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HomeMy WebLinkAboutSouthern California Gas Company Excavation Permit AgreementJune 17, 1997 TO: Mayor and City Council FROM: C. Stephen Bucknam Jr., City Engineer CS6 By: Judy Chu, Assistant Engineer SUBJECT: REPORT AND RECOMMENDATION TO APPROVE A BLANKET EXCAVATION PERMIT AGREEMENT WITH SOUTHERN CALIFORNIA GAS COMPANY Summary Background Discussion DEVELOPMENT SERVICES DEPARTMENT / V STAFF REPORT In an effort to streamline the City's permit process with Southern California Gas Company (The Gas Co.), it is recommended that the City Council approve the attached Blanket Excavation Permit Agreement (Attachment A) for execution by the City Manager, subject to approval as to form by the City Attorney. The City of Arcadia held a meeting with The Gas Co. on February 5, 1997, to discuss the permit process, permit conditions, and inspection requirements. The blanket permit idea was introduced to simplify current permit procedures. Construction acitivities under the proposed Blanket Permit will only apply to isolated potholes for leak repair, abandonment and installation of service lines, and barholes for depth check. Mainline installation /replacement will not be part of the Blanket Permit due to its potential complexity and potentially greater impact to the community. In the past 10 years, the City of Arcadia has issued approximately 250 excavation permits per year to The Gas Co. Among those permits, 90% would fall under the Blanket Permit category. It is staff's opinion that issuing a Blanket Permit would significantly reduce staff's time in processing the perm application and billing. Meanwhile, the quality of The Gas Co.'s performance is stiii being assured. The Gas Co. exhibits a high level of responsibility as a utility agency (Attachment 3). Some cities already have blanket permits with The Gas Co. for various lengths of time (Attachment C). Although comments from other cities vary relative to performance under their permits, there is no indication of any major disadvantages relating to Blanket Permit operations. Lt1CJ I Mayor and City Council June 17, 1997 Page 2 If the Agreement is approved by the City Council, the Blanket Permit will be issued and renewed annually subject to the conditions setforth in the Agreement. Construction activities will be faxed to the City on a daily basis to facilitate City inspection and coordination of other project activities. The Agreement can be modified by mutual agreement as needed. The City also reserves the right to terminate, in whole or part, the Agreement at any time without cause by giving written notice to The Gas Co. The City Attorney has advised that the blanket permit is acceptable if all statutory concerns are addressed in the Agreement. Fiscal Impact The permit fee ($50 per cut) and inspection charges ($40 /hr.) as set forth by resolution of the City Council will remain unchanged and will be paid monthly. Permit and inspection processes are self - funded by permit fees and inspection charges. Streamlining the permit process would result in savings of staff time and materials. Recommendations It is recommended that the City Council approve the attached Blanket Excavation Permit Agreement for execution by the City Manager, subject to approval as to form by the City Attorney. Approved: WILLIAM R. KELLY City \Manager WRK:CSB:jc Attachments: A - Blanket Permit Agreement B - Letter from the Gas Co. C - List of Cities with Blanket Permits D - Survey of Blanket Permit/Inspection Fee Schedules among other Cities GENERAL BLANKET PERMIT APPLICATION CITY OF ARCADIA DEVELOPMENT SERV ICES DEPARTMENT ENGINEERING DIVISION 240 WEST HUNT €NGTON DRIVE ARCADIA, CA 91007 AGREEMENT BLANKET EXCAVATION PERMIT THIS AGREEMENT FOR BLANKET EXCAVATION PERMIT (hereinafter referred to Agreement) is made by and between the CITY OF ARCADIA, a municipal corporation (hereinafter referred to "City ") and the Southern California Gas Company (hereinafter referred to "Applicant "). WHEREAS, It shall be unlawful for any person to encroach, or to perform any encroachment work, upon, over, under, or within any City's right -of -way without obtaining a permit from the City. NOW THEREFORE, the City and the Applicant agree as follows: Pursuant to this Agreement, the blanket excavation permit (hereinafter referred to "Blanket Permit ") shall be in accordance with the provisions of the Arcadia Municipal Code Article VII, Chapter 3, attached and incorporated herein (Attachment 1). 1. Blanket Permit shah be issued and renewed annually on a fiscal year basis with an annual permit number. A sub - number shall be assigned to each isolated excavation /paving location. Each such sub - number may be used for a maximum of three excavations, 900mm x 1500mm (3'x 5') each, or less, on the same block of the street and including the resultant permanent paving repair(s). A monthly :Maintenance Blanket Permit Activity Report (hereinafter referred to "Report "), its associated permit and inspection fees, and any necessary self- verHed field compaction test results shall be provided to the City by the end of the first Page 1 Attachment A City of Arcadia Blanket Excavation Permit working week of the following month. Such Report will cover from the first day to the last day of every month. 4. The Report shall include assigned sub - number, location and purpose of excavation, size and type of surface cut, date completed, and signature of the Applicant. Each sub - number will be posted after permanent paving repairs have been completed. 5. Each sub - number is subject to a permit fee and inspection charges set forth by resolution of the City Council. 6. The Report is subject to City's approval. Any adjustment to the Report will be processed through a separate City invoice (credit or debt). 7. The Applicant shall fax to the City a Daily Line -Up (including emergency repairs) on a daily basis to facilitate inspections by the City. BLANKET PERMIT LIMITATIONS Blanket permit only applies to the following: 1. Isolated excavations 900mm x 1500mm (3' x 5') or less. 2. Abandonment, repair, installation and replacement of service lines 50mm (2 ") or less in diameter. Main line installations are excluded from this agreement. 3. Required potholing for the Applicant's activities and City projects. 4. Barholes to confirm leakage or to perform depth checks. BLANKET PERMIT CONDITIONS A. General Failure to comply with any of the conditions of the blanket permit will result in immediate shutdown of the construction operation until such time as the conditions are complied with. 2. All work shall be done in accordance with applicable provisions of "Standard Specifications for Public Works Construction', latest edition and City of Arcadia Standard Drawings, latest revision. No work shall be started before 7:30 a.m. and after 4:00 p.m. unless otherwise authorized by the City. Page City of Arcadia Blanket Excavation Permit 4. No work shall be performed on City streets with speed limit of 30 M.P.H. or higher (Attachment 2) on Saturdays, Sundays, holidays and alternate Fridays when City Hall is closed, unless otherwise authorized by the City and at the Applicant's expense for inspection. 