HomeMy WebLinkAboutC-18201. PARTIES AND DATE.
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This Agreement is made and entered into this � day of &an , 2001 by
and between the City of Arcadia, a municipal organization organized under the laws of the State
of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 -6021 ( "City ") and Lee & Ro, Inc., a CORPORATION, with its principal place
of business at 1199 South Fullerton Rd., City of Industry, CA 91748 ( "Consultant "). City and
Consultant are sometimes individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing planning, design,
construction management, and project management services to public clients, is licensed in the
State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the Santa Anita Reservoir
No. 3 Rehabilitation Project ( "Project ") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3. 1.1 General Scope of Services Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional project management and construction
management consulting services necessary for the Project ( "Services "). The Services are more
particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All
Services shall be subject to, and performed in accordance with, this Agreement, the exhibits
attached hereto and incorporated herein by reference, and all applicable local, state and federal
laws, rules and regulations.
3.1.2 Term The term of this Agreement shall be from V be ( /s z o 0 i
to June 30, 2003, unless earlier terminated as provided herein. Consultant shall com lete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines,
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon written approval of City. In the event that City and Consultant
cannot agree as to the substitution of key personnel, City shall be entitled to terminate this
Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Nr. Douglas Kahn, P.E..
3.2.5 City's Representative The City hereby designates Pat Malloy, Public
Works Services Director, or his or her designee, to act as its representative for the performance
of this Agreement ( "City's Representative "). City's Representative shall have the power to act
on behalf of the City for all purposes under this Contract. Consultant shall not accept direction
or orders from any person other than the City's Representative or his or her designee.
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3.2.6 Consultant's Representative Consultant hereby designates Mr. Douglas
Hahn, P.E., or his or her designee, to act as its representative for the performance of this
Agreement ( "Consultant's Representative "). Consultant's Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this Agreement.
The Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to
them. Finally, Consultant represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Services, including a City Business License, and that such licenses and approvals shall be
maintained throughout the term of this Agreement. As provided for in the indemnification
provisions of this Agreement, Consultant shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions which are
caused by the Consultant's failure to comply with the standard of care provided for herein. Any
employee of the Consultant or its sub - consultants who is determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat
to the safety of persons or property, or any employee who fails or refuses to perform the Services
in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant
and shall not be re- employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal /OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
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3.2. 10 Insurance.
3.2.10.1 Time for Compliance Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as
required by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement /location or the general aggregate limit shall be twice the required occurrence limit;
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3)
Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by
the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident
for bodily injury or disease.
3.2.10.3 Professional Liability Consultant shall procure and
maintain, and require its sub - consultants to procure and maintain, for a period of five (5) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall
be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
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(A) General Liability The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insured with respect to the Work or operations
performed by or on behalf of the Consultant, including materials, parts or equipment furnished in
connection with such work; and (2) the insurance coverage shall be primary insurance as respects
the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall
stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage. Any insurance or self - insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall
not be called upon to contribute with it in any way.
(B) Automobile Liability The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City; and (B) any failure to comply with reporting or other
provisions of the policies, including breaches of warranties, shall not affect coverage provided to
the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Separation of Insureds; No Special Limitations All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions Any
deductibles or self - insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
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3.2.10.7 Acceptability of Insurers Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City.
3.2.10.8 Verification of Coverage Consultant shall furnish City
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
insurance policy shall be signed by a person authorized by that insurer to bind coverage on its
behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before work commences. The City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
3.2.9 Safety Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall at
all times be in compliance with all applicable local, state and federal laws, rules and regulations,
and shall exercise all necessary precautions for the safety of employees appropriate to the nature
of the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life saving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.3 Fees and Payments.
3.3.1 Compensation Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation
shall not exceed ONE HUNDRED FIVE THOUSAND SIX HUNDRED FIFTY DOLLARS
AND NO CENTS ($105,650.00) without written approval of City's Public Works Services
Director. Extra Work may be authorized, as described below, and if authorized, will be
compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within forty -five (45) days of receiving such
statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses Consultant shall not be reimbursed for any
expenses unless authorized in writing by City.
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3.3.4 Extra Work At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization
from City's Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement
3.5.1.1 Grounds for Termination City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Consultant:
City:
Lee & Ro, Inc.
M. Steve Ro, P.E., President
1199 South Fullerton Road
City of Industry, CA 91748
City of Arcadia
240 West Huntington drive
Arcadia, CA 91066 -6021
Attn: Pat Malloy, Public Works Services Director
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality
3.5.3.1 Documents & Data; Licensing of Intellectual Property This
Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require
all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license
for any Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all Documents &
Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to Consultant by
the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's
sole risk.
3.5.3.2 Confidentiality All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
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become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from the
losing party reasonable attorney's fees and all other costs of such action.
