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FS Agreement No 08FI11050100008
Modification # 2
To
2010 ANNUAL OPERATING PLAN
FOR COOPERATIVE FIRE PROTECTION AGREEMENT
Between
Angeles National Forest
And
City of Arcadia Fire Department
The purpose of this modification is to extend the 2010 Annual Operating Plan through
April 1, 2011, or until superseded by the 2011 Annual Operating Plan, whichever comes
first. Except as provided herein, all terms and conditions in the referenced document
remain unchanged and in full force.
APPROVAL:
IN WITNESS WHEREOF, the PARTIES have executed this Annual Operating Plan as
of the last date written below.
Marty Dumpis
ACTING FOREST SUPERVISOR
►z tS )-0t0
Date
Tony L. trabbie
FIRE CHIEF
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Date
Review:
j o riH` a 1 0
nne arris
est Service Grants and Agreements Specialist
USDA Forest Service
OMB 0596 -0217
FS- 1500 -19
MODIFICATION OF GRANT OR AGREEMENT
PAGE OF PAGES
I 1
1 2
1. U.S. FOREST SERVICE GRANT /AGREEMENT NUMBER:
2. RECIPIENT /COOPERATOR GRANT or
3. MODIFICATION NUMBER:
08FI1150100008
AGREEMENT NUMBER, IF ANY:
1
4. NAME /ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
GRANT /AGREEMENT (unit name, street, city, state, and zip + 4):
PROJECT /ACTIVITY (unit name, street, city, state, and zip + 4):
Bonnie Harris
Kris Armstrong
Angeles National Forest
Angeles National Forest
701 N. Santa Anita Avenue
4503 West William Barnes Ave
Arcadia,CA 91006
Lancaster, CA 93536
6. NAME /ADDRESS OF RECIPIENT /COOPERATOR (street, city, state, and zip +
7. RECIPIENT /COOPERATOR'S HHS SUB ACCOUNT NUMBER (For HHS
4, county):
payment use only):
City of Arcadia Fire Department
same as block 6
710 South Santa Anita Ave
Arcadia, CA 91006
8. PURPOSE OF
MODIFICATION
CHECK ALL
This modification is issued pursuant to provision no.
THAT APPLY:
®
CHANGE IN PERFORMANCE PERIOD: 12/31/2010
CHANGE IN FUNDING:
ADMINISTRATIVE CHANGES:
OTHER (Specify type of modification):
Except as provided herein, all terms and conditions of the Grant /Agreement referenced in 1, above, remain unchanged and in full
force and effect.
9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed):
10. ATTACHED DOCUMENTATION (Check all that apply):
Revised Scope of Work
Revised Financial Plan
Other:
11. SIGNATURES
AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF
THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE- REFERENCED
GRANT /AGREEMENT.
I1.A. RECIPIENT /COOPERATOR SIGNATURE
I I.B. DATE
11.C. U.S. FOREST SERVICE SIGNATURE,
I I.D. DATE
SIGNED
"N-\)
SIG D
..7�4Or
6 • a �-
D6 2�' 2oi o
(Signature of Signatory Official)
(Si ature of SZgnatory Officia
11.E. NAME (type or print): TONY L. TRABBIE
11.F. NAME (type or print): JODY NOIRON
I I.G. TITLE (type or print): Fire Chief City of Arcadia Fire
I I.H. TITLE (type or print): Forest Supervisor
Department
Angeles National Forest
12. G &A REVIEW
i
USDA Forest Service OMB 0596 -0217
FS- 1500 -19
12.A. authority a d ormat of this modification have been reviewed and approved for signature by: 12.13. DATE
SIGNED
Onnie Harris &I t ,O
U.S. Forest Service Grants & Agreements Specialist
M
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June 7, 2010
To the California Fire Service:
California has developed a model emergency response system to seamlessly utilize available federal,
state and local government resources to protect the lives, property and natural resources of its people.
However, due to heightened sensitivities concerning efficiency of services, fiscal propriety and
accountability, the current administrative rate methodology contained in the California Fire Assistance
Agreement (CFAA) and the proposed administrative rate for new or renewed local cooperative
agreements between the USFS and local government fire agencies have become issues of contention
this year.
To ensure that California continues to maintain its effective and efficient emergency response system,
executive staff representing the USFS, CAL FIRE, Cal EMA, FMESCOPE, and the Association of
Contract Counties met to reaffirm the need for a positive working relationship through open
communication, and to develop a plan of action for the upcoming year.
To address the current issues and reach a mutually agreeable solution, the group committed to the
following:
Extend the current CFAA administrative reimbursement rate through December 31, 2010.
Extend or modify existing local cooperative agreements between the USFS and local
government fire agencies to meet operational needs for the current year.
• Convene a working group to develop an approved administrative rate methodology for use in
CFAA and all local cooperative agreements. The proposed methodology will be submitted to
the Agreement Committee established within the CFAA for its review and approval by
January 1, 2011.
• Explore the ability to standardize agreement language and consolidate cooperative agreements
where possible prior to January 1, 2011 and conduct a training program for the California fire
service.
We, the undersigned, are committed to resolving these issues and maintaining the positive working
relationship throughout the fire service in California. The concerns of all fire agencies must be
considered as we work through these issues. As this endeavor moves forward, progress updates will be
on the PIRESCOPE and CWCG websites. Only with the continued cooperation among all the
fed , state and local partners wall California's integrated fire response system maintain its ability to
pro 'de resources_in a seamless, effective and efficient manner.
RANDY
FIRESCOPE
DEL WALTERS LKIM ZA(
Director State Fire
CAL FIRE Cal EIVMA
BOB ROP
Chair
Association of Contract Counties
1100-50
�Nw 400 c- a3 8a
FS Agreement No. 08 -FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
Exhibit B
2009
ANNUAL OPERATING PLAN
FOR COOPERATIVE FIRE PROTECTION AGREEMENT
Between
ANGELES NATIONAL FOREST
and
CITY OF ARCADIA FIRE DEPARTMENT
ANNUAL OPERATING PLAN
The PARTIES will meet annually, prior to the initiation of fire season to review and update, if
necessary, the Annual Operating Plan (AOP). This annual review will be documented by signing
and dating the review block on the signature page of this AOP. This AOP will include protection
area maps for all PARTIES, current rates for use of department equipment and personnel, lists of
principal personnel, dispatching procedures, and any other items identified in this Agreement as
necessary for efficient implementation. This AOP shall become attached to and be a part of the
Agreement. This AOP takes effect on July 01, 2009, and will remain in effect until superseded
by a new AOP or upon expiration of the agreement.
MUTUAL AID RESPONSE PROCEDURES
Mutual aid is the initial attack response by both DEPARTMENT and FOREST SERVICE
suppression resources that are identified in each PARTY'S Emergency Command Center's run
cards or computerized automated dispatch system (CAD). The Protecting PARTY will not be
required to reimburse the Supporting PARTY for initial attack actions taking place in these areas
within the first 12 hours (as identified in the Agreement) following initial dispatch of suppression
resources. All assistance beyond this "Mutual Aid" period will be assistance by hire and will be
billed retroactively for the full period from the time of initial dispatch.
Aircraft (fixed and rotary- winged) including pilot(s) shall always be Assistance by Hire,
EXCEPT when the response is under a unified command and the fire threatens both local and
federal jurisdictions.
The DEPARTMENT will provide the FOREST SERVICE
1 Type 1 Engine
1 Chief Officer
The FOREST SERVICE will provide the DEPARTMENT
5 Type 3 Engines
2 Hand Crews (if available)
2 Water tenders
FS Agreement No. 08 -FI- 11050100 -008
FD Agreement No. NA
FD Tag ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
I Patrol - Fire Investigator Qualified
2 Chief Officers
DESCRIPTION OF FOREST SERVICE DIRECT PROTECTION AREA (DPA)
The following topographical and geographical description delineates Arcadia City Initial Action
within the Angeles National Forest:
Beginning at the Northeast corner of Section 10, Range 11 West, Township 1 North, or ( -118°
0' 46.4" 340 11' 38.4 "), this description proceed in a clockwise direction. From the northeast
corner, running southerly to the southeast corner of section 10, ( -118° 0' 45.2" 341 10' 45.9 ") .
From the southeast corner, turning west running westerly along the Forest boundary to a point in
section 9 of, ( -118° 2' 3.4" 340 10' 45.7 "). Turning northeast approximately 1,743 feet to ( -118°
1' 47.8" 340 10' 56.9 ") of section 10. Turning north along Section 10 to the northwest corner of
section 10 ( -1180 1' 48.8" 34° 11' 37.6 "). Turning east along section 10 and ending at the
northeast corner of section 10.
DESCRIPTION OF DEPARTMENT DIRECT PROTECTION AREA (DPA)
The following topographical and geographical description delineates Angeles National Forest
Initial Action with Arcadia City:
Location covered is within Township 1 North, Range 11 West, Sections 16, 15, and 22.
Beginning at the corner of Arno street and Liliano, ( -118° 2' 2.5" 34° 10' 16.3 "), this
description proceed in a clockwise direction. From the corner of Arno street, northwesterly to
the end of Liliano street ( -118° 2' 4.4" 340 10' 18.3 "). Turning northerly not following any land
features, to the Forest boundary at ( -118° 2' 3.7" 34° 10' 45.6 "). Turning easterly along the
Forest boundary to the northeast corner of section 15, ( -118° 0' 45.1" 34° 10' 46.0 "). Turning
southerly along section 15 to ( -118° 0' 44.4" 34° 10' 14.3 ") Lower Clamshell Truck Trail.
Turning southwesterly passing Cloverleaf, passing Highland following the ridge and crossing
over Madison, Terrace View to ( -118° 1' 18.2" 34° 9' 17.0 ") approximately 220.8 feet westerly
of Hillcrest. Turning westerly to the corner of Woodland and Highland Oaks, ( -118° 1' 43.3"
341 9' 17.7 "). Turning northerly along Highland Oaks to Elkins, ( -118° 1' 26.3" 340 10' 8.7 ").
Turning westerly along Elkins to Santa Anita, ( -118° 1' 54.9" 34° 10' 8.7 "). Turning northerly
along Santa Anita Avenue to Arno Street, ( -118° 1' 56.3" 340 10' 16.5 "). Turning westerly
along Arno Street and ending at Liliano Street.
4, �ko Ifto
FS Agreement No. 08- FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
CLOSEST FORCES
The DEPARTMENT and the FOREST SERVICE agree to adopt the "Closest Forces" concept
for initial attack. This philosophy dictates that the closest available appropriate resource
regardless of ownership shall be utilized initially. The emphasis to get the closest appropriate
resources to respond to initial attack fires" is in the best interest of both PARTIES. This concept
of "Closest Forces" will also be applied to ongoing incidents whenever there is a critical and
immediate need for the protection of life and property. Beyond initial attack, the "Closest
Forces" concept is modified and the Protecting PARTY will request the most appropriate
resource to aid in the suppression of a wildfire.
