HomeMy WebLinkAboutC-1649AGREEMENT FOR CONSULTING SERVICES
NOW THEREFORE, the parties agree as follows:
1. REPRESENTATIVES OF THE PARTIES AND SERVICE OF NOTICE
CITY OF ARCADIA
Attention.: Guy B. James, Assistant Engineer
Project Coordinator
Maintenance Service Department
240 W. Huntington Dr.
P. O. Box 60021
Arcadia, CA 91066 -6021
All communications sent to Consultant shall be sent to:
ASSOCIATED ENGINEERS, INC.
Attention: Reggie Lamson, P.E.
3311 E. Shelby St.
Ontario, CA 91764
THIS AGREEMENT FOR PROFESSIONAL SERVICES (hereinafter "Agreement ") is made
and entered into this 5 day of October, 1998, by and between the City of Arcadia, a municipal
corporation, (hereinafter referred to collectively as Arcadia) and Associated Engineers Inc.
(hereinafter called "Consultant ").
RECITALS
WHEREAS, Arcadia has selected Associated Engineers Inc. to undertake the professional
services as fully described in Exhibit "A" (copy attached) for Design of the Longden Avenue
30 -inch Waterline Replacement Project; and
WHEREAS, Consultant represents that it has experience and technical competence to ace
as Consultant to Arcadia for the services required by this contract.
The representatives of the parties who are primarily responsible for the administration of this
Agreement and to whom formal notices, demands and communications shall be given, are
as follows:
All notices and written communications sent to Arcadia under the Agreement shall be sent
to the following address, unless authorized in writing to be sent elsewhere by Arcadia:
Any such notices or written communications by mail shall be conclusively deemed to have
been received by the addressee five (5) days after the deposit thereof in the U.S. Mail, first -
class postage and properly addressed as noted above, or upon actual receipt thereof if
delivered by personal service.
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (hereinafter "Agreement ") is made
and entered into this 5 day of October, 1998, by and between the City of Arcadia, a municipal
corporation, (hereinafter referred to collectively as Arcadia) and Associated Engineers Inc.
(hereinafter called "Consultant ").
RECITALS
WHEREAS, Arcadia has selected Associated Engineers Inc. to undertake the professional
services as fully described in Exhibit "A" (copy attached) for the Design of the Longden Avenue
30 -inch Waterline Replacement Project; and
WHEREAS, Consultant represents that it has experience and technical competence to ace
as Consultant to Arcadia for the services required by this contract.
NOW THEREFORE, the parties agree as follows:
1. REPRESENTATIVES OF THE PARTJN;S AND SERVICE OF NOTICE
The representatives of the parties who are primarily responsible for the administration of this
Agreement and to whom formal notices, demands and communications shall be given, are
as follows:
All notices and written communications sent to Arcadia under the Agreement shall be sent
to the following address, unless authorized in writing to be sent elsewhere by Arcadia:
CITY OF ARCADIA
Attention.: Guy B. James, Assistant Engineer
Project Coordinator
Maintenance Service Department
240 W. Huntington Dr.
P. O. Box 60021
Arcadia, CA 91066 -6021
All communications sent to Consultant shall be sent to:
ASSOCIATED ENGINEERS, INC.
Attention: .E. k 16,6 14. L
3311 E. Shelby St.
Ontario, CA 91764
Any such notices or written communications by mail shall be conclusively deemed to have
been received by the addressee five (5) days after the deposit thereof in the U.S. Mail, first -
class postage and properly addressed as noted above, or upon actual receipt thereof if
delivered by personal service.
2. DESCRIPTION OF WORK
Arcadia hereby engages Consultant, and Consultant accepts such engagement, to perform the
services, set forth in the attach "Exhibit "A" incorporated as part of this Agreement,
Arcadia's principal representative, or representative's designee, shall have the right to review
and inspect the work during the course of its performance as such times as may be specified
by the representative.
Consultant shall have no claim for compensation for any service or work which has not been
authorized in writing by Arcadia.