3.5.6 Indemnification Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to any
alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees,
agents, consultants and contractors arising out of or in connection with the performance of the
Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and attorneys fees and other related costs and expenses. Consultant shall
defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or
other legal proceedings of every kind that may be brought or instituted against City, its directors,
officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any
judgment, award or decree that may be rendered against City or its directors, officials, officers,
employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant
shall reimburse City and its directors, officials, officers, employees, agents and /or volunteers, for
any and all legal expenses and costs incurred by each of them in connection therewith or in
enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be
restricted to insurance proceeds, if any, received by the City, its directors, officials officers,
employees, agents or volunteers.
3.5.7 Entire Agreement This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both parties.
3.5.0 Governing Law This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence Time is of the essence for each and every provision of
this Agreement.
3.5. 10 City's Right to Employ Other Consultants City reserves right to employ
other consultants in connection with this Project.
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3.5.11 Successors and Assigns
successors and assigns of the parties.
This Agreement shall be binding on the
3.5.12 Assignment or Transfer Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.14 Amendment; Modification No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
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3.5.19 Equal Opportunity Employment Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non - discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination. Consultant shall also comply with all relevant provisions of City's Minority
Business Enterprise program, Affirmative Action Plan or other related programs or guidelines
currently in effect or hereinafter enacted.
3.5.20 Labor Certification By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
CITY OF ARCADIA
By: Jpr"
William R. Kelly
City Manager
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Dated: �� , 2001
ATTEST:
gji Jerk
APPROVED AS TO FORM:
kwfu, (
Stephen P. Deitsch
City Attorney
[INSERT NAME OF C UL,TANT]
By: -n
M. Steve Ro, P.E.
President
[Title]
CONCUR:
Pat M loy Date
Public Works Services Director
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EXHIBIT "
SCOPE OF SERVICES
SEE ATTACHED
A -1
` City of Arcadia September 13, 2001
.' Project Management Support Servic Wat Resou P Page 1
➢ Section I: Methodology which we will util-
SECTION I: INTRODUCTION ize to address the scope of work tasks
LEE & RO, Inc. is a medium -sized multi-
disciplinary engineering firm established in 1979
with a corporate commitment to provide person-
alized engineering services including prepara-
tion of high quality design documents. Our cur-
rent staff includes civil, sanitary, structural, en-
vironmental, mechanical and electrical engi-
neers, as well as construction managers.
➢ Section II: LEE & RO's experience on pre-
vious, similar projects
➢ Section III: References from previous cli-
ents on similar projects
➢ Section IV: Project schedule
➢ Section V. Project Manager. Douglas
Hahn's experience
LEE & RO's range of experience includes pre -
design, design, and construction management
services for municipal treatment plants, pumping
stations, large pipelines, industrial waste treat-
ment, groundwater treatment, and site remedia-
tion. We think that the caliber and record of our
company, our engineers, and their combined
experience enable LEE & RO to efficiently pro-
duce high quality projects.
For this important project, we have selected
Douglas Hahn, P.E. as the Project Manager. As
Water Resources Manager at LEE & RO, Doug-
las Hahn manages an expert support team of
highly experienced design engineers and con-
struction managers. Douglas Hahn has over 25
years of water resources engineering experience
including wells, reservoirs, and pump stations.
He has provided consulting services as a special-
ist and expert witness for hydrologic and hy-
draulic issues and as a project manager for plan-
ning, design, and construction services of nu-
merous water and wastewater projects.
Douglas Hahn's familiarity with these types of
projects and LEE & RO's broad range of similar
project experience combine to create a highly
experienced project team that is ready to provide
management support services for your water
resources program. As an "extension" of your
staff, LEE & RO will treat your projects with the
attention that they deserve, which will in turn
make your job easier.
The following proposal will demonstrate how
LEE & RO is most qualified for your project and
includes the following sections:
➢ Section VI: Projected monthly hours for the
proj ect
➢ Section VII: Fee estimate (in separate sealed
envelope)
➢ Section VIII: Basis for which LEE & RO is
most qualified for this project
The City of Arcadia Project Management Sup-
port Services in the Water Resources Program
has the objective of effective and efficient com-
pletion of three water resources projects. Our
team, and especially the Project Manager, will
be coordinating closely with the City's staff in
the execution of duties, acting as an extension of
the Public Works Service Department. Key
goals of these services will be to provide needed
coordination between the various parties and
establishing efficacious project management
guidelines, procedures, and record keeping to
ensure and monitor:
➢ Project schedules for design and construc-
tion are met.
➢ Production by both consultants and contrac-
tors to the City are kept at the highest level.
➢ Budgets for all agreements are maintained
and change orders controlled.
➢ Quality assurance that the consultants ser-
vices and, in turn, the construction of the
water resources projects provides the City
with well -built and productive facilities.
➢ Grant administration is conducted in proper
time and order.
LAPROPOSAL\0 I -PROPS\O I -47\Proposal.doc LC:e & R Inc.
Scope
The Request for Proposal (RFP) dated August
28, 2001 for this project presents a thought -out
and comprehensive scope of services for project
management services for the three water re-
sources projects. LEE & RO, Ine.'s proposal
incorporates the scope presented in the RFP and
we take no exceptions to the RFP.