MOVE -UP AND COVER
"Move -up and Cover" is the reallocation of fire suppression resources from their established
location to a temporary location. For this agreement, "Move -up and Cover" is limited to moving
Supporting PARTY engine companies and dozers (if applicable) to Protecting PARTY facilities
which have been temporarily vacated because of emergency activity. The Protecting PARTY
may provide subsistence and lodging at no cost to the Supporting PARTY. Mutual Aid (if
applicable) "Move -up and Cover" will be at no cost to the Protecting PARTY for the initial
Mutual Aid period agreed to in this Agreement. While in the Mutual Aid period (if applicable),
if the Supporting PARTY'S resources are dispatched by the Protecting PARTY to a fire,
Assistance by Hire will apply unless the fire is located in an area of predetermined aid (as agreed
to in this Agreement). In no case will FOREST SERVICE resources be held in "Move -up and
Cover" status beyond the end of their 16 hour maximum duty day.
SINGLE POINT RESOURCE ORDERING
Any and all requests for emergency assistance and incident support on cross boundary incidents
must be clear and precise and shall be processed and recorded through a single dispatching
center identified by the Incident Commanders of both PARTIES (Unified Command) and
supported by order and request numbers.
COMMUNICATIONS AND FREQUENCY MANAGEMENT
The PARTIES agree to utilize the frequencies assigned by the Emergency Command Centers for
the management of an incident. This includes the assigned Command and Tactical Frequencies.
In the case where the PARTIES' administrative frequencies have not been assigned for those
purposes, the use of those frequencies must be temporarily suspended. While away from the
home geographic area and traveling to and from an incident, the PARTIES agree to suspend the
use of their respective pre - assigned frequencies. These frequencies are licensed through the
Federal Communications Commission for specific geographic areas and are not to be used
outside those areas. Family recreational "walkie- talkie" type radios are prohibited from use
while traveling to and from an incident or while on any federal incident.
FS Agreement No. 08- FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00 4)00 -0000
SHARING FREQUENCIES
The DEPARTMENT agrees to authorize use by the FOREST SERVICE of the following
frequencies:
Command Nets:
Name: Red 1 ICIS (UHF)
487.2750Tx
484.2750Rx
Name: Repeated
626 - 437 -1204
Battalion Chief
Conventional 12
Tactical Nets: 153.8900Tx
153.8900Rx
Name: Green -3
154.2800Tx
154.2800Rx
Name: OES Whitel
154.2650Tx
154.2650Rx
Name: OES White 2
154.2950Tx
154.2950Rx
Name: OES White 3
These frequencies will be used for fire /emergency only within or adjacent to the
DEPARTMENT'S responsibility area.
The FOREST SERVICE agrees to authorize use by the DEPARTMENT of the following
frequencies:
Command Nets: 172.375Tx 172.375Rx Name: ANF F -1
Command Nets: 169.950Tx 172.375Rx Name: ANF F -2
Command Nets: 170.000Tx 170.000Rx Name: Air to Ground
Tactical Nets: 168.200Tx 168.200 Rx Name: TAC 2
These frequencies will be used for fire /emergency only within or adjacent to the FOREST
SERVICE'S responsibility area.
OPERATIONAL & DUTY OFFICER CONTACTS
DEPARTMENT DUTY OFFICER CONTACT
Fire Chief
Tony Trabbie
626- 353 -8428
Deputy Fire Chief
Dave Haney
626 - 437 -1204
Battalion Chief
Kurt Norwood
626-437-4289
Battalion Chief
Rick Braun
626- 716 -7155
Battalion Chief
Barry Spriggs
626 -716 -2493
4
FS Agreement No. 08- FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00 -000 -0000
FOREST SERVICE DUTY OFFICER CONTACT
See Appendix A
FOREST SERVICE LINE OFFICER CONTACT
Jody Noiron
Forest Supervisor
(626) 574 -5216
Marty Dumpis
Deputy Forest Supervisor
(626) 574 -5276
ICS QUALIFIED LIST AND IMT PERSONNEL
The list of qualified personnel is maintained by the Department's Command/Dispatch Center.
The resources may be available on an Assistance -by -Hire basis depending on Fire Department's
drawdown and commitments.
Dave Haney STEN, TFLD, DIVS -T
Kurt Norwood STEN, DIVS -T
Rick Braun STEN
Barry Spriggs STEN -T
THE USE OF TRAINEES
Both PARTIES agree to the use of trainees when practical; however, the automatic dispatch of or
use of trainees will not occur without prior approval of the hosting unit or Incident Commander.
Department trainees identified in the IMT Priority Trainee lists are pre- approved. The Forest
Service agrees to pay for the Department's trainees that are pre- approved and/or attached to a
Type 1 or Type 2 IMT. All other Department trainees that are not pre - approved will be the cost
responsibility of the Department when assigned to incidents.
PAYMENT OF STRUCTURE PROTECTION
For wildfires within the DEPARTMENT'S or FOREST SERVICE'S DPA, the financial
responsibility for the protection and suppression of structures remains with the Party who has
statutory responsibility for structure suppression and protection.
For incidents involving both DEPARTMENT and FOREST SERVICE DPAs the cost share
agreement should reflect the DEPARTMENT'S structure protection/suppression responsibilities
and financial obligation within its jurisdiction.
n
en
FS Agreement No. 08 -FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
In situations when the DEPARTMENT orders additional resources and initiates additional
actions beyond the level deemed necessary by the unified command, the DEPARTMENT is
responsible for the costs.
REIMBURSEMENT RATES AND METHODOLOGY
The DEPARTMENT and FOREST SERVICE acknowledge the special legal requirements of
each PARTY to provide backfill coverage (to respond to subsequent emergencies) that becomes
necessary as a result of the execution of the Agreement. The costs of employees filling the
backfill need are not reimbursable. The reimbursement rates for the employees that are utilized
as provided by this agreement are designed to provide financing for the backfill need (this
applies to Battalion Chief and below rates).
The DEPARTMENT will prepare a FSLA -5 (Record of Activities). The FSLA -5 and supporting
documentation is the basis for reimbursement and invoice preparation. This form is provided by
the FOREST SERVICE and is attached as Exhibit C to this agreement. The form FSLA -5 must
be signed by a responsible officer of the DEPARTMENT and by the FOREST SERVICE
Incident Commander or Finance Chief and attached to the invoice. Invoices must identify
Supporting PARTY name, address, and Taxpayer Identification Number, fire name, order and
request number, and bill number and amount. Invoice supporting documentation must include
description of services performed, period of services performed, and description of any
applicable cost share agreements. Supporting documentation will itemize details of billing,
listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in
the attached AOP. OES F -42 (Emergency Activity Record) will not be used.
Reimbursement will only be allowed if authorized in the agreement or corresponding AOP.
Resource orders or any documentation produced on the incident will not be the basis for
authorizing reimbursement.
For Reimbursement under the terms of this agreement all resource orders must be dispatched and
processed by the Angeles National Forest Emergency Communication Center (CA- ANCC /CA-
ANF) any request not dispatched or processed by Angeles National Forest Emergency
Communication Center will not be reimbursed under local agreement.
DEPARTMENT REIMBURSEMENT RATES
Reimbursement rates for personnel, apparatus and equipment will be developed and submitted to
the FOREST SERVICE for approval by May 1 st each year. The rates will be documented
annually in the AOP. The rates agreed to herein will be used for all FOREST SERVICE billings,
providing consistent charges for services. The basis for reimbursement will be Assistance by
Hire. Assistance by Hire rates and reimbursements will be based on the following guidelines:
FS Agreement No. 08 -FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
1. DEPARTMENT PERSONNEL:
Personnel rates will be developed by the DEPARTMENT according to the following guidelines:
a. Rates will be averages of actual costs for each position title the DEPARTMENT will list in
the AOP.
b. Rates will include the following DEPARTMENT costs:
1. Straight time salary rate.
2. Any Special or incentive rates for the position.
3. Employee Benefits
a. Retirement contribution
b. Medical insurance
c. Dental insurance
d. Vision insurance
e. Life insurance
4. Worker's Compensation insurance
5. Unemployment insurance
c. To provide for Backfill funding, rates for Battalion Chief and below will be entered in the
AOP at 1.5 times the straight time cost resulting from a. and b. above.
d. Since there usually is not Backfill for positions above Battalion Chief, the rates entered in the
AOP for these positions will be the straight time rate resulting from a. and b. above.
All personnel hours will be reimbursed portal -to -portal at the rates listed in the current AOP.
2. FOREST SERVICE PERSONNEL AND EQUIPMENT:
Reimbursable FOREST SERVICE costs will include all actual costs associated with the direct
fire operations and incident support ordered by or for the incident (except as otherwise described
as reciprocal initial attack as identified herein, and independent action situations). The
DEPARTMENT will be billed for support to incidents that are the jurisdictional responsibility of
the DEPARTMENT.
3. APPARATUS AND SUPPORT EOUIPMENT:
a. FEDERAL EXCESS PROPERTY PROGRAM (FEPP) EQUIPMENT
Under the FEPP program, FEPP rates apply when federal property is loaned to the State Forester,
who may place it with local fire departments to improve local fire programs. If this loaned
federal property is used on a FOREST SERVICE incident, the DEPARTMENT will only charge
the FOREST SERVICE operating costs that include maintenance, fuel, oil, etc. Charges may not
include amortization, depreciation, replacement costs, modification, start -up costs, or related
charges.
b. GROUND RESOURCES
Use rates for all DEPARTMENT and FOREST SERVICE -owned motorized ground equipment
provided as Assistance by Hire shall be paid at the rate established by each PARTY for its
equipment. These rates will be updated annually (if necessary), agreed to in advance, and
published herein. Rates for motorized equipment will not include costs of motor fuels and
FS Agreement No. 08- FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
lubricants. The protecting agency will provide fuel and lubricants while the equipment is on the
incident. The supporting agency will provide fuel and lubricants while the equipment is in route
to the incident and while returning to the home unit.
c. EMERGENCY EOUIPMENT RENTAL AGREEMENT (EERA)
The DEPARTMENT and FOREST SERVICE agree to jointly use Emergency Equipment Rental
Agreements (`SERA ") and Interagency EERA rates for privately owned equipment hired for
fires. Instruction for administering these agreements has been provided in the California
Interagency Emergency Equipment Rental Rate Packages submitted to each PARTY'S
operational and administrative units for payment processing.
d. AIRCRAFT
Flight and Stand -by rates for Aircraft will be developed, agreed to in advance, and published
annually herein, utilizing the rates and/or methodology utilized by the California Department of
Forestry and Fire Protection (CDF). Assistance by Hire rates and reimbursements for Aircraft
will be based on the following guidelines:
1. FIXED WING
Reimbursements will be based on Aircraft rate which includes pilot costs. The Air Tactical
Group Supervisor ( "ATGS ") will be itemized separately. ATGS Stand -by rates will be
determined based on personnel costs.
