HomeMy WebLinkAboutItem 1a: Statement of Objectives for Community Development Block Grant Funds oI aR
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% 'Oni[y of , STAFF REPORT
Development Services Department
DATE: January 4, 2011
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director5L-K-
By: Jim Kasama, Community Development Administrator
Prepared by: Amber Abeyta, Administrative Assistant
SUBJECT: STATEMENT OF OBJECTIVES AND PROJECTS FOR USE OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR
2011 -2012; AUTHORIZE THE CITY MANAGER TO MODIFY THE
PROJECT ALLOCATIONS SHOULD AMENDMENTS BECOME
NECESSARY, AND EXECUTE A MEMORANDUM OF
UNDERSTANDING WITH THE LOS ANGELES COUNTY COMMUNITY
DEVELOPMENT COMMISSION.
Recommended Action: Approve
SUMMARY
The Los Angeles County Community Development Commission (CDC) has advised that
the City of Arcadia will receive approximately $396,455 (same amount as for current
fiscal year 10 -11) in Community Development Block Grant (CDBG) funds for Fiscal
Year (FY) 2011 -12. Costs and project summaries must be submitted to the County by
February 1, 2011. Staff recommends that the City Council approve the projects as set
forth in this report for FY 2011 -12 which are the same as the current FY 2010 -11. The
primary objective of the CDBG program is to provide assistance to low and moderate -
income families by enabling them to participate in various community activities, and
improve their property and environs. CDBG aims to also improve accessibility for the
disabled and eliminate blight or substandard conditions within the City.
DISCUSSION
The City has been a participant in the Community Development Block Grant (CDBG)
program since 1974. CDBG funds come from the U.S. Department of Housing and
Urban Development (HUD) and are administered by the Los Angeles County
Community Development Commission (CDC) for many cities in the County, including
Arcadia. Use of funds is restricted in order to meet the objectives of assisting low and
moderate - income families and improving accessibility. Federal regulations allow a
maximum of 15% of a grantee's aggregate funds ($59,470 for FY 2011 -12) to be used
for Public Service programs and a minimum of 70% ($277,520) of the total funds must
be used for projects that support and benefit low and moderate - income families.
Program administration expenses cannot exceed 10% ($39,646) of the annual
allocation.
Given that the City will receive approximately the same amount of funding for FY 2011-
12 as received in the current FY 2010 -11, no changes are proposed for FY 2011 -12.
Due to the relative economic health of this community, Arcadia does not have any
neighborhoods that meet the low and moderate - income standards to qualify for many
CDBG funded projects, such as street improvements. Disabled access improvements,
however; are eligible, such as the current sidewalk and curb ramp improvements
project. For FY 2011 -12, staff is recommending the same allocation of $90,000 (22.7 %)
to continue the disabled- access sidewalk and curb ramp improvements.
The following table is a summary of the funding for the current projects (FY 2010 -11)
and for the projects recommended for next year (FY 2011 -12):
Current Projects Recommendations
FY 2010 -11 for FY 2011 -12
Housing Rehabilitation $ 207,349 (52.3 %) $ 207,349 (52.3 %)
Handicap Ramp /Sidewalk Imps. $ 90,000 (22.7 %) $ 90,000 (22.7 %)
Public Service Projects (15 %):
Congregate Meals $ 23,214 (5.9 %) $ 23,214 (5.9 %)
Sr. Citizen Social Services $ 23,474 (5.9 %) $ 23,474 (5.9 %)
Youth Program $ 12,776 (3.2 %) $ 12,776 (3.2 %)
Administration (10 %) $ 39,642 (10.0 %) $ 39,642 (10.0 %)
Totals $ 396,455 (100 %) $ 396,455 (100 %)
The following are descriptions of the projects:
Housing Rehabilitation
The current funding (FY 2010 -11) is $207,349 (52.3 %) and the recommended funding
for FY 2011 -12 is the same. Of these funds, 20% ($41,470) is allowed to be used for
administration of this project and covers a portion of staff's time and the annual
consulting contract.
The Housing Rehabilitation program is the largest of the City's CDBG programs, and
has been an ongoing project for many years. The program provides a maximum grant
of $15,000 to benefit low /moderate - income homeowners by providing needed home
improvements and repairs such as painting, roofing, electrical upgrades, handicap
accessibility, removal of overgrown landscaping, energy- efficiency improvements, and
correction of code deficiencies.
It is anticipated that the City will assist a total of 23 homeowners during the current FY
(2010 -11), 11 are from funding for FY 2010 -11 and 12 are carried over from FY 2009-
2011-12 CDBG Projects
January 4, 2011
Page 2 of 5
10. During FY 2009 -10 the City received CDBG- Recovery funds in the amount of
$120,195. These funds were used to complete additional housing rehabilitation projects
that focused on energy efficiency improvements and repairs. Since the CDBG- Recovery
funds were required to be spent by June 2012, $207,000 of regular CDBG funds from
FY 2009 -10, were carried over into the current fiscal year (2010 -11) and are being used
to complete the additional 12 housing rehab projects.
At least 11 homeowners can be assisted with the recommended funding of $207,349 for
FY 2011 -12.
Handicap Ramp /Sidewalk Improvements
The current FY 2010 -11 funding for this project is $90,000 (22.7 %). Given that there are
CDBG carry over funds available for use, staff recommends increasing the total amount
to $160,000 ($90,000 in FY 2011 -12 funds plus $70,000 in carryover funds) for FY
2011 -12 to complete a more extensive Handicap Ramp /Sidewalk project.