Project Approach
Our Project Manager will serve as a point man
for chairing meetings, coordinating directly with
the various parties and the City staff, and over-
seeing all aspects of the project management
services. For cost effective service, the project
support team will be responsible for document
preparation, technical support, follow -up coor-
dination with consultants and contractors, and
contacts with other parties (e.g., Southern Cali-
fornia Edison Company, building and engineer-
ing departments and other public agencies).
Water Systems Capital Project Program
Management Services; City of San Diego.
In the early months of 1997, the City of San
Diego completed a Strategic Plan for Water
Supply covering the years 1997 through 2015.
Shortly afterward, the City Council approved a
water rate increase to fund a water facilities
capital improvements program (CIP). The types
of projects involved include improvements, ex-
pansions, and new facility construction for water
treatment plants, pumping stations, pipelines,
reservoirs, and standpipes. The CIP is planned
to continue through the year 2005 with total ex-
penditures of $773 million. To manage the CIP,
the City established a CIP Program Management
Division within the Water Department and re-
tained Parsons Infrastructure and Technology
Group and LEE & RO as the City's Program
Manager. LEE & RO is the subconsultant to
Parsons and has about 20% of the project share.
This Division is further subdivided, including
the following functions:
City of Arcadia
Project Management S upp o rt Se Water Resourc Program
September 13, 2001
Page 2
..
Program Scheduling and budgeting.
Controls
Design Man-
Development of design stan-
agement
dards and guidelines, con-
struction management guides,
standard specifications,
CADD standards, and stan-
dard detail drawings. Review
of design consultant submit-
tals.
Project
Preliminary project planning,
Planning
including analysis of project
impact through use of a city-
wide detailed water system
computer model.
Water Treat-
Design and construction of
ment Plant Pro-
projects involving treatment
ject Section
plant city -wide.
North and
Design and construction of all
South Project
other water projects except
Sections
treatment plants. Divided
geographically north and
south at Mission Valley.
The first major Parsons/LEE & RO team task
was to develop a Project Management Plan
(PMP) to define the CIP in greater detail and
identify specific projects within the CIP. LEE &
RO engineers (Jason Choi, and John Stein)
worked on this phase. The PMP identified 114
individual projects in the following categories: 7
water treatment plants, 14 pipelines, 12 pumping
stations, 34 reservoirs and standpipes, 8 annual
allocations, 8 miscellaneous, and 31 CIP reim-
bursement projects. Also, sixty -seven miles of
water main replacement work is included in the
CIP. The City's reclaimed water distribution
system has recently been added to the CIP, but
specific projects have not yet been identified.
LEE & RO Involvement
At present, a total of four LEE & RO personnel
are assigned to the CIP Program Management
Division.
The Design Management Section consists of one
Parsons and one LEE & RO engineer — Gerard
L:\ PROPOSAL \01 - PROPS \OI 47Troposal.doc LC & RO, Inc.
S
City of Arcadia September 13, 2001
Project Management Support Services, W R esources Program Page 3
Marchand. The bulk of the writing and devel-
opment of the Water CIP Standards and Guide-
lines was done by the San Diego Parsons Engi-
neering Science office. The Design Manage-
ment CIP Section planed the work, coordinated
reviews by City and other Parsons /LEE & RO
personnel, published and distributed the com-
pleted documents, and coordinate future revi-
sions. The Section also reviews design reports
submitted by design consultants on all projects.
Each of the three Project Sections have one Par-
sons and one LEE & RO engineer assigned to
assist City personnel in administering the pro-
gram. They are: Assem Abdel -Salam — Water
Treatment Plants; Walter Steinweg — North Pro-
ject Section; and Bill Wood — South Project Sec-
tion.
Typically, City personnel assigned to the Project
Sections consist of one senior civil engineer, two
or three associate civil engineers, two or three
assistant civil engineers, one or two principal
engineering aides, and one word processor op-
erator. Work includes developing project work
scopes, developing, negotiating, and entering
into agreements with design engineering con-
sultants, coordinating design reviews, preparing
bid documents, assisting in obtaining City Man-
ager or City Council funding project approval,
and overview management of work during pro-
ject construction and startup.
range from 2,000 to 4,000 mg /l and a chloride
from 1,000 to 2,100 mg /l. The WCBDP projects
will pump and demineralize (by reverse osmo-
sis) groundwater and pump it to the CAL Water
and City of Torrance domestic water distribution
systems. In October 1999, WRD retained LEE
& RO to design the WCBDP facilities, which
are consisted of the following projects:
✓ Sepulveda Extraction Well No. 1 and Well
No. 2 with a pumping capacity of 1,800
gpm /well. The wells pump groundwater to
the Orduna Desalter. (Well constructed.)
✓ Orduna Desalter — a reverse osmosis (RO)
plant with a capacity of 4,200 gpm (or 6.05
mgd). Two trains of two -stage thin -film
composite membrane RO units with chemi-
cal storage /feeding systems are included.
(The design shelved due to the program re-
vision.)
✓ Madrona Well No. l with a pumping capac-
ity of 2,100 gpm. In the future, Well No. 2
will be added. (Well in operation.)
