HomeMy WebLinkAboutC-1618AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (hereinafter "Agreement ") is made
and entered into this / 7 ' day of , 1991, by and between the City of Arcadia,
a municipal corporation, (hereinafter referred to collectively as Arcadia) and Armstrong &
Walker Landscape Architecture (hereinafter called "Consultant ").
RECITALS
WHEREAS, Arcadia has selected Armstrong & Walker Landscape Architecture to
undertake the professional services as fully described in Exhibit (copy attached) for Hugo Reid
Park Irrigation Design; and
WHEREAS, Consultant represents that it has experience and technical competence to
act as Consultant to Arcadia for the services required by this contract.
NOW THEREFORE, the parties agree as follows:
1. REPRESENTATIVES OF THE PARTIES AND SERVICE OF NOTICE
The representatives of the parties who are primarily responsible for the administration
of this Agreement and to whom formal notices, demands and communications shall be
given, are as follows:
All notices and written communications sent to Arcadia under the Agreement shall be
sent to the following address, unless authorized in writing to be sent elsewhere by
Arcadia:
CITY OF ARCADIA
Attention: Pat Malloy
Public Works Service Department
240 W. Huntington Dr.
P. O. Box 60021
Arcadia, CA 91066 -6021
All communications sent to Consultant shall be sent to:
Armstrong & Walker Landscape Architecture
Attention: Ana Armstrong
434 N. Grand Avenue #3
Monrovia, CA 91016
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c , C! LE
ORIGINAL
Any such notices or written communications by mail shall be conclusively deemed to
have been received by the addressee five (5) days after the deposit thereof in the U.S.
Mail, first -class postage and properly addressed as noted above, or upon actual receipt
thereof if delivered by personal service.
2. DESCRIPTION OF WORK
Arcadia hereby engages Consultant, and Consultant accepts such engagement, to
perform the services, set forth in the attach Exhibit "A -1" to "A -4" incorporated as part
of this Agreement, Arcadia's principal representative, or representative's designee, shall
have the right to review and inspect the work during the course of its performance as
such times as may be specified by the representative.
Consultant shall have no claim for compensation for any service or work which has not
been authorized in writing by Arcadia.
3. COMMENCEMENT AND COMPLETION OF WORK
A. The execution of this Agreement by the parties constitutes an authorization to
proceed, unless otherwise provided by the terms of this Agreement. Because
of the time schedule, work will be performed a different integral during the
project. Contractor will be notified when the consulting services are required
and of any changes in the time schedule.
B. The work described in Exhibit "A -1" to "A -4" shall be completed in accordance
with attached schedule (Exhibit "C ") incorporated as part of this Agreement.
C. If, at any time, the work is delayed due to suspension order by Arcadia, or due
to any other cause which, in the reasonable opinion of Arcadia, is
unforeseeable and beyond the control and not attributable to the fault or
negligence of Consultant, the Consultant shall be entitled to an extension of the
time equal to said delay, subject to Arcadia's right to terminate this Agreement
pursuant to Sections 20 and 21 and to the requirements of the following
Sections D & E.
D. Consultant shall submit to Arcadia a written request for an extension of time
prior to commencement of such delay, and failure to do so shall constitute a
waiver thereof. Arcadia shall, in their sole discretion, determine whether and
to what extent any extensions of time shall be permitted.
E. No extension of time requested or granted hereunder shall entitle Consultant
to additional compensation unless, as a consequence of such extension,
additional work must be performed. In such event, Arcadia shall in good faith,
consider a request for additional compensation submitted by Consultant.
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4. DATA PROVIDED TO CONSULTANT
Arcadia shall provide to Consultant to the extent feasible, all data, including reports,
records, and other information, as requested by Consultant to perform this Agreement.
5. OWNERSHIP OF DOCUMENTS
All files, records, reports, studies and other documents prepared or obtained by this
Agreement shall be the property of Arcadia. Basic notes, computations, computer
diskettes and similar data prepared or obtained the Consultant under this Agreement
shall, upon request, be made available to Arcadia without restriction or limitation on
their use. Consultant shall deliver such materials to Arcadia according to the terms
of this Agreement. Consultant shall have the right to make duplicate copies of such
materials and documents for his /her files as may be authorized in writing by Arcadia.
6. RELEASE OF INFORMATION /CONFIDENTIALITY /LITIGATION
A. All information gained by Consultant in performance of this Agreement shall not
be released by Consultant with Arcadia's prior written authorization.
B. Consultant shall promptly notify Arcadia should Consultant, its officers,
employees, agents, or sub - consultants be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request
for admissions, or other discovery request of court order from any party
regarding this Agreement and the work performed thereunder. Arcadia retains
the right, but not the obligation to represent Consultant and /or to be present at
any deposition, hearing, or similar proceeding. Consultant agrees to cooperate
fully with Arcadia and to provide Arcadia with the opportunity to review any
response by Consultant with reference to the subject matter of this section.
7. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer nor principal of their firm have
any interest in, nor shall they acquire any interest, directly or indirectly which will
conflict in any manner or degree with the performance of the Agreement, no person
having such interest shall be employed by them as an officer, employee, agent, or sub -
consultants (see warranty- Section 16).
8. COMPENSATION AND PAYMENT
A. Consultant agrees to provide the services set forth in the attached Exhibit "A-1"
to "A -4" hereto, for a fee based on time and material not -to- exceed Contract
amount. Should Arcadia request, in writing, that Consultant perform additional
work and services beyond those under the Agreement, compensation for such
services shall be on a time and materials basis as outlined in Exhibit "B"
attached hereto and made a part hereof.
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B. On or before the tenth (10th) day of each calendar month following the
commencement of the work, Consultant shall cause to be made and submitted
to Arcadia a written value of the time for all work completed and material
incorporated into the project up to the first day of the month. If Arcadia
requests, the Consultant shall provide Arcadia along with the invoice, copies
or verification of all work performed for which Arcadia is being invoiced. In
reviewing and approving such invoice, Arcadia may consider, in addition to
other facts and circumstances, the relationship of the work completed to the
work remaining to be done. Arcadia shall have the right to retain ten percent
(10 %) of the estimated cost of the work as partial security for Consultant's
performance of this Agreement. Within thirty (30) days after approval of
Consultant's invoice, Arcadia shall pay to Consultant that balance of such
invoice after deducting therefrom all prior payments and all sums to be retained
as partial security under the terms of this Agreement.
C. Upon satisfactory completion of all work and services described in Exhibit "A -1"
to "A -4 ", and Arcadia's approval thereof Arcadia shall pay Consultant for the
total amount remaining due for each increment or phase of the work, including
all funds retained as partial security. Final payment shall be made by Arcadia
to Consultant within thirty -five (35) days after Arcadia's written acceptance of
the work.
D. EXTRA SERVICES. If after work commences pursuant to this Agreement, it
becomes apparent that additional work not originally contemplated as within
the scope of this Agreement may be necessary such as that indicated on Exhibit
"A-1" to "A -3 ", or otherwise, such services shall be performed, and Consultant
compensated at Consultant's prevailing time and materials rate schedule as
outlined in Exhibit "B-1". The Consultant shall inform Arcadia in writing of the
need for such additional work. No additional work shall be done without the
prior written approval of Arcadia.
9. MANAGEMENT
The City Manager or designee shall represent Arcadia in all matters pertaining to the
administration of this Agreement, including without limitation, coordination of all
necessary meetings and conferences, and review and approval of all products
submitted by the Consultant. Authority to enlarge the scope of services or change the
compensation due to Consultant is subject to approval of the City Council.
10. INDEPENDENT CONTRACTOR
Consultant is and shall at all times be deemed to be an independent contractor and
shall be solely responsible for the manner in which it performs the services required
by the terms of this Agreement. Nothing herein contained shall be construed as
creating the relationship of employer and employee, or principal and agent, between
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Arcadia and Consultant or any of the Consultant's employees or any sub - consultants.
Consultant assumes sole responsibility for the acts of its employees and any sub -
consultants as related to the services to be provided during the course and scope of
their employment. Consultant, its agents, and employees, shall not be entitled to any
right, privileges or benefits of and shall not be deemed to be Arcadia employees.
Consultant shall have no power or authority to incur any debt, obligation or liability
on behalf of Arcadia.
11. CONSULTANT'S PERSONNEL
A. All services required under this Agreement shall be performed by Consultant,
or under Consultant's direct supervision, and all personnel shall possess the
qualifications, permits and license required by the State and local law to
perform such services.
B. Consultant shall be solely responsible for the satisfactory work performance of
all personnel engaged in performing services required by the Agreement, and
compliance with all reasonable performance standards established by Arcadia.
C. Consultant shall comply with all federal and state statutes and regulations
relating to the employer /employee relationship, including but not limited to,
minimum wage, non - discrimination, equal opportunity, workers' compensation,
hazardous /unsanitary or dangerous surroundings, the Fair Labor Standards Act,
29 U.S.C., 201, et . seq., and the Immigration Reform and Control Act of 1986,
8 U.S.C. 245(a).
12. SUBCONTRACTING, DELEGATION AND ASSIGNMENT
A. This Agreement covers professional services of a specific and unique nature.
Consultant shall not delegate, subcontract or assign its duties or rights
hereunder, either in whole or in part, without the prior written consent of
Arcadia. Any proposed delegation, assignment or subcontract shall provide a
description of the services to be covered, identification and qualifications of the
proposed assigned delegee or subcontractor, and an explanation of the
proposed assignee, delegee or subcontractor, and an explanation of why and
how the name was selected, including the degree of competition involved. Any
proposed agreement with the assignee, delegee or subcontractor shall include
the following:
(1) The amount involved, together with Consultant's analysis of such cost
or price, and
(2) A provision requiring that nay- subsequent modification or amendment
shall be subject to prior written consent of Arcadia.