5. No permanent paving work shall be performed on any of the City streets on Saturdays, Sundays, holidays and alternate Fridays when City Hall is closed, unless otherwise authorized by the City and at the Applicant's expense for inspection. 6. Work performed during Santa Anita race days shall be restricted to the hours indicated on the attached maps (Attachments 3a and 3b) unless otherwise authorized by the City. 7. Applicant's contractor and all sub- contractors are required to obtain an Arcadia Business License. 8. Applicant (or his contractor) shall notify Underground Service Alert at (800) 422- 4133 at least two (2) working days prior to commencement of excavation. 9. Residents or business occupants in the project area shall be notified prior to start of work. B. Traffic Control 1. All traffic control provisions shall conform to the "Work Area Traffic Control Handbook" (WATCH Manual), American Public Works Association, latest Edition. 2. Applicant (or his contractor) shall maintain control devices throughout the construction period. Signs shall be removed immediately after the work is completed. 3. One traffic lane shall be maintained in each direction at all times. 4. All temporary traffic lanes shall be a minimum of 3 meter (10 feet) in width. In addition, lane clearances shall be a minimum of 1.5m (5') from an open excavation and 600 mm (2') from a curb or other vertical obstruction. Applicant shall furnish and place all advance warning signs, any other flag control devices and flag persons needed to make the lob site safe for the traveling public. Safe ingress and egress to residences and /or businesses along the work shall be maintained at all times. Page 3 City of Arcadia Blanket Excavation Permii 7. For any construction in the traveled way which results in traffic flow restriction, the Applicant shall at all times provide access for emergency vehicles and shall notify the Arcadia Fire Department. 8. Where conditions warrant restriction of parking, "No Parking" signs shall be posted 24 hours prior to such requirement and the Arcadia Police Department shall be notified of such posting. The Applicant (or his contractor) shall maintain a record of posting such notices. This record is to be signed by the person actually responsible for doing this work. 9. Flashing arrow signs shall be required throughout the construction period whenever reducing a travel lane on any City streets with speed limit equal or higher than 30 MPH. 10. Traffic shall not be detoured across a double yellow line, painted medians, or left or two -way left turn lanes without prior approval of the City. 11. Any traffic marking obliterated or removed by the operations of the Applicant (or his contractor) will be replaced by the City at the Applicant's expense. C. Working Conditions 1. Applicant (or his contractor) is responsible for thoroughly researching the records to determine if other facilities are in the area of excavation and to notify the owners of such facilities to locate or expose its facilities 48 hours prior to excavation. 2. Applicant (or his contractor) shall protect all substructures during excavation operation including street light and traffic signal conduits, traffic detector loops and storm drain connector pipes whichever is applicable. Any existing improvements damaged during construction shall be repaired immediately and to the satisfaction of the City. 3. All survey monuments, centerline ties and survey reference points shall be protected in place or re- established where disturbed in accordance with Section 8771 of the Land Surveyors Act. This work will be the responsibility of the Applicant and shall be at the Applicant's expense. 4. Applicant (or his contractor) shall make arrangements for furnishing an adequate supply of v,vater for required use from the City. �. Applicant (or his contractor) shall be responsible or alleviating all dust and nuisance conditions occasioned by his work. 6. No pothole shall remain open by the end or workin« cJv unless otherwise approved by the City. All potholes shall be protected safely at all times. Page 4 City of Arcadia Blanket Excavation Permit 7. All equipment and /or material shall be removed from the City right -of -way (street and parkway) by the end of each working day unless prior written approval is obtained from the City. All equipment and /or material left overnight on any portions of the City right -of -way is a violation of the Arcadia Municipal Code Section 7230 and will be removed by the City at the Applicant's expense. 8. After completion of all work at the end of each working day the entire pothole area and adjacent streets shall be swept and cleaned to the satisfaction of the City. 9. All permanent resurfacing within City right -of -way shall be completed within 45 calendar days from the date of temporary resurfacing. Failure to complete permanent resurfacing within the specified time period upon City's written notification will cause the City to complete the work at Applicant's expense. 10. If the street cut is associated with new development and the excavation area is on the street slurry sealed within 3 year's moratorium period or rehabilitated /reconstructed within 5 year's moratorium period, the street cut area shall be slurry sealed by the Applicant (or his contractor) after permanent paving is completed. The area to be slurry sealed (Type I slurry) shall be determined by the Inspector and pursuant to the attached guidelines (Attachment 4). D. National Pollutant Discharge Elimination System (NPDES) Permit Requirements. 1. Applicant (or his contractor) shall comply with all requirements of Federal, State, and local laws and regulations pertaining to the CLEAN AIR AND CLEAN WATER ACT, and NPDES Best Management Practices (BMPs). 2. Applicant (or his contractor) shall comply with City's "Storm Water Management and Discharge Control Ordinance" (AMC Sections 7810- 7840). 