✓ Goldsworthy Desalter — a RO plant with a
capacity of 2,100 gpm (or 3.02 mgd). One
train of two -stage thin -film composite mem-
brane RO units with related chemical stor-
age /feeding systems are included. (Desalter
is in start -up phase.)
West Coast Basin Desalination Program
(WCBDP); Water Replenishment District
(WRD) of Southern California, Cerritos,
California
The West Coast Basin is a major groundwater
basin located in the southern portion of the Los
Angeles County, encompassing Redondo Beach,
Torrance, Dominguez Hills, parts of Long Beach
and Inglewood, El Segundo and Palos Verdes.
Historically, the basin's confined aquifers had
enough pressure to maintain an outflow of
freshwater to the Pacific Ocean. However over-
draft of groundwater since 1950s has caused sea
water intrusion into the freshwater aquifers. The
WCBDP is to restore the freshwater aquifers by
removing trapped seawater plumes. The exist-
ing groundwater now has a TDS concentration
✓ Raw Water Collection Pipelines and Treated
Water Distribution Pipelines — Various sizes
(from 12 -inch to 18 -inch diameter) of pipe-
lines transporting raw water to the desalters,
treated water from the desalters to the do-
mestic water distribution systems, and brine
from the desalters to the Los Angeles
County Sanitation Districts' trunk sewers.
(Construction completed.)
The RO trains will be equipped with cartridge
filters, high - pressure feed pumps driven though
variable frequency drives, decarbonators, and
storage and feeding systems for water condition-
ing chemicals (sulfuric acid, scale inhibitor, sil-
ica inhibitor, caustic, sodium hypochlorite, and
ammonia). WRD retained SPI, Inc. for the de-
sign of the RO trains. LEE & RO is responsible
L:\ PROPOSAL \OI - PROPS \01- 47 \Proposal.doc `r =6 & RO, Inc.
City of Arcadia
Project Management Support Services, Water Re sources Program
September 13, 2001
Page 4
for production of the overall WCBDP design
documents and coordinating the work of SPI.
LEE & RO will be providing WRD with con-
struction support services.
West Basin Water Recycling Plant (WBWRP)
Phase III Expansion, West Basin Municipal
Water District, Carson, California.
Preparation of 35% design documents and con-
struction support services for the Phase III Ex-
pansion project consisted of microfiltration (MF)
and reverse osmosis (RO) treatment trains. The
Phase III facility will draw the secondary efflu-
ent (3,550 gpm) from the City of Los Angeles
Hyperion Wastewater Treatment Plant (as the
raw water source) and produce 1,200 gpm, sin-
gle -pass RO (low pressure boiler feed or LPBF)
and 1,800 gpm, two -pass RO (high pressure
boiler feed or HPBF) boiler feed water for the El
Segundo Chevron Refinery. The project com-
ponents included a surge control facility, micro -
strainers, MF feed water pumps, microfilters,
RO feed pumps, RO trains, decarbonators, prod-
uct water wells, LPBF and HPBF water pump-
ing stations, and associated electrical and in-
strumentation system.
Because the facility has to be operational on a 24
hours /day, 7 days /week, and 52 weeks /year ba-
sis, electrical and mechanical reliability and re-
dundancy features are incorporated into the de-
sign. The 35% design documents, which in-
cluded 100% P &IDs for plant -wide processes
and 100 % RO mechanical assemblies, were
used to solicit design -build bids.
Wells 4 -61, 4 -63, and 4 -64 Well Design and
Drilling Inspection and Well Head and Pipe-
line Design, County of Los Angeles, Depart-
ment of Public Works, Lancaster, CA.
The Los Angeles County Department of Public
Works retained LEE & RO, Inc. to design and
provide construction inspection services for
drilling, casing, and developing Wells No. 4 -61,
4 -63 and 4 -64 in Lancaster, California. A sec-
ond agreement has included the equipping and
yard piping for these same wells. Because of
elevated arsenic concentrations in the lower aq-
uifer, these wells were designed to draw from
only the upper aquifer within 500 feet of ground
surface. Each will replace a nearby existing
well. Each well will have a production capacity
of approximately 1,000 gallons per minute
(gpm).
The wells were designed with 16 -inch diameter
casings and FulFlo louver perforations. Two of
the wells were designed of 316L stainless steel
so that they can be utilized as injection wells in
the future. The production/injection wells were
designed with 4 -inch diameter sounding /vent
tubes extending to the top of the well screen that
can be used for water injection. Well 4 -61 will
be installed adjacent to the Antelope Valley
Hospital. Special consideration was required
during design for the control of noise and other
nuisances associated with well drilling.
LEE & RO will provide 24 -hour inspection ser-
vices during well drilling and installation and
pump tests. Following installation and devel-
opment of each well, 24 -hour pump tests will be
conducted to estimate long -term production ca-
pacity of the well and to determine optimum
pump settings. Design services include prepara-
tion of as -built drawings and compilation of
O &M manuals.
