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HomeMy WebLinkAboutAugust 17, 2010CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, AUGUST 17, 2010 CALL TO ORDER - City Clerk Barrows called the meeting to order at 6:30 p.m. THE CITY CLERK TO CALL FOR A CHAIR FOR THIS AUGUST 17, 2010 CITY COUNCIL /REDEVELOPMENT AGENCY MEETING. Council Member Segal nominated Council Member Chandler as the Temporary Chair for this August 17, 2010 City Council meeting. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council Member Chandler, Harbicht and Segal ABSENT: Council Member Kovacic and Amundson It was moved by Council Member Segal seconded by Council Member Chandler to excuse Mayor Amundson and Mayor Pro Tem Kovacic. CLOSED SESSION /STUDY SESSION PUBLIC COMMENTS (5 minutes per person) CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: Administrative Services Director Hue Quach and Human Resources Administrator Michael Casalou. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees. STUDY SESSION THE CITY COUNCIL/REDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION Temporary Chair Chandler called the regular meeting to order at 7:00 p.m. INVOCATION — Reverend Terry Keenan, Santa Anita Church PLEDGE OF ALLEGIANCE — Public Works Services Director Tom Tait ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council Member Chandler, Segal and Harbicht ABSENT: Council Member Kovacic and Amundson 1 52:0129 08 -17 -10 It was moved by Council /Agency Member Segal seconded by Council /Agency Member Harbicht to excuse Mayor Amundson and Mayor Pro Tem Kovacic. REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION ITEM 52:0130 City Attorney Steve Deitsch reported that the City Council /Redevelopment Agency Board met in Closed Session to consider the one (1) item listed on the posted agenda, no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS — None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council /Agency Member Harbicht seconded by Council Member Segal and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARING CITY COUNCIL ITEMS: a. Tax Equity and Fiscal Responsibility Act (TEFRA) hearing to consider granting the authority to Arcadia Campus Commons Associates to issue up to $9 million in multiple family housing revenue bonds as part of financing the Campus Commons Senior Housing development. Recommended Action: Approve Adopt Resolution No. 6738 approving the issuance by the California Statewide Communities Development Authority of multifamily housing revenue bonds for the Campus Commons apartments. Recommended Action: Adopt Jerry Schwartz, Economic Development Manager reported that the Campus Commons senior housing project is being funded with tax credits, a long term loan from the Redevelopment Agency and tax exempt bonds; that tax exempt bonds are issued pursuant to the Tax Equity and Fiscal Responsibility Act (TEFRA); and that in order for the bond issue to proceed, the City needs to act as a conduit for the financing; and a public hearing is required. Mr. Schwartz explained that the financing structure for the Campus Commons project is the same used for the Heritage Park Senior project; he explained that for the Campus Commons project, up to $9 million in bonds would be issued by the California Statewide Communities Development Authority (CSCDA); and requested that Resolution No. 6738 be adopted in order to authorize the issuance of up to $9 million of tax exempt bonds for the Campus Commons Senior project. Temporary Chair Chandler opened the public hearing. No one appeared to provide testimony. A motion to close the public hearing was made by Council Member Harbicht, seconded by Council Member Segal and seeing no further objection, Temporary Chair Chandler declared the public hearing closed. 2 08 -17 -10 It was moved by Council Member Harbicht, seconded by Council Member Segal and carried on roll call vote to adopt Resolution No. 6738 approving the issuance by the California Statewide Communities Development Authority of Multi- Family Housing Revenue Bonds for the Campus Commons Apartments. AYES: Council Member Harbicht, Segal and Chandler NOES: None ABSENT: Council Members Kovacic and Amundson PUBLIC COMMENTS 52:0131 Jeff Smith of The Work Shop, who has been providing printing services to the City since 2002 thanked the City for its business; he explained that as part of a recent RFP process he was outbid, that he had agreed to lower his quote prices on a couple of items and submitted it to the City in hopes that his bid would be reconsidered. Lisa Lange appeared and noted that she recently read about the coyote trapping in the Pasadena Star News and requested that the City Council reconsider killing them. Bee Simpson appeared and discussed alternatives to consider before trapping and killing the coyotes which she is opposed to. She read a report on how to avoid coyote encounters. Ed Simpson appeared and commented on the trapping and killing of coyotes and suggested that a citizen committee be formed to study this matter. Dale Bartlett with the Human Society of the United States appeared and discussed the City's coyote trapping plan which he feels is inhumane; he noted the importance of public education so that residents know what and what not to do; and explained hazing techniques and offered to work with the public. Beverly Biber appeared and read a letter previously forwarded to the City Council into the record regarding the trapping of coyotes which she was opposed to and also stressed educational programs. REPORTS FROM THE CITY COUNCIL AND CITY CLERK Council Member Segal reminded everyone about the Patriotic Concert on August 28 in front of City Hall from 4 -7p.m. and that a retirement certificate will be presented to news anchor Stan Chambers and encouraged everyone to attend. Council Member Harbicht commented on the trapping of coyotes and explained the action taken at the last City Council meeting; and noted that precautionary measures can be taken so that coyotes are not killed. City Clerk Barrows reminded everyone that schools begins on August 26. 