Loading...
HomeMy WebLinkAboutLB Minutes: 09/17/2026PUBLICARCADIA SeptemberREGULAR MEETING MINUTES , 2026 ORDER:CALL TO ChairPro- a are Barbara Ansell called a ti to order at 1 pm. in the Library's Conference oo . PLEDGE OF : The Pledge of Allegiance was led by TrusteeElizabeth Renfrew. ROLL : Chair Pr -e Barbara nse ; Trustee JeffChang, Trustee r Y Barbara elphe , Trustee Elizabeth Renfrew; Director of Library s u Services t Alba, Library Services Manager Steven Park ABSENT: Chair Hsiuchen Chen; City Council Liaison David PUBLIC o public comment. LIBRARYREPORTS FROM I : Trustee Renfrew shared d to from the Friends of the Library F L , including information on the upcoming bookstore 50% off sal from epte br 26 to October 3. Chair Pro-Tempore Ansell complimented recent TOL Fall Newsletter. Trustee I reported that updated bershi forms will be included i the October Arcadia t ill. Trustee Delphey s hared that the Arcadia Council donated 1,200 to the F L, reporting that each PTA (10) donating $100 contribution and a 00 contribution from the PTA Council. Trustee Renfrew noted that the PTA Council President Nguyen serves on the FOL Board. ChairPro-Temre A sell recommend including English Conversation Class flyers be added ith future water bill distributions. DIRECTORREPORTS FROM THE Announcements / Statements l Future Agenda Items Director's : Director Alba shared facility updates. In August, the Library's water heater roe and leaked above Principal Librarian Kruper's office, resulting in flooding and the temporary ispl c nt of staff. A new ter heater was installed within a week. Several Capital Improvement r j cts ( I ) are planned in the coming onths, including trellis replacement, plumbing replacement, and new carpeting n painting, with consideration for minimal impact on Library users during the projects. Director Alba noted that a portion of the plumbing replacement roj ct will take place in the basement, n that staff L volunteers have been asked to clear items from res that will be impacted by the work. Director Alb reported that during the local o er outage in September, many users visited the Library to use the electric outlets. Chair Pro - ore Ansell noted that the Library also served as a cooling center during the recent het waves. Director Alba commented that the Library's HVAC system was working albeit with daily maintenance still required y Public Works staff. Director Alba sharedthe annual Fire Extinguisher Training, conducted by the Fire Department, was heldfor staff on September 14 and September 1. Monthly Stat'Istical Report.- Director Alba presented the updated format for the Monthly Statistical Report for July and August, highlighting visual improvements and the incorporation of previous feedback from Trustees. She noted that Library Circulation and Gate Count activity were high in July relative to previous years, crediting the draw to summer programs and staff efforts. For August, Director Alba highlighted the inclusion of statistics for the new Middle School ones c e in the Imagination Theater. The space is for middle school students and is available after school. She shared the attendance and impact in the Children'S Room have been positive to date. Passive activities are planned for students, with monitoring by part-time Library staff. Director Alba also highlighted a new statistical category for General Interest Programs for all ages, including the well -attended screening of summer FIFA World Cup games in the Cay Mortenson Auditorium. Trustee Renfrew and Chair Pro-Tempore Ansell stated they liked the new statistical report format, noting it was easier to review. Monthly Report Narratl*ve: Director Alba shared that the Summer at Arcadia Public Library (SAPL) was successful, highlighting the variety of programs that were offered for users of all ages. She also reported that the FIFA World Cup screenings were well attended and that the Library is considering screening additional sporting events and other popular events in the Auditorium in the future. Chair Pro-Tempore Ansell asked if admission was charged for the SAPL Library Safari. Trustee Renfrew explained that the FOL provided donations to cover the cost of the summer programs. Director Alba thanked the contributions of volunteers to the success of SAPL programs. Trustee Delphey asked if student volunteers receive recognition for their support. Director Alba replied that volunteers received certificates and are thanked during a celebratory event with the section they volunteered with. Director Alba reported that Technical Services staff had opportunities to complete collection call number updates, due to delays in purchase orders for the materials vendor. Trustee Delphey asked if the Library still uses the Dewey Decimal Classification system, Director Alba confirmed that we do. Director Alba reported that the purchase order for materials vendor passed at the July 17 City Council meeting and that ordering and receiving new materials continued thereafter. For August, Director Alba highlighted the activation of the Library as a Cooling Center, the launch of the Middle School Zone, pre -registration for English Conversation Class (ECC), and the first graduation event for the 1 000 Books Before Kindergarten program. She also recognized the collaborative support from Library staff for the Gilb Museum's Fifth Annual Dino Day event. Fl"nandwal Report,: Director Alba noted that there was minimal spending in July due to the delayed approval of the City's budget. Trustee Renfrew not that the financial reports did not include the month of the report and Director Alba stated that would be added moving forward. Chair Pro-Tempore Ansell inquired about the amount already spent on bibliographic utilities. Director Alba explained that certain Library utility contracts are purchased in July and utilized throughout the fiscal year. Trustee Chang inquired about the impact oft water heater replacement on the Library's budget. Director Alba explained that the expense would be reflected in the following month's financial report. She to that some encumbered expenses of appear once processed by the City Finance Department. Trustee Chang inquired about the carpet and painting projects. Director Alba explained that the project is a Capital Improvement Project (CIP) and will be reflected in Public Works CIP reports and not in the cti"vl't alesa Director Alba reviewed the Calendar of Activities,the return of Storytime, In-N-Out Reading Program, and upcomingHalloween vents. Board members reviewed all flyers. CONSENT CALENDAR Approve the RequIlar MeeUggMi,nutes action:Recommended Approve Trustee Renfrew oti ne to approve, seconded by Trustee Delphey, and carried on an unanimous vote. AYES: ChairPro-Te are nsell; Trustees Chang,Delphey, Renfrew NOES.- None ABSENT: Chair Chen ADJOURNMENT ChairPro-emore Ansell adjourned the meeting at :03 p.m. to October 15, 2026, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approve : Hichen Chen, Chair Samantha Alba, Secretary Minutes prepared by: Steven Park