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CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 3 day of October, 2001 by and between
the City of Arcadia, a municipal organization organized under the laws of the State of California
with its principal place of business at 240 West Huntington Drive, Arcadia, California 91066-
6021 ( "City ") and Gartner, Inc., a CORPORATION, with its principal place of business at 5950
Canoga Avenue, Suite 600, Woodland Hills, CA 91367 ( "Consultant "). City and Consultant are
sometimes individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing Information System Master
Planning services to public clients, is licensed in the State of California, and is familiar with the
plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the development of an
Information Systems Master Plan ( "Project ") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services Consultant promises and agrees to furnish to
the City an Information Systems Master Plan, and perform all incidental and customary work
necessary to fully and adequately supply said plan necessary for the Project ( "Services "). The
Services are more particularly described in Exhibit "A" attached hereto and incorporated herein
by reference. All Services shall be subject to, and performed in accordance with, this
Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable
local, state and federal laws, rules and regulations.
3.1.2 Term The term of this Agreement shall be from October 3, 2001 to June
30, 2002, unless earlier terminated as provided herein. Consultant shall complete the Services
within the term of this Agreement, and shall meet any other established schedules and deadlines.
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon written approval of City. In the event that City and Consultant
cannot agree as to the substitution of key personnel, City shall be entitled to terminate this
Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Allen McMillen, Christine Wilson, Edward Fraga, Mark Gilbert, Dolores Jacinto and
Kristin Bruun- Andersen.
3.2.5 City's Representative The City hereby designates Tracey Hause, or her
designee, Michael Casalou, to act as its representatives for the performance of this Agreement
( "City's Representative "). City's Representative shall have the power to act on behalf of the
City for all purposes under this Contract. Consultant shall not accept direction or orders from
any person other than the City's Representative or his or her designee.
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3.2.6 Consultant's Representative Consultant hereby designates Allen
McMillen, Gartner Engagement Manager, or his designee, Christine Wilson, Gartner Project
Manager, to act as its representative for the performance of this Agreement ( "Consultant's
Representative "). Consultant's Representative shall have full authority to represent and act on
behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative
shall supervise and direct the Services, using his best skill and attention, and shall be responsible
for all means, methods, techniques, sequences and procedures and for the satisfactory
coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to
them. Finally, Consultant represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Services, including a City Business License, and that such licenses and approvals shall be
maintained throughout the term of this Agreement. As provided for in the indemnification
provisions of this Agreement, Consultant shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions which are
caused by the Consultant's failure to comply with the standard of care provided for herein. Any
employee of the Consultant or its sub - consultants who is determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat
to the safety of persons or property, or any employee who fails or refuses to perform the Services
in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant
and shall not be re- employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal /OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
3.2. 10 Insurance.
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3.2.10.1 Time for Compliance Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as
required by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement /location or the general aggregate limit shall be twice the required occurrence limit;
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3)
Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by
the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident
for bodily injury or disease.
3.2.10.3 Professional Liability Consultant shall procure and
maintain, and require its sub - consultants to procure and maintain, for a period of five (5) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall
be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insured with respect to the Work or operations
performed by or on behalf of the Consultant, including materials, parts or equipment furnished in
connection with such work; and (2) the insurance coverage shall be primary insurance as respects
the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall
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stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage. Any insurance or self - insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall
not be called upon to contribute with it in any way.
(B) Automobile Liability The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City; and (B) any failure to comply with reporting or other
provisions of the policies, including breaches of warranties, shall not affect coverage provided to
the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Separation of Insureds; No Special Limitations All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions Any
deductibles or self - insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.10.7 Acceptability of Insurers Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City.
3.2.10.8 Verification of Coverage Consultant shall furnish City
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
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insurance policy shall be signed by a person authorized by that insurer to bind coverage on its
behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before work commences. The City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
3.2.11 Safety Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall at
all times be in compliance with all applicable local, state and federal laws, rules and regulations,
and shall exercise all necessary precautions for the safety of employees appropriate to the nature
of the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life saving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.3 Fees and Payments.