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B. Any assignment, delegation or subcontract shall be made in the name of the
Consultant and shall not bind or purport to bind Arcadia and shall not release
the Consultant from any obligations under this Agreement including, but not
limited to, the duty to properly supervise and coordinate the work of
employees, assignees, delegees and subcontractors. No such assignment,
delegation or subcontract shall result in any increase in the amount of total
compensation payable to the Consultant under this Agreement.
13. NON - DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. In the performance of this Agreement, Consultant shall not discriminate against
any employee, subcontractor, or applicant for employment because of race,
color, religion, ancestry, sex, national origin, disabilities or age.
14. INDEMNITY AND INSURANCE
A. HOLD HARMLESS AND INDEMNITY
Consultant agrees to indemnify and hold harmless the City of Arcadia and
Arcadia Unified School District their officers, and employees from any claims,
suits, and liabilities for damage to person or property arising out of
Consultant's errors, omissions or negligent acts.
B. INSURANCE
Consultant shall carry comprehensive liability insurance with combined single
limits of at least one million dollars ($1,000,000) naming the City of Arcadia
and Arcadia Unified School District as additional insured. Proof of such
insurance in a form and content approved by the Arcadia City Attorney is a
condition precedent to execution of this Agreement by Arcadia. Insurance
shall be maintained with insurers listed "A" or better in the Best's Insurance
Guide and authorized to be business in the State of California.
Consultant shall also maintain professional liability insurance covering errors
and omissions providing protection of at least one million dollars ($1,000,000)
for errors and omissions with respect to losses, claims, and liability arising from
action of Consultant in performing pursuant to this Agreement at the sole cost
of Consultant.
C. WORKERS' COMPENSATION AND LIABILITY
A program of Workers' Compensation insurance or state - approved self -
insurance program in an amount, form and as broad as to meet all applicable
requirements of the Labor Code of the State of California, including Employer's
Liability with limits of a least $100,000 per occurrence. Should the Consultant
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be self - employed, he /she must certify under Section 3800 of the California
Labor Code, the performance of the work for which this contract is issued is
without employing any person in any manner so as to become subject to the
Workers' Compensation Laws of California.
D. INSURANCE REQUIREMENTS
Policies providing for bodily injury and property damage coverage shall contain
the following:
(1) An endorsement extending coverage to Arcadia as additional insured, in
the same manner as the named insured, as respect to liability arising out
of the performance or any work under the Agreement. Such insurance
shall be primary insurance as respects the interest of Arcadia, and any
other insurance maintained by Arcadia shall be considered excess
coverage and not contributing insurance with the insurance required
here under.
(2) "Severability of Interest" clause.
(3) Provision or endorsement stating that such insurance, subject to all of its
other terms and conditions, applies to the liability assumed by
Consultant under the Agreement, including without limitation that set
forth in Section 14.A.
(4) Prior to commencement of any work and as a condition precedent to
execution of this contract by the City, Consultant shall deliver to Arcadia
copies of all required policies and endorsements to the required policies.
(5) The requirements as to the type and limits of insurance to be maintained
by Consultant are not intended to and shall not in any manner limit or
qualify Consultant's liabilities and obligations under the Agreement.
15. VERIFICATION OF COVERAGE
Consultant shall immediately furnish certificates of insurance and other proof as
requested to Arcadia evidencing the insurance coverage (subject to approval by the
City Attorney) above required prior to the commencement of performance of services
hereunder. These certificates shall provide that such insurance shall not be terminated
or expire without thirty (30) days written notice to Arcadia. Consultant agrees that if
Consultant commences work under this Agreement without first providing Arcadia
copies of the required insurance certificates, that Consultant does so at its' own and
sole risk. In the event Consultant's proof of insurance is not provided, Arcadia shall
have no obligations to compensate Consultant for such work.
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16. CONSULTANT'S WARRANTIES AND REPRESENTATIONS
Consultant warrants and represents to Arcadia as follows:
A. Consultant has no knowledge that any officer or employee of Arcadia has any
interest whether contractual, non - contractual, financial, proprietary or
otherwise, in this transaction or in the business of the Consultant, and that if any
such interest comes to the knowledge of Consultant at any time, a complete
written disclosure of such interest will be made to Arcadia, even if such interest
would not be deemed as prohibited "conflict of interest" under applicable laws.
