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HomeMy WebLinkAboutExtension of Agreement with State of CA to Maintain State O.E.S. Enginef *C04 p0RAt6 I D - - STAFF REPORT FIRE DEPARTMENT DATE: 11/03/98 TO: Mayor and City Council FROM: James M. Reed, Fire Chief Submitted by: Michael A. Casalou, Management Analyst SUBJECT: Report and Recommendation to Authorize the City Manager to Extend the Agreement Between the State of California, Office of Emergency Services (O.E.S.) and the City of Arcadia, Providing for the City of Arcadia to Maintain and Staff an O.E.S. Engine Summary The Arcadia Fire Department currently maintains and staffs (upon request) a State O.E.S. fire engine per an agreement between the State of California and the City of Arcadia. The term of this agreement has expired as of December 31, 1997. Staff is recommending the City Council authorize the City Manager to amend the existing agreement (amendment attached), by extending the expiration date to December 31, 1999. Discussion On February 1, 1989, the City of Arcadia entered into an agreement with the State of California, Office of Emergency Services, transferring possession of O.E.S. Engine -230 along with certain equipment to the City of Arcadia. In return for assuming possession of the O.E.S. engine, the City accepted the responsibility, of providing minor maintenance to the engine and staffing it upon request by the State. Under this agreement, the City is permitted to use the O.E.S. engine as needed in daily operations. This is of great benefit to the City as several vehicles and one reserve engine have been eliminated from the Fire Department's fleet in recent years. The O.E.S. engine serves in a back -up capacity and has been the only available reserve engine from time to time due to the other two engines being out of service. Requests for strike teams vary from year to year, as does the length of stay for the firefighters. Over the last few years, we generally have received three to four strike team requests each year. Fiscal Impact The approximate cost to maintain the O.E.S. engine is $3,500.00 annually. The State pays for repairs and major service requirements. In addition to the maintenance costs, the City generally J I AY I A G" E 1 incurs overtime expenses when firefighters are summoned on strike teams to fight wildland fires. However, the City is reimbursed by the State for most of the overtime expenses. It should also be noted that State representatives have conveyed to staff that requests for strike teams are expected to decline due to changes in State operations. Thus, the cost to the City as a result of this agreement is projected to continue to be nominal. Recommendation It is recommended by staff the City Council authorize the City Manager to extend the agreement between the State of California, Office of Emergency Services and the City of Arcadia, providing for the City of Arcadia to maintain and staff an O.E.S. engine, on a form approved by the City Attorney. APPROVED: William R. Kelly, City Manager 7MRmac State of California OFFICE OF EMERGENCY SERVICES Fire and Rescue Branch EXTENSION OF AGREEMENT THIS AGREEMENT, made and entered into the 1st of February, 1989, and extended in July 1990, July 1992, December 1993, and December 1995, by and between the State of California, acting by and through its duly appointed, qualified, and acting Director of the Office of Emergency Services, hereinafter called STATE, and the Arcadia Fire Department through its duly appointed, qualified, and Acting Officers, hereinafter called TRANSFEREE. WITNESSETH. WHEREAS, under Agreement dated December 31, 1995, STATE transferred possession of OES -230, along with certain equipment to TRANSFEREE for a period of two - years, commencing December 31, 1995 and ending December 31, 1997, for a consideration set forth therein; and WHEREAS, it is the desire of the parties hereto to extend the term of said agreement for an additional two -year period upon the same terms and conditions; NOW, THEREFORE, it is mutually agreed as follows: 1. The paragraph of said agreement relating to term is hereby amended to provide that the commencement date shall be December 31, 1997 and the expiration date shall be December 31, 1999. 2. All other terms and conditions of said agreement shall remain unchanged and in full force and effect during the extension period provided for herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date first hereinabove written: TRANSFEREE.• Arcadia Fire Department STATE OF CALIFORNIA RICHARD ANDREWS, Ph. D. Director Office of Emergency Services By By William R. Kelly, City Manager NEIL HONEYCUTT, Chief City of Arcadia Fire and Rescue Division APppWP AS TO R BV_ F -129 (Rev. 317 1) ; y Attorney State of California OFFICE OF EMERGENCY SERVICES Fire and Rescue Branch EXTENSION OF AGREEMENT THIS AGREEMENT, made and entered into the 1st of February, 1989, and extended in July 1990, July 1992, December 1993, and December 1995, by and between the State of California, acting by and through its duly appointed, qualified, and acting Director of the Office of Emergency Services, hereinafter called STa TF and the Arcadia Fire Department through its duly appointed, qualified, and Acting Officers, hereinafter called TRANSFEREE. WITNESSETH: WHEREAS, under Agreement dated December 31, 1995, STATE transferred possession of DES -230, along with certain equipment to TRANSFEREE for a period of two - years, commencing December 31, 1995 and ending December 31, 1997, for a consideration set forth therein; and WHEREAS, it is the desire of the parties hereto to extend the term of said agreement for an additional two -year period upon the same terms and conditions; NOW, THEREFORE, it is mutually agreed as follows; 1. The paragraph of said agreement relating to term is hereby amended to provide that the commencement date shall be December 31, 1997 and the expiration date shall be December 31, 1999. 2. All other terms and conditions of said agreement shall remain unchanged and in full force and effect during the extension period provided for herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date first hereinabove written: TRANSFEREE.• Arcadia Fire Department By W�P& ukle - ��' William R. Kelly, City Manager City of Arcadia STATE OF CALIFORNIA RICHARD ANDREWS, Ph.D. Director Office of Emergency Services NEIL HONEYCUTT, Chief Fire and Rescue Division APPROVE AS TO R ft pp /jam i 3Cwu� - ^! !-i. Miller F -129 (Rev. 3171) ::r. ; "'orney