2. HELICOPTER
Reimbursement will be based on CDF Type 2 helicopter rate (same CDF UH -1 H Super -
Huey specification and cost basis) which includes pilot costs. Helitack crew with Helitender,
Fuel Truck and chase vehicle (e.g. 1 -Ton Pickup) will be itemized separately. Flight Crew
and Crew Carrying Vehicle (CCV) will also be itemized separately.
SUPPORT EQUIPMENT
Use rates for all DEPARTMENT and FOREST SERVICE -owned support equipment provided
as Assistance by Hire shall be paid at the rate established by each PARTY for its equipment.
Support equipment and rates will be updated annually, agreed to in advance, and published
herein. Personnel assigned to support equipment will be itemized separately.
TRAINING
The FOREST SERVICE agrees to allow the DEPARTMENT to use a designated area of
Forest Service property located at 701 N. Santa Anita Ave., Arcadia, CA for DEPARTMENT
training activities including confined space, ventilation and other training actions deemed
appropriate by the FOREST SERVICE and the DEPARTMENT. The DEPARTMENT is
responsible for all permitting, clean-up, waste water reclamation/disposal an appropriate
management of all other by- products of the training activities.
FS Agreement No. 08 -FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
EQUIPMENT & FIREFIGHTER PAY RATES AND CLASSIFICATION
2009
PUBLISHED DEPARTMENT PERSONNEL RATES:
The Arcadia Fire Department Average Salary Rates for Outside Billing purposes for FY 2009 -10
are constituted as follows:
ADMINISTRATIVE RATE
Either PARTY may assess an administrative charge on reimbursable costs related to this
agreement. The Department has three choices for their administrative rate:
• Department rate established according to OMB Circular A -87
• Current CFAA administrative rate
• Current Forest Service burden rate
This DEPARTMENT rate, based on the DEPARTMENT'S established administrative rate
(OMB circular A -87, 60 FR 26484, dated May 17th, 1995), during the effective date of this AOP
will be: 16.5%
The FOREST SERVICE will assess an administrative rate to reimbursable costs related to this
agreement. This administrative rate during the effective date of this AOP will be: 8%
FS Agreement No. 08- FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
WHERE TO SEND REIMBURSEMENT INVOICES
Invoices for services under this agreement must be sent to the following addresses as
appropriate. This address supersedes any invoice mailing address which may be reflected in the
existing cooperative agreement.
Address of Forest Service:
Angeles National Forest
Attention: Dawn Lepo
4503 West William Barnes Ave
Lancaster, Ca 93536
Address of Fire Department:
City of Arcadia Fire Department
710 South Santa Anita Ave
Arcadia, CA 91007
ITEMS NOT REIMBURSABLE
The following items are not reimbursable in the execution of this Agreement and are considered
standard personal support supply /equipment.
• Incident position support kits
• Calculators
• Computers
• Printers
• GPS units
• Cell phones (except as provided below)
• Personal telephone charges
• Support items normally available in Supply Unit, e.g. tents, sleeping bags, pads, water
coolers, etc.
Costs of agency cell phones in excess of normal monthly charges are reimbursable when
supported by cell phone provider bills.
DURATION OF ASSIGNMENTS
Consideration must be given to the health and safety of personnel when assigned to fires of long
duration. It is agreed that duration of assignments is dictated by each PARTY'S policy.
Extension of assignments beyond the Supporting PARTY'S policy may be requested. It is the
10
FS Agreement No. 08 -FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
responsibility of the Protecting PARTY to request relief personnel in advance of the Supporting
PARTY'S policy time limit. The Protecting PARTY is further responsible for the transportation
costs of moving personnel to the fire and returning those relieved personnel back to their home
stations. In all cases, the DEPARTMENT and FOREST SERVICE agree that their Incident
Commanders will release suppression resources to their primary mission responsibilities as soon
as priorities allow. The National Wildfire Coordinating Group (NWCG) has established
guidelines for the length of assignments for resources and personnel who accept out of state
assignments. Personnel who accept assignments out of the state are expected to adhere to the
guidelines identified by NWCG. For incidents within the state, there is a required 7 day
minimum commitment. Both PARTIES agree to honor the minimum length of assignments
guidelines.
REST AND RECUPERATION
The National Wildfire Coordinating Group (NWCG) establishes Rest and Recuperation (R & R)
guidelines that govern R & R on all Federal incidents. These guidelines may change throughout
the year depending on fire activity and physical condition of fire resources. DEPARTMENT
personnel assigned to a FOREST SERVICE incident may be given R & R during the incident in
which case the R & R is in pay status and charged against the incident. However, if the
DEPARTMENT wishes to grant their personnel R & R upon their return to home, the R & R is
not compensable under the terms of this agreement.
AIR BOTTLE SUPPORT
The DEPARTMENT agrees to refill breathing apparatus bottles when requested by the FOREST
SERVICE subject to compliance with all laws and policies pertaining to breathing apparatus.
NON - WILDFIRE INCIDENTS
The DEPARTMENT has jurisdictional responsibility for all non - wildfire emergencies within its
protection area even when these areas include FOREST SERVICE DPA. The only exceptions
are for those emergency incidents under the jurisdiction of the California Highway Patrol,
County Sheriff, California Department of Fish & Game and the U.S. Coast Guard.
FIRE PREVENTION
JOINT PRESS RELEASES Develop joint press releases on cooperative fire protection
issues to ensure that the interests of both PARTIES are adequately addressed.
SMOKEY BEAR PROGRAM The PARTIES will cooperate in the delivery of Smokey
Bear programs.
LOCAL EDUCATION PROGRAMS The PARTIES agree to cooperatively conduct local
school and other fire prevention education programs.
11
n
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FS Agreement No. 0841- 11050100-008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
FIRE PREVENTION SIGNS Coordination and placement of fire prevention signs should
be coordinated by both PARTIES in order to prevent duplication of effort and sending mixed
messages. This is especially important for fire danger rating signs.
LOCAL EVENTS The PARTIES agree to cooperatively conduct fire prevention programs
at local community events.
BURNING AND CAMPFIRE PERMITS
In accordance with current instructions, permits for campfire (CDF form LE -63), dooryard
premises burning (CDF form LE -62), and other burning (CDF form LE -5) (except vegetation
management program and brushland conversion burning (CDF form LE -7) on State
Responsibility lands in Federal Agency DPAs will be issued by the Federal Agency or local fire
protection district personnel authorized to do so by the Director of CDF. If both PARTIES'
personnel are authorized to issue campfire and burning permits by CDF, both PARTIES agree to
issue burning and campfire permits for each others DPAs. Both PARTIES agree to notify one
another when burn permits are issued. Fire Restrictions, Red Flag or other situations that may
affect the safe execution of campfire and/or burn permits will be shared by each PARTY.
NON -FIRE PROJECT USE OF RESOURCES
Each of the PARTIES agrees to provide resources and support as requested, to the best of their
abilities, for non -fire projects such as prescribed burns and facility /compound maintenance.
Such use of personnel and resources will be documented in separate project agreements signed
by both PARTIES prior to the start of work. The project agreement will include a description of
the work to be accomplished, the resources to be utilized, and the costs to be reimbursed.
WILDLAND FIRE DECISION SUPPORT SYSTEM (WFDSS)
FOREST SERVICE policy requires that "Wildland Fire Decision Support System" (WFDSS) be
used for all fires on or threatening FOREST SERVICE administered lands that have escaped
initial attack. The procedures require the FOREST SERVICE to participate in developing
incident objectives for the suppression action. The FOREST SERVICE agrees to prepare the
WFDSS documents and associated products, in addition to assisting in the development of the
incident objectives. The FOREST SERVICE Line Officer or his/her representative will approve
the completed WFDSS products and will review accuracy of incident objectives on a daily basis.
The DEPARTMENT agrees to notify the FOREST SERVICE Line Officer or Duty Officer if an
incident will require WFDSS. The FOREST SERVICE will ask the DEPARTMENT Incident
Commander for input on the WFDSS.
12
n
FS Agreement No. 0841- 11050100-008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
SUPPRESSION AND DAMAGE COLLECTION
The DEPARTMENT and the FOREST SERVICE reserve the right to pursue independent and
separate courses of litigation and cost collection for suppression and damage on the fires that
affect both PARTIES. Any costs recovered as a result of independent litigation will not be
subject to apportionment with the other affected PARTY.
REPAIR OF SUPPRESSION ACTIVITY DAMAGE
Repair of suppression related activity damage (e.g., spreading of dozer berms, installations of
water bars, minor road repairs, minor fence repair, etc.) will normally be done by the PARTY
with direct protection responsibility for the fire as an integral part of overhaul /mop -up. Any
rehabilitation beyond this level may be the responsibility of the landowner.
MAPS TO SUPPORT ANNUAL OPERATING PLAN
On an as needed basis, maps needed to support this AOP will become attachments to the AOP.
These may include the DPA boundary, fire protection facilities by PARTY and location, pre -
planned "Mutual Aid" initial attack response areas, "Mutual Aid Move -up and Cover" facilities
or special management consideration areas.
Attached map See Exhibit D
POSSESSION OF AGREEMENT AND AOP ON INCIDENTS
On incidents, the Supporting PARTY shall furnish the Protecting PARTY, upon demand, a
signed copy of the Agreement and current AOP.
