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Home My WebLink AboutMay 4, 2010CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, MAY 4, 2010 CALL TO ORDER - Mayor Amundson called the meeting to order at 5:00 p.m. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson ABSENT: None CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) CLOSED SESSION 1 52:0064 a. Pursuant to Government Code Section 54956(c) to confer with legal counsel regarding potential litigation — one (1) case. b. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of Westfield, LLC, et al. v. City of Arcadia; Arcadia First! v. City of Arcadia; Real Parties in Interest: Caruso Property Management, Inc., Santa Anita Associates Holding Co., LLC, The Santa Anita Companies, Inc., Santa Anita Commercial Enterprises, Inc. Santa Anita Associates, LLC, Magna Entertainment Corporation, Los Angeles Turf Club, Incorporated, Rick J. Caruso, Caruso Affiliated, Inc. (State of California Court of Appeal Case No. B212865) c. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: Administrative Services Director Hue Quach and Human Resources Administrator Michael Casalou. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees. d. Pursuant to Government Code Section 54956.9 (a) conference with real property negotiators: Property: 101 to 111 North Santa Anita Avenue Agency Negotiators: City Manager /Agency Executive Director Don Penman, Assistant City Manager /Development Services Director Jason Kruckeberg and Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Redevelopment Agency and Wells Fargo N.A. as trustee of the Walter C. Griffin and Wanda Lee Griffin 1997 Trust Under Negotiation: Price and Terms of Payment 05 -04 -10 e. Pursuant to Government Code Section 54956.9 (a) conference with real property negotiators: Property: 121 to 159 North Santa Anita Avenue Agency Negotiators: City Manager /Agency Executive Director Don Penman, Assistant City Manager /Development Services Director Jason Kruckeberg and Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Redevelopment Agency and Ohannes R. Berberian and Frances L. Berberian Under Negotiation: Price and Terms of Payment f. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Lavoy Funk v. City of Arcadia, et al., (Los Angeles County Superior Court Case No. GC 043112). THE CITY COUNCIL /REDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION Mayor Amundson called the regular meeting to order in the Council Chamber at 7:00 p.m. INVOCATION — Reverend Darwin Ng, First Church of the Nazarene of Pasadena PLEDGE OF ALLEGIANCE - Hue Quach, Administrative Services Director ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Kovacic, Chandler, Harbicht and Segal ABSENT: None 52:0065 REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY SESSION ITEMS City Attorney Steve Deitsch reported that the City Council and Redevelopment Agency Board met in Closed Session and considered Items a, b and c listed on the posted agenda, no reportable action was taken. Mr. Deitsch further reported that the City Council will reconvene in Closed Session after the open meeting to consider items d, e and f, on the posted agenda and announced that it is not anticipated there will be any reportable action. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS City Manager Don Penman announced that there are no supplemental reports regarding agenda items. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council /Agency Member Chandler, seconded by Council /Agency Member Harbicht and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 2 05 -04 -10 PRESENTATIONS 52:0066 a. Presentation of a Certificate of Recognition to the Arcadia High School Constitution Team by Carlos Cortez on behalf of the United States Representative David Dreier. b. Presentation of a Certificate to the Arcadia High School Constitution Team by the City Council. PUBLIC COMMENTS Elisa Clifford, representative of Southern California Edison Company appeared and provided an update regarding the State of the Utilities and the Tehachapi Renewable Transmission; she provided information regarding the Smart Connect Program, Energy Efficiency Programs, Energy Star Appliance Rebates, including residential programs and Customer Technology Service Centers and class schedules for rebates and solar initiatives. Beth Costanza, Executive Director of the Arcadia Chamber of Commerce appeared and discussed the artwork for the Gold Line transit station; she reported that the race track is working on a rendering as a suggestion for the transit station and will be sharing it with the City Council at a future date. REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK Mayor Pro Tern Kovacic congratulated the Constitution Team and thanked the City Council for honoring them; he noted that his daughter Kelly, who was named the 2010 Teacher of the Year was in Washington at the same time and had dinner with Vice President Biden and other dignitaries; he announced Law Day on Saturday, May 8 he thanked the Arcadia Chinese Association for their sponsorship and also the City of Arcadia for their co- sponsorship. Council Member Harbicht announced that he attended the Educational Foundation Dinner last weekend and presented on behalf of the City, certificates to the Teacher of the Year and Employee of the Year for their accomplishments; he explained the purpose of the Educational Foundation and encouraged everyone's support; and commented on the positive cooperative relationship between the School District and the City and would like to see it continued. Council Member Chandler announced the Arcadia /Monrovia Tri- Chamber of Commerce Golf Tournament on June 12 at Sierra La Verne Golf Course. Council Member Segal congratulated the Constitution Team and thanked those individuals who volunteered