3.3.1 Compensation Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation
shall not exceed Eighty Thousand Dollars ($80,000.00) without written approval of City's
Representative, Tracey Hause. Extra Work may be authorized, as described below, and if
authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation Consultant shall submit to City an invoice
upon completion of each of the four phases as specified in Exhibit "C ". The invoice shall detail
the "deliverables" as described in Exhibit "C ". City shall, within 45 days of receiving such
statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses Consultant shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.4 Extra Work At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization
from City's Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
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normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement
3.5.1.1 Grounds for Termination City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Consultant:
Gartner, Inc.
5950 Canoga Avenue
Suite 600
Woodland Hills, CA 91367
Attn: Allen McMillen, Vice President
City:
City of Arcadia
240 West Huntington Drive
Arcadia, CA 91066 -6021
Attn: Tracey Hause, Administrative Services Director
Such notice shall be deemed made when personally delivered or when mailed, forty -eight
(48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at
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its applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property This
Agreement creates a non - exclusive and perpetual license for City to copy, use, modify or reuse,
Deliverables that are prepared under the scope of this agreement. Consultant shall require all
subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for
any Deliverables the subcontractor prepares under this Agreement. Consultant represents and
warrants that Consultant has the legal right to license any and all Deliverables. Consultant
makes no such representation and warranty in regard to Deliverables which were prepared by
design professionals other than Consultant or provided to Consultant by the City. City shall not
be limited in any way in its use of the Deliverables at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from the
losing party reasonable attorney's fees and all other costs of such action.
3.5.6 Indemnification Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all third
party claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law
or equity, to property or persons, including wrongful death, in any manner arising out of or
incident to any alleged negligent acts, omissions or willful misconduct of Consultant, its
officials, officers, employees, agents, consultants and contractors arising out of or in connection
with the performance of the Services, the Project or this Agreement, including without limitation
the payment of all consequential damages and attorneys fees and other related costs and
expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such
aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted
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against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall
pay and satisfy any judgment, award or decree that may be rendered against City or its directors,
officials, officers, employees, agents or volunteers, in any such suit, action or other legal
proceeding. Consultant shall reimburse City and its directors, officials, officers, employees,
agents and /or volunteers, for any and all legal expenses and costs incurred by each of them in
enforcing the indemnity herein provided, should Consultant be determined to have wrongfully
failed or refused to provide the aforesaid indemnity. Consultant's obligation to indemnify shall
not be restricted to insurance proceeds, if any, received by the City, its directors, officials
officers, employees, agents or volunteers.
The foregoing indemnification obligation shall be subject to (i) the City promptly notifying
Consultant of any claim or demand to which such indemnification applies; (ii) Consultant having
control over the defense and settlement of such claim, (subject to the City's right to participate
therein through counsel of its choice at its sole cost and expense, and further provided that City
shall have the right to approve any and all settlements proposed by Consultants, which approval
shall not be unreasonably withheld), and (iii) the City cooperating in the defense of such claim at
Consultant's request and Consultant's expense.
Except for liability for personal injury or death or damage to property caused by the negligence
or willful misconduct of Consultant or its employees, and except for indemnification of third
party claims by Consultant as set forth above, Consultant's total liability arising out of this
Agreement and the provision of the Services shall be limited to the fee paid by the City under
Exhibit "C" Compensation under which such liability rises.
3.5.7 Entire Agreement This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both parties.
3.5.8 Governing Law This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence Time is of the essence for each and every provision of
this Agreement.
3.5.10 City's Right to Employ Other Consultants City reserves right to employ
other consultants in connection with this Project.
3.5.11 Successors and Assigns This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
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3.5.13 Construction; References; Captions Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.14 Amendment; Modification No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non - discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination. Consultant shall also comply with all relevant provisions of City's Minority
Business Enterprise program, Affirmative Action Plan or other related programs or guidelines
currently in effect or hereinafter enacted.
3.5.20 Labor Certification By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
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employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
CITY OF ARCADIA GARTNER, INC.
William R. Kelly
City Manager
ATTEST:
ne A. Alford
City Clerk
w
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Francis T. Murphy
Director, Government Contracts
Y
Francis T. Murphy
Director, Government Contracts
Public Sector Operations
8405 Greensboro Drive
6th Floor
McLean, VA 22102
Telephone +1 -703- 226 -4800
Facsimile +1- 703 -226 -4703
frank.murphy @gartner.com
gai Mercom
APPROVED AS TO FORM:
r
4D e
tephen P. Deitsch
City Attorney
GARTNERPSA09 /24/2001
CONCUR:
Tracey Hai
Administrative Services Director
11
EXHIBIT " A "
SCOPE OF SERVICES
The overall objective of this project is to develop an Information Systems Master Plan that will
set the direction for the City's use of technology for the next three years. To achieve this
objective, the following activities will be undertaken through this project:
• Evaluate the City's current technology environment, including the network and the
potential for services to be offered through the City's web site
• Evaluate the City's current IT Governance structure and organizational structure to
ensure that these best meet the City's business and technology needs through the most
appropriate service provision agreements and reporting relationships.
