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Home My WebLink AboutItem 08g - Accept First Avenue Arterial Pavement Rehabilitation Project STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT DATE: October 20, 2026 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Assistant City Manager/Public Works Services Director By: Johnathan Doojphibulpol, Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY ONYX PAVING COMPANY, INC. FOR THE FIRST AVENUE ARTERIAL PAVEMENT REHABILITATION PROJECT AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On May 5, 2026, the City Council awarded a contract to Onyx Paving Company, Inc. in the amount of $1,428,000, with a 10% contingency, for the First Avenue Arterial Pavement Rehabilitation Project. The project has been completed in accordance with the contract terms and to the satisfaction of the Project Manager for a total cost of $1,570,069.96. This amount reflects the approved contract amount of $1,428,000, plus contract change orders totaling $142,069.96, or 9.9% more. It is recommended that the City Council accept all work performed by Onyx Paving Company, Inc. for the First Avenue Arterial Pavement Rehabilitation Project as complete and authorize the final payment to be made in accordance with the contract documents. BACKGROUND The City annually appropriates Proposition C funding for arterial street rehabilitation projects. A requirement for local jurisdictions to receive Federal, State, and County funding is to maintain an updated Pavement Management Program (“PMP”). The City’s Pavement Management Program analyzes existing street pavement conditions through a full survey and rating of all roadways. The Pavement Condition Index (“PCI”) Accept First Avenue Arterial Pavement Rehabilitation Project October 20, 2026 Page 2 of 5 is used to indicate the general condition of pavement sections. The most recent PCI survey was conducted in 2021. Although the PCI averages of First Avenue and Second Avenue were in “fair” condition, the survey data identified First Avenue as the highest priority secondary collector, and Second Avenue as the highest priority primary collector, when compared to similar streets that have not already been planned for or recently completed in the City’s Capital Improvement Program. In February 2023, HR Green Pacific, Inc., under the On-Call Engineering Design Services Contract, was tasked with providing the City with a design package that included plans, specifications, and estimates for the First Avenue and Second Avenue Arterial Pavement Rehabilitation. The proposed improvements included grinding and overlaying asphalt pavement, re-striping pavement markings, cutting new traffic loops, and removing and replacing concrete curb and gutter, sidewalk, driveway aprons, and Americans with Disabilities Act (“ADA”) compliant curb ramps. The design package was completed in July 2024. In it, First Avenue, from California Street to Duarte Road, was planned to be narrowed with curb extensions at the intersections; however, bike lanes, parallel parking, and two-way left-turn lanes would remain along the segment. In addition, the existing north-south stop signs at Diamond Street, which have been repeatedly struck by vehicles over the years, would be moved out of the center median of the street and placed behind new curb extensions on First Avenue. Furthermore, over the years, the City has received requests for additional parking from businesses along the First Avenue corridor. The City contracted with Willdan Engineering to perform a traffic analysis for First Avenue, from California Street to Duarte Road, mostly analyzing the potential for more parking spaces and additional stop signs. The analysis showed that parking spaces could be gained on some blocks using a “chicane” design that provides diagonal parking on one side of the street, as shown in the image below. Accept First Avenue Arterial Pavement Rehabilitation Project October 20, 2026 Page 3 of 5 To provide safety improvements and additional traffic calming measures for the new design, new stop signs were to be placed at El Dorado Street and Fano Street. The construction plans were adjusted to include the recommended changes from the study, and a bid package was prepared. DISCUSSION On May 5, 2026, the City Council awarded a contract to Onyx Paving Company, Inc. in the amount of $1,428,000, with a 10% contingency, for the First Avenue Arterial Pavement Rehabilitation Project. Construction began in June 2026 and was completed in August 2026, with final survey monuments re-established in September 2026. During the completion of this project, it was determined that a change order for quantity adjustments was needed. A complete summary of the change order, including all contract deductions and additions, is provided below. Accept First Avenue Arterial Pavement Rehabilitation Project October 20, 2026 Page 4 of 5 Description Amount 1. Added 1,882 SF – Cold Mill Existing A.C. Pavement (2”, Full Width) $526.96 2. Added 338 TN – Construct (2” Hot Mix Asphalt (C2 PG64-10) Overlay $43,264.00 3. Added 3,512 SF – Sawcut and Remove Existing Concrete Pavement, AC Pavement and Base Materials to a Depth of 12” and Reconstruct Pavement with 6” AC Over 6” CMB $36,876.00 4. Added 588 LF – Remove and Reconstruct 8” PCC Curb and Gutter $65,268.00 5. Added 3,738 SF – Remove and Reconstruct 4” PCC Sidewalk $48,594.00 6. Deleted 14 LF – Furnish and Install Galvanized Steel Checkered Plate Powder Coated Gray and Bolt Flush into Curb per Plan ($6,300.00) 7. Deleted 1,222 SF – Remove and Reconstruct PCC Cross Gutter and Spandrel ($34,216.00) 8. Added 1 EA – Remove and Reconstruct PCC Curb Ramp (BCR to ECR, Including Curb Extensions) $6,369.00 9. Added 4 EA – Remove Existing and Furnish and Install New Water Meter Box Per Std. 700 $3,108.00 10. Deleted 510 SF – Remove, Grade, and Replace Pavers in kind ($21,420.00) Total $142,069.96 All terms and conditions of the contract have been complied with, and the work has been performed to the satisfaction of the Project Manager. Onyx Paving Company, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner. ENVIRONMENTAL ANALYSIS Under the California Environmental Quality Act (“CEQA”) Guidelines, this project is categorically exempt per Section 15301 as a Class 1, Existing Facility, and Section 15302 as a Class 2, Replacement or Reconstruction. Accept First Avenue Arterial Pavement Rehabilitation Project October 20, 2026 Page 5 of 5 FISCAL IMPACT This project was budgeted in the Fiscal Year 2022-23 Capital Improvement Program for a total of $2 million in Proposition C funds. After expenses for the design contract with HR Green Pacific, Inc., construction contract for the Second Avenue Arterial Pavement Rehabilitation Project, and various administrative costs, the current project balance was $1,106,163.97. The low bid plus a 10% contingency would require a project budget balance of $1,570,800 to complete the work. To cover the remaining costs, the City Council authorized an additional appropriation in the amount of $500,000 from Proposition C funds to cover the shortfall. The total cost for the First Avenue Arterial Pavement Rehabilitation Project is $1,570,069.96. This amount reflects the approved contract amount of $1,428,000, plus contract change orders totaling $142,069.96, or 9.9% more than the approved contract amount. Therefore, the authorized funds are sufficient to close out this project. RECOMMENDATION It is recommended that the City Council find the project categorically exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by Onyx Paving Company, Inc. for the First Avenue Arterial Pavement Rehabilitation Project as complete and authorize the final payment to be made in accordance with the contract documents.