their time; he congratulated the Teacher and Employee of the year at the Education Foundation Dinner; and noted that the Education Foundation gave out 55 mini - grants to teachers who would like to institute different types of programs in their classrooms and explained some of the programs the mini - grants represent. City Clerk Barrows congratulated the Fire Department on a successful pancake breakfast; he congratulated and thanked the Police Department and Community Services Department for a successful Bike Ride. 3 05 -04 -10 CITY COUNCIL ITEMS: 52:0067 Mayor Amundson announced the City Council Liaison List and entered it as part of the record. He inquired if gardeners have to be licensed and Mr. Penman responded that all gardeners are required to have a business license from the City and reminded all residents who have gardeners to make sure that their gardeners obtain business licenses from the City. Mayor Amundson wished all Mothers a Happy Mothers Day; and he commented on the Census workers who are in Arcadia obtaining information and provided an explanation of what information the census workers should be asking for. a. Authorize the City Manager to execute a contract with lnsituform Technologies, Inc. for the Sewer Relining Project in the amount of $56,900. Recommended Action: Approve b. Reject all bids for the 2009 -10 Water Main Replacement Proiect. Recommended Action: Approve c. Accept all work performed by Gentry Brothers, Inc. for the Road Rehabilitation of Santa Avenue from Grand View Avenue to Foothill Boulevard Project as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve d. Accept all work performed by D & J Foothill Electrical Contractors, Inc. for the Installation of Electrical Lighting at First Avenue Middle School as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve e. Waive the formal bid process and approve the purchase of radios and accessories from Motorola utilizing the County of San Diego Regional Communications System contract in the amount of $111,512.40. Recommended Action: Approve f. Authorize the City Manager to execute a purchase agreement with Sungard Pentamation for financial system software maintenance in an amount not to exceed $32,100. Recommended Action: Approve g. Authorize City staff to continue using Cutwater (formerly MBIA) Asset Management Group for investment management services for the coming year. Recommended Action: Approve It was moved by Council /Agency Member Harbicht seconded by Council /Agency Member Chandler and carried on roll call vote to approve Consent Calendar items 1.a through 1.g. AYES: Council /Agency Member Harbicht, Chandler, Kovacic, Segal and Amunsdon NOES: None ABSENT: None 4 05 -04 -10 2. CITY MANAGER ITEMS: 52:0068 a. Report, discussion and direction regarding the Public Outreach Efforts Plan for the Citywide Street Lighting Assessment District. Recommended Action: Provide Direction Tom Tait, Public Works Services Director provided an update regarding the public outreach efforts for the re- balloting of the City -wide Street Lighting Assessment District; he reported that the existing Street Lighting Assessment District will expire on June 30, 2010; that property owners currently pay 40% of the total cost to maintain and repair street lights while the City pays the remaining 60 %; that without a property owner approved extension, the City will lose approximately $420,000 in revenue annually. He noted that the City was unsuccessful in November 2008 when the issue was placed before the property owners; that staff felt that is was necessary to retain a professional public outreach consultant to assist in the re- balloting efforts for the extension of the Street Lighting Assessment District in order to enhance public outreach efforts and discussed the public outreach plan. He reported that public outreach efforts will be in the City's newsletter, the Hot Sheet, the City's website and community presentations. At the request of the City Council, Mr. Tait's City Council presentation will be broadcasted on the Cable Channel. Mr. Penman advised that this item was for City Council information only and that no action was necessary. b. Report, discussion and direction regarding the name of the Joint Use Gymnasium at Dana Middle School Recommended Action: Provide Direction Sara Somogyi, Director of Recreation and Community Services reported that since April 2006, the City and the Arcadia Unified School District have been working closely to build a gymnasium at Dana Middle School; and noted that groundbreaking took place in November 2009 and expected to take approximately one year to complete. She discussed the provided the name choices for the Joint Use Gymnasium as "The Dana Gym ", "Gymnasium" or "The Gymnasium at Dana" and requested the City Council's choice to present to the School District. It was moved by Council /Agency Member Segal seconded by Council /Agency Member Harbicht and carried on roll call vote to name the gymnasium at Dana Middle School "The Dana Gym ". AYES: Council /Agency Member Segal, Harbicht, Chandler, Kovacic and Amundson NOES: None ABSENT: None The City Attorney recommended that the City Council recess the open meeting to a Closed Session in order to complete Closed Session Items d, e and f on the posted agenda and then at the conclusion of the Closed Session, the City Council shall continue the City Council meeting to an adjourned regular meeting for a continued closed session on Tuesday, May 11, 2010 at 7:30 am. at the City Council Chamber. 5 05 -04 -10 ADJOURNMENT 52:0069 The City Council /Redevelopment Agency adjourned this meeting at 9:30 p.m. to Tuesday, May 18, 2010, 6:00 p.m. in the City Council Chamber located at 240 W. Huntington Drive, Arcadia. ATTEST: ames H. BarroJvs, City Clerk 6 Peter Amundson, Mayor 05 -04 -10