3. COMMENCEMENT AND COMPLETION OF WORK
A. The Execution of this Agreement by the parties constitutes an authorization to
proceed, unless otherwise provided by the terms of this Agreement. Because of the
time schedule, work will be performed a different integral during the project.
Contractor will be notified when the consulting services are required and of any
changes in the time schedule.
B. The work described in Exhibit "A" shall be completed in accordance with
attached schedule (Exhibit "C ") incorporated as part of this Agreement.
C. If, at any time, the work is delayed due to suspension order by Arcadia, or due to
any other cause which, in the reasonable opinion of Arcadia, is unforeseeable and
beyond the control and not attributable to the fault or negligence of Consultant, the
Consultant shall be entitled to an extension of the time equal to said delay, subject
to Arcadia's right to terminate this Agreement pursuant to Sections 20 and 21 and to
the requirements of the following Sections D & E.
D. Consultant shall submit to Arcadia a written request for an extension of time prior
to commencement of such delay, and failure to do so shall constitute a waiver
thereof. Arcadia shall, in their sole discretion, determine whether and to what extent
any extensions of time shall be permitted.
E. No extension of time requested or granted hereunder shall entitle Consultant to
additional compensation unless, as a consequence of such extension, additional work
must be performed. In such event, Arcadia shall in good faith, consider a request for
additional compensation submitted by Consultant .
4. DATA PROVIDED TO CONSULTANT
Arcadia shall provide to Consultant to the extent feasible, all data, including reports, records,
and other information, as requested by Consultant to perform this Agreement.
5. OWNERSHIP OF DOCUMENTS
All files, records, reports, studies and other documents prepared or obtained by this
Agreement shall be the property of Arcadia. Basic notes, computations, computer diskettes
and similar data prepared or obtained the Consultant under this Agreement shall, upon
request, be made available to Arcadia without restriction or limitation on their use.
Consultant shall deliver such materials to Arcadia according to the terms of this Agreement.
Consultant shall have the right to make duplicate copies of such materials and documents
for his/her files as may be authorized in writing by Arcadia.
6. RELEASE OF INFORMATION /CONFIDENTIALITY /LITIGATION
A. All information gained by Consultant in performance of this Agreement shall not be
released by Consultant with Arcadia's prior written authorization.
B. Consultant shall promptly notify Arcadia should Consultant, its officers, employees,
agents, or sub - consultants be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions, or other
discovery request of court order from any party regarding this Agreement and the
work performed thereunder. Arcadia retains the right, but not the obligation to
represent Consultant and/or to be present at any deposition, hearing, or similar
proceeding. Consultant agrees to cooperate fully with Arcadia and to provide
Arcadia with the opportunity to review any response by Consultant with reference to
the subject matter of this section.
7. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer nor principal of their firm have any
interest in, nor shall they acquire any interest, directly or indirectly which will conflict in any
manner or degree with the performance of the Agreement, no person having such interest
shall be employed by them as an officer, employee, agent, or sub - consultants (see warranty -
Section 16).
8 COMPENSATION AND PAYMENT
A. Consultant agrees to provide the services set forth in the attached Exhibit "A" hereto,
for a fee based on time and material not -to- exceed Contract amount. Should Arcadia
request, in writing, that Consultant perform additional work and services beyond
those under the Agreement, compensation for such services shall be on a time and
materials basis as outlined in Exhibit `B" attached hereto and made a part hereof.
B. On or before the tenth (10th) day of each calendar month following the
commencement of the work, Consultant shall cause to be made and submitted to
Arcadia a written value of the time for all work completed and material incorporated
C. Upon satisfactory completion of all work and services described in Exhibit "A ", and
Arcadia's approval thereof Arcadia shall pay Consultant for the total amount
remaining due for each increment or phase of the work, including all funds retained
as partial security. Final payment shall be made by Arcadia to Consultant within
thirty (30) days after Arcadia's written acceptance of the work.