The well head facilities design will include
pump selection, yard piping with meters, valves
and interconnections and appurtenant electrical,
mechanical and civil features. One of the exist-
ing wells being replaced wil; be abandoned ac-
cording to DWR Well Standards, and the other
two will be converted to monitoring wells.
Turtle Rock Domestic Water Booster Pump-
ing Station, Irvine Ranch Water District, Ir-
vine
LEE & RO provided analysis of existing water
systems, evaluation of present and future de-
mands, development and evaluation of alterna-
tives for providing a reliable secondary source of
domestic water supply during normal operating
conditions, and a primary source of domestic
water supplies during emergency operating con-
ditions for the Irvine Ranch Water District's Tur-
tle Rock service area. The analysis was summa-
rized in the preliminary design report (PDR),
L:\ PROPOSAL \01 - PROPS \01-47 \Proposal.doc LEE Er RO, Inc.
Ci o Arcadia Se tcmber 13, 2001
tv 1' p '
�y_,' Project Management Support Services, Water Resources Program Page 5
which addressed the system reliability, flexibil-
ity, cost - effectiveness, aesthetics, and environ-
mental protection. The LEE & RO work also
included the design and preparation of construc-
tion plans, specifications and cost estimates, and
construction support services.
The new pumping station was sited at the inter-
section of Michelson Drive and University Drive
near 405 Freeway in the City of Irvine. The
pump station constructed included four 150 hp,
vertical turbine pumps (each 1600 gpm capacity)
housed in a new building, piping, valves, surge
control facilities, electrical, instrumentation and
controls, and distribution mains. A new 12 KV
electrical substation and 480 V electrical motor
control centers were provided along with a
SCADA system.
Water Treatment Plant, Riverside State
Prison Complexes I and II, State of Califor-
nia, Blythe, California
LEE & RO prepared a preliminary design report,
designed treatment and distribution facilities,
and provided construction management services
for a 4.5 million gallon /day groundwater treat-
ment plant for domestic use. All work was in
accordance with the U. S. Safe Drinking Water
Act, U.S. EPA National Primary and Secondary
Drinking Water Regulation, and California Title
22 Drinking Water Standards. The groundwater,
which is pumped from wells, which are as deep
as 750 feet, has several unique quality problems;
high concentrations of total dissolved solids
(over 1,000 mg /1), fluoride (10 mg /1), chloride,
and occasionally arsenic exceed the regulatory
maximum contamination levels. The design
regulatory limits for TDS and fluoride were 500
mg /I and 1.4 mg /1 respectively. In addition, the
groundwater's ambient temperature (over 112
° F) caused it to be unpalatable for human con-
sumption. This high water temperature also ad-
versely affects membrane -based water treatment
processes (reverse osmosis - RO).
The groundwater is cooled to 85 T before
pumping into the RO treatment process. As the
ambient air temperature is above 100T for more
than 8 months a year, the cooling system con-
sisted of shell & tube heat exchangers and
evaporative coolers. The final water production
and treatment facilities designed by LEE & RO,
and constructed, included:
• Seven water wells and collector pipelines
• Heat Exchangers and evaporative coolers
• Three (3) reverse osmosis (RO) treatment
trains preceded by prefiltration
• Three (3) activated alumina absorber units
(as backup to the RO for fluoride removal)
• Chlorination
• Chemical handling systems (caustic and sul-
furic)
• Two 2- million gallon product water reser-
voirs
• Booster pumping stations consisting of eight
600 gpm capacity pumps
• Water distribution pipelines
• Brine ponds
• Electrical and instrumentation & control
systems
Coastal Area Development Zone 4 Domestic
Water and Zone D Reclaimed Water Pump-
ing Stations and Force Mains, Irvine Ranch
Water District
These facilities are the key elements in supply-
ing water to the Irvine Company's Coastal Area
Development. Meticulous planning was re-
quired in the development of this project, includ-
ing determining water demands, water supply
sources, site selection for the pumping station,
and the detailed evaluation of alternatives for
transmission main alignments through rugged
terrain and environmentally sensitive areas.
The preliminary design report established pump-
ing station and pipeline design criteria related to
the number of pumps, operational scheme, and
method of control (i.e., constant vs. variable
speed pumps), pipe size, materials of construc-
tion, water hammer considerations, thrust re-
straint, corrosion protection, and appurtenances.
Geotechnical studies characterized the area soils,
made recommendations for design, and discov-
ered high groundwater levels at the pumping
station site. A groundwater drainage system was
developed to protect the substructure facilities
from flooding.
L:TROPOSAL \Ol- PROPS \01-47 \Proposal.doc LEE Ev RO , Inc.
r City of Arcadia September 13, 2001
P M Supp Se rvi ce s, Wat Reso P Page 6
SECTION IV: REFERENCES
Pipeline Design: More than 10,000 feet of 24-
inch, and 8,000 feet of 30 -inch, transmission
mains were designed crossing and adjacent to
Newport Coast Road (the ultimate alignment of
the San Joaquin Hills Freeway), thus mandating
extensive interfacing with Caltrans and the
roadway designer. Due to the high discharge
pressure (450 feet +) of the pumping stations,
special care was taken in the design of valves
and pipeline appurtenances to control water
hammer and high surge pressures. The portion
of pipeline adjacent to Newport Coast Drive was
in an undeveloped terrain of rolling hills. To
maintain pipeline accessibility, LEE & RO de-
signed a service road and grading for the service
road. LEE & RO prepared legal descriptions for
the pipeline alignment and pump station site.