3. Applicant (or his contractor) shall cover storm drain catch basins during excavation operation to prevent excavated materials from entering into the catch basins if the subject catch basin(s) is (are) within the vicinity of the excavation area. ?. No construction waste material of any kind, including plaster, cement, paint, fuels, oils, bitumen, calcium chloride, mud or any other type of debris sail be allowed to be disposed of into the street, gutter, storm drain or sewer system. All excess concrete and waste materials shall be contained on the lob site, collected and recycled or properly disposed in a certified landfill. -applicant or his contractor) shall never wash excess materials into a street, gutter. storm drain or sewer system. Page 5 City of Arcadia Blanket Excavation Permit 6. Applicant (or his contractor) shall never hose down "dirty" pavement or surfaces. Clean up all spills and leaks using "dry" methods (with absorbent materials and /or rags), or dig up and remove contaminated soil. 7. Applicant (or his contractor) shall avoid over - application by water trucks for dust control. E. Construction Details 1. All pipelines shall have a minimum depth of cover (below existing or proposed finished surface) of 450mm (18 ") in the parkway area and 900mm (36 ") in the street area. 2. If requested, Applicant (or his contractor) shall provide Inspector with a ticket for the type of asphalt concrete (A.C.) and /or Portland cement concrete (P.C.C.) being constructed. 3. Plating open potholes shall be to the City's directions and satisfaction. If steel plates are used, the minimum surface bearing width shall be 300mm (12 ") on side of the excavation, and the following minimum provisions shall apply for legal loads. (a) 19mm x 1500mm x 1200mm (3/4" x 5'x 4') wide steel plates may be used to a 600mm (2') maximum span length. (b) 25mm x 2550mm x 1200mm (I" x 8'6" x 4') wide steel plates may be used to a 1350mm (4'6 ") maximum span length. Plate(s) shall be attached to the roadway by a minimum of 2 dowels pre - drilled 50mm (2 ") into the pavement. Fine graded asphalt concrete shall be compacted to form ramps, maximum slope 8.5% with a minimum 300 mm (12 ") taper to cover ail edges of the steel plates. When steel plates are removed, the dowel holes in the pavement shall be backfilled with either graded fines of asphalt concrete mix, concrete slurry or an equivalent slurry satisfactory to the City. Applicant (or his contractor) shall be responsible for maintenance of the steel plates, shoring, and asphalt concrete ramp. Pothole In The Parkway Every effort shall be made to minimize damage to parkway landscaping (including, sprinkler system, pavers, etc.) and features in parkways (e.g. mail box, signs and post, etc.. Parkway trees (it encountered) shall be circumvented. Restoration shall be made to the satisfaction of the City. Page 6 City of Arcadia Blanket Excavation Permit Applicant (or his contractor) may use the native excavated soil as backfill material, (a) Pothole in the earth /SOD No restriction on the size of the pothole. (b) Pothole in the sidewalk Applicant (or Hs contractor) shall remove and replace full size concrete sidewalk panels, Sidewalk scoring lines shall correspond with scoring lines on adjacent sidewalk or shall be placed on 30 inch centers both ways. (c) Pothole in the driveway apron or wheel chair ramps No potholes shall be permitted in any wheel chair ramps, alley or driveway approach, unless unforeseen conditions require otherwise, limits of concrete removal and replacement shall be determined in the field by the Inspector prior to construction. 5. Pothole on A.C. and /or on P.C.C. Cross Gutters /Spandrels /Streets (a) Pavement Removal All pothole dimensions shall be a minimum of 900mm x 900mm (3' x 3') to allow proper compaction and prevent damage to existing A.C. in good condition. ii. For excavations on P.C.C. streets, limit of concrete removal and replacement shall be determined in the field by the Inspector prior to construction. Applicant (or his contractor) shall remove and replace minimum half of the affected concrete panel unless otherwise authorized by the Inspector. iii. No potholes shall be permitted in curb and gutter, cross gutter or spandrel. Work shall be done by boring operation unless unforeseen conditions require otherwise, then the limits of concrete removal and replacement shall be determined in the by the Inspector prior to construction. (b) Backfill and Compaction Potholes may be backfilled with native materials, crushed aggregate base or one sack cement slurry backfill (compaction test exempt) unless approved otherwise. Cement slurry backfiil shall be used in Page 7 City of Arcadia Blanket Excavation Permit ii. If potholes are backfilled with native materials or crushed aggregate base, the Applicant shall provide self- verified field compaction test result to the City along with the "Report ". (c) Permanent Paving Asphalt shall be sawcut to a minimum of 75% of total depth. ii. For A.C. streets, asphalt concrete pavement shall consist of a minimum of two courses: A 25mm (1 ") thick minimum finish course of D1- AR4000, 9.5mm (3/8 ") aggregate size and a base course of B- AR4000 19mm (3/4 ") aggregate size. The base course shall be 25mm (1") deeper than existing A.C. pavement. For P.C.C. streets, the applicant (or his contractor) shall submit concrete mix design to the City for approval. Tie bars may be required at the discretion of the Inspector. INSURANCE REQUIREMENTS tunneled areas under concrete pavement, curb and gutter and cross gutter. The Applicant shall furnish the City with a Policy or Certificate of Liability Insurance in the amounts set forth below in which the City of Arcadia and Arcadia Redevelopment Agency are named additional insured. Proof of such insurance shall be subject to City Attorney's approval and shall be filed with the City and be in effect at all times during the performance of work under this Agreement. The amounts of liability insurance shall be: Bodily Injury: $1,000,000 each person $2,000,000 each occurrence Property Damage: $ 500,000 All Vehicle Bodily Injury: $ 500,000 each person $1,000,000 each occurrence Property Damage: $ 100,000 INDEvINIFICATION Applicant agrees to indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, suits, liability, actions, proceedings, Judgments, liens, losses, damages (whether in contract or in tort, including personal ini urv, accidental death or property damage), costs and expenses tincluding attorney's fees, Page 8 City of Arcadia Blanket Excavation Permit litigation and arbitration expenses) which arise from or are caused by, or which are alleged to have arisen from or to have been caused by, any and all acts or omissions, under the Blanket Permit, of the Applicant, its officers, agents, employees, contractors, subcontractors, or by anyone it directly or indirectly employed, whether the losses, injuries or damages shall occur or be discovered before or after Applicant's use of, or Applicant's excavation, construction, installation and /or operations upon, over, under, or within any City's right -of -way, City properties, premises or facilities. RESOLUTION OF DISPUTES 1. Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 2. If any action at law or in equity is brought to enforce or interpret any provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded. MODIFICATIONS /AMENDMENTS OF AGREEMENT This Agreement is subject to modification by mutual agreement between the City and the Applicant which such changes shall be incorporated by written amendments to this Agreement. The parties agree that the requirement for prior written changes, amendments, or modifications to this Agreement may not be waived and any attempted waiver shall be void. TERMINATION OF AGREEMENT The City may terminate the whole or any part of this Agreement at any time without cause by giving ten (10) working days written notice to the Applicant of such termination and specifying the effective date thereof. GOVERNING LAW This Agreement shall be governed by the laws of the State of California. EFFECTIVE DATE This Agreement shall become effective as of the date set forth below in which the last of the parties, whether the City or the Applicant, executes said Agreement. Page 9 City of Arcadia Blanket Excavation Permit ACKNOWLEDGMENT The Applicant has read and reviewed this Agreement and agrees to comply with and be bound by all the terms, conditions and provisions in this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized. Applicant: Agency: SOUTHERN CALIFORNIA GAS COMPANY CITY OF ARCADIA Phil E. Baker Technical Services Manager Date Date Approved As To Form 1 /' ) / iMicfiael H. 11 tiller, City Attorney Attachments: - Arcadia Municipal Code Article VII, Chapter 3, "Street Excavations "' - City of Arcadia Speed Limit Map 3a- Roadway Construction Prohibited On Race Days (Inbound Traffic) 3b- Roadway Construction Prohibited On Race Days iOutbound Traffic) - Typical Utility Cut Slurry Seal Requirements Page 10 William R. Kelly City Manager 7270.12 the public walkway by permittee and, in such event, the permittee shall reimburse the City for its reasonable costs and expenses in connection therewith, including reasonable attorney's fees and court costs. In the event a permit is terminated or suspend- ed by the Development Services Department, permittee is entitled to a pro -rata refund of the annual permit fee. 7270.13. LAPSE OR REVOCATION AND REFUSAL TO ISSUE. A. A person desiring a permit for a sidewalk dining area which has been the subject, in part or whole, of a prior permit which has lapsed, been revoked or terminated shall file a new application and shall pay the application fee specified by resolution of the City Council. B. The Development Services Department may refuse to issue such a permit for a sidewalk din- ing area, if an applicant for renewal fails to meet any requirements for a new permit, or if such person has failed or refused: 1. To pay any fees for permits or charges as provided by this Part; or 2. To provide a certificate of liability insur- ance as specified in this Part. 3. To repair public improvements or other property damaged as a result of the occupancy of the public walkway; or 4. To demonstrate readiness and willingness to comply with the terms of this Part, with the standards promulgated pursuant to this part or with the terms of the permit. 7270.14. VIOLATION — PENALTY. Any individual establishing, operating or main- taining a sidewalk dining area without a valid permit issued pursuant to this Part or is in viola- tion of any of the standards or requirements of this Part or who knowingly submits false informa- tion for the purposes of obtaining such a permit is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine of not more than One Thousand Dollars (31,000.00) or by (Arcadia 1.97) 258d Attachment 1 imprisonment in the county jail for a period of not more than six (6) months or by both such fine and imprisonment. (Part 7 added by Ord. 2035 adopted 2 -7 -95) CHAPTER 3. STREET EXCAVATIONS* ° Former Ch. 3, Sections 7300 through 7307, affected by Ords. 1361, 1349, 1653 and 1940. was entirely amended by Ord 2057 adopted 11- 19 -96. 7300. DEFINITIONS. As used in this Chapter, the following defini- tions shall apply unless otherwise apparent from the context: (a) "Applicant" shall mean any person (includ- ing public utilities) who proposes to encroach upon a right -of -way and has applied for a permit for the proposed encroachment pursuant to the provisions of this Chapter. By way of example, this Chapter shall apply to all those who seek to encroach on public rights -of -way including but not limited to construction contractors, telephone companies, cable television providers, and fran- chisees. (b) "Encroach" shall mean going over, upon, under, within, or using or doing work upon any public right -of -way so as to prevent, obstruct, or interfere with the normal use of the right -of -way. (c) "Encroachment" shall mean the perfor- mance of the following acts: 1. Conducting land surveying operations or making traffic counts in such a way that it is necessary to excavate within a right -of -way or in any way interfere with the normal flow of traffic on a public street or highway. 2. Constructing, placing, maintaining, repair- ing, or removing any pathway, sidewalk, curb, gutter, driveway, surfacing, culvert, drainage facility, pipe, conduit. distribution or transmission facilities, duct, tunnel or cable on, over, under, or within a right -of -way or constructing, placing, planting, or maintaining any structure, embank- ment, excavation. tree, or other object adjacent to This Page Is Intentionally Left Blank a right -of -way which causes or will cause an encroachment. 3. Erecting or maintaining any flag, banner, decoration, post, sign, pole, fence, guard rail, wall, loading platform, mailbox, pedestal or pull- box, or any other structure on, over, under, or within a right -of -way. 4. Lighting or building a fire in, on, or under a right -of -way. 5. Placing or leaving any rubbish, brush, earth, or other material of any nature whatsoever on a right -of -way. 6. Planting or removing any tree, shrub, grass, or other growing thing within a right -of -way. 7. Painting street curb (for the purpose of property address, bus stops, loading and unload- ing). (d) "Permittee" shall mean any person who has been issued a permit for an encroachment by the Development Services Director or his/her designee. (e) "Public highway" shall mean the part of a right -of -way which is improved for use as a City road, street, way, lane, or alley, including shoul- ders. (f) "Right -of -way" shall mean any land, or interest therein, which, by deed, conveyance, agreement, dedication, usage, or other process of law, has been reserved for or dedicated to the City for the use of the general public for public road purposes, including, but not limited to, any public street, highway, alley, way, curb, gutter, sidewalk driveway approach, or parkway. (g) "Superintendent" shall mean the Develop- ment Services Director of the City or his or her designee, who shall be responsible for the issu- ance of an encroachment permit. (h) "Original condition" references to restora- tion of the street or right -of -way to its "original condition" shall mean a condition that is at least comparable in terms of safety, stability, usability and appearance to the street (right -of -way) as it existed prior to the work by applicant. 