13
FS Agreement No. 0841- 11050100-008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
APPROVAL:
IN WITNESS WHEREOF, the PARTIES have executed this Annual Operating Plan as of the
last date written below:
d�v� L)&M
Jody Noiron
Forest Supervisor
Angeles National Forest
/Date ' I
Donnie Harris
FOREST SERVICE GRANTS AND
AGREEMENTS SPECIALIST
Daij
14
Tony Trabbie
Fire Chief
Arcadia Fire Department
Date
*
FS Agreement No. 08- FI- 11050100 -008
FD Agreement No. NA
FD Tax ID No. 95- 6000667
FD DUNS No. 00- 000 -0000
ANNUAL REVIEW:
IN WITNESS WHEREOF, the PARTIES have completed the annual review of this AOP on the
date written below:
Jody Noiro
Forest Supervisor
Angeles National Forest
lu tog
Date
15
Tony Trabbie
Fire Chief
Arcadia Fire Department
4 •.ZA b4
Date
09
FOREST SERVICE DUTY OFFICER CONTACT - Appendix A
fppc5< sew
USANGELES NATIONAL FOREST
CM/0f FIRE and AVIATION MANAGEMENT
E5
Supervisor's Office Fire
Staff
626.574.1613
Fox Field ATB
661.723.2740
Mobile
Jody Noiron
FICC Dispatch
661.723.3620
Emergency
661.723.3620
Name
Position
Work
Mobile
David Conklin
Chief 1
Chief
626.574.5223
818.424.4084
John Thomas
Chief 2
De Chief
661.723.2751
661.400.9697
Diane Travis
Division 4
Forest Fuels Officer
661.944.2188
626.716.1024
James Hall
Division 5
Forest Prevention Officer
661.723.2754
818.259.0911
Gary Maddux
Division 6
ECC Center Manager
661.723.2707
661.886.0526
Lance Weinrich
Division 7
Forest Aviation Officer
661.723.2741
661.803.6350
Kris Armstrong
Division 8
Forest Fire Planner
661.723.2714
661.324.7297
Tracy Mc Guff
Division 9
Forest Training Officer
818.899.4516
661.912.6869
Los Angeles River Ranger
Disbfct
818.899.1900
Wil Spyrison
Division 1
Division Chief
818.899.1900
818.324.3641
Tim Davis
Battalion 11
Suppression Battalion
818.899.1900
Rudy Medrano
Battalion 12
Suppression Battalion
818.899.1900
818.3243642
Mark Aguirre
Battalion 13
Prevention Battalion
818.899.1900
626.261.3856
Scott Lowden
Battalion 14
Fuels Battalion
818.899.1900
818.298.9306
San Gabriel River Ranger
District
626.335.1251
-
Eric McCormick
Division 2
Division Chief
626.335.1251
626.297.3192
Loring Buchwald
Battalion 21
Suppression Battalion
626.335.1251
626.297.3196
John Flores
Battalion 22
Suppression Battalion
626.335.1251
626.388.6723
Larry Brown
Battalion 23
Prevention Battalion
626.335.1251
626.297.3191
Byron Kimball
Battalion 24
Fuels Battalion
626.335.1251
626.388.6013
Santa Clara Mojave Rivers
Ranger District
661.296.9710
John Lane
Division 3
Division Chief
661.296.9710
661.400.4283
Rod Guillory
Battalion 31
Suppression Battalion
661.296.9710
661.433.9286
Kenny EII son
Battalion 32
Suppression Battalion
661.296.9710
661.305.7079
Ramiro Gomez
Battalion 33
Prevention Battalion
661.296.9710
661.203.9462
Karen Bauman
Battalion 34
Fuels Battalion
661.296.9710
661.609.5130
Forest Line Officers
Position
Work
Mobile
Jody Noiron
Forest Supervisor
626.574.5216
626.590.7628
Marty Dum is
Deputy Forest Supervisor
626.574.5276
626.297.3205
Mike McIntyre
Ran er 1
District Ranger
818.899.1900
818.298.8806
L'Tan a Watson
Ran er 2
District Ranger
626.335.1251
626.201.3205
Bob Blout I
Ran er 3
District Ranger
661.296.9710
661.
ACTIVITY RECORD ''
FOREST SERVICE, REGION 5
LOCAL COOP
,EMTIVE FIRE AGREEMENT
bxhi bi{- C
AGREEMENT NO: DEPARTMENT:
Date and Time Departed: / hrs. Return Date and Time: / hrs.
DISPATCH INFORMATION
Incident Name:
Incident Number:
Resource Order Number
PERSONNEL INFORMATION
Reporting Location
Incident Code:
Reporting Date/Time:
Dates of Services Request Payroll Name(s) /CS Position Total Hours to be
Number reimbursed
APPARATUS /EQUIPMENT /VEHICLE INFORMATION
Dates of Services
Type of
Apparatus /Module
Engine, Water Tender,
Dozer, Crew or Other
Strike Team #
Apparatus or
Vehicle #
Vehicle Cate o
sedan suv an
PU 2x4 44
Vehicle
Information
POV or
Rental Company
Total Mileage
or
Operating
Hours
Signature of Authorizing Officer For Department:
Date Signed:
Approved by
IC or FSC:
Date:
Questions concerning completion of this form contact:
USDA -FS, Region 5, FAM Staff
Incident Administration, Phone: (707) 562 -8829
Fo D' t 'b t'
rm Is n u Ion.
Original: Local Government Agency
(Attach to Dept invoice /bill)
Copy: Incident Management Team
Finance Section
aFSLA -5 (0512008)
FS Agra went No. 0841- 11050100-008
� J
COOPERATIVE FIRE PROTECTION AGREEMENT �. r
BETWEEN
ANGELES NATIONAL FOREST
AND
CITY OF ARCADIA FIRE DEPARTMENT
THIS COOPERATIVE FIRE PROTECTION AGREEMENT is made and entered into by and
between the USDA Forest Service, Angeles National Forest, hereinafter referred to as the
FOREST SERVICE, and the City of Arcadia Fire Department, hereinafter referred to as the
DEPARTMENT and jointly referred to as PARTIES under the authority and provisions of the
Reciprocal Fire Protection Act of May 27, 1955 (42 USC 1856), the Stafford Act, Public Law
93 -288 as amended (42 USC 5121 et. seq.), the Granger -Thye Act of April 24, 1950 (16 USC
572), and the Cooperative Funds and Deposits Act of Dec 12, 1975 (16 USC 565a1 -3).
I. PURPOSE
The purpose of this Agreement is to provide for cooperation in the prevention, detection and
suppression of wildland fires within the protection areas of PARTIES signatory to this
Agreement. This Agreement describes the conditions in which "mutual aid" periods are
established to provide resources to each other on a non - reimbursable basis. This Agreement also
describes the conditions of "Assistance by Hire" on a reimbursable basis.
It is also meant to provide overhead personnel for Federal Incident Management Teams and
miscellaneous overhead resources.
H. STATEMENT OF MUTUAL BENEFITS AND INTERESTS
The FOREST SERVICE and DEPARTMENT have responsibilities for prevention and
suppression on lands administered by each agency, on private lands, and on other lands for
which both parties have assumed fire management responsibilities through authorized
agreements.
As both PARTIES maintain prevention and suppression forces to protect areas each is
responsible for, it is mutually advantageous and in the public interest for the parties to this
Agreement to coordinate and assist in each other's efforts in prevention, detection, and
suppression of wildland fires in and adjacent to their areas of responsibility.
III. DEFINITIONS See Exhibit A.
IV. GENERAL PROVISIONS
1. ANNUAL OPERATING PLANS The PARTIES will meet annually, prior to June 1, to
prepare an Annual Operating Plan (AOP). This AOP will include protection area maps for all
parties, current rates for use of department equipment and personnel, lists of principal personnel,
dispatching procedures, and any other items identified in this Agreement as necessary for
M
FS Agreement No. 084I- 11050100-008
efficient implementation. This AOP shall become attached to and made a part of this
Agreement.
2. RECIPROCAL FIRE PROTECTION (MUTUAL AID) As deemed appropriate, the
PARTIES will establish reciprocal initial attack areas for lands of intermingled or adjoining
protection responsibilities. Within such areas a Supporting PARTY will, upon request or
voluntarily, take initial attack action in support of the Protecting PARTY. The Protecting
PARTY will not be required to reimburse the Supporting PARTY for initial attack actions taking
place in these areas within the first 12 hours following initial dispatch of suppression resources.
All assistance beyond this mutual aid period will be Assistance by Hire and will be billed
retroactively for the full period from the time of initial dispatch. Reciprocal initial attack will
follow the guidelines specified in the attached AOP.
3. ASSISTANCE BY HIRE Assistance by Hire is the provision of fire suppression resources, by
one PARTY to another, on a reimbursement basis. All requests to hire fire protection assistance
must be clear and precise and shall be processed and recorded through the dispatching systems of
the PARTIES. Requests not processed in this manner will not be reimbursable. Personnel,
equipment, supplies or services provided by the Supporting PARTY and essential to filling the
resource order, which are necessary and reasonable, shall be considered as reimbursable as
Assistance by Hire. The DEPARTMENT may provide out -of -state assistance to the FOREST
SERVICE when requested. Such assistance will be Assistance -by -Hire unless otherwise
specified as mutual aid in the AOP pursuant to this agreement.
Except for Mutual Aid, all requests for fire suppression assistance in either PARTY'S DPA shall
be Assistance by Hire. Any other resources provided by a supporting PARTY, and not
specifically ordered by the protecting PARTY, shall be considered a voluntary contribution.
4. INDEPENDENT ACTION Except as otherwise described in the AOP, any party on its own
initiative and without reimbursement may go upon lands protected by the other PARTY to
suppress wildfires, if the fire is a threat to property within that PARTY'S protection
responsibility. In such instances, the PARTY taking action will promptly notify the protecting
PARTY.
If either PARTY takes action on a fire independently, the Supporting PARTY will furnish the
Protecting PARTY a preliminary report (oral) within 24 hours of the action taken and a written
incident report with 10 days.
5. CLOSEST FORCES The PARTIES agree to aggressively pursue initial attack plans that
utilize "Closest Forces" wherever appropriate, and to identify preplanned initial attack areas
within their respective jurisdictions. This philosophy dictates that the closest available resources,
regardless of ownership, shall be utilized initially. The emphasis to get the closest resources to
respond to initial attack fires is in the best interest of all PARTIES.
0)
fir/
FS Agreement No. 08- FI- 11050100-008
6. NOTIFICATIONS Each PARTY will promptly notify the Protecting PARTY of fires burning
on or threatening lands for which that PARTY has protection responsibility. When taking action,
the Supporting PARTY will, as soon as possible, notify the Protecting PARTY in accordance
with the AOP; detailing what equipment and personnel have been dispatched to the incident
location.
7. BOUNDARY LINE FIRES Boundary line fires will be the initial attack responsibility of the
Protecting PARTIES on either side of the boundary. Neither PARTY will assume the other is
aware of the fire, or is taking action. The officer -in -charge who arrives first at the fire will act as
Incident Commander. When both PARTIES have arrived it will be mutually agreed to the
designation of the Incident Commander or the initiation of a Unified Command Structure.
8. COST SHARING On multi jurisdictional incidents and incidents which threaten or burn
across direct protection boundaries, the PARTIES will jointly develop and execute a written cost
share Agreement which describes a fair distribution of financial responsibilities. Billing
timeframes are dictated by the cost share agreement. These timeframes supercede the billing
timelines identified in Clause 16.
9. COMMUNICATION SYSTEMS The PARTIES agree to share the use of communication
systems, radios and radio frequencies for the execution of this Agreement. Sharing of
frequencies must be approved only by authorized personnel for each PARTY and documented in
the AOP.