• Prioritize application and infrastructure requirements based on City business needs, and
evaluate alternative approaches for meeting those needs.
• Make recommendations that will help ensure the City's ability to effectively use
technology to support its business needs.
The scope of the effort encompasses all City Departments except for the Police Department,
GARTNERPSA 10/2001
A -1
PROJECT WORK PLAN
Gartner's proposed work plan for developing the City of Arcadia's Information Systems Master Plan consists of the
phases and steps described below:
Phase I. Project Initiation
Step 1. Conduct Project Planning Meeting
To ensure close project communications from the start, we will conduct a detailed planning meeting with The City's
Project Manager and others as appropriate. During this meeting, we will discuss key dates and milestones, identify
personnel to be interviewed and resources required, plan project logistics, define project roles and responsibilities,
and identify members of the City's Project Organization.
We typically recommend a three- tiered client project organization structure:
• A Project Manager who is knowledgeable about the City's business and technology
operations, and who will be Gartner's primary liaison to the City.
• A Project Team comprised of client staff responsible for working together with Gartner
on the IT Assessment as it is drafted.
• A IT Steering Committee comprised of management personnel responsible for providing
oversight and direction.
The IT Steering Committee and Project Team should include active supporters from each stakeholder group within
the client organization, including business and IT units.
During this meeting, we will also review and obtain approval for the project status reporting methodology. We will
prepare detailed project status reports every four weeks. In these reports, we typically review accomplishments to
date, identify current issues, update the project plan and schedule (if necessary), and review the next steps in the
project. In this way, the City's Project Manager will stay apprised of all issues and avoid any "surprises" during the
course of the project.
Step 2. Develop Detailed Project Work Plan and Schedule
We will then develop a detailed project work plan and schedule in MS- Project. This work plan will include a
detailed schedule of tasks, completion dates, duration, and resources assigned. In this work plan we will also
identify those tasks that will include City staff, such as participating in interviews, gathering data and reviewing
draft deliverables. We will provide the Draft Work Plan and Schedule to the City's Project Manager for review.
We will use any feedback to finalize the Work Plan and Schedule.
Step 3. Conduct Project Initiation Meeting
Following the planning meeting, we will conduct a project initiation meeting with City management and key
personnel, including the Project Team and Steering Committee. This meeting will consist of a presentation by
Gartner Consulting, highlighting Gartner's project methodology, the project team, and key steps. The objective of
this session is to receive initial "buy -in" and glean any necessary inputs and information from staff prior to the
commencing project activities.
City Responsibilities during Phase is
• Establish Project Team and Steering Committee
• Provide office workspace with office furniture, telephone, analog telephone jack, as well
as access to a printer and copier when performing work onsite
• Provide facilities for meetings
• Facilitate the scheduling of meetings and provide a final list of participants
• Review and provide feedback on the Draft Work Plan and Schedule.
GARTNERPSA 10/2001
A -2
Gartner Deliverables during Phase I:
• MS- Project Work Plan and Schedule
• Project Initiation Presentation.
Phase II. Data Collection
Step 1. Review Relevant Documents
During this step, we will request information from the City's Project Manager on the City's business and technology
operations and direction. This will include the City's vision statement, mission statement, business goals, objectives
and strategies. We will request any existing business or strategic plans along with any Information Technology
Strategic Plans. We will also request organization charts, governance documents, sourcing plans, training plans, and
any other needed documentation. We expect that the City's Project Manager or Project Team will gather and
provide this material.
Step 2. Interview Internal Stakeholders
We will then conduct interviews with key internal stakeholders, including City executive management, business unit
managers, and IT management and staff. During these interviews, we will elicit information regarding the vision for
how technology can enable future service delivery, the effectiveness of the current IT governance model and IT
organizational structure, future technology needs and other issues. These interviews are intended to elicit a wide
variety of input from across the organization. Accordingly, we anticipate conducting individual or small group
interviews with representatives from each Department, except Police, for a total of up to 10 interviews. We expect
these interviews to last up to 1 hour each.
