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HomeMy WebLinkAboutItem 1d: Contract Extension with Waste Management Curbside LLC for Residential Collection of Household Hazardous Waste .FAR _ C.) , .ii V 4 a IPCO 1p 1∎ •• ∎ Au,uut S, t 4) unitY °CI" STAFF REPORT Public Works Services Department DATE: January 18, 2011 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Maria Taylor, Senior Management Analyst SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR CONTRACT EXTENSION WITH WASTE MANAGEMENT CURBSIDE, LLC FOR RESIDENTIAL COLLECTION OF HOUSEHOLD HAZARDOUS WASTE IN THE AMOUNT OF $20,000 Recommendation: Approve SUMMARY On February 19, 2008 the City Council awarded a one (1) year contract to Curbside Inc. for residential collection of household hazardous waste. Due to the economic conditions, City staff negotiated with Curbside Inc. to reduce household pick up prices by two (2) dollars in last years contract. On November 30, 2010, Curbside Inc. was purchased by Waste Management (WM) as one of its subsidiaries and therefore, Curbside Inc. is now called WM Curbside, LLC. This change will not affect Curbside Inc.'s existing high level of service to the residents of the City of Arcadia. WM Curbside, LLC is reaching the end of their contract and has submitted a written offer to extend its existing contract for one (1) additional year with no change in prices and all other conditions of the Agreement are to remain in effect. Based on the excellent service provided by WM Curbside, LLC during the previous years and increased stability of services under Waste Management, staff recommends that the City Council award a one (1) year contract extension to WM Curbside, LLC for residential collection of household hazardous waste in the amount of $20,000. DISCUSSION For the protection of Arcadia's environment and the health of its inhabitants, it is important to provide alternatives to the illegal disposal of household hazardous waste (HHW) and universal waste. As more laws ban certain HHW from the landfills, it has become the obligation of the City to provide a service that will assist residents in recycling and diverting HHW from the waste stream. Page 1 of 2 Mayor and City Council January 18, 2011 Curbside, Inc. was purchased by Waste Management on November 30, 2010 as one of its subsidiaries and therefore, Curbside, Inc. is now called WM Curbside, LLC. Waste Management is also the City's current residential refuse hauler and having Curbside, Inc. now under its umbrella actually provides added value to residents through increased stability and flexibility of services. Last year, due to the economy and budget shortfalls, staff worked with Curbside Inc. to reduce it's prices and agreed to a $2 reduction in unit price for picking up household hazardous waste which would allowed for an additional 10 homes to be able to use the service. The rate per household went from $107 to a rate of $105 per household. WM Curbside, LLC. has agreed to hold these prices and all other terms and conditions of the contract will remain in effect. The purpose for this program is to provide residents a convenient method to dispose of their HHW throughout the year. This program supplements the current LA County HHW Roundups that are held once a year in Arcadia at the Santa Anita Race Track and surrounding cities. Residents are provided a toll free number where they can schedule an appointment for pick -up directly with the contractor. Additionally, WM Curbside, LLC. has also made it possible for residents to schedule a pick up online. The program has been advertised in the City's Newsletter, website, Hotsheet, and the Waste Management publication entitled "One Person's Trash." Each resident must have a minimum of four (4) gallons of HHW and is allowed up to three (3) pick -ups per year. In addition, residents continue to be able to properly dispose of E -waste by calling Waste Management for a free bulky item pick -up. This program enables Arcadia to continue to comply with state mandates that ban HHW from landfills. Based on the excellent service provided by WM Curbside, LLC. during the previous year, staff recommends that the City Council award a one (1) year contract extension to WM Curbside, for residential collection of household hazardous waste LLC in the amount of $20,000. FISCAL IMPACT Funds are budgeted for this program in the 2010 -11 Solid Waste Fund and the Used Oil Block Grant. RECOMMENDATION 1. Award a one (1) year contract extension to WM Curbside, LLC for residential collection of household hazardous waste in the amount of $20,000. 2. Authorize the City Manager and City Clerk to execute contracts in a form approved by the City Attorney. Approved: ..3) .:Q rte Donald Penman, City Manager Page 2 of 2