10. FACILITIES. EQUIPMENT AND SUPPORT The PARTIES may procure, loan, lease, share
or exchange facilities, equipment and support services. This may include, but is not limited to,
such things as dispatch centers, training facilities, administrative offices, fire stations, air attack
bases, warehouses, vehicles, fire equipment, remote automated weather stations and
communications equipment. AOPs may outline conditions for specific situations. Whenever it
has been mutually agreed, fees may be waived. Any operational costs required for such
proposed use may be shared and reimbursed by the using PARTY. Any shared cost or
reimbursements will be governed in accordance with the existing policy of each PARTY.
11. JOINT PROJECTS The PARTIES may jointly conduct appropriate mutual interest projects to
maintain or improve the fire protection capability of the PARTIES. Such projects will be
properly documented, with the objectives of each undertaking and the role each PARTY will
play in accomplishing that objective fully explained. Anticipated cost and the amount of each
PARTY'S share of the cost will be shown and itemized.
12. REPLACEMENT OF FIRE SUPPLIES Replacement of PARTY -owned supplies that are
lost, damaged, or expended may be re- supplied at the incident prior to demobilization and
according to established procedures.
13. DETERMINATION OF CAUSE AND PRESERVATION OF EVIDENCE The PARTIES
will attempt to protect the point of origin of the fire and evidence pertaining to the fire cause. On
initial attack actions, the PARTY taking the action is responsible to gather and preserve evidence
M
FS Agreement No. 08- FI- 11050100 -008
and information pertaining to the origin and cause of the fire. To the extent permitted by
applicable County, State and Federal laws, the PARTIES will cooperate to jointly investigate
wildland fires of mutual interest and provide the appropriate jurisdictional PARTY with
investigation files relative to specific fires.
14. 1RAWIN G The PARTIES will cooperate to insure that jointly provided training will produce
safe and effective fire and aviation programs. The intent is to provide high quality training that
will minimize training costs by sharing of resources, standardization of courses, improve
firefighting efficiency and safety. Training also includes participation of fire team members at
annual Incident Management Team meetings so members can maintain competency for their
specific positions. Each PARTY will bear the cost of training for their respective employees
unless specifically addressed in the AOP.
15. FIRE TRAINING CENTERS The PARTIES to this Agreement agree to reimburse (or bill)
the other PARTY for fire training rendered at PARTY'S training center(s). Billing and
reimbursement procedures for this training will use the process identified at the respective fire
training facility. Reimbursement and billing arrangements for the rent of either PARTY'S
training facilities is also considered part of this Agreement and billings will also be processed as
identified by each training facility.
16. BILLING PROCEDURES The Supporting PARTY will bill the Protecting PARTY for costs
incurred for assistance provided and identified as reimbursable. Reimbursable costs may also
include transportation, salary, benefits, overtime, and per diem of DEPARTMENT personnel
assigned to FOREST SERVICE Incident Management Teams and miscellaneous overhead
assignments. Rates and conditions of use for the equipment and personnel will be mutually
agreed to and documented in the AOP. The costs of "backfilling" employees of either PARTY
into local home unit positions for personnel that have been mobilized to incidents are not
reimbursable.
PARTIES shall submit a bill within 90 days of the incident.
PARTIES must use their own invoice for billing under this Agreement to avoid any confusion
with other services that may have been ordered under other agreements(s). For the purpose of
this Agreement, OES F -42 is not an acceptable support document. Invoices must identify
Supporting PARTY name, address, and Taxpayer Identification Number (DEPARTMENT only),
fire name, order and request number, and bill number and amount. Invoice supporting
documentation must include description of services performed, period of services performed, and
any applicable cost share agreements. Supporting documentation will itemize details of billing,
listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in
the attached AOP. DEPARTMENT invoices will include "Record of Activities" (FSLA -5) and
FOREST SERVICE invoices will include transaction register.
The applicable administrative rate may be applied to reimbursement billing utilizing Office of
Management and Budget's, "Cost Principles for State, Local, and Indian Tribal Governments"
4
cm
FS Agreement No. 08- FI- 11050100 -008
OMB Circular A -87 (60 FR 26484, dated May 17th, 1995). Applicable administrative rates must
be approved and identified in the attached AOP.
Invoices for services under this agreement must be sent to:
Address of the Forest Service:
Angeles National Forest*
4503 William Barnes Avenue
Lancaster, CA 93536
* The Angeles National Forest is responsible to verify all billings prior to forwarding the bills to the
Albuquerque Service Center for payment.
USDA- FS -ASC
Incident Business
101B Sun Ave, NE
Albuquerque, NM 87109
Address of Fire Department:
City of Arcadia Fire Department
710 S. Santa Anita Avenue
Arcadia, CA 91006
All bills will have a payment due date 30 days upon receipt by the FIRE DEPARTMENT or
FOREST SERVICE.
Contested Billings: Written notice that a bill is contested will be mailed to the PARTY within 60
days of receipt of the invoice and will fully explain the contested items. Contested items will be
resolved no later than 60 days following receipt of the written notice. PARTIES are responsible
for facilitating resolution of contested billings.
17. FIRE PREVENTION PARTIES agree to share responsibilities and materials for fire
prevention activities. Materials may include posters for display in public buildings, businesses
and the like. PARTIES will share responsibility for fire prevention and rural fire safety
presentations and demonstrations.
18. FIRE RESTRICTIONS AND CLOSURES PARTIES will coordinate declarations, such as
fire season, fire restrictions and closures, within each PARTY'S policy and procedures.
19. PRESCRIBED FIRE AND FUELS MANAGEMENT Either PARTY will inform the other
PARTY of prescribed fires it is managing. Support during a prescribed burn is not covered
under this Agreement.
20. NATIONAL EMERGENCIES The PARTIES to this Agreement may respond upon request to
Nationally declared emergencies providing there are no statutory prohibitions against such use.
5
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FS Agr ment No. 08- FI- 11050100 -008
Legal citations for this use are not outlined in this Agreement and therefore reimbursement
provisions may be different than what is described herein.
21. EMPLOYMENT POLICY Employees of the parties to this Agreement shall at all times be
subject only to the laws, regulations, and rules governing their employment, regardless of
incident location, and shall not be entitled to compensation or other benefits of any kind other
than specifically provided by the terms of their employment.
22. EXAMINATION OF RECORDS Each PARTY shall give the other, or their authorized
representative, access to, and the right to examine all records, books, papers and documents
related to this Agreement. PARTIES shall make supporting documents available for a period of
3 years after final payment.
23. PREVIOUS AGREEMENTS CANCELED This Agreement supersedes and cancels any prior
Cooperative Fire Protection Agreement between the PARTIES.
24. FUNDING LIMITATION Nothing herein shall be considered as obligating either PARTY to
expend, or as involving either PARTY in any contract or other obligation for the future payment
of, money in excess of funding approved and made available for payment under this Agreement
and any modification thereto.
25. MODIFICATIONS Modifications to this Agreement shall be made by mutual consent of the
parties, by the issuance of a written modification, signed and dated by both parties, prior to any
changes being made.
26. NATIONAL INTERAGENCY INCIDENT MANAGEMENT SYSTEM The PARTIES to
this Agreement will operate under the concepts defined in the National Interagency Incident
Management System (NIIMS) including: Incident Command System (ICS), qualifications
system, certification system, training system, the management of publications, and participate in
the review, exchange, and transfer of technology as appropriate for providing qualified
resources, and for the management of incidents covered by this Agreement.
27. FIREFIGHTER & OVERHEAD QUALIFICATIONS FOREST SERVICE agrees to send
qualified personnel who meet all the position requirements specified in FSH 5109.17 (meets or
exceeds PMS 310 -1) to any DEPARTMENT incident. The DEPARTMENT agrees to send
qualified personnel who meet the training and qualification standards specified in National
Wildfire Coordinating Group's (NWCG) PMS 310 -1 to any FOREST SERVICE incident, IMT
assignment or overhead request.
28. PERSONAL PROTECTIVE EQUIPMENT The PARTIES agree to provide their respective
responding personnel with approved personal protective equipment (PPE) suitable for the
assignment. In the case of FOREST SERVICE resources, NFPA standards apply in wildland fire
situations. In the case of DEPARTMENT resources NFPA or CAL OSHA, title 8 specifications
meet the requirement. At no time will personnel respond without the approved PPE.
9
M
FS Agreement No. 08- FI- 11050100 -00s
29. LAW ENFORCEMENT Law enforcement efforts shall be coordinated to the maximum extent
possible, at all levels by all PARTIES. The PARTIES shall render mutual assistance in law
enforcement activities and the gathering of evidence, and in actual court prosecutions to the
fullest extent practicable.
30. EQUIPMENT Equipment owned and used by either PARTY to suppress fires on lands for
which the other is responsible shall normally be operated, serviced, and repaired by the owning
PARTY. Fuel, lubricants, and maintenance are the fiscal responsibility of the Supporting
PARTY.
31. WAIVER OF CLAIMS AGAINST THE PARTIES The PARTIES signatory to this
Agreement hereby waive all claims between and against each other, arising in the performance
of this Agreement, for compensation for loss or damage to each other's property, and personal
injury, including death, of employees, agents and contractors, except that this waiver shall not
apply to intentional torts or acts of violence against such persons or property.
32. NONDISCRIMINATION The PARTIES shall comply with all Federal statutes relating to
nondiscrimination and all applicable requirements of all other Federal laws, Executive orders,
regulations, and policies. These include but are not limited to: (a) Title VI of the Civil Rights
Act of 1964 (42 U.S.C. 2004d, 2000e -16), which prohibits discrimination on the basis of race,
color, disability, or national origin; (b) Title IX of the Education amendments of 1972, as
amended (20 U.S.C. 1681 -1683, and 1685- 1686), which prohibits discrimination on the basis of
sex; and Section 504 of the Rehabilitation Act of 1973 as amended (29 U.S.C. 794) which
prohibits discrimination on the basis of disabilities.
33. ACCIDENT INVESTIGATIONS Whenever an accident occurs involving the equipment or
personnel of a Supporting PARTY, the Protecting PARTY shall take immediate steps to notify
the Supporting PARTY that an accident has occurred. As soon as practical, the Protecting
PARTY shall conduct an investigation of the accident. Costs for investigation personnel are
PARTY - specific and will be borne by the sending PARTY. Other accident or incident
investigation costs are the fiscal responsibility of the PARTY(IES) that has jurisdiction and/or
investigative responsibility. The sharing of information between PARTIES on accident
investigations and their findings and probable causes is a valuable tool for safety and must be
encouraged.
34. FREEDOM OF INFORMATION ACT (FOIA) Any information furnished to the Forest
Service under this instrument is subject to the Freedom of Information Act (5 U.S.C. 552).
35, DEBT COLLECTION IMPROVEMENT ACT The DEPARTMENT shall furnish their tax
identification number (TIN) upon execution of this Agreement. The DEPARTMENT may wish
to enroll in the Automatic Deposit program. Information concerning this program can be found
at: www .nfc.usda.gov /dcia/eftweb.htm,
36. TERMINATION Both PARTIES retain the right to terminate their participation under this
Agreement by providing 30 days written notice to the other PARTY.