B. Upon the execution of this Agreement, Consultant has no interest, direct or
indirect, in any transaction or business entity which would conflict with or in
any manner hinder the performance of services and work required by this
Agreement, nor shall any such interest be acquired during the term of this
Agreement.
17. RESOLUTION OF DISPUTES (ATTORNEY FEES)
A. Disputes regarding the interpretation or application of any provisions of this
Agreement shall, to the extent reasonably feasible, be resolved through good
faith negotiations between the parties.
B. If any action at law or in equity is brought to enforce or interpret any provisions
of this Agreement, the prevailing party in such action shall be entitled to
reasonable attorney's fees, costs and necessary disbursements, in addition to
such other relief as may be sought and awarded.
18. MODIFICATION OF AGREEMENT
The terms are subject to modification by mutual agreement between Arcadia and
Consultant whom such changes shall be incorporated by authorization written
amendments to this Agreement. The parties agree that the requirements for prior
written changes, amendments, or modifications to the Agreement may not be waived
and any attempted waiver shall be void.
19. TERMINATION DATE
A. The City may terminate this Agreement without cause upon five (5) days written
notice to Consultant to the Address specified in this Agreement. Notice may
include telephonic communication to Consultant to cease work. Should the City
terminate this Agreement, Consultant agrees to immediately discontinue
performance and deliver to City the work which he /she has completed,
including all maps, data reports and like materials. Consultants shall receive a
fee equal to an amount which bear the same relationship to the total fee
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payable pursuant to Section 8 that the amount of work to be performed by
Consultant to this Agreement.
B. City may terminate this Agreement with cause effective immediately upon
written notice of such termination to Consultant, based upon the concurrence
of any of the following events:
(1) Material breach of this Agreement by Consultant;
(2) Cessation of Consultant to be licensed, as required;
(3) Failure of Consultant to substantially comply with any applicable federal,
state or local law or regulation;
(4) Filing by or against Consultant of any petition under any law for the
relief of debtors; and
(5) Filing of a criminal complaints against Consultant for any crime, other
than minor traffic offenses.
C. WORK PRODUCT. In the event of termination, Consultant shall, at City's
request, promptly surrender to City all completed work and work in progress
and all materials, records, computerized information and notes developed,
procured, or produced pursuant to this Agreement. Consultant may retain
copies of such work product as a part of its record of professional activity.
20. TERMINATION FOR CAUSE
A. Arcadia may, by written notice to Consultant, terminate the whole or any part
of this Agreement in any of the following circumstances:
(1) If the Consultant fails to perform the services required by the Agreement
within the time specified herein or any authorized extension thereof; or
(2) If Consultant fails to perform the services called for by this Agreement
or so fails to progress as to endanger performance of this Agreement in
accordance with its terms, and in either of these circumstances does not
correct such failure within a period of ten (10) business days (or such
longer period as Arcadia may authorize in writing) after receipt of notice
from Arcadia specifying such failure.
B. In the event Arcadia terminates this Agreement in whole or in part as provided
above in subsection A to this Section 20, Arcadia may procure, upon such terms
and in such manner as it may deem appropriate, services similar to those
term i nated.
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C. If this Agreement is terminated as provided above in subsection A, Arcadia may
require Consultant to provide all finished or unfinished documents, data,
studies, photographs, reports, etc. prepared by Consultant. Upon such
termination Consultant shall be paid an amount equal to the contract amount
for services performed to date of termination, less the cost of hiring another
consultant to complete Consultant's service, at Arcadia's discretion. In
ascertaining the value of the work performed up to the date of termination,
consideration shall be given to the completed work and work in progress, to
complete and incomplete studies, and to other documents delivered to Arcadia
and to authorize reimbursable expenses.
D. If, After notice of termination for the Agreement under the provision of this
Section, it is determined for any reason, that Consultant was not in default, or
that the default was excusable, then the rights and obligations of the parties
shall be the same as if the notice of termination had been pursuant to Section
21.
21. TERMINATION FOR CONVENIENCE
Arcadia may terminate this Agreement at any time without cause by giving seven (7)
days written notice to Consultant of such termination and specifying the effective date
thereof. In that event, all finished or unfinished documents and other materials shall,
at the option of Arcadia, become its property. If this Agreement is terminated by
Arcadia as provided herein Consultant will be paid compensation proportionate to the
actual amount of work completed in relation to the total compensation amount
provided for this Agreement.
22. EXHIBITS
The following exhibits to which reference is made in this Agreement are deemed
incorporated herein in their entirety:
Exhibit "A ": Proposal for Professional Services
Exhibit "B ": Professional Fees and Rates
Exhibit "C ": Project Schedule
23. ENTIRE AGREEMENT AND AMENDMENTS
A. This Agreement supersedes all prior proposals, agreements and understandings
between the parties and may not be modified or terminated orally.
