HomeMy WebLinkAboutItem 10l - Pickup Truck Purchase
STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: March 17, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH FAIRFIELD CHEVROLET & CA POLICE CARS FOR
THE PURCHASE OF ONE 2026 CHEVROLET SILVERADO 1500 PICKUP
TRUCK IN THE AMOUNT OF $50,904.95
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2025-26 Equipment Replacement Budget provides for the
replacement of a 2014 Ford F-150 for the Public Works Services Department (“PWSD”)
that meets the criteria outlined in the City’s Vehicle Replacement Program. To ensure
that the City is receiving the most competitive price, a formal bid process was
conducted. Fairfield Chevrolet & CA Police Cars submitted the lowest responsive bid.
It is recommended that the City Council approve a Purchase Order with Fairfield
Chevrolet & CA Police Cars for the purchase of one 2026 Chevrolet Silverado 1500
Pickup Truck in the amount of $50,904.95.
BACKGROUND
The Fiscal Year 2025-26 Equipment Replacement Budget provides for the purchase
of one new vehicle to replace a 2014 Ford F-150 Pickup Truck for the PWSD. The 2014
Ford F-150 has approximately 130,050 miles and meets the age criteria of the City’s
Vehicle Replacement Program. A new 2026 Chevrolet Silverado will be purchased to
replace the 2014 Ford F-150. The new Silverado will be assigned to the PWSD Facilities
Maintenance section and will support a range of maintenance and repair activities,
which include responding to vandalism at parks and completing repairs, addressing
plumbing issues, repairing door handles and locks, and resolving HVAC-related
Purchase Order for Pickup Truck
March 17, 2026
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problems. To ensure that the City is receiving the most competitive price, a formal
bid process was conducted.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No.
7483, and bid packages were distributed to local vendors who provide this type of
vehicle. On February 12, 2026, the City Clerk received four bids with the following
results:
Bidder Location Bid Amount
Winner Chevrolet Glendora, CA $49,551.43*
Fairfield Chevrolet & CA Police Cars Fairfield, CA $50,904.95
DeLillo Chevrolet Huntington Beach, CA $53,165.40
One Nation Distribution LLC Volant, CA $71,215.04
*non-responsive
All bid documents were reviewed for content and the vendor’s background was
investigated. Although Winner Chevrolet submitted the lowest bid, after careful
review, it was discovered that Winner Chevrolet submitted a bid for a 2025 model,
rather than the specified 2026 model required in the bid documents. Since Winner
Chevrolet did not submit a bid for the specified 2026 model as requested in the bid
documents, their bid was deemed non-responsive. Therefore, it was concluded that
Fairfield Chevrolet & CA Police Cars is the lowest responsive bidder that meets the
City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California
Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have
no impact on the environment.
FISCAL IMPACT
The total cost for the 2026 Chevrolet Silverado 1500 Pickup Truck is $50,904.95. The
Fiscal Year 2025-26 Equipment Replacement Budget includes $69,000 for the
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March 17, 2026
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purchase of this vehicle. The remaining funds will be used to install after-market
equipment on the vehicle, such as radios and warning lights.
RECOMMENDATION
It is recommended that the City Council determine this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a
Purchase Order with Fairfield Chevrolet & CA Police Cars for the purchase of one
2026 Chevrolet Silverado 1500 Pickup Truck in the amount of $50,904.95.