Step 3. Collect IT Governance Information
We will then request additional data regarding the City's current IT governance. This information will be used to
augment information gathered through the Stakeholder Interviews. We will provide a checklist to the City's Project
Manager to use in gathering information about the scope, structure, and process of the following key governance
areas:
• IT Services
• Use Policies (use of e -mail, voice mail, PCs, etc
• Architecture
• Standards
• Security and Privacy Policies
• Project Approvals.
The matrix below in Figure 3 will be used to summarize the information gathered regarding The City's current IT
governance.
We will also request any existing documentation on service level agreements between the IS Division and City
Departments.
GARTNERPSAI O /2001
A -3
Figure 1. IT Governance Checklist
Step 4. Collect Data on Applications
Key Applications Inventory: We will then ask the City's Project Manager to identify the City's
25 most critical applications. We will provide the Project Manager with a template to use in
gathering the following information about these applications:
• Name /Acronym
• Description
• Platform
• OS
• Language
• DBMS
• Number of users
• Custom /COTS
• Mandated
• When acquired
• Version
GIS and other mapping systems should be included as part of the 25 most critical applications.
Business Effectiveness of Applications Template: We then will ask representatives from each City department that
use these business applications to provide input as to how effective each application is in supporting service
delivery. We also will ask for input as to how important it is to improve each application. This will provide clear
input from IT users within the City regarding how well key business applications are meeting their needs, and allows
the user to identify their priorities for improvement of key applications. We will develop and provide a template that
will facilitate capturing of this input. We expect that the City's Project Manager will assist in identifying individuals
in each Department that will be responsible for completing the template, and will act as a liaison with these
individuals in completing this task. The Project Team may assist in completion of the template for their
departments, and also may assist other departments with this step.
Step 5. Collect Data on Infrastructure
In order to gather information on current and planned infrastructure, we will provide the City's Project Manager and
Project Team with "The Bricks" Infrastructure Template. This template is called "The Bricks" because each page of
the template is needed to build a technology infrastructure much like individual bricks are needed to build a physical
structure. Key categories of Bricks include:
• Operating Systems and Hardware
• Middleware
• Application Development Environment (ADE) Tools
• Data Base Management Systems (DBMS)
• Network Services
• Systems Management
• Security
• E -mail /Messaging
• Workgroup Computing.
GARTNPRPSAI O /2001
A -4
We will ask the City's Project Manager and Project Team to complete the "current" portion of the template. All
City Departments (except the Police Department) should be represented in the Bricks template, even if they are not
represented on the Project Team. This will allow for a complete identification of the City's current and planned
infrastructure.
Step 6. Collect Data on Projects
During this step, we will request that the City's Project Manager provide information regarding the City's current
and planned projects; e.g., infrastructure upgrade, GIS implementation /enhancements, etc. Our scope will include
the top 25 projects based on project budget.
City Responsibilities during Phase II:
• Scheduling interviews and handling meeting logistics
• Participation in interviews and focus groups
• Provide copies of relevant documentation
• Complete requested inventories, questionnaires, and templates.
Gartner Output during Phase II:
• Data Gathering Templates for use by City in collecting data:
1. Key Applications Inventory
2. Business Effectiveness of Key Applications
3. "The Bricks" Infrastructure Inventory
4. Inventory of Key IT Projects
Phase III. Current Environment Assessment and Recommendations
Step 1. Assess Current IT Environment
We then will use the information gathered through the previous steps to assess the City's current IT environment in
the areas of IT Governance, IT Organizational Structure, Applications, and Infrastructure. Based on our extensive
experience with public sector agencies, we will examine the Department's current environment as compared to
public sector industry trends. We also will evaluate the current environment in terms of its ability to support the
achievement of the City's stated business and technology directions. Specifically, we will evaluate:
1. Effectiveness of the City's IT Governance, including determining the need for written service
level agreements between the IS Division and City Departments.
2. Effectiveness of the City's IT Organizational structure, including the level of centralized vs. decentralized IT
staffing.
1 Effectiveness of business applications, including consideration of the following:
— Potential improvements in the City's network
— Various solutions for linking GIS and other mapping systems to the City's network and
— Web - enabling GIS and other mapping systems
4. Effectiveness of current infrastructure, including a discussion of the alternatives available for web - enabling
service requests.