D. EXTRA SERVICES. If after work commences pursuant to this Agreement, it
becomes apparent that additional work not originally contemplated as within the
scope of this Agreement may be necessary such as that shown on Exhibit "A ", or
otherwise, such services shall be performed, and Consultant compensated at
Consultant's prevailing time and materials rate schedule as outlined in Exhibit `B ".
The Consultant shall infoiin Arcadia in writing of the need for such additional work.
No additional work shall be done without the prior written approval of Arcadia.
9. MANAGEMENT
into the project up to the first day of the month. If Arcadia requests, the Consultant
shall provide Arcadia along with the invoice, copies or verification of all work
performed for which Arcadia is being invoiced. In reviewing and approving such
invoice, Arcadia may consider, in addition to other facts and circumstances, the
relationship of the work completed to the work remaining to be done. Arcadia shall
have the right to retain ten percent (10%) of the estimated cost of the work, as partial
security for Consultant's performance of this Agreement. Within thirty (30) days
after approval of Consultant's invoice, Arcadia shall pay to Consultant that balance
of such invoice after deducting therefrom all prior payments and all sums to be
retained as partial security under the terms of this Agreement.
The City Manager or designee shall represent Arcadia in all matters pertaining to the
administration of this Agreement, including without limitation, coordination of all necessary
meetings and conferences, and review and approval of all products submitted by the
Consultant. Authority to enlarge the scope of services or change the compensation due to
Consultant is subject to approval of the City Council.
10. INDEPENDENT CONTRACTOR
Consultant is and shall at all times be deemed to be an independent contractor and shall be
solely responsible for the manner in which it performs the services required by the terms of
this Agreement. Nothing herein contained shall be construed as creating the relationship of
employer and employee, or principal and agent, between Arcadia and Consultant or any of
the Consultant's employees or any sub - consultants. Consultant assumes sole responsibility
for the acts of its employees and any sub - consultants as related to the services to be provided
during the course and scope of their employment. Consultant, its agents, and employees,
shall not be entitled to any right, privileges or benefits of and shall not be deemed to be
Arcadia employees. Consultant shall have no power or authority to incur any debt,
obligation or liability on behalf of Arcadia.
11. CONSULTANT'S PERSONNEL
A. All services required under this Agreement shall be performed by Consultant, or
under Consultant's direct supervision, and all personnel shall possess the
qualifications, permits and license required by the State and local law to perform
such services.
B. Consultant shall be solely responsible for the satisfactory work performance of all
personnel engaged in performing services required by the Agreement, and
compliance with all reasonable performance standards established by Arcadia.
C. Consultant shall comply with all federal and state statutes and regulations relating to
the employer /employee relationship, including but not limited to, minimum wage,
non - discrimination, equal opportunity, workers' compensation, hazardous /unsanitary
or dangerous surroundings, the Fair Labor Standards Act, 29 U.S.C., 201, et . seq.,
and the Immigration Reform and Control Act of 1986, 8 U.S.C. 245(a).
12. SUB CONSULTING, DELEGATION AND ASSIGNMENT
A. This Agreement covers professional services of a specific and unique nature.
Consultant shall not delegate, subcontract or assign its duties or rights hereunder,
either in whole or in part, without the prior written consent of Arcadia. Any
proposed delegation, assignment or subcontract shall provide a description of the
services to be covered, identification and qualifications of the proposed assigned
delegee or subcontractor, and an explanation of the proposed assignee, delegee or
subcontractor, and an explanation of why and how the name was selected, including
the degree of competition involved. Any proposed agreement with the assignee,
delegee or subcontractor shall include the following:
(1) The amount involved, together with Consultant's analysis of such cost or
price, and
(2) A provision requiring that nay- subsequent modification or amendment shall
be subject to prior written consent of Arcadia.
B. Any assignment, delegation or subcontract shall be made in the name of the
Consultant and shall not bind or purport to bind Arcadia and shall not release the
Consultant from any obligations under this Agreement including, but not limited to,
the duty to properly supervise and coordinate the work of employees, assignees,
delegees and subcontractors. No such assignment, delegation or subcontract shall
result in any increase in the amount of total compensation payable to the Consultant
under this Agreement.
