HomeMy WebLinkAboutItem 11k - ADA Sidewalk and Curb Ramp Improvements Project
STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: July 21, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Assistant City Manager/Public Works Services Director
Kevin Merrill, City Engineer/Deputy Public Works Services Director
By: Ryan Huey, Associate Civil Engineer
SUBJECT: CONTRACT WITH ONYX PAVING COMPANY, INC. FOR THE AMERICANS
WITH DISABILITIES ACT SIDEWALK AND CURB RAMP IMPROVEMENTS
PROJECT IN THE AMOUNT OF $157,000, WITH A 10% CONTINGENCY
CEQA: Exempt
Recommendation: Approve
SUMMARY
The Public Works Services Department (“PWSD”) is responsible for the maintenance
and repair of pedestrian infrastructure. To improve the accessibility of pedestrian
walkways and ensure that the Americans with Disabilities Act (“ADA”) requirements
are met, the PWSD is preparing to conduct sidewalk and Curb Ramp Improvements.
To ensure that the City is receiving the most competitive price and quality service for
this work, a formal bid process was conducted, with Onyx Paving Company, Inc.
submitting the lowest responsive bid.
It is recommended that the City Council approve, authorize, and direct the City
Manager to execute a contract with Onyx Paving Company, Inc. for the ADA Sidewalk
and Curb Ramp Improvements Project in the amount of $157,000, with a 10%
contingency.
BACKGROUND
The PWSD is responsible for the maintenance and repair of pedestrian
infrastructure. To improve the accessibility of pedestrian infrastructure and ensure
that ADA requirements are being met, the City adopted an ADA Sidewalk Transition
ADA Sidewalk and Curb Ramp Improvements
July 21, 2026
Page 2 of 3
Plan and budgets annually for right-of-way improvements to address areas that are
deemed inaccessible and do not meet current standards. For Fiscal Year 2025-26, the
following sidewalks and curb ramps must be addressed:
• 1003 S Baldwin Avenue - Along Fairview Avenue
• 747 Fairview Avenue - Along Hungate Lane
• 627 W Duarte Road - Along Arcadia Avenue
The ADA Sidewalk and Curb Ramp Improvements Project will include the removal
and reconstruction of the sidewalk, curb ramps, driveway approaches, curb and
gutter, asphalt, and related improvements at all three locations.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No.
7483, and bid packages were provided to contractors that perform this type of work.
On June 25, 2026, the City received four sealed bids with the following bid results:
Contractor Amount
Onyx Paving Company, Inc. $157,000
Gentry Brothers, Inc. $158,221
Estate Design and Construction, Inc. $178,000
CT&T Concrete Paving Inc. $180,767
Bid documents were reviewed for content, and the contractor’s background and
recent projects were investigated. Based on this review, it has been determined that
Onyx Paving Company, Inc. is the lowest responsive bidder for this work. Onyx Paving
Company, Inc. has successfully completed similar work within budget for the City of
Arcadia.
ENVIRONMENTAL ANALYSIS
This project is considered a Class 1 exemption as defined in Section 15301(c) of the
California Environmental Quality Act (“CEQA”), since the project consists of the
maintenance of existing public streets and does not involve expansion of the existing
use.
ADA Sidewalk and Curb Ramp Improvements
July 21, 2026
Page 3 of 3
FISCAL IMPACT
Funds in the amount of $200,000 have been budgeted in the Fiscal Year 2025-26
Capital Improvement Program for the ADA Sidewalk and Curb Ramp Improvements
Project, with $40,000 in Transportation Development Act Article 3 Funds and
$160,000 in Proposition C Funds. The total cost for this Project is $157,000, and a 10%
construction contingency would bring the total cost to $172,700, which is within the
adopted budget.
RECOMMENDATION
It is recommended that the City Council determine that this project is a Class 1
exemption under the California Environmental Quality Act (“CEQA”); and approve,
authorize, and direct the City Manager to execute a contract with Onyx Paving
Company, Inc. for the Americans with Disabilities Act Sidewalk and Curb Ramp
Improvements Project in the amount of $157,000, with a 10% contingency.
Attachments: Exhibit “A” – Project Location Map
Proposed Contract
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ADA Sidewalk and Curb Ramp Improvements Project
Project No.: 41855226
LOCATION MAP
NOT TO SCALE
EXHIBIT "A"
PROJECT
LOCATION
PROJECT
LOCATION
CITY OF ARCADIA
ADA SIDEWALK AND CURB RAMP IMPROVEMENTS
PROJECT NO. 41855226
BETWEEN
CITY OF ARCADIA
AND
ONYX PAVING COMPANY, INC.
CONTRACT
CONTRACT
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and Onyx Paving Company,
Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
a. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in
the Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
ADA SIDEWALK AND CURB RAMP IMPROVEMENTS
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
b. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The
Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 45 working days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the Work.
c. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of ONE HUNDRED, FIFTY-
SEVEN THOUSAND Dollars ($157,000). Payment shall be made as set forth in the General
Conditions.
d. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.11 for
each and every calendar day of delay beyond the time prescribed in the Contract Documents for
finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is
not paid, the Contractor agrees the City may deduct that amount from any money due or that may
become due the Contractor under the Contract. This Article does not exclude recovery of other
damages specified in the Contract Documents.
e. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
f. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and
every provision of law required to be included in these Contract Documents shall be deemed to
be included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
g. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in
the General Conditions.
h. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages
in accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be
posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
ONYX PAVING COMPANY, INC.
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Michael J. Maurer
City Attorney
(CONTRACTOR’S SIGNATURE MUST BE NOTARIZED AND CORPORATE SEAL AFFIXED)
END OF CONTRACT
Notary Acknowledgment
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law , it may prove valuable to persons relying on the d ocument
and could prevent fraudulent removal and reattachme nt of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above