Step 2. Develop Current Environment Report
Based on the assessment completed in the previous step, we will develop a Draft Current Environment Report. This
report will include documentation of the current environment, which will be developed through the previous data
gathering steps, and our assessment of the environment. We will provide the Draft Current Environment Report,
which will be in presentation format, to the City's Project Manager, Project Team and Steering Committee for
review. We also will be available to meet with the Project Team and /or Steering Committee to discuss the Draft
Report. We will use any feedback to finalize the Current Environment Report.
GARTNERPSA 10 /2001
A -5
Step 3. Develop Recommendations
We will then evaluate alternative approaches to meeting the City's business needs and develop recommendations for
improving the current environment. The recommendations will be based on the final Current Environment Report,
and will be focused on helping the City achieve its business and technology goals. We will make recommendations
in each of the categories described in Phase II, Step 1 above. Recommendations for infrastructure will be provided
in the form of completed "bricks ", which outline the tactical and strategic direction for infrastructure. We will
provide the draft recommendations, which will be in presentation format, to the City's Project Manager, Project
Team and Steering Committee for review. We would also be available to meet with the Project Team and /or
Steering Committee to discuss the draft recommendations. We will use any feedback to finalize the
recommendations.
City Responsibility during Phase III:
• Review and provide feedback on the Draft Current Environment Report
• Review and provide feedback on the Draft Recommendations.
Gartner Deliverables during Phase III:
• Current Environment Report
• Recommendations.
Phase IV. Prepare Information Systems Master Plan
Step 1. Develop Implementation Plan
In order to keep within the City's planned budget for this project, we anticipate that City staff will develop the
Implementation Plan. The Implementation Plan should be based on the final recommendations and should outline
the sequence of key projects, responsibilities, and target dates over the next three years. The implementation plan
should provide a clear understanding of the next steps for system improvements. It should also include the
estimated timeframes required to implement each component of the proposed improvements.
Step 2. Prepare Draft and Final Information Systems Master Plan
After the preceding work is completed, we will prepare a Draft Information Systems Master Plan. This report will be
a compilation of the work completed during the previous steps, and will contain the following sections:
• Executive Summary
• Introduction and Methodology
• Current Environment (from the Current Environment Report)
• Recommendations
• Implementation Plan.
We will provide the Draft IS Master Plan to the City's Project Manager, Project Team and Steering Committee for
review. We also will be available to meet with the Project Team and /or Steering Committee to discuss the Draft
Plan. We will use any feedback to Develop the Final IS Master Plan.
City Responsibility during Phase IV:
• Review and provide feedback on the Draft Implementation Plan
• Review and provide feedback on the Draft Information Systems Master Plan.
Gartner Deliverables during Phase IV:
• Implementation Plan
• Information Systems Master Plan.
GARTNERPSA 10/2001
A -6
EXHIBIT "B"
SCHEDULE OF SERVICES
Gartner's proposed work plan for developing the City of Arcadia's Information System Master
Plan consists of the phases and steps described below:
Phase I. Project Initiation
a. Conduct a Project Planning Meeting
b. Develop Detailed Project Work Plan and Schedule
c. Conduct Project Initiation Meeting
Phase II. Data Collection
a. Review Relevant Documents
b. Interview Internal Stakeholders
c. Collect IT Governance Information
d. Collect Data on Applications
e. Collect Data on Infrastructure
f. Collect Data on Projects
Phase III. Current Environment Assessment and Recommendations
a. Assess Current IT Environment
b. Develop Current Environment Report
c. Develop Recommendations
Phase IV. Prepare Information Systems Master Plan
a. Develop Implementation Plan
b. Prepare Draft and Final Information Systems Master Plan
GARTNERPSA 10/2001
B -1
EXHIBIT "C"
COMPENSATION
The fee for completion of the City of Arcadia's Information System's Master Plan will be
$80,000.00 including expenses. Gartner will submit invoices for payment upon completion and
acceptance of the deliverables in each phase. The deliverables -based payment schedule is as
follows:
Phase /Deliverables
Invoice Amount
Phase I:
$16,000.00
- Detailed Work Plan and Schedule
$365.34
- Project Initiation Presentation
$302.22
Phase II:
$16,000.00
- Data Gathering Templates
$176.37
Phase III:
$32,000.00
- Current Environment Report
- Recommendations
Phase IV:
$16,000.00
- Implementation Plan
- IS Master Plan
Total Project Cost
$80,000.00
The hourly rates of Gartner's Consulting staff is as follows:
Allen McMillen, Vice President:
$440.93
Edward Fraga, Vice President:
$440.93
Mark Gilbert, Director:
$365.34
Christine Wilson, Associate Director:
$302.22
Dolores Jacinto, Senior Consultant:
$239.36
Kristin Bruun- Andersen, Consultant
$176.37
GARTNERPSA 10/2001
C -1
CERTIFIG. -.TE OF LIABILITY IN%'-.*JRANCE
DA 11-1-01 '
PRODUCER
Marsh Inc
107 Elm Street
Stamford CT 06902
Mei Wong (203) 964 -2744
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED
Gartner Group
56 Top Gallant Road
P.O. Box 10212
Stamford- CT 06904-2212
INSURED A Zurich American Insurance Compan
INSURED B Chubb
INSURED C
INSURED D
INSURED E
1.vvcrcAvc0
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _.................._............._.... .......... .......................................