13. NON - DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. In the performance of this Agreement, Consultant shall not discriminate against any
employee, subcontractor, or applicant for employment because of race, color,
religion, ancestry, sex, national origin, disabilities or age. Affirmative action relating
to employment shall include, but not be limited to the following: employment,
upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or
other forms of compensation; and selection for training including apprenticeships.
B. The provision of subsection A above shall be included in all solicitations or
advertisements placed by or on behalf of Consultant for personnel to perform any
services under this Agreement. Arcadia shall have access to all documents, data and
records of Consultant and its sub - consultants for purposes of determining compliance
with the equal employment opportunity and non - discrimination provisions of this
Section, and all applicable provisions of Executive Order No, 11246 which is
incorporated herein by this reference. A copy of Executive Order No. 11246 is
available for inspection and on file with Arcadia.
14. INDEMNITY AND INSURANCE
A. HOLD HARMLESS AND INDEMNITY. Consultant agrees to indemnify and hold
harmless Arcadia, their officers, and employees from any claims, suits, and liabilities
for damage to person or property arising out of Consultant's errors, omissions or
negligent acts.
B. INSURANCE. Consultant shall carry comprehensive liability insurance with
combined single limits of at least one million dollars ($1,000,000) naming the City
of Arcadia as additional insured. Proof of such insurance in a form and content
approved by the Arcadia City Attorney is a condition precedent to execution of this
Agreement by Arcadia. Insurance shall be maintained with insurers listed "A" or
better in the Best's Insurance Guide and authorized to be business in the State of
California.
Consultant shall also maintain professional liability insurance covering errors and
omissions providing protection of at least one million dollars ($1,000,000) for errors
and omissions with respect to losses, claims, and liability arising from action of
Consultant in performing pursuant to this Agreement at the sole cost of Consultant.
C. Workers' Compensation and Liability
A program of Workers' Compensation insurance or state - approved self- insurance
program in an amount, form and as broad as to meet all applicable requirements of
the Labor Code of the State of California, including Employer's Liability with limits
of a least $100,000 per occurrence. Should the Consultant be self - employed, he /she
must certify under Section 3800 of the California Labor Code, the performance of the
work for which this contract is issued is without employing any person in any manner
so as to become subject to the Workers' Compensation Laws of California.
D. Insurance Requirements
Policies providing for bodily injury and property damage coverage shall contain the
following:
(1) An endorsement extending coverage to Arcadia as additional insured, in the
same manner as the named insured, as respect to liability arising out of the
performance or any work under the Agreement. Such insurance shall be
primary insurance as respects the interest of Arcadia, and any other insurance
maintained by Arcadia shall be considered excess coverage and not
contributing insurance with the insurance required here under.
(2) "Severability of Interest" clause.
(3)
(5)
15. VERIFICATION OF COVERAGE
Provision or endorsement stating that such insurance, subject to all of its other
terms and conditions, applies to the liability assumed by Consultant under the
Agreement, including without limitation that set forth in Section 14.A.
(4) Prior to commencement of any work and as a condition precedent to
execution of this contract by the City, Consultant shall deliver to Arcadia
copies of all required policies and endorsements to the required policies.
The requirements as to the type and limits of insurance to be maintained by
Consultant are not intended to and shall not in any manner limit or qualify
Consultant's liabilities and obligations under the Agreement.
Consultant shall immediately furnish certificates of insurance and other proof as requested
to Arcadia evidencing the insurance coverage (subject to approval by the City Attorney)
above required prior to the commencement of performance of services hereunder. These
certificates shall provide that such insurance shall not be terminated or expire without thirty
(30) days written notice to Arcadia. Consultant agrees that if Consultant commences work
under this Agreement without first providing Arcadia copies of the required insurance
certificates, that Consultant does so at its' own and sole risk. In the event Consultant's proof
of insurance is not provided, Arcadia shall have no obligations to compensate Consultant for
such work.