258e 7300 7300.1. PERMITS — REQUIRED. It shall be unlawful for any person to encroach, or to make or cause to be made, any encroach- ment, or to do any encroachment work, upon, over, under, or within any right -of -way in the City without first obtaining a permit from the Development Services Director or his/her designee. 7300.2. PERMITS — APPLICATIONS. (a) The Development Services Director or his/her designee shall prescribe and provide a form of application for an encroachment permit. The form shall provide for the following information: (I) The applicant's name and address; (2) The contractor's name, license number, and place of business; (3) Sufficient detail as, in the judgment of the Development Services Director or his/her designee, is necessary to show with specificity the purpose, location, and dimensions of the proposed encroachment; (4) An attachment containing a map, plot, sketch, diagram, or similar exhibit which plainly shows any and all information necessary to locate, delineate, illustrate, or identify the proposed en- croachment. (b) The application form shall be signed by the applicant and filed with the Development Services Director or his/her designee together with all fees, cash deposits, bonds, certificates of insurance, hold harmless agreement and any other documents required under this Chapter. (c) The Development Services Director or his/her designee may require such additional information as may be necessary to aid in the consideration of the application. 7300.3. PERMITS — ISSUANCE. Permits shall be acted upon within thirty (30) days of the filing of a complete application with all items required to be submitted. (a) Upon receipt of the application together with all other items required to be submitted, the Development Services Director or his/her desig- (Arcadia 1 -97) 7300.3 nee shall issue a written permit authorizing the encroachment described in the application unless grounds exist for denial of the application. (b) The Development Services Director or his/her designee may issue the permit with such requirements, terms and conditions as he feels are necessary to protect the City and the public. (c) By acceptance of the permit, the applicant agrees to be bound by all of the terms and condi- tions set forth therein and in this Chapter. (d) The permit shall not be transferred or as- signed to any other person. 7300.4. PERMITS — GROUNDS FOR DENIAL. The Development Services Director or his/her designee may refuse to issue an encroachment permit upon the determination that the encroach- ment will not be in the public interest or will be detrimental to the public health, safety, or welfare. The grounds for denial shall be set forth in a written notice to the applicant. 73005. PERMITS — DISPLAY. The permittee shall keep any permit issued pursuant to this Chapter, or a copy thereof, at the site of work, or in the cab of any vehicle when movement thereof on a public highway is in- volved, and the permit shall be shown to any authorized representative of the Development Ser- vices Director or his/her designee or law enforce- ment officer upon demand. 7300.6. PERMITS — REVOCATION. If any of the provisions of the permit or of the law are violated, the Development Services Direc- tor or his/her designee may serve written notice upon the permittee. If the work being done is a danger to the public health, safety or welfare, the permit shall be immediately suspended and the notice shall order all work halted until the viola- tion is corrected. If the violations do not pose an immediate danger to the public, the notice shall specify the time in which the violations must be corrected. If the permittee fails to correct the vio- (Arcadia 1 -97) 258f lations within the time specified, the permit shall be revoked. Actions taken pursuant to the provi- sions of this section shall not constitute a bar to criminal proceedings provided for in this Chapter. 7300.7. FEES. (a) Before a permit is issued pursuant to this Chapter, a permit fee shall be paid to the City in accordance with the amount set forth by resolu- tion of the City Council. Fees shall not be refund- ed or collected unless no permit has been issued. (b) To cover the cost of inspection of the work or encroachment pursuant to this Chapter, an inspection fee shall be paid to the City in accor- dance with the amount set forth by resolution of the City Council. (c) Any person making an excavation for which a permit is required by this Chapter shall pay to the City a fee in accordance with the amount set forth by resolution of the City Council for each soil density test deemed necessary. by the Devel- opment Services Director or his/her designee and to be taken by the City. Public utilities performing work under this Chapter shall be invoiced for the permit fee and inspection charges. 7300.8. CASH DEPOSITS. Unless exempted from such requirement by law or by the Development Services Director or his/her designee, each applicant, before obtaining a permit, shall deposit with the City a cash depos- it consisting of cash or a certified or cashier's check in a sum to be fixed by the Development Services Director or his/her designee in accor- dance with the fee schedule adopted by the City Council, as sufficient to assure full and faithful compliance with all provisions of this Chapter and to reimburse the City for restoring the right -of- way to its original condition or better. Public utilities operating under the jurisdiction of the Public Utilities Commission of the State of Cali- fornia, City Department and other governmental agencies, may be relieved of making such deposit by the Development Services Director or his/her designee. Such cash deposit may be used by the City for either traffic control or emergency work on an as needed basis as determined by the De- velopment Services Director or his/her designee. Where the size, nature, and location of the project warrants, the Development Services Director or his/her designee may require an additional time completion deposit which shall be held by the City for the duration of the encroachment activity. The permittee shall forfeit to the City a portion of such deposit for each calendar day beyond the number of days specified on the encroachment permit. The daily amount to be forfeited shall be in accordance with the fee schedule adopted by Council resolution. The time completion deposit or any unused portion thereof shall be returned to the permittee within sixty (60) days after the acceptance of the work by the Development Ser- vices Director or his/her designee. 