3 08 -17 -10 2. CONSENT CALENDAR CITY COUNCIL ITEMS: 52:0132 a. Adopt Resolution No. 6734 determining the amount of revenue to be raised from property taxes for Fiscal Year 2010 -11 to pay for the debt services on the City's General Obligation Bonds. Recommended Action: Adopt b. Accept donations from the community in support of the Summer Reading Program at the Library. Recommended Action: Approve c. Authorize the City Manager to execute a contract with Doug Martin Contracting, Inc. for the 2009/2010 Annual Slurry Seal Project in the amount of $345,700. Recommended Action: Approve d. Authorize the City Manager to execute a contract with D & J Foothill Electrical Contractors, Inc. for Electrical Repairs and Preventative Maintenance at various City facilities in the amount of $112,910. Recommended Action: Approve e. Authorize the City Manager to execute a one (1) year contract with Sheldon Mechanical Corporation for HVAC Preventative Maintenance and Services at various City facilities in the amount of $105,880. Recommended Action: Approve f. Authorize the City Manager to execute a one (1) year contract extension with CLS Landscape Management, Inc. for Tree Trimming Maintenance Services in the amount of $278,110. Recommended Action: Approve g. Approve the purchase of six (6) multi- function copy machines from Image IV in the amount not to exceed $64,702.87. Recommended Action: Approve h. Authorize the City Manager to execute a contract with Monrovia Mailing Company in the amount not to exceed $100,000 for the period of September 2010 through June 2010 for mailing services with the renewal option for three (3) one -near contracts in the amount not to exceed $120,000 annually. Recommended Action: Approve Authorize the City Manager to execute a contract with Animal Pest Management, Inc. in an amount not to exceed $30,000 for coyote trapping services; and appropriate the same amount from the General Fund Reserve. Recommended Action: Approve J• Authorize the City Manager to execute a Professional Services Agreement with Licher DM for Citywide Printing Services in the amount not to exceed $270,000 annually. Recommended Action: Approve 4 08 -17 -10 k. Authorize the City Manager to execute a Professional Services Agreement with Knight Communications for Information System Management Service for the Fiscal Year 2010- 11 with an annual contract price of $361,400. Recommended Action: Approve Council Member Harbicht requested that item 2.j be pulled for discussion. It was moved by Council Member Segal, seconded by Council Member Harbicht and carried on roll call vote to approve Consent Calendar items 2.a through 2.i and 2.k. AYES: Council Member Segal, Harbicht and Chandler NOES: None ABSENT: Council Members Kovacic and Amundson Hue Quach, Administrative Services Director provided a brief summary regarding the citywide printing services; he reported that in June 2010, City staff began the process to solicit proposals for citywide printing services; that the proposal's received were reviewed by a committee made up of staff and after careful review, staff recommended Licher DM; that staff received 4 proposals, one was received with a "no bid" response; he explained the evaluation process and proposal costs; and noted that ultimately both Licher DM and The Workshop could perform the printing services however Licher DM's costs were about $9,000 less than The Workshop. He explained the projects where Licher DM was lower than The Workshop and recommended approval of a professional services agreement with Licher DM in an amount not to exceed $270,000 for the period of September 1, 2010 through June 30, 2010 with the option of three (3) one (1) year renewals at the end of the term of the agreement. It was moved by Council Member Segal seconded by Council Member Harbicht and carried on roll call vote to approve Consent Calendar items 2.j. AYES: Council Member Segal, Harbicht and Chandler NOES: None ABSENT: Council Members Kovacic and Amundson 3. CITY MANAGER/AGENCY DIRECTOR ITEMS: a. Report, discussion and direction regarding Gold Line Sound Wall Material. Recommended Action: Provide direction 52:0133 Phil Wray, Deputy Director of Development Services /City Engineer explained that the Development Services Department has been working closely with the Gold Line Foothill Extension Construction Authority in developing project specifications for inclusion in the construction bid package for the Gold Line. He reported that the City was given the opportunity to select a preferred sound wall material from two possible options; he explained the options for the sound wall as concrete fractured - finish and metal acoustic; that as part of the scope of the Main Alignment of the Gold Line Foothill Extension, areas abutting residential uses that will be equipped with the sound wall are portions of the Garden neighborhood, Downtown Hotels and the Arcadia School District school site and the residential neighborhood east of Bonita Park. 5 08 -17 -10 It was moved by Council Member Harbicht seconded by Council Member Segal and carried on roll call vote to approve the metal acoustic sound wall material. AYES: Council Member Harbicht, Segal and Chandler NOES: None ABSENT: Council Members Kovacic and Amundson ADJOURNMENT The City Council /Redevelopment Agency adjourned at 7:55 p.m. Tuesday, September 7, 2010, 6:00 p.m. in City Council Chamber located at 240 W. Huntington Drive, Arcadia. ATTEST: mes H. Barrows, City Clerk 6 52:0134 Peter Amundson, Mayor 08 -17 -10