16. CONSULTANT'S WARRANTS AND REPRESENTATIONS
Consultant warrants and represents to Arcadia as follows:
A. Consultant has no knowledge that any officer or employee of Arcadia has any interest
whether contractual, non - contractual, financial, proprietary or otherwise, in this
transaction or in the business of the Consultant, and that if any such interest comes
to the knowledge of Consultant at any time, a complete written disclosure of such
interest will be made to Arcadia, even if such interest would not be deemed as
prohibited "conflict of interest" under applicable laws.
B. Upon the execution of this Agreement, Consultant has no interest, direct or indirect,
in any transaction or business entity which would conflict with or in any manner
hinder the performance of services and work required by this Agreement, nor shall
any such interest be acquired during the term of this Agreement.
17. RESOLUTION OF DISPUTES (ATTORNEY FEES)
A. Disputes regarding the interpretation or application of any provisions of this
Agreement shall, to the extent reasonably feasible, be resolved through good faith
negotiations between the parties.
B. If any action at law or in equity is brought to enforce or interpret any provisions of
this Agreement, the prevailing party in such action shall be entitled to reasonable
attorney's fees, costs and necessary disbursements, in addition to such other relief as
may be sought and awarded.
18. MODIF ICATION OF AGREEMENT
The terms are subject to modification by mutual agreement between Arcadia and Consultant
whom such changes shall be incorporated by authorization written amendments to this
Agreement. The parties agree that the requirements for prior written changes, amendments,
or modifications to the Agreement may not be waived and any attempted waiver shall be
void.
19. TERMINATION DATE
The termination date shall be determined by the project schedule Exhibit "C ".
20. TERMINATION FOR CAUSE
A. Arcadia may, by written notice to Consultant, terminate the whole or any part of this
Agreement in any of the following circumstances:
(1)
If the Consultant fails to perform the services required by the Agreement
within the time specified herein or any authorized extension thereof; or
(2) If Consultant fails to perform the services called for by this Agreement or so
fails to progress as to endanger performance of this Agreement in accordance
with its terms, and in either of these circumstances does not correct such
failure within a period of ten (10) business days (or such longer period as
Arcadia may authorize in writing) after receipt of notice from Arcadia
specifying such failure.
B. In the event Arcadia terminates this Agreement in whole or in part as provided above
22. EXHIBITS
in subsection A to this Section 20, Arcadia may procure, upon such terns and in such
manner as it may deem appropriate, services similar to those terminated.
C. If this Agreement is terminated as provided above in subsection A, Arcadia may
require Consultant to provide all finished or unfinished documents, data, studies,
photographs, reports, etc. prepared by Consultant. Upon such termination
Consultant shall be paid an amount equal to the contract amount for services
performed to date of termination, less the cost of hiring another consultant to
complete Consultant's service, at Arcadia's discretion. In ascertaining the value of
the work performed up to the date of termination, consideration shall be given to the
completed work and work in progress, to complete and incomplete studies, and to
other documents delivered to Arcadia and to authorized reimbursable expenses.
D. If, After notice of termination for the Agreement under the provision of this Section,
it is determined for any reason, that Consultant was not in default, or that the default
was excusable, then the rights and obligations of the parties shall be the same as if
the notice of termination had been pursuant to Section 21.
21. TERMINATION FOR CONVEN I i~;NCE
Arcadia may terminate this Agreement at any time without cause by giving seven (7) days
written notice to Consultant of such termination and specifying the effective date thereof.
In that event, all finished or unfinished documents and other materials shall, at the option
of Arcadia, become its property. If this Agreement is terminated by Arcadia as provided
herein Consultant will be paid compensation proportionate to the actual amount of work
completed in relation to the total compensation amount provided for this Agreement.
The following exhibits to which reference is made in this Agreement are deemed
incorporated herein in their entirety:
Exhibit "A ": Proposal for Professional Services
Exhibit `B ": Professional Fees and Rates
Exhibit "C ": Project Schedule
23. ENTIRE AGREEMENT AND AMENDMENTS
A. This Agreement supersedes all prior proposals, agreements and understandings
between the parties and may not be modified or terminated orally.