7300.9. BONDS AND CERTIFICATES OF DEPOSIT. In lieu of the cash deposit required by the provisions of Section 7300.8, the applicant, with the approval of the Development Services Direc- tor or his/her designee, may file a surety bond issued by a company authorized to do a general surety business in the State in a form approved by the City Attorney, or a certificate of deposit in a form approved by the City Attorney, in an amount fixed by the Superintendent as sufficient to reim- burse the City, in accordance with the fee sched- ule adopted by the City Council, for restoring the right -of -way to its original condition. Where the size and nature of the project warrants, the Devel- opment Services Director. or his/her designee may require an additional deposit of One Thousand Dollars ($1,000.00) cash for traffic control or emergency work. 7300.10. RELEASE OF DEPOSITS. Any deposit required by the Development Ser- vices Director or his/her designee pursuant to the provisions of this Chapter shall be payable to the City and shall be filed or deposited with the De- velopment Services Director or his/her designee 258g 7300.8 within sixty (60) days after the satisfactory com- pletion of all authorized work and the fulfillment of all conditions of the permit, the City shall re- lease the deposit upon application of the permittee. 7300.11. LIABILITY FOR DAMAGES. The permittee shall indemnify the City and its officers and employees for any and all damages caused to its property as a result of acts or omis- sions of the permittee in the performance of en- croachment work. 7300.12. NONLIABILITY OF CITY. The permittee shall hold the City and its offi- cers and employees harmless from any claims or judgments for damages or other relief against the City as a result of acts or omissions of the permit - tee in the performance of encroachment work, whether the condition giving rise to the claim or judgment was created in whole or in part by the permittee. 7300.13. LIABILITY INSURANCE. The permittee shall maintain adequate public liability insurance, including motor vehicle insur- ance, to protect him from any claims for damages for personal injury, including death, and for dam- age to property which may arise from the en- croachment work or other operations under the permit, whether such encroachment work or other operations are performed by himself or by any agent or by anyone directly or indirectly em- ployed by him or his agents. Such insurance shall name the City as an additional insured and shall be issued by an approved insurance company in accordance with the injury and damage amounts set forth by resolution of the City Council. Cer- tificates of insurance shall be filed with the City and shall be subject to the approval of the City Attorney. 7300.14. SUBSEQUENT OWNERS. All obligations, responsibilities, and other re- quirements of the permittee, as set forth in this (Arcadia 1 -97) 7300.14 Chapter, shall be binding on subsequent owners of the encroachment. 7300.15. STANDARDS. All encroachment work shall conform to stan- dards established by the Development Services Director or his/her designee. In the absence of established standards, the specifications contained in the latest edition of the standard specifications for Public Works Construction (Greenbook) shall apply. 7300.16. PEDESTALS AND /OR PULL - BOXES. Permittee shall locate their pedestal and/or pull - boxes and other equipment within existing utility easements. If no utility easements exist, then the permittee shall negotiate with the property owner of record, if on private property, or with the City, if in a public right -of -way, to establish one. 7300.17. MONUMENTS. A monument set for the purpose of preserving survey points, lines, or elevation shall not be removed or disturbed without first obtaining per- mission from the Development Services Director or his/her designee. The replacement of a re- moved or disturbed monument shall be done by a registered civil engineer licensed prior to Janu- ary 1981 or a licensed land surveyor and shall be at the expense of the pern ittee. 7300.18. PIPES AND CONDUITS. Pipes or rigid conduits two and one -half (2 -1/2) inches or less in diameter shall be jacked or oth- erwise forced underneath paved surfaces unless otherwise authorized by the Development Services Director or his/her designee. 7300.19. DRAINAGE. If the encroachment work authorized in the permit issued pursuant to this Chapter shall inter- fere with the established drainage, the permittee shall provide for proper drainage in a manner (Arcadia 1 -97) 258h approved by the Development Services Director or his/her designee. 7300.20. COMMENCEMENT OF WORK. The permittee shall commence the encroach- ment work within sixty (60) days from the date of issuance of the permit unless a different period is stated in the permit. If the encroachment work is not commenced within sixty (60) days or with- in the time stated in the permit, the permit shall be void. In the event of the expiration of a permit, a new permit shall be secured before work may proceed. 7300.21. COMMENCEMENT OF WORK— NOTICES. Not Iess than twenty-four (24) hours before commencing any encroachment work authorized by permit, the permittee shall notify the Develop- ment Services Director or his/her designee of the time of commencing the work and provide the name, address, telephone number, and license number of the contractor, if any, who will per- form the work. The work shall be prosecuted with due diligence to completion, and in a manner so as not to obstruct any street or travel thereon more than is actually necessary. 7300.22. INSPECTIONS. All work shall be performed subject to the inspection of the Development Services Director or his/her designee and shall comply with this Chapter, all applicable laws, the conditions of the permit, and any regulations adopted by the City. If, in the judgment of the Development Services Director or his/her designee, it appears desirable to maintain an inspector to determine whether work is being done in compliance with the permit, the Development Services Director or his/her designee shall assign an inspector, and the permit - tee shall pay the City in accordance with the fee schedule adopted by the City Council. 