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B. No attempted waiver of any of the provisions hereof, not any modification in
the nature, extent or duration of the work to be performed by Consultant
hereunder, shall be binding unless in writing and signed by the party against
whom the same is sought to be enforced.
24. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.
25. EFFECTIVE DATE
This Agreement shall become effective as of the date set forth below in which the last
of the parties, whether Arcadia or Consultant, executes said Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
and attested by their respective officers thereunto duly authorized.
Dated: 11112 , 1999 By
Dated: '24 , 1999 By
APPROVED AS TO FORM:
BA
City Attorney
Dated: e 1 0 , 1999
CITY OF ARCADIA
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a
City Manager
Armstrong & Walker Landscape Architecture
April 15, 1999
Mr. Dave Thompson
City of Arcadia Maintenance Services Department
11800 Goldring Road
Arcadia, CA 91006
RE: Hugo Reid Park Irrigation Design
Dear Dave:
A. Scope of Services
III. ST IR® 1V G
WAIL. III IE II$.
LANDSCAPE ARCHITECTURE
Pursuant to your request, we are pleased to submit this proposal for landscape architectural services
related to design of a new irrigation system at Hugo Reid Park. We look forward to working with
you to develop a water efficient and functional irrigation design that meets City requirements and
incorporated Calsense control equipment. As we discussed, the existing irrigation system serving the
baseball field and landscape adjacent to the concession building will remain, and will continue to be
operated by the Little League separate from the surrounding park.
We have asked Western States Surveying, Inc. to assist us by providing a topographic field survey of'
the site and producing resulting base map(s) at 1" =20' scale. Fortunately, they recently completed
some survey work of the adjacent pump station site for the Public Works Department, so they have
already located control points in the street. This will reduce the time and cost involved in completing
the survey.
As you know, Armstrong and Walker has extensive experience designing state -of -the -art irrigation
systems for parks and other public facilities. We designed new Calsense- controlled irrigation for
three parks in the City of Monrovia and the 20 acre Pomona Transit Center, and a complete new
automatic system for Eisenhower Park in Arcadia. All of these projects have been installed and are
functioning successfully. Following is a description of the work phases, tasks, and corresponding fees
included in our proposal:
Phase 1: Site Survey /Gather InformationBase Plans
A. A complete survey of the site will be performed by Western States Surveying, Inc., including
background research as necessary, a topographic survey in the field incorporating curb, gutter,
and sidewalk at De Anza Place and all park features and lawn areas bounded by the school to
the north, tennis courts to the south, chain link fence adjacent to Michillinda Ave. to the west,
and fence with ivy to the southeast.
EXHIBIT A -1
434 N. GRAND AVE. #3 MONROVIA. CA 91016 1818) 357 -4599 CAL. REG LAND ARCH =2293
l V Wk
B. A visit to the site will be made by Armstrong and Walker to augment the survey with photo-
graphs and field notes, including buildings, play equipment, paving, trees and other plants that
may remain, and limits of existing Little League irrigation system. Determine utility easements
that may affect landscape, and establish the location, size, and static water pressure at the
point of connection for the irrigation system.
C. Plot the topographic survey of the site at 1 " =20' scale on standard City title block mylar
sheets, for use as base plans for the irrigation design. Two sheets with a match line will
probably be required.
Products: Topographic survey/base plans (2 sheets) at 1' =20' scale on City title block mylars and
Autocad 14 file, site notes and photographs, irrigation point of connection information.
Phase 2: Construction Documents
Plans, details, and notes to be suitable for bidding and installation by qualified contractors:
A. Irrigation Plans (2 sheets at 1 " =20' scale) - Design and complete a plan for a complete
automatic irrigation system appropriate for the site and lawn planting, using water efficient
equipment and Calsense monitoring and control apparatus to meet City requirements. Plan to
locate and specify all heads, pipes, valves, moisture sensors, controller, and other equipment.
B. Irrigation Detail Sheet (1 sheet, scale varies) - Include details as necessary to show
proper installation techniques for all irrigation equipment.
C. Specifications and Bid Documents - Written specifications for proper installation of
the irrigation system in City format, and bid forms and documents as necessary .
D. Cost Estimate - Based on final plans, formulate an itemized estimate for the approxi-
mate cost of irrigation materials and installation as shown and detailed on the plans.
E. Plan Check Submittal and Revisions - Complete all plan check revisions as required by
the City for final approval of plans and issuance for bidding.
F. Attend meetings with City staff as required for plan review, coordination, and direc-
tion. Two (2) such meetings are included in the base fee; additional meetings, if nec-
essary, will be billed on an hourly basis.
Products: Reproducibles of construction documents (3 sheets total), specifications and
bid forms, cost estimate, meeting notes and memos.