7
M
FS Agreement No. 08 -FI- 11050100 -008
37. LEGAL AUTHORITY The DEPARTMENT certifies that the person executing this on their
behalf has the legal authority to enter into this Agreement.
38. COMMENCEMENT/EXPIRATION DATE This instrument is executed as of the date of last
signature and is effective for five years from that date, at which time it will expire unless
renewed.
39. ALTERNATE DISPUTE RESOLUTION In the event of any issue of controversy under this
Agreement, the PARTIES may pursue Alternate Dispute Resolution procedures to voluntarily
resolve those issues. These procedures may include, but are not limited to, conciliation,
facilitation, mediation, and fact finding.
40. PRINCIPAL CONTACTS The principal contacts for this instrument are:
FOREST SERVICE CONTACT
David R. Conklin
Chief, Fire and Aviation Management
(626) 574 -5223
Fax: (626) 574 -5233
dconklin @fs.fed.us
DEPARTMENT CONTACT
Tony L. Trabbie
Fire Chief
(626) 574 -5100
ttrabbie@ci.arcadia.ca.us
FOREST SERVICE GRANTS AND AGREEMENTS SPECIALIST
Bonnie Harris
Grants and Agreements Coordinator
(626) 574 -5246
FIRE DEPARTMENT ADMINISTRATIVE CONTACT
David Haney
Deputy Fire Chief
(626) 574 -5134
DEPARTMENT TAXPAYER IDENTIFICATION NUMBER: 95- 6000667
E:3
i
FS Agr*ent No. 08 -FI- 11050100-008
Harris '
T SERVICE GRANTS AND
?MENTS SPECIALIST
APPROVAL:
Tony L. Trabbie
FIRE CHIEF
•.�3 .cg
Date
APPROVED AS TO FORl1(I:
Stephen P. Deitsch
CITY ATTORNEY
IN WITNESS WHEREOF, the parties have executed this Agreement as of the last date written
below:
Jody Noiron Donald Penman
FOREST SUPERVISOR CITY MANAGER
-7 IZ-01 as 41.211
Date Date
Exhibit A, Definitions
Exhibit B, Annual Operating Plan
Exhibit C, Form FSLA -5 Record of Activity
Exhibit D, Initial Action Zone Map
0
n
FS Agr ement No. 08 -FI- 11050100-008
COOPERATIVE FIRE PROTECTION AGREEMENT
EXHIBIT A
DEFINITIONS
ADMINISTRATIVE RATE: That pre - established percentage charge that will be applied by the
billing PARTY.
AIRCRAFT: Any firefighting fixed or rotary- winged aircraft owned or contracted exclusively to the
DEPARTMENT or FOREST SERVICE.
ASSISTANCE BY HIRE: Fire suppression resources and associated support resources needed to fill
the incident order that are to be paid for by the Protecting PARTY. Reimbursement may be
actual cost or according to pre - established rates.
AVAILABLE: Following the Incident Command System protocols, the status of a fire fighting
resource that indicates its availability for assignment on an incident.
BACKFILLING: The act of providing cover staffing at the station or administrative site that has
been vacated by the resources provided to the incident
BOUNDARY FIRE: A fire burning on or directly adjacent to the Direct Protection Boundary
between the DEPARTMENT and the FOREST SERVICE.
CLOSEST FORCES CONCEPT: The philosophy of committing the closest available appropriate
resources, regardless of ownership, as described in the Annual Operating Plan, to a wildfire for
initial attack or for critical need.
COOPERATIVE FIRE PROTECTION: Specific fire protection services furnished by one party to
the other on a reimbursable basis pursuant to the Annual Operation Plan.
COST SHARE AGREEMENT: An interagency agreement describing the conditions and/or
percentage of DEPARTMENT and FOREST SERVICE financial responsibility for costs
incurred as a result of jointly approved operations pursuant to the terms of this agreement.
DETECTION: The act or system of discovering and locating a fire.
DIRECT PROTECTION AREA (DPA): That area which, by law or pursuant to the terms of this
agreement, is provided wildland fire protection by the DEPARTMENT or by the FOREST
SERVICE. DPAs may include a mixture of DEPARTMENT and FOREST SERVICE
responsibility areas.
10
FS Agreement No. 08 -FI- 11050100-008
DIRECT PROTECTION AREA MAPS: Official maps which identify areas of direct wildland fire
protection for each PARTY.
FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM: A program in which Federal
property originally purchased for use by a Federal agency, but no longer needed by that entity, is
acquired by the USDA Forest Service for loan to one of the 50 States or the Territories for use in
the State's rural or wildland fire protection program. As a result, the equipment stays in service
to America, protecting lives and property across the nation. The term "personal" simply refers to
any tangible property that is not real estate. This can include trucks, aircraft, personal protective
equipment, fire hose, et cetera, but not buildings.
FIRE HELICOPTER: A rotary wing aircraft provided by the DEPARTMENT or the FOREST
SERVICE for planned availability and initial attack fire response.
FIRE PREVENTION: Activities directed at reducing the number of fires that start, including public
education, law enforcement, dissemination of information and the reduction of hazards through
engineering methods.
FIRESCOPE (Firefighting Resources of California for Potential Emergencies): A cooperative effort
involving all agencies with fire fighting responsibilities in California. Organized to create and
implement new applications in fire service management, technology and coordination, with an
emphasis on incident command and multi - agency coordination.
HANDCREW: A wildland fire suppression crew consisting of approximately 15 to 20 persons.
HELITACK: A fire fighting module consisting of a "fire helicopter", helitender, and fire fighting
crew. The number of personnel in the crew may vary.
HOSTING UNIT: The organization or area responsible for the incident or the area where the
incident occurs.
INCIDENT: An occurrence or event, either human - caused or natural phenomenon, that requires
action by emergency service personnel to prevent or minimize loss of life or damage to property
and/or natural resources.
INITIAL ATTACK: Resources initially committed to an incident.
LINE OFFICER/AGENCY REPRESENTATIVE: A Supporting PARTY employee with full
authority to make decisions on all matters affecting that PARTY'S participation at the incident.
MOVE -UP AND COVER: Identifies a relocation of fire suppression resources from their
established location to a temporary location to provide fire protection coverage for an initial
attack response area.
11
*4W *00
FS Agreement No. 08 -FI- 11050100-008
MUTUAL AID: Automatic initial attack response by suppression resources (excluding aircraft and
pilot[s]) as specified in the Operating Plan for specific pre - planned initial attack response areas
and provided at no cost to the Protecting PARTY for the first specified hours from the time of
initial report. Mutual Aid is limited to those Initial Attack resources or move -up and cover
assignments that have been determined to be appropriate in the annual Operating Plans. Aircraft
(fixed and rotary- winged, including pilot[s]) shall always be Assistance by Hire.
PRESCRIBED FIRE: The planned use of fire on wildlands to accomplish specific objectives
including reducing fire hazard, providing flood protection, enhancing wildlife and fisheries, or
improving water yields and/or air quality.
PROTECTING PARTY: The PARTY responsible for providing direct wildland fire protection to a
given area pursuant to this agreement.
RECIPROCAL FIRE PROTECTION (MUTUAL AID): Automatic initial attack response by
suppression resources as specified in the Annual Operating Plan for specific pre - planned initial
attack response areas and provided at no cost to the PROTECTING PARTY for the specified
mutual aid period. Aid is limited to those resources or move -up and cover assignments that have
been determined to be appropriate in the Annual Operation Plan.
REIMBURSABLE WORK: Reinforcements exceeding reciprocal fire protection services furnished
by either PARTY, at the request of the other, or fire protection furnished as a chargeable
cooperative fire protection service
REPAIR OF SUPPRESSION ACTIVITY DAMAGE: Those activities undertaken by fire
suppression forces during or immediately after the control of a wildfire to insure the prevention
of erosion or to repair other damages resulting from fire suppression activities.
SUPPORTING PARTY: The PARTY directly contributing suppression, rescue, support or service
resources to the PARTY possessing direct fire protection responsibility for the area upon which
an incident is located.
SUPPRESSION: All the work of confining and extinguishing a fire beginning with its discovery.
UNIFIED COMMAND: The organizational structure implemented on multi jurisdictional incidents.
The PARTIES' Incident Commanders will jointly determine incident objectives.
WILDFIRE: An unwanted fire burning uncontrolled on wildland.
WILDLAND: Lands covered wholly or in part by timber, brush, grass, grain, or other flammable
vegetation.
12
n
Exhibit B
2008
FS Agrt,nt No. 08 -FI- 11050100-008
FD Tax ID No. 95- 6000667
ANNUAL OPERATING PLAN
FOR COOPERATIVE FIRE PROTECTION AGREEMENT
Between
ANGELES NATIONAL FOREST
and
CITY OF ARCADIA FIRE DEPARTMENT
ANNUAL OPERATING PLAN
The PARTIES will meet annually, prior to June 1 to prepare an Annual Operating Plan (AOP).
This AOP will include protection area maps for all PARTIES, current rates for use of department
equipment and personnel, lists of principal personnel, dispatching procedures, and any other
items identified in this Agreement as necessary for efficient implementation. This AOP shall
become attached to and be a part of the Agreement.
MUTUAL AID RESPONSE PROCEDURES
Mutual aid is the initial attack response by both DEPARTMENT and FOREST SERVICE
suppression resources that are identified in each PARTY'S Emergency Command Center's run
cards or computerized automated dispatch system (CAD). The Protecting PARTY will not be
required to reimburse the Supporting PARTY for initial attack actions taking place in these areas
within the first 12 hours (as identified in the Agreement) following initial dispatch of suppression
resources. All assistance beyond this "Mutual Aid" period will be assistance by hire and will be
billed retroactively for the full period from the time of initial dispatch.
Aircraft (fixed and rotary- winged) including pilot(s) shall always be Assistance by Hire.
CLOSEST FORCES
The DEPARTMENT and the FOREST SERVICE agree to adopt the "Closest Forces" concept
for initial attack. This philosophy dictates that the closest available appropriate resource
regardless of ownership shall be utilized initially. The emphasis to get the closest appropriate
resources to respond to "initial attack fires" is in the best interest of both PARTIES. This
concept of "Closest Forces" will also be applied to ongoing incidents whenever there is a critical
and immediate need for the protection of life and property. Beyond initial attack, the "Closest
Forces" concept is modified and the Protecting PARTY will request the most appropriate
resource to aid in the suppression of a wildfire.
M
FS Agrnt No. 08 -FI- 11050100 -008
FD Tax ID No. 95- 6000667
Under the concept of Closest Forces the PARTIES agree to provide the following resources in
the event of a reported wildland fire with the Mutual Aid area defined in Exhibit D.