Staff is proposing the following project to eliminate a barrier for the handicapped and
elderly, and that is compliant with the Americans with Disabilities Act.
Colorado Street / Place is a four -lane arterial roadway with a relatively high average
daily traffic volume and a posted speed limit of 45 MPH. It is also an important bus
route connecting Arcadia with communities to the east and west. In the vicinity of the
intersection with Colorado Boulevard, there is an eastbound bus stop on the southwest
side of Colorado Street, just north of Harvard Drive that is difficult to access. There is
no sidewalk on the southwest side of Colorado Street between the bus stop and the
intersection with Colorado Boulevard. The parkway has a steep slope that makes
pedestrian travel nearly impossible, the number 2 (right side) eastbound traffic lane is
very close to the curb, and there is no marked pedestrian crossing or pedestrian signal
phase at the intersection. In addition, Colorado Street curves to the west just north of
Harvard Drive making it difficult to see oncoming traffic approaching the bus stop.
There are seniors and handicapped persons that live north and east of the intersection
of Colorado Street / Place and Colorado Boulevard and there have been complaints that
they cannot get to the bus stop to travel eastbound, except by illegally crossing the
street directly across from it. Crossing Colorado Street at this location is dangerous due
to the blind curve, the 45 MPH speed limit, and the width of the street (see Attachment
A). Most people coming from the north or east of this intersection will not use this bus
stop and must find other transportation. Staff has studied the option of relocating this
bus stop, but found that there is no better location that would be convenient to the
neighborhoods in this area.
Staff proposes to construct a sidewalk within the southwesterly parkway of Colorado
Street from the northerly portion of the Colorado Street and Colorado Boulevard
intersection to the bus stop just north of Harvard Drive (see Attachment B). The
sidewalk construction will require a retaining wall, utility relocations and handicapped
ramps. At the intersection, staff proposes to install a painted crosswalk and a
pedestrian crossing phase that includes the pedestrian symbols (the white walking
figure and the red hand) and push buttons.
2011 -12 CDBG Projects
January 4, 2011
Page 3 of 5
Congregate Meals for Senior Citizens — (Public Service Project)
The current FY funding is $23,214 (5.9 %) and the recommended funding for FY 2011-
12 is the same.
This program is one of three (3) public service projects funded for the current FY (2010-
11) which cumulatively cannot exceed a total of 15% ($59,464). It is an ongoing
program that provides senior citizens with a nutrition program that features hot noon-
time meals, Monday through Friday at the Community Center. For the current fiscal
year, it is anticipated that almost 13,000 meals will be provided, and the goal is to
maintain this level of service for the next fiscal year.
Senior Citizen Social Services Information and Referrals — (Public Service Project)
The current funding (FY 2010 -11) is $23,474 (5.9 %) and the recommended funding for
FY 2011 -12 is unchanged.
This program provides senior citizens with information that is essential for them to
maintain independent and healthy lifestyles. Services include assistance with
government benefits (e.g., Medicare /Medi -Cal and Social Security) housing assistance,
transportation, legal assistance, in -home services, health services, and educational
opportunities. For the current fiscal year, 89 senior citizens have been assisted as of
the end of November 2010, and the goal is to maintain a similar level of service for the
next fiscal year.
Youth Services Program — (Public Service Project)
The current FY 2010 -11 funding is $12,776 (3.2 %) and the same amount of funding is
recommended for FY 2011 -12.
This is an ongoing program directed at benefiting youths up to 18 years old who come
from low- income households. This program pays to send these youths to day camp,
music club, educational field trips, summer camp, and may subsidize band equipment
and uniforms. For the current FY 2010 -11, a total of 55 children participated in the
following activities; summer day camp, Soak City trip, swim lessons, Knott's Berry Farm
trip, gymnastics classes, guitar lessons, tennis lessons, and voice lessons. The goal for
the next fiscal year is to maintain this level of service.
Program Administration (maximum 10 %)
Up to 10% ($39,642) of the total annual allocation is allowed to be used to offset the
costs of general management of the entire CDBG program. Similar to the current FY
(2010 -11) this 10% allowance is proposed to be allocated for general administration,
and as in past years, if actual administration costs are less than the 10% allowance, the
balance is reallocated to the Housing Rehabilitation Program.
2011 -12 CDBG Projects
January 4, 2011
Page 4 of 5
FISCAL IMPACT
There is no fiscal impact to the City's general fund to implement CDBG projects
because all funding, including a 10% administrative allowance comes from the federal
grant. However, CDBG project appropriations are included in the operating budget and
are required to obtain City Council approval prior to the expenditure of the funds.
RECOMMENDED ACTION
Approve the Statement of Objectives and Projects for Use of Community Development
Block Grant (CDBG) Funds for 2011 -2012; authorize the City Manager to modify the
project allocations should amendments become necessary; and execute a
memorandum of understanding with the Los Angeles County Community Development
Commission.
Approved: -iar‘•4-4Q ?*J
Donald Penman, City Manager
Attachment A: Aerial Photo CDBG 2011 -12 Sidewalk Project
Attachment B: Location Map CDBG 2011 -12 Sidewalk Project
2011 -12 CDBG Projects
January 4, 2011
Page 5 of 5
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DEVELOPMENT SERVICES DEPT.
ENGINEERING DIVISION