Phase 3: Construction Observation (optional)
We are available to perform the following tasks during construction - three (3) site visits/
walk - throughs during or upon completion of the irrigation system installation are included in
EXHIBIT A -2
the base fee. Additional tasks or site visits may be completed at City staff request on an
hourly basis in addition to the base fee:
A. Perform site observation visits during construction, to review and verify layout of the
irrigation system prior to installation, check for conformance to the design intent of the
plans, and make interpretations as necessary. Be available to answer questions and
clarify plans and details via site visit, telephone, or FAX throughout installation.
B. Review and evaluate contractor's product submittals, material samples, and proposed
substitutions for unavailable materials; suggest changes if necessary. Review change
order requests if they arise; advise on necessity and reasonable cost.
C. Perform a walk - through site visit upon completion of the installation; compile and
submit a punch list of any items to be corrected or completed by the contractor.
D. Do a final walk- through at the completion of the Contractor's maintenance period, to
verify that all previous punch list items have been completed, and the irrigation system
is in good condition prior to acceptance and final payment by the City.
Products: Field observation notes for site visits, memos /sketches for clarification or field
changes, responses to questions and design interpretation, punch lists.
B. Fees
Base fee for labor is based on a lump sum amount of three thousand seventy dollars
($3,070.00) for Phases 1 and 2, an additional three hundred dollars ($300.00) for Phase 3, and
an estimated two hundred dollars ($200.00) for direct expenses, for a total of three thousand
five hundred seventy dollars ($3,570.00), per the detailed cost breakdown enclosed. Services
or expenses beyond those identified in this proposal will be billed on a time and materials basis
at a rate of $60.00 per hour for a Principal Landscape Architect, $35.00 per hour for drafting,
and $25.00 per hour for clerical time. Fee will be changed if tasks are deleted, added, or sub-
stantially modified from the described Scope of Services. Invoices will be sent monthly based
on percentage of completion of each task, and are requested to be paid within thirty days.
C. Reimbursable Expenses
The following direct cost items are not included in the base fee, and will be charged at cost:
1. Blueprinting, photocopying, and other reproduction work.
2. Plotting of additional Autocad files of base plans after first set is produced (one set is in-
cluded in the base fee).
3. Mileage for site visits and meetings will be charged at $.25 per mile.
EXHIBIT A -3
D. Information Requested from City
1. Location of known utilities and easements that may affect landscape, including water,
sewer, electrical, telephone, gas, storm drain, or others.
2. City requirements for irrigation equipment.
3. Contact person at the Little League to assist with coordinating irrigation coverage.
E. Schedule
Phases 1 and 2 may be completed within thirty (30) days after notice to proceed, or as re-
quired to conform to your schedule for completing the work. Phase 3 will be performed upon
request in coordination with the construction schedule.
F. Regulation by State of California
Landscape Architects are required by law to have all contracts in writing, and are regulated by the
State of California Landscape Architects Technical Committee. Questions concerning a Landscape
Architect may be referred to:
If you have questions or need additional information, please do not hesitate to call. If the
above Scope of Services, fees, and conditions are acceptable, please notify us and we will
proceed with work pending a City Purchase Order. If you wish to modify the Scope of Serv-
ices and corresponding fees, notify us and we will submit a revised proposal. We can forward
certificates for professional and general liability insurance coverage at your request. Thank
you for considering our services; we look forward to working with you again on this project.
Sincerely,
na Armstrong, Principal
Calif. Registered Landscape Architect #2293
Richard Walker, Principal
Calif. Registered Landscape Architect #3478
Landscape Architects Technical Committee
400 R Street, Suite 4000, Sacramento, CA 95814
(916) 445 -4954
ARMSTRONG & WALKER, LANDSCAPE ARCHITECTURE
434 North Grand Ave. #3
Monrovia, CA 91016 (818) 357 -4599
City of Arcadia - Hugo Reid Park Irrigation
FEE PROPOSAL - 4/15/99
PR. LND. ARCH.
DRAFTING
CLERICAL
TASK
HRS. @ $60.00
HRS. @ $35.00
HRS. @ $25.00 SUBTOTAL
TOTAL
`
l
Phase 1: Site Survey /Gather Information /Base Plans
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A. Topographic survey by Western States Surveying
$1,100
B. Site visit by Armstrong & Walker to photo & take field
2.0
0.0
0.0 I
$120
notes, determine utilities & irrigation point of connection
C. Plotted base plans - 2 sheets at 1" = 20'
$280
Fee for Phase 1
$1,500
Phase 2: Construction Documents
A. Irrigation Plans - 2 sheets at 1" = 20' scale
8.0
14.0
0.0
$970
B. Irrigation Detail sheet - 1 sheet 1.0
2.0
0.0
$130
C. Technical specifications 1.0
0.0 2.0
$110
D. Cost estimate for installation 1.0
0.0 1.0
$85
E. Plan check submittal & revisions as necessary 1.0
2.0 1.0
$155
F. 2 coordination meetings w /City staff 2.0
0.0 0.0
$120
Fee for Phase 2
$1,570
TOTAL FOR PHASES 1 - 2
$3,070
Phase 3: Construction Observation (optional)
A. Three site visits /walk - throughs during or upon
completion of installation 5.0 0.0 0.0
$300
Fee for Phase 3
$300
Note: Above fees are not- to-exceed amounts; only tasks performed will be b Iled.