Extensive coordination with the Caltrans, Trans-
portation Corridor Agency, Orange County En-
vironmental Management Agency, Irvine Com-
pany and City of Irvine was required to coordi-
nate the pipeline alignment.
MWD Turnout Design: LEE & RO designed a
new domestic water service turnout (OC -63) on
the 54 -inch Metropolitan Water District of
Southern California's East Orange County
Feeder (EOCF) No. 1, to supply water to the
Zone 4 Pumping Station. LEE & RO performed
extensive design and right -of -way coordination
with the Metropolitan Water District of Southern
California.
Pumping Station Design: The domestic water
Zone 4 Booster Pumping Station has a 13.36 cfs
capacity, utilizing three 350 -hp and two 300 -hp
pumps. The Zone D Reclaimed Water Booster
Pumping Station has a 16.67 cfs capacity, utiliz-
ing five 350 -hp pumps. The total discharge head
was over 450 feet.
1. Water Replenishment District
Melinda Sperry' '
12621 E. 166th Street
Cerritos, CA 90703
(562) 921 -5521
2. City of Monterey Park
Walter C. Pease
320 West Newmark Ave.
Monterey Park, CA 91754 -2896
(626) 307 -1295
3. City of Thousand Oaks
Shamir Shahamiri
2100 Thousand Oaks Blvd.
Thousand Oaks, CA 91362
(805) 449 -2452
4. Camrosa Water District
Christopher M. Smith
7385 Santa Rosa Rd.
Camarillo, CA 93012
(805) 987 -4797
5. West Basin Municipal Water District
Paul Cook'
17140 South Avalon Boulevard
Suite 210
Carson, CA 90746 -1296
(310) 660 -6241
6. Irvine Ranch Water District
Soon Kim'
15600 Sand Canyon Ave.
Irvine, CA 92618
(949) 454 -5585
' LEE & RO reference
2 Douglas Hahn reference
Construction Support Services: Construction
cost estimates were developed for each phase of
the design, and construction support services
were provided.
Regarding the time required for the completion
of the various scope of work tasks, we anticipate
spending approximately 4 to 8 hours of time
every week for approximately 1 year. Figure 1
on the following page shows our projected
schedule in a Microsoft Project Gantt Chart.
L:\ PROPOSAL\01- PROPS \01- 47 \Proposal.doc LE RO, Inc.
r v,.
7� .
City of Arcadia
P Management Support Services, Water Reso urces Program
September 13, 1001
Page 7
SECTION VI: PROJECT MANAGER
RESU
Douglas Hahn, our proposed Project Manager,
has over 25 years of consulting engineering ex-
perience including planning, design and con-
struction services of water, water resources,
drainage and wastewater projects. Mr. Hahn
currently serves as the firm's Manager of Water
Resources Engineering and supervises a variety
of civil engineering projects and leads a quali-
fied team of water resources professionals. A
resume for Douglas Hahn is included on the
following page.
Please note that no significant travel time will be
incurred or billed to the project for the weekly
visits to the City's offices due to the proximity
of the City of Arcadia to the Project Manager's
daily commute.
SECTI - OMO NTHLY
H
A table showing the project monthly hours is
shown in Table 1 below.
Table 1: Projected Monthly Hourly Estimate*
SECTION Vill: WHY LEE & RO?
Why should the City of Arcadia choose LEE &
RO to provide management support for its water
resources program? LEE & RO is large enough
to be able to offer the in- house, multi- disciplined
project management needed to meet the City's
water resources project management needs, yet
small enough to be able to give your projects the
personal attention they deserve. We are pre-
pared to immediately begin working on your
projects and will begin assisting the City as a
member of the Department's engineering team
as soon as we are requested to do so. LEE &
RO's expertise with project management will
enable the City of Arcadia to concentrate on
other projects while we focus on your water re-
sources projects.
Project Manager
24 to 40 hours per month (30 hour average)
Assistant Project Manager
16 to 24 hours per month (21 hour average)
Civil Engineer
4 to 16 hours per month (9 hour average)
Mechanical Engineer;
0 to 16 hours per month (6 hour average)
Electrical Engineer
0 to 16 hours per month (6 hour average)
Clerical Support
5 hours per month
* During the early stages of the project the larger
amount of hours will be needed.