The DEPARTMENT will provide the FOREST SERVICE
• One (1) ICS type 1
• One (1) Chief Officer
The FOREST SERVICE will provide the DEPARTMENT
• Five (5) ICS type 3 engines
• Two (2) type 1 or 2 handcrews
• Two (2) watertenders
• One (1) Fire Investigator/Fire Patrol
• Two (2) Chief Officers
MOVE -UP AND COVER
"Move -up and Cover" is the reallocation of fire suppression resources from their established
location to a temporary location. For this Agreement, "Move -up and Cover" is limited to
moving Supporting PARTY engine companies to Protecting PARTY facilities which have been
temporarily vacated because of emergency activity. The Protecting PARTY may provide
subsistence and lodging at no cost to the Supporting PARTY. Mutual Aid is not applicable for
"Move -up and Cover" assignments and the Protecting PARTY will be billed for this service
under Assistance by Hire. While in "Move Up and Cover" status, if the Supporting PARTY'S
resources are dispatched by the Protecting PARTY to a fire, Assistance by Hire will apply unless
the fire is located in an area of predetermined aid (as agreed to in this Agreement). In no case
will FOREST SERVICE resources be held in "Move -up and Cover" status beyond the end of
their 16 hour maximum duty day.
SINGLE POINT RESOURCE ORDERING
Any and all requests for emergency assistance and incident support on cross boundary incidents
must be clear and precise and shall be processed and recorded through a single dispatching
center identified by the Incident Commanders of both PARTIES (Unified Command) and
supported by order and request numbers.
COMMUNICATIONS AND FREQUENCY MANAGEMENT
The PARTIES agree to utilize the frequencies assigned by the Emergency Command Centers for
the management of an incident. This includes the assigned Command and Tactical Frequencies.
In the case where the PARTIES' administrative frequencies have not been assigned for those
purposes, the use of those frequencies must be temporarily suspended. While away from the
home geographic area and traveling to and from an incident, the PARTIES agree to suspend the
use of their respective pre- assigned frequencies. These frequencies are licensed through the
n
FS Agrnt No. 08 -FI- 11050100-008
FD Tax 1U No. 95- 6000667
Federal Communications Commission for specific geographic areas and are not to be used
outside those areas. Family recreational "walkie- talkie" type radios are prohibited from use
while traveling to and from an incident or while on any federal incident.
SHARING FREQUENCIES
The DEPARTMENT agrees to authorize use by the FOREST SERVICE of the following
frequencies. These frequencies will be used for fire /emergency only within or adjacent to the
DEPARTMENT'S responsibility area.
Command Net:
Name: Red 1 ICIS (UIF)
Tactical Nets: 487.2750 Tx
484.2750 Rx
Name: Repeated
Conventional 12
153.8900 Tx
153.8900 Rx
Name: Green -3
154.2800 Tx
154.2800 Rx
Name: OES White- 1
154.2650 Tx
154.2650 Tx
Name: OES White- 2
154.2950 Tx
154.2950 Tx
Name: OES White- 3
The FOREST SERVICE agrees to authorize use by the DEPARTMENT of the following
frequencies. These frequencies will be used for fire /emergency only within or adjacent to the
FOREST SERVICE'S responsibility area.
Command Nets: 172.375 Tx 172.375 Rx Name: ANF F -1
169.950 Tx 172.375 Rx Name: ANF F -1
170.000 Tx 170.000 Rx Name: ANF F -1
Tactical Nets: 168.200 Tx 168.200 Rx Name: TAC 2
M
OPERATIONAL & DUTY OFFICER CONTACTS
DEPARTMENT DUTY OFFICER CONTACT
• Battalion Chief Kurt Norwood — 626- 437 -4289
• Battalion Chief Rick Braun — 626 - 716 -7155
• Battalion Chief David Odell — 626 - 716 -2493
FOREST SERVICE DUTY OFFICER CONTACT
• Division Chief Will Spyrison — 818 - 899 -1900 x 234
• Battalion Chief Rudy Madrano — 818 - 899 -1900 x 238
FOREST SERVICE LINE OFFICER CONTACT
• District Ranger Mike McIntrye — 818 -899 -1900
• Forest Supervisor Jody Noiron — 626 -574 -5217
FS Agr ent No. 08 -FI- 11050100-008
FD TaxNo. 95- 6000667
CITY — COUNTY FIRE DEPARTMENT REIMBURSEMENT RATES AND
METHODOLOGY
The DEPARTMENT and FOREST SERVICE acknowledge the special legal requirements of
each PARTY to provide backfill coverage (to respond to subsequent emergencies) that becomes
necessary as a result of the execution of this Agreement. To that end, the reimbursement rates
established are designed in a generic way to provide for any such backfill need. As such,
accounting for backfill in the billing submission is not necessary and should not occur.
The DEPARTMENT will prepare a FSLA -5 (Record of Activities). The FSLA -5 and supporting
documentation is the basis for reimbursement and invoice preparation. This form is provided by
the FOREST SERVICE and is attached as Exhibit C to this agreement. The form FSLA -5 must
be signed by a responsible officer of the DEPARTMENT and by the FOREST SERVICE
Incident Commander or Finance Chief and attached to the invoice. Invoices must identify
Supporting PARTY name, address, and Taxpayer Identification Number, fire name, order and
request number, and bill number and amount. Invoice supporting documentation must include
description of services performed, period of services performed, and description of any
applicable cost share agreements. Supporting documentation will itemize details of billing,
listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in
the attached AOP. It will also include itemized deductions for fuel, oil, maintenance and repair
of equipment. OES F -42 (Emergency Activity Record) will not be used
DEPARTMENT REIMBURSEMENT RATES
Reimbursement rates for personnel, apparatus and equipment will be developed and submitted to
the FOREST SERVICE for approval by May 1 st each year. The rates will be documented
annually in the AOP. The rates agreed to herein will be used for all FOREST SERVICE billings,
providing consistent charges for services. The basis for reimbursement will be Assistance by
Hire. Assistance by Hire rates and reimbursements will be based on the following guidelines:
4
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1. PERSONNEL: Please see Exhibit "A" for rates
FS Agrnt No. 08 -FI- 11050100 -008
FD Tag M No. 95- 6000667
a. 56 -hour Personnel
In accordance with the definition and description of Assistance by Hire, costs incurred by
DEPARTMENT in sending resources in response to requests from the FOREST SERVICE for
assistance with 56 -hour personnel is Overtime (time and one -half) with Benefits, Portal -to -Portal
(from the time of dispatch until the time of return). DEPARTMENT shall develop rates
equivalent to Overtime with Benefits by rank for all 56 -hour personnel, to be included herein.
These rates will be utilized in calculating the reimbursable cost to be billed to the FOREST
SERVICE.
b. 40 -hour Personnel
In accordance with the definition and description of Assistance by Hire, costs incurred by
DEPARTMENT in sending resources in response to requests from the FOREST SERVICE for
assistance with 40 -hour personnel is a combination of Straight -time with Benefits, plus Overtime
(time and one -half) with Benefits, Portal-to- Portal. Assistance by Hire rates for 40 -hour
Personnel will be developed, agreed to in advance, and published annually herein, based on the
weighted average of Straight -time with Benefits (23.8 %) and Overtime (time and one -half) with
Benefits (76.2 %) by rank.
c. Management Personnel
Reimbursement by the FOREST SERVICE for DEPARTMENT Management Personnel will be
based on Straight time with Benefits, for hours worked. As Management, these personnel are not
eligible for Overtime at time - and - one -half base salary, but do continue to earn "Overtime" at the
rate of Straight -time with Benefits ( "overtime" benefit rates apply for hours in excess of normal
work schedule). Assistance by Hire rates for DEPARTMENT Management Personnel shall be
developed, agreed to in advance, and published annually herein.
d. Organized Emergency Crews
Organized Emergency Crew resources may include Type 1 and 2 Crews, Fuels Crews
(Modules), and flight crews. Crews are billed at a rate equivalent to hours worked times
established hourly Salary plus benefits, Overtime with Benefits, and Hazard Pay where
applicable. Assistance by Hire Rates for these crews will be developed, agreed to in advance,
and published annually herein.
e. FOREST SERVICE Personnel and Equipment
Reimbursable FOREST SERVICE costs will include all actual costs associated with the direct
fire operations and incident support ordered by or for the incident (except as otherwise described
as reciprocal initial attack as identified in herein, and independent action situations. The
DEPARTMENT will be billed for support to incidents that are the jurisdictional responsibility of
the DEPARTMENT. See Exhibit A for billable rates.
M
2. APPARATUS AND SUPPORT EOUIPMENT:
FS Agr%.Je nt No. 08- FI- 11050100-008
FD TaxNo. 95- 6000667
a. GROUND RESOURCES
Use rates for all DEPARTMENT and FOREST SERVICE -owned motorized ground equipment
provided as Assistance by Hire shall be paid at the rate established by each PARTY for its
equipment. These rates will be updated annually, agreed to in advance, and published herein.
Rates for motorized equipment will include motor fuels and lubricant costs. Charges for motor
fuels and lubricant costs supplied by the Protecting PARTY will be deducted by the Supporting
PARTY in their submitted invoice (bill).
b. EMERGENCY EQUIPMENT RENTAL AGREEMENT (EERA)
The DEPARTMENT and FOREST SERVICE agree to jointly use Emergency Equipment Rental
Agreements ( "EERA ") and Interagency EERA rates for privately owned equipment hired for
fires. Instruction for administering these agreements has been provided in the California
Interagency Emergency Equipment Rental Rate Packages submitted to each PARTY'S
operational and administrative units for payment processing.
c. AIRCRAFT
Flight and Stand -by rates for Aircraft will be developed, agreed to in advance, and published
annually herein, utilizing the rates and/or methodology utilized by the California Department of
Forestry and Fire Protection (CDF). Assistance by Hire rates and reimbursements for Aircraft
will be based on the following guidelines:
1. FIXED WING
Reimbursements will be based on Aircraft rate which includes pilot costs. The Air Tactical
Group Supervisor ( "ATGS ") will be itemized separately. ATGS Stand -by rates will be
determined based on personnel costs.
2. HELICOPTER
Reimbursement will be based on CDF Type 2 helicopter rate (same CDF UH -1H Super -
Huey specification and cost basis) which includes pilot costs. Helitack crew with Helitender,
Fuel Truck and chase vehicle (e.g. 1 -Ton Pickup) will be itemized separately. Flight Crew
and Crew Carrying Vehicle (CCV) will also be itemized separately.
d. SUPPORT EQ MMENT
Use rates for all DEPARTMENT and FOREST SERVICE -owned support equipment provided
as Assistance by Hire shall be paid at the rate established by each PARTY for its equipment.