....... ........._._.................................................._ ........ - ...... _ ........................................ _ _
INSR POLICY EFFECTIVE POLICY EXPIR -ATION
LTR TYPE OF INSURANCE POLICY NUMBER DATE (MM /DD/YY) DATE (MM /DDIYY) LIMITS
A
GENERAL
LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE a OCCUR
GLO 2983903 -02
6/30/01
6/30/02
EACH OCCURRENCE
_ S 1, 000 , 0 00
FIRE DAMAGE (Any one tire)
$ 1,000,000
X
MED EXP (Any one person)
$ 10,000
PERSONAL & ADV INJURY
$ 1,000,000
GENRAL AGGREGATE
$ 1,000,000
PRODUCTS COMPIOP AGG.
$ 1 ,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:
LICY PEa LOC
OBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTO
BAP 2923478 -02
6/30/01
6/30/02
CEa. a c Dt > INGLE LI
S ,000,000
BODILY INJURY (Per person)
BODILY INJURY
(Per accident
S
JA
PROPERTY DAMAGE (Per accident)
E LIABILITY ANY AUTO
AUTO ONLY- EA. ACCOUNT
OTHER THAN EA. ACC
AUTO ONLY:
AGG
S
S
S
B
S LIABILITY
x OCCUR ❑
DEDUCTIBLE
x RETENTION $ 1 0,000
79786039
7/16/99
6/30/02
EACH OCCRENCE
$ 1,000,000
AGGREGATE
$ 1,000,000
A
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
p
WC 2983904 -02
WC 2983906 -02
WC 2983905 -02
6/30/01
6 /3O /O2
y OTH
X T ORY LIMITS -ER
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE -EACH EMPLOYEE
1,000,000
E.L. DISEASE POLICY LIMIT
S ,000,000
$
OTHER
DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /EXCLUSIONS ADDED ENDORSEMENTS /SPECIAL PROVISIONS
See attached
CERTIFICATE HOLDER I ! ADDITIONAL INSURED, INSURER LETTER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THIS EXPIRATION
City of Arcadia DATE THEREOF, THE ISSUING INSURER WILL ENDEAVER TO MAIL 30 DAYS WRITTEN NOTICE TO
Attn: Tracy Hause, Admin Services THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO
OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
240 West Huntington Drive
Arcadia, CA 91066 AUTHOR *K 4
Attachment
CERTIFICATE OF LIABILITY INSURANCE
DATE
(MM /DD/YY)
PRODUCER
Marsh Inc
THIS CERTIFICATE IS ISSUED AS A MATTER OF
INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
107 Elm Street
CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT
AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY
Stamford, CT 06902
THE POLICIES BELOW.
Mei Wong (203) 964 -2744
INSURERS AFFORDING COVERAGE
INSURED
INSURED A Zurich American Insurance Compan
INSURED B Chubb
Gartner Group
INSURED C
56 Top Gallant Road
INSURED D
P.O. Box 10212
INSURED E
Stamford, CT 06904 -2212
DESCRIPTION OF The City, A its s directors, s offi , officers,
s cials� s employees, agents and volunteers are covered as additional
insured with respect to the Work or operations performed by or on behalf of the Insured, including
materials, parts or equipment furnished in connection with such work; and with respect to the
ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or
borrowed by the Insured or for which the Insured is responsible.