LAPROPOSAL \01- PROPS \01- 47\Proposal.doc LEE & RO, Inc,
EXHIBIT "B"
SCHEDULE OF SERVICES
SEE ATTACHED
Mil
Figure 1; Project Schedule CITY OF ARCADIA
ID
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
0
a
Task Name
Well at Chapman Reservoir site
Review City's current generic well design plans and specs
Prepare RFP for Design Modifications and Geotechnical Co
Hire Well Design Consultant
Supervise Well Design
Support Bid and Award of drilling contract
Prepare RFP for Construction Management /Inspection Firm
Hire Construction Management /Inspection Firm
Supervise Inspectors and Well Drilling
Prepare RFP for Well Head Design Consultant
Hire Well Head Design Consultant
Supervise Well Head Design
Support Bid and Award of Well Head Construction
Prepare RFP for Construction Management/ Inspection Firm
Hire Construction Management /Inspection Firm
Supervise Inspectors and Well Head Construction
1128
Date: Thu 9/13/01
Proposal P01-47
Task TTT
OPTIONAL SERVICE r ,�
12/10
Santa Anita Reservoir #3 Seismic Rehabilitation ;
10/25
Prepare RFP for Construction Management /Inspection Firm
Hire Construction Management /Inspection Firm
Manage Design, Construction, and Const. Mgmt /Inspection,..
10/25
Camino Real Booster Pump Station Design
Assist with finalization of design parameters.
Prepare RFP for Design
Hire Design Consultant
Supervise Design
Prepare Bid Package for award of construction
Prepare RFP for Construction Management /Inspection Firm
Hire Construction Management /Inspection Firm
Supervise inspection and construction (OPTIONAL SERVIC
L: /proposal /01- props /01- 47 /schedule.mpp
B M E B M E B M E B M E
12110
1/2
Project Summary RPM
EXHIBIT "C"
COMPENSATION
SEE ATTACHED
C -1
LEE & RO, Inc.
Effective November 1, 2000'
BILLING RATE
PERSONNEL CLASSIFICATION' ($ /HOUR)
Engineer 8
(Managing Engineer)
144
Engineer 7
(Supervising Engineer)
129
Engineer 6
(Principal Engineer)
115
Engineer 5
(Senior Engineer)
101
Engineer 4
(Engineer)
88
Engineer 3
(Associate Engineer)
78
Engineer 2
(Assistant Engineer)
68
Engineer 1
(Junior Engineer)
58
Technician 7
(Supervising CAD /Designer)
101
Technician 6
(Lead CAD /Designer)
88
Technician 5
(Senior CAD /Designer)
78
Technician 4
(CAD /Designer)
68
Technician 3
(Associate CAD /Draftsperson)
58
Technician 2
(Assistant CAD /Draftsperson)
50
Technician 1
(Junior CAD /Draftsperson)
40
Administrative 6 (Administrator /Contract Manager) 101
Administrative 5 (Adm. /Accounting Supervisor) 78
Administrative 4 (Accountant/Admin. Assistant) 68
Administrative 3 (Word Processor II) 58
Administrative 2 (Word Processor 1) 50
Administrative 1 (Office A ide) 40
a Rates are subject to change in accordance with established company
procedures. Normally, the rates increase on November 1 in accordance with
the established Company procedures.
b Engineer classification generally conforms to "ASCE Professional Grade
Descriptions."
L:\ PROPOSAL \01 - PROPS \01- 47 \BillingRate.DOC
AC
CERTIFICP __'E OF
LIABILITY INSU- 4 NCI�, EAN' D C
DA 10/18/O1
. POLICY EFFECTIVE
DATE (MM /DD/YY)
POLICY EXPIRATION
DATE (MM /DD/YY)
LIMITS
•
PRODUCER
84SBXEG2776
11/01/01
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
EAC OCCURRENCE
$ 1,00 0,000
FIRE DAMAGE (Any one fire)
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
ACEC /MARSH
$10,00
PERSONAL &ADV INJURY
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
800 Market St, Ste. 2600
X CU COVERAGE
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
St. Louis MO
63101 -2500
PR O D UCTS - COMP /OP AGG
s2,000
Phone: 800-338-1391 Fax: 888 -621 -3173
INSURERS AFFORDING COVERAGE
INSURED
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
84UEVPH2347
IN A: Hartford--Insur Compa
INSURER B:
LEE &
R0, INC.
$ 1 000 000
i r
INSURER C: ^_ t
— -
P.O.