B. No attempted waiver of any of the provisions hereof, not any modification in the
nature, extent or duration of the work to be performed by Consultant hereunder, shall
be binding unless in writing and signed by the party against whom the same is sought
to be enforced.
24. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.
25. EFFECTIVE DATE
This Agreement shall become effective as of the date set forth below in which the last of the
parties, whether Arcadia or Consultant, executes said Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested
by their respective officers thereunto duly authorized.
CITY OF ARCADIA
By:
City Manager
CONSULTANT5OC/
By: 1 r Date:
President
APPROVED AS TO FORM:
Date -tm•do
9A/9A/
DESIGN PHASE
EXHIBIT "A"
SCOPE OF SERVICES
1. Conduct existing record document research, which shall include existing substructure (gas,
water, sewer, telephone, etc.), right -of -way, storm drain crossing, and existing street plan
Determine the most practical and economical location for the pipeline from examination of
existing data.
2. Conduct topographical survey, which shall include cross - sectional grades of half of the street
(centerline to property line) at 50 -feet on center and at each street crossing. Survey at the
intersection shall extent beyond the proposed Point -of- Connection of the new pipeline.
3. Prepare detailed "plan and profile" construction documents including topographical
information from existing street plans, field survey (finished grade of proposed pipe
alignment), and utility records. Prepare cross sectional details of each major utility crossing.
4. Prepare detail design of the Santa Anita Wash Bridge crossing, which shall include structural
pipe supports over the drainage channel or pipe hangers under the bridge.
5. Prepare detail drawing for the conversion of the existing 20 -inch steel pipeline to a "pump to
waste" drain line.
6. Prepare Engineer's Cost Estimate including Bill of Materials.
7. Prepare "Technical Specifications" to be incorporated into the City's "boilerplate" general and
special provisions of the contract documents. (City will assemble final specifications).
Specifications shall be prepared in MSWord 7 for windows. A disk file shall be submitted as
part of the 100% submittal to the City.
The drawings shall be ink on 24" x 36" mylar on City standard title block. The drawings shall
include all right -of -ways, connections to existing infrastructure and proposed construction. All
drawings will be prepared using AutoCAD, Release 14 for Windows NT.
The City will require the following submittals leading to final approval of the drawings by the City:
1 50% Design Review: Submit partially complete drawings and specifications (5 sets)
indicating all existing improvements and existing utilities with proposed
construction, a narrative of progress addressing design issues, problems and design
completion schedule. Meet with the City when submitted to discuss progress and
issues.
2. 75% Design Review: Submit progressively complete drawings and specifications (5
sets) addressing the City's 50% submittal review, a narrative of progress addressing
design issues, problems and design completion schedule. Meet with the City when
submitted to discuss progress and issues.
3. 90% Design Review: Submit complete drawings (5 sets) reflecting 75% design
review corrections for final approval from City. Final specifications and an estimate
of construction costs shall be submitted for review. Meet with the City when
submitted to expedite approval.
4. Final Approval Review: Submit final mylar drawings, final specifications and a final
construction cost estimate for approval and signature by the City. Provide original
signed mylars to the City for bidding purposes.
The consultant is to provide the City with original signed mylars, drawing disk, original signed
specification and on disk for the City's use. The consultant shall provide the City with twenty sets
of the plans and specifications for placing the project out to bid. The Drawings and Specifications
will identify any items the City proposes to pre - purchase.
CONSTRUCTION SUPPORT SERVICES
This task will provide construction support services:
1. Perform inspection of the pipeline installation, testing and disinfecting, tie -in to
existing water system
2. Prepare daily inspection report on forms provided by the City.
3. Provide a written summary report of construction activities.
4. Prepare final record as -built drawings.
EXHIBIT `B"
PROFESSIONAL FEES AND RATES
Principal Engineer $110.00
Senior Engineer $95.00
Associate Engineer $85.00
Junior Engineer $63.00
Designer/Draftsperson $68.00
Draftsperson $60.00
Utility Coordinator $68.00
Inspector $45.00
Senior Land Surveyor $49.00
Land Surveyor Technician $95.00
Three -man Survey Party $205.00
Two -man Survey Party $165.00
NOTE: All rates are effective until project completion.