Estimated Direct Expenses
$200
Reproduction /printing, plotting of base plans in addtion to 1 set, and mileage at $.25 per mile will be billed in addition to the above
fee at direct cost (estimated amount includes blueprinting for check sets; printing of bid sets to be done by the City).
Total for all Fees and Direct Expenses $3,570
EXHIBIT B
ARMSTRONG AND WALKER, LANDSCAPE ARCHITECTURE
HUGO REED PARK IRRIGATION DESIGN
PROPOSED PROJECT SCHEDULE
The following is a proposed schedule for completion of all work as described in the Proposed
Scope of Services for the Hugo Reid Park Irrigation project in the City of Arcadia.
Phase 1: Site Survey /Gather Information/Base Plans
A. Start work on project
B. Field survey of site, take field notes & photos
C. Produce base plans for site (2 sheets)
Phase 2: Construction Documents
A. Develop construction documents for project (3 sheets total) June 1 - 17, 1999
B.
C.
D.
E.
F.
TASK START /COMPLETION DATE
90% completion submittal of drawings
City plan check, develop specifications
Completion of drawings & specifications
100% submittal of Construction Documents
Bid package preparation, notice inviting bids, and bid
administration (by City staff)
Phase 3: Construction Observation
A. City Council awards contract for project construction
B. City staff & Contractor complete contract documentation
C. Pre- construction meeting
D. Construction begins (14 working day construction period)
E. Construction 90% complete, walk - through & punch list
F. Construction complete, final walk - through
G. Contractor's 60 day maintenance period
H. Walk- through at end of maintenance period
I. Final acceptance and payment by City
July 6 - 27, 1998
Note: The above schedule is tentative, and may be modified at the City's direction.
EXHIBIT C
May 18, 1999
May 18 -25, 1999
May 25 - 28, 1999
June 17, 1999
June 18 - 28, 1998
June 29 - July 2, 1999
July 2, 1999
August 3, 1999
August 3 - 6, 1999
August 9, 1999
August 10 - 27, 1999
August 24, 1999
August 30, 1999
Aug. 30 - Oct. 28, 1999
Oct. 28, 1999
Oct. 29, 1999
ACORI1 CERTIFICATE OF INSURANCE
PRODUCER
Armstrong /Robitaille Ins. Svc.
17501 E . 17th St. # 2 0 0
P.O. Box 4147
Tustin, CA 92781 -4147
DATE 6/03/99
THIS CERTIFICATE IS . . &JED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
MPANY
AValley Force Insurance Co.
INSURED
ARMSTRONG & WALKER LANDSCAPE
434 N. Grand Avenue #3
Monrovia, CA 91016
COMPANY
B
COMPANY
c
COMPANY
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
COT TYPE OF INSURANCE POLICY NUMBER POUCY EFFECTIVE , POLICY EXPIRATION' LIMITS
LTR I ■ DATE (MM /DD/YY) DATE (MM /DD/YY)
A GENERALUABILITY
X*COMMERCIAL GENERAL LIABILITY
136269677 , 08/14/96 , 08/14/99
j
PROT
. GENERAL AGGREGATE $2_, 000, 000
-
PRODUCTS- COMP /OP AGG $2 f 0 0 0 0 0 0
_
CLAIMS MADE 1 X i; OCCUR
PERSONAL & ADV INJURY $1 , 0 0 0 , 0 0 0
OWNER'S & CONTRACTOR'S
EACH OCCURRENCE $1,_000,000
FIRE DAMAGE (Any one lire) $ 100,000
MED EXP (Any one person) $ 10,000
A AUTOMOBILE UABIUTY 136269677 08/14/96
— ANY AUTO
.__. -.. ALL OWNED AUTOS
SCHEDULED AUTOS
X HIRED AUTOS
X NON -OWNED AUTOS
08/14/99
COMBINED SINGLE LIMIT $1,000,000
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $
GARAGE LIABIUTY AUTO ONLY -EA ACCIDENT $
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT $
AGGREGATE $
EXCESS LIABIUTY EACH OCCURRENCE $
UMBRELLA FORM AGGREGATE $
OTHER THAN UMBRELLA FORM $
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
STATUTORY LIMITS
EACH ACCIDENT
INCL 1 DISEASE- POLICY LIMIT $
EXCL DISEASE -EACH EMPLOYEE $
THE PROPRIETOR/ — 1
PARTNERS /EXECUTIVE
OFFICERS ARE:
A OTHER
PROFESSIONAL
LIABILITY IS
EXCLUDED
DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /SPECIAL ITEMS
Ten Day Notice of Cancellation will be given for Non Payment
RE: HVGO Reid Park Irrigation Design / Commencement Date: 6/1/99
(See Attached Schedule.)