7300.23. COMPLETION OF WORK — RESTORATION OF RIGHTS -OF -WAY. (a) Upon completion of the encroachment work authorized by a permit, the permittee shall restore the right -of -way by replacing, repairing, or re- building it to its original condition before the encroachment work was commenced. The permit - tee shall remove all obstructions, materials, and debris upon the right -of -way and shall do any other work necessary to restore the right -of -way to a safe and usable condition as directed by the Development Services Director or his/her designee. Where excavations occur within areas already paved, the Development Services Director or his/her designee may require temporary paving to be installed within twenty -four (24) hours after the excavated area is backfilled. (b) Upon the refilling and temporary patching of an excavation in the manner and within the time specified in the permit, the surface torn up or damaged by such excavation shall be replaced . to the reasonable satisfaction of the Development Services Director or his/her designee. (c) In the event the permittee fair to act promptly to restore the right -of -way as provided in this Section, or should the nature of any dam- age to the right -of -way require restoration before the permittee can be notified or can respond to the notification, the Development Services Direc- tor or his designee may, at his option, make, or cause to be made, the necessary restoration. The permittee shall reimburse the City in accordance with the fee schedule adopted by the City Coun- cil. The decision of the Development Services Director or his/her designee as to the cost of any work done or repairs made under the provisions of this Chapter shall be final and conclusive. 7300.24. COMPLETION OF WORK — NOTICE. The permittee shall complete the encroachment work authorized by the permit within the time specified in the permit. Upon completion of the work, the permittee shall give written notice of 258i 7300.23 completion to the Development Services Director or his/her designee. The work shall be deemed to be incomplete until written notice of completion is given and the work is accepted by the Develop- ment Services Director or his/her designee. 7300.25. COMPLETION OF WORK — ACCEPTANCE. Upon receipt of the notice of completion, the Development Services Director or his/her designee shall inspect the site of the encroach- ment work and ascertain whether or not the per - mittee has complied with all the conditions and requirements imposed in the permit and by the provisions of this Chapter. The permittee shall be advised in writing of the results of the inspection. If the Development Services Director or his/her designee determines that the permittee has not complied with all such conditions and require- ments, the Development Services Director or his/her designee may require the permittee, within such time as allowed by the Development Servic- es Director or his/her designee, to take such cor- rective measures as may be determined by the Development Services Director or his/her designee. If the permittee fails to correct the work, the Development Services Director or his/her designee may complete, or cause to be completed, at the expense of the permittee, what- ever work is necessary to correct the work. 7300.26. DELAYS. If the encroachment work is not completed within the time specified in the permit, or if at any time the Development Services Director or his/her designee finds that delay in commencing or prosecuting the encroachment work is caused by lack of diligence on the part of the permittee, the Development Services Director or his/her designee may revoke the permit and restore, or cause to be restored, the right -of -way to its origi- nal condition before the encroachment work was commenced. The permittee shall reimburse the City for the restoration work. (Arcadia 1 -97) 7300.27 7300.27. FILING OF MAPS. Every person owning, using, controlling, or having an interest in any pipe, conduit, duct, or tunnel under the surface of any right -of -way for supplying or conveying gas, electricity, communi- cation facilities, water, steam, ammonia, or oil, or for any other purpose, shall file with the Develop- ment Services Director or his/her designee, within sixty (60) days after completion, a corrected set of maps or atlas sheets, showing the complete installation of all such pipes, conduits, ducts, or tunnels. The same shall be required showing the location in detail of such pipes, conduits, ducts, or tunnels when such are abandoned. 7300.28. WARRANTY OF WORK. The permittee shall be deemed and held to warrant all work for a period of one (1) year after completion against all defects in workmanship or materials. Whenever within said period any public improvement so warranted becomes in need of repairs, by reason of anv defect in workmanship or material, the Development Services Director or his/her designee shall serve upon the permitt written notice of the necessary repairs and the time to complete such repairs. If the notice is not complied with, the Development Services Director or his/her designee may repair or cause to be repaired such defects at the sole expense of the permittee. 7300.29. APPEALS. (a) Any person aggrieved by the refusal to grant or by the revocation of a permit may appeal to the City Manager within thirty (30) days of such action. The appeal shall be in writing and signed by' the applicant. The appeal shall have attached a copy of the application as filed with the Development Services Director or his/her designee, shall recite such other items as have been filed, and shall state clearly and concisely the grounds upon which the appellant relies in his appeal. (b) The City Manager shall set the matter for a hearing within fifteen (15) days after the notice is filed and shall notify the appellant and the (Arcadia 1 -97) 258j Development Services Director or his/her designee of the time and place of the hearing. (c) The hearing shall be heard by the City Manager or his designee. At the hearing, the appellant shall establish to the reasonable satisfac- tion of the City Manager or his designee that he is entitled to the issuance of a permit pursuant to the provisions of this Chapter or to the reinstate- ment of a permit previously revoked. The Devel- opment Services Director or his/her designee may present his grounds for the denial or revocation of the permit. The decision of the City Manager or his designee shall be final. 730030. VIOLATIONS. Any person who fails or refuses to comply with any provision of this Chapter or of the permit granted to him, shall be deemed guilty of a viola- tion of this Code. (Arcadia by Ord. 2057 adopted 11- 19 -96) 7410. GENERAL. For the purpose of this Chapter certain words and phrases are hereinafter defined and shall have the meaning ascribed to them by the following subsections. 7410.1. BOILER BLOW -OFF. Boiler Blow -Off means the condensed steam or hot water from a boiler when "blown off" to remove scale and slime or "blown- down" for cleaning and repair. 7410.2. CESSPOOL. Cesspool means an excavation in the ground which receives the discharge of a house drain CHAPTER 4. SEWERS PART 1. DEFINITIONS iv of 77 - - --.) - SPEED LIMITS ADOPTED BY THE ARCADIA CITY COUNCIL DECEMBER 21, 1993 ORD. NO. 1999 SICRPAi MADR, V27 ,r EXPIRES DECEMBER 20. 