HomeMy WebLinkAboutItem 12j - PS.NET Public Safety Software System Support Services
STAFF REPORT
POLICE DEPARTMENT
DATE: June 16, 2026
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
EXECUTIVE INFORMATION SERVICES, INC. FOR PS.NET PUBLIC SAFETY
SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $53,241
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement) with Executive
Information Services, Inc. (“EIS”) for support of the PS.NET Public Safety System,
which will expire on June 30, 2026. PS.NET is the backbone of the dispatch and
records systems used for Police Department operations. It is recommended that the
City Council approve, authorize, and direct the City Manager to execute an
amendment to the Professional Services Agreement with EIS in the amount of
$53,241, to extend services for an additional year.
DISCUSSION
Since 2003, the City has maintained an Agreement with EIS for public safety software
system support services. EIS has the proprietary rights/ownership to the law
enforcement software programs used by the Arcadia Police Department. The
software programs include Law Records Management; Computer Assisted Dispatch
(“CAD”); Report Writing; Mobile Digital Communications; Los Angeles County
Interface; and a Customer Service Portal for submitting crime reports online. All
these software programs are used to conduct the Department’s daily operations.
Executive Information Service, Inc. PSA Amendment
June 16, 2026
Page 2 of 3
The proposed Amendment is $53,241 and represents an increase of 9% from last
year’s contract amount of $48,845. According to EIS, the increase in cost is being
driven inflationary pressures. Over the years, EIS has maintained a good relationship
with the Department and has been accommodating to its needs and requirements.
It is important to highlight that the Equipment Replacement Budget for Fiscal Year
2026-27 includes funding for a new CAD and Records Management System (“RMS”).
The new upgraded system is essential to address both current and future
technological requirements and will be acquired in accordance with the City’s
procurement policy. Given that the procurement and implementation of a new
system will take several months, a renewal with EIS is necessary to sustain the
existing CAD and RMS. Therefore, it is recommended that the City Council extend the
Agreement with EIS for one year.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California
Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA
Guidelines, as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
Sufficient funds in the amount of $53,241 for the amendment to the Professional
Services Agreement have been included in the General Fund Operating Budget for
Fiscal Year 2026-27.
RECOMMENDATION
It is recommended the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve,
authorize, and direct the City Manager to execute an amendment to the Professional
Services Agreement with Executive Information Services, Inc. for PS.NET Public Safety
Software System Support Services in the amount of $53,241.
Executive Information Service, Inc. PSA Amendment
June 16, 2026
Page 3 of 3
Attachment: Proposed Amendment to the Professional Services Agreement
AMENDMENT NO. 23 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 23 (“Amendment No. 23”) is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, a Nevada Corporation, with
respect to that certain Professional Services Agreement between the Parties dated July 13,
2004 (the “Agreement”).
The Parties agree as follows:
1.Section 3.1.2 of the Agreement, the Term is amended by extending the term
from July 1, 2026, through June 30, 2027 (the “Extended Term”).
2.Section 3.3.1 of the Agreement, the Compensation is amended for the Extended
Term as referenced in the attached Exhibit “C”.
3.All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
2
In witness whereof the Parties have executed this Amendment No. 23 on the date
set forth below.
CITY OF ARCADIA EXECUTIVE INFORAMTION SERVICES, INC.
____________________________ ________________________________
Dominic Lazzaretto David Hieb
City Manager Vice President, Client Services
Date: _______________________ Date: ___________________________
ATTEST:
____________________________ ________________________________
City Clerk Justin Davis
Senior Vice President Operations
APPROVED AS TO FORM: CONCUR
____________________________ ________________________________
Michael J. Maurer Roy Nakamura
City Attorney Chief of Police
3
Exhibit “C”
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extend Term
from July 1, 2026, through June 30, 2027, shall not exceed fifty three thousand, two
hundred forty-one dollars and zero cents ($53,241.00). A breakdown of the cost is outlined
below.
Description Quantity Unit Price Amount
Annual EIS Support 1.00 $0.00 $0.00
Law Records Management, CAD:
July 2026 to July 2027
1.00 $51,706.00 $51,706.00
CAD to LensLock: July 2026 to
July 2027
1.00 $1,535.00 $1,535.00
Total $53,241.00