Page 1 of 2
DESIGN TASK DESCRIPTIONS
Prin
Engr@
$110
Sr.
Engr@
$95
Assoc.
Engr@
$85
Jr
Engr@
$63
Des
Draf@
$68
Draf
@
$60
Util
Coor@
$68
Sec
@
$38
Total
Cost
in $
1
Initial Meeting
2
2
480
1
$448
2
Utility Research
2
4
16
$1,518
3
Preliminary Drawings
4
8
32
40
8
$5,920
4
50% Design Review
2
1
$228
5
Potholing (2 Days)
4
16
2
$1,464
6
Crossing details
2
16
40
$4,140
7
Pump -to -Waste Conversion
1
8
16
$1,830
8
Specifications
16
8
8
$2,328
9
75% Design Review
2
1
$228
10
90% Contract Documents
2
8
24
40
8
$5,196
11
90% Design Review
2
1
$228
12
Final Contract Documents
4
8
16
24
$3,648
13
Final Meeting
2
2
1
$448
PROPOSAL WORKSHEET
PROJECT DESCRIPTION: P163 -98, 30 -INCH WATERLINE
DATE:
JUL. 29, 1998
PREPARED BY:
RAL
ENG. & SURVEY
Staff
lnsp@
$45
INSPECTION TASK DESCRIPTION
Prin
Engr@
$110
Sr.
Engr@
$95
Assoc.
Engr@
$85
Jr
Engr@
$63
Des
Draf@
$68
Draf
@
$60
Staff
lnsp@
$45
Sec
@
$38
Total
Cost
In $
1
Field Observation (12 Wks.)
12
120
480
24
$35,232
2
$35,2321
'TOTALS
TASK HOURS
TOTALS 17 80
Page 2 of 2
96
164 16
EXPENSES
ENGINEERING
SURVEY TASK DESCRIPTION
1
Ground Topo Survey
'TOTALS
Prin
LS @
$110
Sr.
LS@
$95
4
Assoc.
LS @
$85
LS
Tech @
$72
40
Drafter
@
$60
8
2 Man
$165
32
3Man
$205
EXPENSES
SURVEY
Util
Coor@
$68
Total
Cost
In $
$9,020
$9,020
$480
1 $9,500
TOTAL DESIGN FEES
EXPENSES
TOTAL INSP. FEES
$27,624
$2,676
1 $30,300 1
' $39,800)
EXHIBIT "C"
PROJECT SCHEDULE
Meet with City Staff, Kick -off Meeting -Oct. 13, 1998
Complete Pre - design Investigations - Nov. 17, 1998
Submit 50% Design Review Nov. 24, 1999
Submit 75% Design Review Dec. 22, 1999
Submit 100% Design Review Jan. 15, 1999
Submit Final Mylars for Signature Jan. 26, 1999
Provide Original Mylars and
Specification for the City's use Feb. 9, 1999
CO
LTR
A
M :1 11!111®
PRODUCER
INSURED
A X
B
Dealey, Renton & Associates
600 So. Lake Avenue, Suite 308
Pasadena CA 91106
(62( 444 -3070/ Fax (626)844 -3074
Lic. #002073 9
Associated Engineers, inc.
Attn: Ghazala Khan
3311 E. Shelby Street
Ontario CA 91764-0000
TYPE OF INSURANCE
GENERAL LUIBLTTY
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE
OWNERS & CONTRACTOR'S PROT.
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
GARAGE LIABILITY
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION
AND
EMPLOYERS LIABLITY
X OCCUR.
OTHER
C *Professional Liability PL514612
ICA 't'S ': >,..,.,,-
City of Arcadia; Guy B. James, Asst. Eng.
