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HomeMy WebLinkAboutItem 9e - Purchase of Sodium Hypochlorite STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT DATE: May 19, 2026 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: John Corona, Utilities Manager SUBJECT: PURCHASE ORDER WITH WATERLINE TECHNOLOGIES, INC. FOR THE PURCHASE AND DELIVERY OF SODIUM HYPOCHLORITE FOR THE DISINFECTION OF THE CITY'S MUNICIPAL WATER SUPPLY, IN THE AMOUNT OF $127,627.50 CEQA: Not a Project Recommendation: Approve SUMMARY The disinfection of drinking water by public water agencies is an essential step in maintaining water quality. The City of Arcadia’s water system utilizes sodium hypochlorite to disinfect water pumped from the groundwater basin. To ensure that the City is receiving the most competitive price for this purchase, a formal bid process was conducted. Waterline Technologies, Inc. submitted the lowest responsive bid. It is recommended the City Council approve a purchase order with Waterline Technologies, Inc. for the purchase and delivery of sodium hypochlorite for the disinfection of the City’s municipal water supply, in the amount of $127,627.50, with three optional one-year extensions. It is further recommended that the City Council delegate the authority to approve future extensions of the Purchase Order to the City Manager, without having to return to the City Council for subsequent approval, provided that any changes to the Purchase Order amount stay within standard inflationary limits and sufficient funds are available in the adopted budget. Sodium Hypochlorite Purchase Order May 19, 2026 Page 2 of 3 BACKGROUND The disinfection of drinking water by public water agencies is essential in managing and eliminating potential water quality problems. The City’s municipal water supply system permit from the Division of Drinking Water (“DDW”) specifies that the City’s water system must use chlorination as a means of disinfection. Liquid sodium hypochlorite (commonly referred to as chlorine bleach) has been an effective disinfectant used by the City for many years. The liquid sodium hypochlorite is delivered in bulk to the City’s well sites and stored onsite, where it is injected into the distribution system using precision metering devices to ensure the proper concentration of disinfectant. These concentrations are monitored daily by the City’s Water Production Technicians. DISCUSSION On March 9, 2026, a Notice Inviting Bids for Sodium Hypochlorite was published in accordance with City Council Resolution No. 7843. On April 7, 2026, the City Clerk received two bids with the following results: Bidder Location Bid Amount Waterline Technologies, Inc. Santa Ana, CA $127,627.50 Brenntag Pacific, LLC Santa Fe Springs, CA $155,473.50 All bid documents were reviewed for content and the contractor’s background was investigated. Based on this review, it has been determined that Waterline Technologies, Inc. is the lowest responsive bidder. The business of delivering bulk sodium hypochlorite is rather small, and there are only a few vendors who offer these services. Waterline Technologies, Inc. is the City’s current provider for this product and has consistently delivered quality service at reasonable prices over the years. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. Sodium Hypochlorite Purchase Order May 19, 2026 Page 3 of 3 FISCAL IMPACT Sufficient funds have been budgeted in the Fiscal Year 2026-27 Water Operation and Maintenance Budget for the purchase of $127,627.50 in bulk liquid sodium hypochlorite. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a Purchase Order with Waterline Technologies, Inc. for the purchase and delivery of Sodium Hypochlorite for the disinfection of the City’s municipal water supply, in the amount of $127,627.50, with three optional one-year extensions. It is further recommended that the City Council delegate the authority to approve future extensions of the Purchase Order to the City Manager, without having to return to the City Council for subsequent approval, provided that any changes to the Purchase Order amount stay within standard inflationary limits and sufficient funds are available in the adopted budget.