CERTIFICATE HOLDER
City of Arcadia
Maintenance Services Dept.
Attn : Mr. Dan Lazo
11800 Goldring Rd., P.O. Box
60021 2 1
Arcadia, CA 91066 -6021
ACORD 25 -S (3/93) 1 of 2 #578656/M17291
CANCELLATION
SHOULD ANY OF
EXPIRATION DATE
' 0 DAYS WRITTEN
THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
THEREOF, THE ISSUING COMPANY WILL ENDMXCAXCHItitrX
NOTICE TO THE CERT1FICATE HOLDER NAMED TO ThE LEFT,
MIKHKWKDOWX14XXXVIMMWARXXXWMMEINKXDOMIXXXXX
NaNRXMMX0MXDOXIWOMMXXXXWMTOOKMOMMXIMMMXX
AUTHOR! E PRESENTA VE
CJG 0 ACORD CORPORATION 1993
DESC °IPTIONS (Continued from p- 'e 1.)
Certificate holder is amenued to read: City 0 Arcadia and Arcadia Unified
School District are named as Additional Insureds as respect General
Liability regarding the work performed by the Named Insured.
CISGEM25.2(3/93)2 of 2 #S78656/M17291
AC (01:11). CERTIFICATE_ 3F INSURANCE
PRODUCER
L e a t z ow & A s s o c i a t e s , Inc.
247 Bryant Avenue
Glen E l l yn , I L 60137
INSURED
Armstrong & Walker, Landscape A
434 N. Grand Avenue
# 3
t�
Monrovia, CA 91016
ISSUE DATE 06/02/99
'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPARNY Legion Insurance Company
COMPANY B
LETTER
Mif, nNYC
COMPANY D
LETTER
COMPANY E
LETTER
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE (MM /DD /YY) DATE (MM /DD /YY)
GENERAL LIABILITY GENERAL AGGREGATE $
COMMERCIAL GENERAL LIABILITY PRODUCTS•COMP /OP AGG. $
CLAIMS MADE OCCUR. DOES NOT APPLY PERSONAL & ADV. INJURY $
OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE $
FIRE DAMAGE (Any one lire) $
MED. EXPENSE (Any one person) $
AUTOMOBILE LIABILITY COMBINED SINGLE $
ANY AUTO LIMIT
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person) $
HIRED AUTOS BODILY INJURY $
NON -OWNED AUTOS (Per accident)
DOES NOT APPLY
GARAGE LIABILITY
PROPERTY DAMAGE $
EXCESS LIABILITY EACH OCCURRENCE $
UMBRELLA FORM AGGREGATE $
DOES NOT APPLY
OTHER THAN UMBRELLA FORM
WORKER'S COMPENSATION STATUTORY LIMITS
AND DOES NOT APPLY EACH ACCIDENT $
DISEASE — POLICY LIMIT $
EMPLOYERS' LIABILITY
DISEASE —EACH EMPLOYEE $
OTHER
A Professional $250,000 each
Liability DP5- 040176 09/13/98 09 /13/99 claim & aggregate
DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /SPECIAL ITEMS
Re:
CERTIFICATE HOLDER
City o f Arcadia Maintenance
Services Dept.
11800 (30 1 d r i n g Rd . , PO 60021
Arcadia, C A 91066-6021
At Mr. Dan Lazo
ACORD 2S -S (7 /Ro1
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL 1 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES
AUTHORIZED REPRESENTATIVE 1
/ eatzow & Associates,lnc
ACnQn CnrPnPATInM 10Qn
ar-
ARMSTRONGIROBITAILLE
August 10, 1995
Armstrong & Walker Landscape Architecture
434 North Grand Avenue, #3
Monrovia, CA 91016
RE: Workers' Compensation
Dear Anna:
This letter is to confirm, in writing, our conversation regarding your
Workers' Compensation Insurance. If your business is a Sole Propriertor or a
Partnership and you have no other employees, Workers' Compensation insurance
is not required by the State of California. As soon as you hire other
employees you will need to secure coverage immediately.
Should you have any questions on this, please call me.
incerely,
'Ccfyl - ) kcu . '.)tc.-
C A J � na Hawkins
count Administrator
-p.J---teL)o--(t 00-/-EP-5-/FART-WEi,