P.O. Box 60021
240 W. Huntington Dr.
Arcadia CA 91066.6021
ACORD ):
POLICY NUMBER
RP06630097
RP06630097
7CW 235452-08
DESCRIPTION OF OPERAnONSLOCATIONSNEHICLES /SPECIAL ITEMS
For Professional Liability coverage, the aggregate limit is the total
insurance available for all covered claims presented within the policy
period. The limit will be reduced by payments of indemnity and expense.
ISSUE DATE (MM/DOMf
09/10/98
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANY A
LEI TER
COMPANY B
LETTER
COMPANY G.
LETTER
COMPANY D
LEI !EH
COMPANY E
LETTER
Jacqueline M. Vick
COMPANIES AFFORDING COVERAGE
St. Paul Fire & Marine
American Motorists
Design Professionals
4:41VIFAIWIEW
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICY EFFECTIVE POLICY EXPIRATION
DATE (MMiDD/YY) DATE (MM/DOMf
07/15/98 07/15/99
07/15/98 07/15/99
09/01/98 09/01/99
07/15/98 07/15/99
I
GENERAL AGGREGATE S
PRODUCTS- COMP/OP AGG. S
PERSONAL & ADV. INJURY
EACH OCCURRENCE
ARE DAMAGE (Any one fire) 5
MED. EXPENSE (Any one person): S
COMBINED SINGLE
LIMIT
BODILY INJURY
er
(Per pson)
BODILY INJURY
(Per accident)
PROPERTY DAMAGE S
EACH OCCURRENCE S 4,000,000
AGGREGATE $ 4,000,000
X STATUTORY LIMITS
LIMITS
$
S
$
5
EACH ACCIDENT 5 1,000,000
DISEASE - POLICY LIMB S 1,000,000
DISEASE - EACH EMPLOYEE $ 1,000,000
Each Claim 1,000,000
Aggregate 1,000,000
Ded. Each Claim 25,000
City of Arcadia is additional insured on the
commercial general liability.
.... .
C1 . .......................
'> tit.::::
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCER I FD BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL XX XXXXXXXCXXXXX
MAIL 30 * DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, B)9X XH)6( XX)ORQR HRXXXXXXXXX
)0111KXDO XXXXXXX
`FXCFPT 10 DAYS FOR NON PA NT OF PRFMII)M
AUTHORIZED REPRESENTATIVE C
2,000,000
2,000,000
1,000,000
1,000,000
IN,CLU,DED
5,000
' ACORD CORPORATION 1990
C63
GENERAL ENDORSEMENT
In consideration of an additional premium of N/A , it is hereby understood and agreed that
the following applies:
[ X ] ADDITIONAL INSURED
is /are Additional Insured /s as respects to work done by Named Insured.
City of Arcadia
[ X ] PRIMARY COVERAGE
With respect to claims arising out of the operation of the Named Insured, such insurance as
afforded by this policy is primary and is not additional to or contributing with any other insurance
carried by or for the benefit of the above Additional Insured /s.
[ X ] WAIVER OF SUBROGATION
It is understood and agreed that the Company waives the right of subrogation against the above
Additional Insured /s for project described in certificate attached hereto.
[ X ] CROSS LIABILITY CLAUSE
The naming of more than one person, firm or corporation as Insureds under this policy shall not,
for that reason alone, extinguish any rights of one insured against another, but this endorsement,
and the naming of multiple Insureds, shall not increase the total liability of the Company under
this policy.
[ X ] NOTICE OF CANCELLATION
It is understood and agreed that in the event of cancellation of the Policy for any reason other
than non - payment of premium, 30 days written notice will be sent to the following by mail:
City of Arcadia
240 W. Huntington Drive
P.O. Box 60021
Arcadia CA 91066 -6021
In the event the policy is canceled for non - payment of premium, 10 days written notice will be
sent to the above.
Policy No:
Insurance Compan
Issu r q to:
N if
Aut
JA
rized epresentative -
UELINE M. VICK
RP06630097
St. Paul Fire & Marine
Associated Engineers Inc.
Effective Date: 7/15/98
Issue Date: 9/11/98