Support equipment and rates will be updated annually, agreed to in advance, and published
herein. Personnel assigned to support equipment will be itemized separately.
n
FS Agr%,&*nt No. 0841- 11050100-008
FD Tax ID No. 95- 6000667
EQUIPMENT & FIREFIGHTER PAY RATES AND CLASSIFICATION, 2008
PUBLISHED DEPARTMENT PERSONNEL RATES:
See attached rate schedule
Privately Owned Vehicles: $0.505 per mile
ITEMS NOT REIMBURSABLE
The following items are not reimbursable in the execution of this Agreement and are considered
standard personal support supply /equipment.
• Incident position support kits
• Calculators
• Computers
• Printers
• GPS units
• Cell phones and cell phone charges
• Personal telephone charges
• Support items normally available in Supply Unit, e.g. tents, sleeping bags, pads, water
coolers, etc.
DURATION OF ASSIGNMENTS
Consideration must be given to the health and safety of personnel when assigned to fires of long
duration. It is agreed that duration of assignments is dictated by each PARTY'S policy.
Extension of assignments beyond the Supporting PARTY'S policy may be requested. It is the
responsibility of the Protecting PARTY to request relief personnel in advance of the Supporting
PARTY'S policy time limit. The Protecting PARTY is further responsible for the transportation
costs of moving personnel to the fire and returning those relieved personnel back to their home
stations. In all cases, the DEPARTMENT and FOREST SERVICE agree that their Incident
Commanders will release suppression resources to their primary mission responsibilities as soon
as priorities allow. The National Wildfire Coordinating Group (NWCG) has established
guidelines for the length of assignments for resources and personnel who accept out of state
assignments. Personnel who accept assignments out of the state are expected to adhere to the
guidelines identified by NWCG. For incidents within the state, there is a required 7 day
minimum commitment. Both PARTIES agree to honor the minimum length of assignments
guidelines.
M
REST AND RECUPERATION
FS Az nt No. 084141050100-008
FD Tax No. 95- 6000667
The National Wildfire Coordinating Group (NWCG) establishes Rest and Recuperation (R & R)
guidelines that govern R & R on all Federal incidents. These guidelines may change throughout
the year depending on fire activity and physical condition of fire resources. DEPARTMENT
personnel assigned to a FOREST SERVICE incident may be given R & R during the incident in
which case the R & R is in pay status and charged against the incident. However, if the
DEPARTMENT wishes to grant their personnel R & R upon their return to home, the R & R is
not compensable under the terms of this agreement.
AIR BOTTLE SUPPORT
The DEPARTMENT agrees to refill breathing apparatus bottles when requested by the FOREST
SERVICE subject to compliance with all laws and policies pertaining to breathing apparatus.
FIRE PREVENTION
JOINT PRESS RELEASES Develop joint press releases on cooperative fire protection
issues to ensure that the interests of both PARTIES are adequately addressed.
NON -FIRE PROJECT USE OF RESOURCES
Each of the PARTIES agrees to provide resources and support as requested, to the best of their
abilities, for non -fire projects. Such use of personnel and resources may be at no cost or may be
assistance by hire unless otherwise agreed to in an attachment herein.
The FOREST SERVICE agrees to allow the DEPARTMENT to use a designated area of Forest
Service property located at 701 N. Santa Anita Avenue, Arcadia, CA for DEPARTMENT
training activities including confined space, ventilation and other training actions deemed
appropriate by the FOREST SERVICE and the DEPARTMENT. The DEPARTMENT is
responsible for all permitting, clean -up, waste water reclamation/disposal and appropriate
management of all other by- products of the training activities.
REPAIR OF SUPPRESSION ACTIVITY DAMAGE
Repair of suppression related activity damage (e.g., spreading of dozer berms, installations of
water bars, minor road repairs, minor fence repair, etc.) will normally be done by the PARTY
with direct protection responsibility for the fire as an integral part of overhaul /mop -up. Any
rehabilitation beyond this level may be the responsibility of the landowner.
8
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MAPS TO SUPPORT ANNUAL OPERATING PLAN
FS A ent No. 08 -n- 11050100-008
FD Tax ID No. 95- 6000667
On an as needed basis, maps needed to support this AOP will become attachments to the AOP.
These may include the DPA boundary, fire protection facilities by PARTY and location, pre -
planned "Mutual Aid" initial attack response areas, "Mutual Aid Move -up and Cover" facilities
or special management consideration areas.
Attached maps (see Exhibit D): Arcadia Fire, Forest Service Initial Action Zone
POSSESSION OF AGREEMENT AND AOP ON INCIDENTS
On incidents, the Supporting PARTY shall furnish the Protecting PARTY, upon demand, a
signed copy of the Agreement and current AOP.
APPROVAL:
IN WITNESS WHEREOF, the PARTIES have executed this Annual Operating Plan as of the
last date written below:
Jo �OW
JODY NOIR N D a—tT TONY L. TRABBIE Date
Forest Supervisor Department Chief
9
0
FS Agent No. 08 -FI- 11050100-008
FD Tax ID No. 95- 6000667
Arcadia Fire Department Rates
May 1, 2008 to April 3O, 2009
PERSONNEL RESOURCES HOURLY RATE
Fire Chief
$155
Deputy Fire Chief
$131
Battalion Chief (Shift)
$99
Fire Captain
$77
Fire Engineer
$65
Firefighter/Paramedic
$65
Firefighter
$56
EQUIPMENT RESOURCES HOURLY RATE
Four Person Engine
$358
Three Person Engine
$295
One Person Engine (Engineer)
$157
Two Person Paramedic Ambulance
$218
One Person Patrol
$88
Emergency Support Vehicle
$14
Support Vehicle (Non Fire Line)
$7
10
' FS Agr*4*knt No. 08 -FI- 11050100-008
FD Tax ID No. 95- 6000667
United States Forest Service Rates
May 23, 2005 Until Rescinded
File Code: 6150 -3
Route To: (1580), (5100)
Date: May 23, 2005
Subject: Forest Service Reimbursement Rates to be Used with "Local Fire Protection
Agreements"
To: Forest Supervisors
PERSONNEL PAY RATES
Personnel rates remain the same as were set in 2004 by utilizing a combination of the existing
Administratively Determined (AD) Pay Plan, California Department of Forestry (CDF)
Emergency Firefighter (EFF) rates, and averages taken from the annual OES "Salary Survey ".
Rates are modified by a factor of 1.25 to represent overtime that would occur should a 16 hour
shift be implemented. Consequently, the rates have embedded within them an overtime
component.
Firefighter $14.60 per hour
Apparatus Engineer
$18.25 per hour
Engine Captain
$18.25 per hour
Flat Rate for Crew
$5,090 per day
Company Officer
$18.25 per hour
Battalion Chief
$20.40 per hour
Division Chief
$22.95 per hour
Assistant Chief
$25.69 per hour
Deputy Chief
$27.88 per hour
Chief
$30.50 per hour
Administrative Personnel
$18.25 per hour
11
• FS A nt No. 08 -FI- 11050100-008
FD Tax IVNo. 95- 6000667
EQUIPMENT PAY RATES
All 2005 equipment rates have been increased five percent (rounding to next dollar) over 2004
rates, using a combination of gallons per minute, Federal Emergency Management Agency
(FEMA) horsepower rates, mode rates as taken from the Local Agreement review, and
Emergency Equipment Rental Agreement (EERA) rates which were modified to reduce the
profit and risk margins normally afforded to private industry.
In addition to Forest Service (FS) Standard Rates, please note that the OES Engine Rates (on
attached letter) are measured by gallons per minute. In preparing your agreements, simply
generate the agreement. Then on the Operating Plan Word document, convert the horsepower
table to gallons per minute table as shown in the OES rate letter, i.e.:
GALLONS PER MINUTE I HOURLY RATE
0001 -1000 $44.00
1001 -1250 1 $46.00
1251 -1500 i $59.00
1501 -2000 $64.00
EQUIPMENT RATES — ENGINES
Type l Engine
Typ e 2 Engine
Type 3 Engine
Type 4 Engine
$58/hour
$58/hour
$47/hour
$37/hour
FEPP* $54/hour
FEPP $54/hour
FEPP $43/hour
FEPP $33/hour
*Federal Excess Personal Property
EQUIPMENT RATES — WATER TENDERS
Type l Watertender
Type 2 Watertender
Type 3 Watertender
$36/hour
$36/hour
$32/hour
FEPP $32/hour
FEPP $32/hour
FEPP $27/hour
12
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EQUIPMENT RATES — BULLDOZERS
FS Agr nt No. 08 -FI- 11050100-008
FD TaxNo. 95- 6000667
Type l Dozer
Tvpe 2 Dozer
Type a Dozer
$81/hour
$58/hour
$44/hour
FEPP $76/hour
FEPP $53/hour
FEPP $39/hour
EQUIPMENT RATES — TRANSPORTS
Transport with Low Boy $1.54 per mile
FEPP Transport with Low Boy $1.33 per mile
EQUIPMENT RATES — VEHICLES
Sedan $41 per day
Pickup $49 per day
Van $58 per day
Support Utility Vehicle (SUV) $65 per day
Crew Carriers $100 per day
Other (unspecified) $65 per day
Personally Owned Vehicle (POV) $0.505 per mile
/s/Vicki A. Jackson (for)
JACK A. BLACKWELL
Regional Forester
13
- Exhl%it C
M
AGREEMENT #
DISPATCH INFORMATION
ACTIVITY RECORD
FOREST SERVICE, REGION 5
LOCAL AGREEMENT
DEPARTMENT:
[ncident Name: Resource Order Number:
Reporting Location: Reporting Time:
PERSONNEL INFORMATION
en
Dates of Service
Request
Number
PayrollName(s)
ICSPosition
Total Hours Worked
(On Shift)
Vehicle
Information
POV Rental
Agency
Total Mileage
Or
Operating Hours
APPARATUS/EQUIPMENT/VEHICLE INFORMATION
Dates ofservice
Type ofApparatus
/Module
Engines, Water
Tender, Dozer,
Crew or other
Strike Team #
Apparatus or
Vehicle #
Vehicle Category
Sedan, SUV, Van, PU
2X4 4X4
Vehicle
Information
POV Rental
Agency
Total Mileage
Or
Operating Hours
Authorizing Officer
For Department: _
Date:
Approval by
IC or FSC:
Date:
FSLA -5 (07/03)
Questions Concerning completion of this form, contact:
USDA -FS, Region 5, FM Staff
Incident Administration, Ph: (707) 562 -8712
Form Distribution:
ORIGINAL: Local Govt Agency
COPY: Fire/Incident Package
m
Hours Log
TOTAL HOURS:
m
USFS /CITY OF ARCADIA
INITIAL ACTION ZONE
0 0.25 0.5
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