City
Box 93070
Of Industry CA 91715
$
INSURER D
-- - -- - - - - - --
INSURER E:
BODILY INJURY
(Per accident)
$
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
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TYPE OF INSURANCE
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DATE (MM /DD/YY)
POLICY EXPIRATION
DATE (MM /DD/YY)
LIMITS
•
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE t " i OCCUR
X CONTRACTUAL,
84SBXEG2776
11/01/01
11/01/02
EAC OCCURRENCE
$ 1,00 0,000
FIRE DAMAGE (Any one fire)
$
MED EXP (Any one person)
$10,00
PERSONAL &ADV INJURY
S 1 , 000 000
X
X CU COVERAGE
GENERAL AGGREGATE
s2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY X JECT LOC
PR O D UCTS - COMP /OP AGG
s2,000
•
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
84UEVPH2347
11/01/01
11/01/02
COMBINED SINGLE LIMIT
(Ea accident)
$ 1 000 000
i r
X
BODILY INJURY
(Per person)
$
X
BODILY INJURY
(Per accident)
$
X
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
A NY AUTO
AUTO ONLY - EA ACCIDENT
$
EA ACC
OTHER THAN
AUTO ONLY: AGG
$
$
A
EXCESS LIABILITY
X_] OCCUR CLAIMS MADE
DEDUCTIBLE
RETENTION $
84SBXEG2776
11/01/01
11/01/02
EACH OCCURRENCE
s4,000,000
AGGREGATE
$ 4,0 00,000
$
$
A
WORKERS COMPENSATION AND
EMPLOYERS'
84WBVFI5135
11/01/00
11/01/01
X TORY A7 ER
E.L. EACH ACCIDEN
$ 10
E.L. DISEASE- EA EMPLOYEE
$ 100
E.LDISEASE - POLICY LIMIT
$1000000
A
OTHER
PROPERTY
84SBXEG2776
11/01/01
11/01/02
BLDG. $2,115,000*
DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
rTTY OF ARCADIA, ITS DIRECTORS, OFFICERS, EMPLOYEES AGENTS AND VOLUNTEERS
ARE INCLUDED AS ADDITIONAL INSURED AS RESPECTS WORK PERFORMED BY THE NAMED
INSURED.
UMM 1 Ir II.A 1 C I'lULL/CM P4 1 ADDITIONAL INSURED; INSURER LETTER: L ANGCLLA I IUN
CTARCAD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
CITY OF ARCADIA NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
ATTN : CITY CLERKS OFFFICE IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
240 HUNTINGTON DR
PO BOX 60021 REPRESENTATIVES.
ARCADIA CA 91066-6021 AUTHORIZED REPRESENTATIVE
W4C,_S- Q_ P
ACORD 25 -S (7/97)
nc ACC?RD rnRPORATION 19RR
11- 06-2001 04:30pm From -LEE RO IN
6268122015 T -078 P- 003/003 F -856
POLICY NUMBER: 84SBXEG2776 COMMERCIAL GENERAL LIABILITY
LI=E & RO. INC
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS (FORM B)
This endorsement mortifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
CITY OF ARCADIA, ITS DIRECTORS, OFFICERS, EMPLOYEES, AGENTS AND VOLUNTEERS
(If no entry appears above, information regrtired to complete this endorsement will be shown in the
Declarations as appiicanle to this endorsement.)
WHO IS AN INSURED (Section 11) is amended to include the person or organization shown in the
Scheauie, out only with respect to liability arising out of your work performed for that insured.
CG 20 10 11 85 Copyright Insurance Services Office, Inc- 1984 ❑
COVOMia F_icanse No. 0437153
r'I i --+-4- GL2'7Q
T,FFPnTNTr �`
ACCRD
CERTIFICIL , E OF
LIABILITY INSU, -.ANCE
1071 /01
PRODUCER
Dealey Renton & Associates
600 So . Lake Avenue Suit 3
Pasadena CA 91106
626-844-3070
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED
Lee 8z Ro Inc.
P.O. Box 93070
City Of Industry, CA 91715 -3070
$
NSURERA: S In Co .
of Hartfor
INSURER B:
_
INSURER C
t r °'
-_-_
INSURER D:
INSURER E:
nnVFRAnFC
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR 'POLICY EFFECTIVE POLICY EXPIRATION
LTR ! TYPE OF INSURANCE POLICY NUMBER DATE MM /DD/YY DATE MM /DD/YY LIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE 1:1 OCCUR
I
I
EACH OCCU RRENCE
$
FIRE DAMAGE (Any one fire)
$
f IVIED EXP (Any one person)
$
PERSONAL & ADV INJU
GENERALAGGREGATE
$
$
i
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PE o LOC
PRODUCT - COMP /OPAGG
$
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
i
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY
(Per person)
$
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
GARAGE
LIABILITY
ANY AUTO
!
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGG
$
-
$
EXCESS LIABILITY
jOCCUR El CLAIMS MADE
DEDUCTIBLE
RETENTION $
EACH OCCURRENCE
$
AGGREGATE
$
$
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
WC STATUS OTH•
TORY LIMITS ER
E.L. EACH ACCIDENT
C
$
-
E.L. DISEASE -EA EMPLOYEE
$
E.L. DISEASE • POLICY LIMIT
$
A
OTHER Professional
Liability
AEE0302263
12/01/00
12/01/01,
"'`$2,000,000
I
$2,000,000 per claim
annl aggr.
e DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
RE: Santa Anita Reservoir No. 3 Rehabilitation Project, Job #362.
City of Arcadia
Attn: City Clerk's Office
240 W. Huntington Dr.
P.O. Box 60021
Arcadia, CA 91066 -6021
I
SHOULD ANYOFTH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TOMAIL3 -a_DAYSWRITTEN
NOTICETOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT, BUTFAILURE TODOSOSHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
AUTHORIZED REPRESENTATIVE
0 flAA'., AA � M.
_L U L 1 it 0 U V V 1 ;J / 1'1-) G V 1 J LL 1