General and Auto liability coverage is primary insurance as respects the City, its directors, officials,
officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage
excess of the Insured's scheduled underlying coverage. Any insurance or self- insurance maintained
by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the
Insured's insurance and shall not be called upon to contribute with it in any way.
Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights
of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for
losses paid under the terms of the insurance policy which arise from work performed by the Insured.
Coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given to the City. Any failure to
comply with reporting or other provisions of the policies, including breaches of warranties, shall not
affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.
CERTIFICATE 0E INSV RANCE,' Certificate Number,. 001Q01 ":. lssue.`t)ae Nouember,7; 21101
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON TE
CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY
Marsh USA Inc.
THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
107 Elm Street
6 " Floor
—
Company A
Letter
National Union Fire Insurance Company
Stamford, CT 06902
INSURED
Company B
❑ CLAIMS MADE ❑ OCCURENCES
Letter
Gartner, Inc.
56 Top Gallant Road
Company C
Letter
PERSONAL & ADV. INJURY
Company D
Stamford, CT 06904
Letter
Company E
Letter
EACH OCCURRENCE
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,
NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDI'T'IONS OF
SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO POLICY EFFECTIVE DATE POLICY EXPIRATION Limits
I TR TYPE OF INSURANCE POLICY NUMBER (MM /DD/YY) DATE (MM /DD/YY) (IN THOUSANDS)
WORKERS' COMPENSATION
and
EMPLOYERS' LIABILITY
OTHER
A Professional Liability
STATUTORY LIMIT
EACH ACCIDENT $
DISEASE — POLICY LIMIT $
DISEASE — EACH EMPLOYEE $
859-11-01 7/16/99 7/16/03 $25,000,000 per claim
DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /SPECIAL ITEMS
City of Arcadia
Attn: Tracy Hause, Admin Services
240 West Huntington Drive
Arcadia, CA 91066
SHOULD ANY OF THE POLICIES LISTED HEREIN BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE
INSURER AFFORDING COVERAGE WILL ENDEAVORE TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE
HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENT OR REPRESENTATIVES, OR THE ISSUER
OF THE CERTIFICATE.
AUIHORIZEDRBPRESBj3tA�.jVE
Marsh USA
GENERAL LIABILI'T'Y
GENERAL AGGREGATE
$
❑ COMMERCIAL GENERAL. LIABILITY
PRODUCTS /COMP /OPS. AGG.
$
❑ CLAIMS MADE ❑ OCCURENCES
PERSONAL & ADV. INJURY
$
❑ OWNERS' & CONTRACTOR'S PROTECTION
❑ PRODUCTS /COMPLETED OPERATIONS
EACH OCCURRENCE
$
❑ BROAD FORM VENDORS
FREE DAMAGE
$
(Any one fire)
Medical Expense
$
-
(Any one person)
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
$
❑ ANY AUTO
BODILY INJURY
$
❑ ALL OWNED AUTOS
(PER PERSON)
BODILY INJURY
(PER ACCIDENT)
$
[I SCHEDULED AUTOS
PROPERTY DAMAGE
$
❑ OWNED AUTOS
❑ NON -OWNED AUTOS
❑GARAGE LIABILITY
EXCESS LIABILITY
EACH OCCURRENCE
$
❑ UMBRELLA FORM
AGGREGATE
$
❑ OTHER THAN UMBRELLA FORM
WORKERS' COMPENSATION
and
EMPLOYERS' LIABILITY
OTHER
A Professional Liability
STATUTORY LIMIT
EACH ACCIDENT $
DISEASE — POLICY LIMIT $
DISEASE — EACH EMPLOYEE $
859-11-01 7/16/99 7/16/03 $25,000,000 per claim
DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /SPECIAL ITEMS
City of Arcadia
Attn: Tracy Hause, Admin Services
240 West Huntington Drive
Arcadia, CA 91066
SHOULD ANY OF THE POLICIES LISTED HEREIN BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE
INSURER AFFORDING COVERAGE WILL ENDEAVORE TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE
HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENT OR REPRESENTATIVES, OR THE ISSUER
OF THE CERTIFICATE.
AUIHORIZEDRBPRESBj3tA�.jVE
Marsh USA