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HomeMy WebLinkAboutItem 7i - Accept Baldwin Booster D Project STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT DATE: October 21, 2025 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Tiffany Lee, Interim Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GENERAL PUMP COMPANY, INC. FOR THE REMOVAL AND REPLACEMENT OF BALDWIN BOOSTER PUMP D PROJECT AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On June 18, 2024, the City Council approved a contract with General Pump Company, Inc. in the amount of $139,790, with a 10% contingency for the removal and replacement of Baldwin Booster Pump D. Due to unforeseen issues with the Baldwin Booster, a change order to the Contract with General Pump Company, Inc. was approved on April 15, 2025, in the amount of $23,039.65, bringing the total contract amount to $162,829.65. The terms and conditions of this project have been met, and the work has been performed to the satisfaction of the Project Manager for a total project cost of $162,826.12. It is recommended that the City Council accept all work performed by General Pump Company, Inc. for the Removal and Replacement of Baldwin Booster Pump D Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $8,141.31. BACKGROUND The City of Arcadia’s water system annually delivers an average of 13,000 acre-feet of potable drinking water to approximately 15,000 water service connections. The water supply for the system is obtained from 10 active groundwater wells. The water Accept Removal and Replacement of Baldwin Booster D Project October 21, 2025 Page 2 of 3 system also utilizes 29 booster pumps that pump water through the distribution system, and 15 reservoirs that hold approximately 45 million gallons of water. The Public Works Services Department (“PWSD”) is responsible for the daily operation and maintenance of the City’s wells and booster pumps. Regular inspections and maintenance of booster pumps is crucial to ensuring that the pumps are operating at their maximum capacity and efficiency. Regular inspections and maintenance of the Baldwin Boosters revealed that Booster Pump D was in need of replacement. The Baldwin Booster system consists of three booster pumps: B, C, and D. The two 100 horsepower Booster Pumps, B and C, were rehabilitated in 2018. The remaining 60 horsepower Booster Pump D was at the end of its useful life and needed replacement. DISCUSSION On June 18, 2024, the City Council approved a contract with General Pump Company, Inc., in the amount of $139,790, with a 10% contingency for the removal and replacement of Baldwin Booster Pump D. General Pump Company, Inc. installed the new booster pump assembly and was preparing for startup. While preparing for startup, it was determined that the existing soft start panel and overload relay were too small to accommodate the upgraded motor. A starter upgrade was necessary to operate the new booster pump assembly. On April 15, 2025, the City Council approved a change order to the contract with General Pump Company, Inc. to include a starter upgrade for the enhanced motor, in the amount of $23,039.65, bringing the total contract amount to $162,829.65. The terms and conditions of this contract have been complied with, and the work has been performed to the satisfaction of the Project Manager. General Pump Company, Inc. completed the work in an efficient manner, as defined in the project plans and specifications. ENVIRONMENTAL ANALYSIS The project involves the replacement and minor alteration of an existing utility system, with no expansion of the system. As such, the project qualifies as a Class 2 categorical exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”). Accept Removal and Replacement of Baldwin Booster D Project October 21, 2025 Page 3 of 3 FISCAL IMPACT Funds in the amount of $200,000 were budgeted in the Fiscal Year 2023-24 Capital Improvement Program for the removal and replacement of Baldwin Booster Pump D. The total cost for the removal and replacement of Baldwin Booster Pump D is $162,826.12. On June 18, 2024, the City Council approved a contract with General Pump Company, Inc. in the amount of $139,790, with a 10% contingency for the removal and replacement of Baldwin Booster Pump D. A change order to the contract with General Pump Company, Inc. was approved on April 15, 2025, in the amount of $23,039.65, bringing the total contract amount to $162,829.65. Sufficient funds are available for this project. RECOMMENDATION It is recommended that the City Council determine that this project is a Class 2 exemption under the California Environmental Quality Act (“CEQA”); and accept all work performed by General Pump Company, Inc. for the Removal and Replacement of Baldwin Booster Pump D Project as complete, and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $8,141.31.