheduled maintenance and emergency repair of City wells and
pumps, in the amount of $117,250. General Pump Company, Inc. is reaching the end
of their first contract extension and has submitted a written offer to extend for an
additional year. The extension offer reflects an 11.2%, or $13,160 increase, due to
State-mandated prevailing wage increases, rising fuel prices and taxes, and
operational cost increases aligned with the California Consumer Price Index (“CPI”).
Based on past performance and the specialized nature of these services, it is
recommended that the City Council approve, authorize, and direct the City Manager
to execute a one-year contract extension with General Pump Company, Inc. to
provide unscheduled maintenance and emergency repair of City wells and pumps, in
an amount not to exceed $130,410. It is further recommended that the City Council
delegate the authority to approve future extensions under this agreement to the City
Manager, provided that any changes to the financial terms stay within standard
inflationary limits.
Extend Well and Booster Contract
August 19, 2025
Page 2 of 3
BACKGROUND
The City of Arcadia’s water system annually delivers approximately 14,500 acre-feet
of potable drinking water through approximately 15,000 water service connections.
The water supply for the system is obtained from 10 active groundwater wells. The
water system also utilizes 32 booster pumps that pump water through the
distribution system, and 16 reservoirs that hold about 45 million gallons of water.
The Public Works Services Department (“PWSD”) is responsible for the daily operation
and maintenance of the City’s wells and booster pumps. However, in certain
instances, the work to repair or perform specialized maintenance services goes
beyond staff’s capabilities.
DISCUSSION
On June 6, 2023, the City Council approved a contract with General Pump Company,
Inc. to provide unscheduled maintenance and emergency repair of City wells and
pumps, in the amount of $117,250. In 2024, General Pump Company, Inc. submitted
a written offer to extend their contract for an additional year, with no increase to
their pricing. General Pump Company, Inc. is now reaching the end of their first
contract extension and has submitted a written offer to extend services for an
additional year. The extension offer reflects an 11.2%, or $13,160 increase, due to
State-mandated prevailing wage increases, increased fuel prices and taxes impacting
equipment and transportation, and increased operational costs aligned with a 3%
CPI adjustment, as recorded by the US Bureau of Labor Statistics. Therefore, the
increase is reasonable and aligns with current market conditions.
General Pump Company, Inc. has provided excellent service to the City of Arcadia.
Therefore, it is recommended that the City Council approve, authorize, and direct the
City Manager to execute a one-year contract extension with General Pump Company,
Inc. This will be General Pump Company, Inc.’s second contract extension.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt per Section 15301(c) of the California
Environmental Quality Act (“CEQA”), as it consists of repair and maintenance of an
existing municipal water well, involving negligible or no expansion of existing use.
Extend Well and Booster Contract
August 19, 2025
Page 3 of 3
FISCAL IMPACT
Sufficient funds are available in the Department’s Fiscal Year 2025-26 Operating
Budget for well and pump preventative maintenance services. All work is performed
on a time and materials basis, and the contractor is only paid for work performed.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under
the California Environmental Quality Act (“CEQA”); approve, authorize, and direct the
City Manager to execute an extension to the Contract with General Pump Company,
Inc. to provide unscheduled maintenance and emergency repair of City wells and
pumps in an amount not to exceed $130,410; and that the City Council delegate the
authority to approve future extensions under this agreement to the City Manager,
without having to return to City Council for subsequent approval, provided that any
changes to the financial terms stay within standard inflationary limits.
Attachment: Proposed Amendment No. 2 to the Contract
AMENDMENT NO. 2 TO THE WELL & BOOSTER PREVENTATIVE MAINTENANCE
AND SERVICES CONTRACT BY AND BETWEEN THE CITY OF ARCADIA AND
GENERAL PUMP COMPANY, INC.
This Amendment No. 2 (“Amendment No. 2”) is hereby entered into this ______ day of
______________, 2025 by and between the City of Arcadia, a municipal corporation of the
State of California, and General Pump Company, Inc., a California Corporation, with respect to
that certain Contract between the parties dated August 23, 2023, and further amended by
Amendment No. 1 dated August 28, 2024 (“Agreement”).
The Parties agree as follows:
1. Section B of the Contract Term is hereby extended to include the period from August
23, 2025 to and including August 23, 2026. (“Extended Term”).
2. Section C of the Contract, during the Extended Term Contract Price shall not exceed
One Hundred Thirty Thousand, Four Hundred Ten Dollars and No Cents
($130,410.00).
3. All terms and provisions of the Contract not amended by this Amendment No. 2 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date set
forth below.
CITY OF ARCADIA GENERAL PUMP COMPANY, INC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: By: ATTEST: Title: Dated: City Clerk APPROVED AS TO FORM CONCUR: Michael J. Maurer Paul Cranmer City Attorney Public Works Services Director