HomeMy WebLinkAboutItem 09g - Accept Valve Replacement Project
STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: May 5, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Tiffany Lee, Acting Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY AMERICAN PIPELINE SERVICES FOR
THE VALVE REPLACEMENT PROJECT AS COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On May 6, 2025, the City Council approved a contract with American Pipeline Services
in the amount of $92,950 for the Valve Replacement Project. The terms and
conditions of this project have been complied with, and the work has been
performed to the satisfaction of the Project Manager for a total project cost of
$98,648.90. This amount reflects the approved contract amount of $92,950 plus
contract change orders totaling $5,698.90, or a 6.1% increase. The increases were
due to tariffs and the availability of products. The change is within the adopted 10%
contingency for the agreement.
It is recommended that the City Council accept all work performed by American
Pipeline Services for the Valve Replacement Project as complete and authorize the
final payment to be made in accordance with the contract documents, subject to the
retention of $4,932.44.
BACKGROUND
As part of the City’s valve exercising program, valves in the water distribution system
are regularly inspected to verify functionality and identify any that are broken or in
need of repair. During a routine inspection, it was determined that the water
Accept Valve Replacement Project
May 5, 2026
Page 2 of 3
distribution system valves at the following locations were inoperable and in need of
replacement:
• Santa Anita Plant
• Peck Well
The 16-inch pump discharge pipe inside the Peck Well facility is a cement mortar lined
and coated steel pipe that was constructed in 1962. The 24-inch inlet pipe inside the
Santa Anita Plant is also a cement mortar lined and coated steel pipe that was
constructed in 2000. Each pipe has valves along its length that allow water utility
crews to isolate portions of the pipe in case of an emergency or a broken water main.
Due to their age, the valves were not fully operational and needed to be replaced.
These valves are critical to the emergency operation of the City’s water system.
DISCUSSION
On May 6, 2025, the City Council approved a contract with American Pipeline Services
for the Valve Replacement Project. The project included the removal and
replacement of one 16-inch butterfly valve, one coupling, one 18-inch butterfly valve,
and one 18-inch check valve inside the Peck Well and Santa Anita Plant.
During the completion of this project, it was determined that procuring an in-stock
check valve was more efficient than the specified valve to prevent an interruption of
incoming water to the Santa Anita Plant. The type of valve specified in the contract
had a six-month lead time. Additionally, there were material price increases during
the completion of the project. The table below describes all of the contract change
orders for the project:
Description Amount
1. Material prices increase due to tariffs $2,002.32
2. Changing to the in-stock check valve $3,696.58
Total: $5,698.90
All terms and conditions of the contract have been complied with, and the work has
been performed to the satisfaction of the Project Manager. American Pipeline
Accept Valve Replacement Project
May 5, 2026
Page 3 of 3
Services completed the work as defined in the project plans and specifications in an
efficient and timely manner.
ENVIRONMENTAL ANALYSIS
The project involved the replacement and minor alteration of an existing utility
system with no expansion of the system, and therefore, qualifies as a Class 2
categorical exemption per Section 15302(2) of the California Environmental Quality
Act (“CEQA”).
FISCAL IMPACT
Funds in the amount of $250,000 have been budgeted in the Fiscal Year 2024-25
Capital Improvement Program for the Valve Replacement Project. The total cost for
the Valve Replacement Project is $98,648.90. This amount reflects the approved
contract amount of $92,950 plus contract change orders totaling $5,698.90, or 6.1%
more than the approved contract amount. The amount remains within the adopted
10% contingency for the project.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under
the California Environmental Quality Act (“CEQA”); and accept all work performed by
American Pipeline Services for the Valve Replacement Project as complete, and
authorize the final payment to be made in accordance with the contract documents,
subject to the retention of $4,932.44.