HomeMy WebLinkAboutItem 10f - Purchase of Police Department Uniforms
STAFF REPORT
POLICE DEPARTMENT
DATE: August 19, 2025
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PROFESSIONAL SERVICES AGREEMENT AND PURCHASE ORDER WITH
GALLS, LLC, FOR THE PURCHASE OF POLICE DEPARTMENT UNIFORMS
IN AN AMOUNT NOT TO EXCEED $81,000 PER YEAR, FOR THE PERIOD
OF JULY 1, 2025, THROUGH MARCH 25, 2028, WITH THE OPTION OF
THREE ONE-YEAR RENEWALS
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2025-26 Operating Budget provides for the purchase of uniforms for
the Police Department’s sworn and civilian employees. Utilizing Sourcewell, a
national cooperative purchasing program, enables the City to streamline the
procurement process and purchase uniforms at the best price possible. It is
recommended that the City Council approve, authorize, and direct the City Manager
to execute a Professional Services Agreement and Purchase Order with Galls, LLC
(“Galls”), for the purchase of Police Department uniforms in an amount not to exceed
$81,000 per year, for the period of July 1, 2025, through March 25, 2028, with the
option of three, one-year renewals delegated to the City Manager.
BACKGROUND
The City has been purchasing uniforms and related support equipment from Galls
(previously known as Quartermaster) since 2012. The Department’s most current
Purchase Order contract was established in 2024, and it expired on June 30, 2025.
Galls- PD Uniforms
August 19, 2025
Page 2 of 3
For over 37 years, Galls has been a leading national multi-channel specialty
distributor of public safety, first responder, and private security products. Its “head
to toe” uniform and equipment solutions include duty gear, uniforms, casual duty
and tactical apparel, footwear, and accessories. Galls serves approximately 100,000
customers nationally, ranging from private security to federal, state, and local law
enforcement, and the U.S. Military. The Department has benefited from a broad
product selection and a high level of customer service.
DISCUSSION
The Department is interested in executing a new Professional Services Agreement
and Purchase Order for a three-year period, from July 1, 2025, through March 25,
2028, in an amount not to exceed $81,000 per year, with the option to renew for
three additional one-year terms.
Utilizing Sourcewell, a national cooperative purchasing program, enables the City to
streamline the procurement process for these services at a lower cost than the
traditional competitive bidding process. The California Government Code authorizes
public agencies to participate in cooperative purchasing agreements, such as those
established by Sourcewell, while remaining within the City’s adopted rules and
procedures for purchasing. Sourcewell awarded a contract to Galls to provide
uniforms, equipment, products, and services utilized by the Police Department. A
copy of the agreement between Sourcewell and Galls is attached. The bidding
process and the Contract have been reviewed by the Police Department, and it is
compliant with the City’s procurement requirements.
The Department’s experience with Galls has been positive over the years and its
pricing has been competitive. The company is able to provide “one-stop shopping”,
while remaining efficient and cost effective. It is recommended that the City Council
approve, authorize and direct the City Manager to execute a Professional Services
Agreement and Purchase Order with Galls, LLC (“Galls”), for the purchase of Police
Department uniforms in an amount not to exceed $81,000 per year, for the period
of July 1, 2025, through March 25, 2028, with the option of three, one-year renewals.
It is further recommended that the City Council delegate to the City Manager the
authority to approve any such one-year renewals, without having to return to the City
Council for further authorization, provided that all financial terms remain within
standard inflationary limits.
Galls- PD Uniforms
August 19, 2025
Page 3 of 3
ENVIORNMENTAL ANALYSIS
The proposed action does not constitute a project under the California
Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA
Guidelines, as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
For the term of July 1, 2025, through June 30, 2026, the purchase of uniforms is not
to exceed $81,000 per year. Sufficient funds for Fiscal Year 2025-26 have been
allocated in the City’s Operating Budget for uniforms and related support equipment.
The City is only charged for items ordered under the agreement.
RECOMMENDATION
It is recommended that the City Council determine that this action does not
constitute a project under the California Environmental Quality Act (“CEQA”); and
approve, authorize, and direct the City Manager to execute a Professional Services
Agreement and Purchase Order with Galls, LLC, for the purchase of Police
Department uniforms in an amount not to exceed $81,000 per year, for the period
of July 1, 2025, through March 25, 2028, with the option of three, one-year renewals.
It is further recommended that the City Council delegate the authority to approve
any such one-year renewals to the City Manager, without having to return to the City
Council for further authorization, provided that all financial terms remain within
standard inflationary limits.
Attachment No. 1 - Sourcewell Contract
Attachment No. 2 - Proposed Professional Services Agreement