Loading...
HomeMy WebLinkAboutItem 10d - Baldwin Avenue Concrete Rehabilitation Improvements Project STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT DATE: February 17, 2026 TO: Honorable Mayor and City Council FROM: Lisa Flores, Interim Development Services Director Kevin Merrill, City Engineer By: Johnathan Doojphibulpol, Principal Civil Engineer SUBJECT: CONTRACT WITH GENTRY BROTHERS, INC. FOR THE BALDWIN AVENUE CONCRETE REHABILITATION IMPROVEMENTS PROJECT IN THE AMOUNT OF $1,227,444.50 CEQA: Exempt Recommendation: Approve SUMMARY The Baldwin Avenue Concrete Rehabilitation Improvements Project includes concrete street, curb ramp, and sidewalk improvements on Baldwin Avenue, from Camino Real Avenue to Longden Avenue. The project also includes alternate bid items for concrete rehabilitation of the intersections of Live Oak Avenue with Las Tunas Drive, Santa Anita Avenue, and Second Avenue. The project was advertised for bids on November 20, 2025, and bids were opened on December 11, 2025. Two (2) bids were received, with Gentry Brothers, Inc. submitting the lowest responsive bid. It is recommended that the City Council find the project Categorically Exempt pursuant to the requirements of the California Environmental Quality Act (“CEQA”); and authorize and direct the City Manager to execute a contract with Gentry Brothers, Inc. for the Baldwin Avenue Concrete Rehabilitation Improvements Project in the amount of $1,227,444.50, plus a 10% contingency. BACKGROUND The Baldwin Avenue Concrete Rehabilitation Improvements Project proposes concrete street rehabilitation using a diamond grind method to provide a smoother Baldwin Concrete Rehabilitation Improvements Project February 17, 2026 Page 2 of 4 driving experience, along with spall concrete repairs in areas requiring more detailed attention. Additional improvements include the installation of accessible curb ramps and sidewalk improvements. The project was originally planned to rehabilitate Baldwin Avenue from Camino Real Avenue to Live Oak Avenue, and to include concrete rehabilitation of the intersections of Live Oak Avenue and Las Tunas Drive, Santa Anita Avenue, and Second Avenue. The project was subsequently combined with the Baldwin Avenue at Longden Avenue Traffic Signal Improvement Project and the Traffic Signal Fiber Optics Network Extensions project, and all were bid together on August 22, 2024. However, the bids were rejected on October 1, 2024, as they exceeded the budgeted amount. As a result, the projects were separated, and the traffic signal portion was rebid, with bids opened on December 5, 2024. The City Council awarded this portion of the work to PTM General Engineering Services on January 21, 2025. The rebid of the concrete rehabilitation work was postponed until a timeline for the traffic signal project could be determined, as traffic signal equipment has long lead times and related street work must be completed before rehabilitation can occur. Sunny Slope Water, which serves a section of the City of Arcadia along Baldwin Avenue, notified the City of a planned water main replacement project along Baldwin Avenue, from Garibaldi Avenue to Live Oak Avenue. To avoid potential conflicts and damage to new concrete, the section from Longden Avenue to Live Oak Avenue was removed from the rehabilitation project scope of work. With the scope revised to rehabilitate Baldwin Avenue from Camino Real Avenue to Longden Avenue, the project was repackaged to include alternate bid items for concrete rehabilitation at the intersections of Live Oak Avenue and Las Tunas Drive, Santa Anita Avenue, and Second Avenue. DISCUSSION A Notice Inviting Bids was published on November 20, 2025. On December 11, 2025, the City received two (2) bids, summarized below: Bidder Base Bid Amount Bid with Alternates Gentry Brothers, Inc. $793,392.00 $1,227,444.50 PALP, Inc dba Excel Paving $3,389,598.00 $5,068,293.00 Baldwin Concrete Rehabilitation Improvements Project February 17, 2026 Page 3 of 4 With only two bidders, the discrepancy in bid amount needed evaluation. PALP, Inc. did not file a protest but submitted information challenging Gentry Brothers, Inc.’s bid. The bid summary and PALP, Inc’s information was provided to the City’s on-call design firm, Kreuzer Consulting Group, for review. It was determined that although the Gentry Brothers bid was lower than the engineer’s estimate, it was closer to the estimate than PALP, Inc’s bid. Gentry Brothers, Inc. was then contacted to confirm that, with the knowledge of the PALP bid, they would still honor their bid price. Their representative confirmed that there were no issues with the bid. With the lower base bid, there is sufficient budget to include the alternate bid items as well. ENVIRONMENTAL ANALYSIS This project is Categorically Exempt from the California Environmental Quality Act (“CEQA”) pursuant to Sections 15301 (Class 1 Existing Facilities) and 15302 (Class 2 - Replacement or Reconstruction). FISCAL IMPACT The Baldwin Avenue Concrete Rehabilitation project was first budgeted in the Fiscal Year 2020-21Capital Improvement Program (“CIP”) with $1,000,000 of Proposition C (“Prop C”) funds. A portion of these funds were used for the design of this project and other CIP projects, leaving a remaining balance of $675,171.95. The Live Oak Avenue portions of the project were budgeted in the Fiscal Year 2021- 22 CIP with $300,000 of Prop C funds, of which $60,866.10, remains after design. Additional Prop C funds of $200,000 and $900,000 were programmed in Fiscal Years 2022-23 and 2025-26, respectively, and those funds remain untouched. The total available funds for the project are summarized below: Programmed Fiscal Year Available Funds 2020-21 $675,171.95 2021-22 $60,866.10 2022-23 $200,000.00 2025-26 $900,000.00 Total Funds $1,836,038.05 Baldwin Concrete Rehabilitation Improvements Project February 17, 2026 Page 4 of 4 The full bid amount, including alternate bid items, totals $1,227,444.50. With a 10% contingency, the total budget is $1,350,188.95. Therefore, there are sufficient funds available to cover the full bid amount with a 10% contingency. RECOMMENDATION It is recommended that the City Council find the project categorically exempt under the California Environmental Quality Act (“CEQA”); and authorize and direct the City Manager to execute a contract with Gentry Brothers, Inc. for the Baldwin Avenue Concrete Rehabilitation Improvements Project in the amount of $1,227,444.50, plus a 10% contingency.