1998 Attachment 7 -7 N "I I 7-71 ' 3Q NT p mossomi 35 _ P . . O . P . H 7 NI.P.H. Colorado ntreet (11r1p.vr Camino Rea CITY OF ARCADIA Legend No Scale Entrances to the Race Track 4 Entrances to the Fashion Mall Greuadview Ave. rti r Attachment 3a Roadway Construction Prohibited on Race Days Inbound Traffic 10:30 a.m. to 12:30 p.m. 3. Wednesdays - Fridays Saturdays, Sundays and Holidays Leqend NORTH CITY OF ARCADIA No Scale Entrances to the Race Track > Entrances to the Fashion Mail AttaThnlent 3b Wednesdays — Sundays including Holidays Roadway Construction Prohibited on Race Days Outbound Traffic 4:00 p.m. to 6:30 p.m. 0 cr) .1S1 X11Zti 0.1d aun u d 4Ur ,“3d0.1d .11 ■ 0-1 1 1s 50 trip!* lint 4‘11 laa-rIS IP 41PIA / Au.n s n ttachrne n t tr) v.. .., ,..../ ,....., ,y■ , s V./ (t -....) ( 0 .....) f..... , \ .••) •./.., ..■ CI) '4 ' ).■ Po•-• .< . ''' ).1., 0 f ,"'. '4,...1 )••4 %,..■ ...0 ...., • S./ ,.._ -...., C 5..4 ,.., r. CO • .--. (.11 rat r -- C.....) • ,-. CU .4....) T1 - • ,.... 1--4 CD ,-+-1 er z T . ' '... e•■•1 ,,,,, • ....I Q.) • .....1 E ,... r --, ,--,... Q) . — - ,. e-w■ = (Ti co ,..., 7.. Uj (11 (.13 1.) >•-■ e — ‘..., - .--■ ).--, ...... ‘,.., -( -. - —. .- ...r..1 " s.... ...-.-.-. --, , , ........ '--. '" ...; ‘... The Gas Company® City of Arcadia City Hall 240 W. Huntington Dr. Arcadia, California 91007 Attention Members of the City Council Dear Arcadia City Councilmembers, RECEIVED JUN 1 1 1997 Development Services Engineering Division The Blanket Permit Agreement that you will be considering on the evening of Tuesday, June 17th is indeed a momentous occasion for the Gas Company and the City of Arcadia. This proposed agreement demonstrates the positive working partnership that has been developed between the city and the company.This agreement will ensure that both entities realize increased efficiencies in the areas of administering and implementing of routine maintenance permits. Our expectation is that the council ratify the implementation of this Blanket Permit Agreement. This blanket agreement will increase the level of cooperation and communication necessary in the maintenance of the Gas Company's natural gas distribution system to ensure service reliability and safety for our customers and your constituents living in Arcadia. I would like to thank you for your consideration for the adoption of this proposed agreement.I would further like to commend city staff for their commitment and flexibility in developing this blanket agreement so that it will be a win -win program for both the city and the Company. I would like to recognize the efforts of Judy Chu , Asst. City Eng. and Steve Buckman, interim City Eng. for their business friendly approach and their willingness to try a program that has proven successful in other surrounding communities. I truly believe that this agreement will only serve to strengthen the working relationship between my Company and the City of Arcadia. Attachment B Sincerely C Robert Cruz Manager FAXED 2/12/97 (818) 447-7866 City of Arcadia Attn: Judy Chu 240 West Huntington Drive Arcadia, CA 91066-6021 Dear Judy, Enclosed, per your request, is a luting of all the cities in our Company's territory in which The Gas Company has received a blanket permit. For our region only (Mt. View), 1 have identif ed the approximate length of time each of the blanket permits has been in effect. As indicated, the length of time varies from 1 month to 10 years +, and also indicates those cities we are currently in aegodation with ("Pending"). Your second request was to provide a listing of cities (exth. d ng those with blanket permits) along with their permit duration_ Again, this varies from 60 days to 1 year. This list is as follows: Alhambra Azusa Claremont Diamond Bar Duarte Glendora 1 hope I have sufficiently addressed your requests_ Pease contact me at (213) 881- 8080, should you have any additional cornmenzs or questions_ Sincerely, - Lynn M. Gerlach Adminiati ation and Control Supervisor iLMG Enclosures The Gas Camp, : Bob Cruz Rich Cram St= Trujillo 6 months 1 year 90 days 6 months 60 eisys 60 days Industry 90 days San Marino 60 days Sierra Madre 60 days South Pasadena 60 days Watirt 6 months West Covina 4 months Attachment C +aad,ara Calilnrni, Gas Compaay Corps a Gera \4 'u-rcv i�r : C. 11Jili17, A d.;rr_r Rnr 1937 Marcy F7rr, :1 1r.' '1 26o-77e9 APPROXEMATE LENGTH OF TIME MOUNTAIN VIEW REGION BLANKET PERMIT IN Er F ECT Baldwin Park Bradbury (LA County) Burbank CalTrans El Monte Glendale La CanadatFlintridge (LA County) La Puente (LA County) Los Angeles City Los Angeles County Monterey Park Monrovia Pasadena Pomona Rosemead San Dimas San Fernando San Gabriel Santa Clarita South El Monte (LA County) Tile City (LA County) INLAND EMPIRE REGION (Pending) 5 years + 6 months. 10 years + Banning Imperial Beaumont Imperial County Blythe Indio Brawley La Quanta Cal Trans Loma 1 .inrIn Cathedral City Moreno Valley Chino Palm Springs Chino l's Rancho Nf rase Coachella Redlands Colton Riverside Corona Riv de Counry Desert Hot Spring San Bernardino El Centro _ San Bernardino Co. Fontana Temecula Grand Terrac: Twenty -nine Palms Hemet Yucaipa rf.RME m Pagel I month 3 years + 5 years + 5 years + 5 years + 5 years + (Pending) (Pencling) (Ping) 4 months (Ping) 4 years + 2 years + 4 years + 2 years -J- 5 yew + 5 years + ORANGE COAST REGION Anaheim Artesia (LA County) Bellflower Brea Buena Park CalTraas Costa Mesa Cypress Downey Fullerton Garden Grove Hawaiian Gardens (LA County) Huntington Beach PACLF IC REGION Bell CaiTrans Carson Commerce (LA County) Cudahy (LA County) Culver City\ El Segundo Gardena Hawthorne Huntington Park Inglewood Paste 2 La Habra Heights (LA County) La hfirada (LA County) Laguna Beach Lakewood (LA County) Los Angeles County Newport Beach Paramount (LA County) Pico Rivera (LA County) Placentia Santa Ana Seal Beach Tustin Whittier Lomita (LA County) Los Angeles City Los Angeles County ?vfanhartan Beach Maywood Rotlling lolls Rolling Hills Est. (LA County) Southgate Torrance West Hollywood NOR ! HERN REGION Atascadero Corcoran Buellton Delano CalTrans Dinuba Camarillo Exeter Carpenteria Farmersv ille Fillmore Fresno County Guadalupe Hanford Los Angeles City Lemoore Los Angeles County Lindsay Morro Bay McFarland Ojai Moorpark Oxnard Orange Cove Paso Robles Parlier Pismo Beach Portexvil San Luis Obispo City Reed ley San Luis Obispo County Selma Santa Barbara Shafer Santa Barbara Co. Simi Valley Santa Paula Stallion Springs Solvang Tehachipi Thousand Oaks Tulare Ventura Tulare Co. Ventura County Visalia Arvin Wasco Bakersfield Woodlake Calabasas Agency /Fee Permit Fee Inspection Fee City of Azusa $60 /cut included in permit fee City of Burbank $25 /cut $34 /hr. City of El Monte $100 /cut included in permit fee City of Glendale $40 /cut included in permit fee City of San Gabriel $20 /cut $150 /month City of Arcadia $50 /cut $40 /hr. Survey Permit /Inpsection Fee for Blanket Excavation Permit (as of 5/29/97) Attachment D