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AMENDMENT NUMBER ONE
TO THE TECHNICAL ASSISTANCE AGREEMENT
BETWEEN THE DEPARTMENT OF THE ARMY AND CITY OF ARCADIA
FOR DESIGN OF WATER INFRASTRUCTURE IMPROVEMENTS
THIS AMENDMENT is entered into by the Department of the Army (hereinafter "the
Government ") and the City of Arcadia (hereinafter the "Sponsor ") with respect to the Technical
Assistance Agreement executed on September 8, 1998 between the Department of the Army and
the City of Arcadia for design of Water Infrastructure Improvements.
WITNESSETH, that
WHEREAS, the parties have entered into the Technical Assistance Agreement and desire
to amend certain Articles of its provisions.
NOW, THEREFORE, the parties agree that the referenced Technical Assistance
Agreement shall be amended as follows:
1. Add paragraph G. To ARTICLE I (DEFINITIONS):
G. The term "additional SOW" shall mean the additional Scope of Work describing the
technical assistance work to be provided, which is attached to this Amendment and which shall
not be considered binding on either party and is subject to change by the Government in
consultation with the Sponsor.
2. The third and fourth sentences of paragraph A of ARTICLE III (METHOD OF PAYMENT)
are amended to read as follows:
As of the effective date of this Amendment, the estimated cost of technical assistance is
$722,000.00 and the Sponsor's share of estimated cost of technical assistance is $180,500.00. In
order to meet the Sponsor's cash payment requirements for its share of the estimated cost of
technical assistance, the Sponsor must provide a cash contribution currently estimated to be
$40,500.00 in addition to the Sponsor's $140,000 cash contribution specified in the original
agreement. The dollar amounts set forth in this Article are based upon the Government's best
estimates, which reflect the technical assistance in the SOW and in the additional SOW,
projected costs, price -level changes, and anticipated inflation.
3. Add sentence at the end of ARTICLE XIII (LIMITATION ON GOVERNMENT
OBLIGATIONS):
The Appropriations Committee has approved funds under the General Investigations Program to
complete the Cities of Arcadia and Sierra Madre study as provided in the Energy and Water
Development Appropriations Act, 1999 (Public Law 105 -245).
4. All other provisions of the Technical Assistance Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment, which shall
become effective upon the date it is signed by the District Engineer for the U.S. Army Corps of
Engineers, Los Angeles District.
DEPARTMENT OF THE ARMY
Los Angeles District
Attachment - Additional Scope of Work
CITY OF ARCADIA
Mn
CERTIFICATON REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contact, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection. with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,00 and not m7-L-
Rog6 $100,000 for each such failure.
r Chan dler, Mayor
City of Arcadia
CERTIFICATE OF AUTHORITY
1, Michael H. Miller, do hereby certify that I am the principal legal officer of the City of
Arcadia, that the City of Arcadia is a legally constituted public body with full authority and legal
capability to perform the terms of the Agreement between the Department of the Army and the
City of Arcadia in connection with the design of water infrastructure improvement funds, and to
pay damages in accordance with the terms of this Agreement, if necessary, in the event of the
failure to perform, as required by Section 221 of Public Law 91 -611 (42 USC Section 1962d 5b),
and that the persons who have executed this Agreement on behalf of the City of Arcadia have
acted within their statutory authority.
IN (WITNESS WHEREOF, I have made and executed this certification this
day of (—,-1 999.
Mic ael H. ilfdV
City Attorney
'OackroKA & Assoc(*A,.0
3151 Airway Ave., Suite F -206
Costa Mesa, CA 92626.4623
(714) 850 -9310 ♦ FAX (714) 540 -4625
E -Mail E BSM92A@ Prodigy. Com
January 27, 1999
U.S. Army Corps of Engineers
Los Angeles District
P.O. Box 532711
Los Angeles, CA 90053 - 2325
Attention: Jan Kwiecinski
Management Studies & Services
Public Works Management
Water Resources Planning
City Engineering Services
Operational Studies
Subject: Cities of Arcadia and Sierra Madre FY99 Scope of Work — Water Infrastructure
Restoration Program
Dear Jan:
Enclosed is the Cities of Arcadia and Sierra Madre Scope of Work for projects to be completed in
Fiscal Year 1999.
Please note that there are varying degrees of percentage completion for design of the projects.
The following projects represent projects that were started in FY98 and design is to be completed
in FY99:
City of Arcadia
1. Reconstruction of Reservoirs and Forebays (Santa Anita and St. Joseph Plants)
2. Two Zone #3 Wells at Orange Grove Plant
3. Pressure Reducing Valves (Zones 1 to 2, 2 to 3, and 3 to 4)
City of Sierra Madre
I
1. New 2,000 (minimum) gpm Well at St. Joseph Site
2. 12 -inch Diameter Inter -tie with the City of Arcadia in Sierra Madre Boulevard
3. Reconstruction of Mira Monte Reservoir (West) #1
The following projects represent projects that are to commence and complete design in FY99:
City of Arcadia
1. Reconstruction of Reservoirs and Forebays (Longden and Chapman Plants)
2. Gas Storage Tanks, Backup Fuel Supply and Re -Equip Existing Generators
Mr. Jan Kwiecinski
January 29, 1999
Page 2
Citv of Sierra Madre
1. Zone 93 Looping Pipeline in Sturtevant Drive
The following projects represent projects that are to commence design in FY99, but will not
finalize design in FY99:
City of Arcadia
1. Backup Power Supply at Zones 1 -4 Booster Pumps and Wells (40% Design)
City of Sierra Madre
1. Grove Reservoir Reconstruction (70% Design)
Please do not hesitate to contact me at (714) 850 -9310 if you have any questions or require
amplification on the attached Scope of Work.
Very trul yours,
C. tep en Bucknam
President
Attachment
cc: Pat Malloy, City of Arcadia
Bruce Inman, City of Sierra Madre
CJASM991,et.doc
Cities of Arcadia and Sierra Madre
Water Infrastructure Restoration Study — Fiscal Year 1999
Scope of Work - Design of Water System Improvements
General
The "Cities of Arcadia and Sierra Madre Water Infrastructure Restoration Special Study"
conducted by the U.S. Army Corps of Engineers, Los Angeles District (Corps), describes
water system performance and vulnerability to earthquake - induced damage for the Cities of
Arcadia and Sierra Madre (study area) which are located in northwest Los Angeles County,
California. The report recommends projects included in the study which would provide
increased water system performance in the event of a major seismic event.
This Scope of Work is comprised of the design of specific recommended construction
projects for the Cities of Arcadia and Sierra Madre. These design project improvements will
help mitigate existing deficiencies in the water systems which contribute to the potential for
inadequate water supplies during emergency events. The objective of these projects is to
significantly reduce the extent to which the water system are the limiting factor in supplying
critical water demand following a major earthquake.
Services Required
Overview
This Scope of Work consists of the design of specific water system improvements in the
study area to achieve the stated objective. To effect the design that is most appropriate for
the components, the Architect- Engineer is to:
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• Study the existing water systems and their operations in the study area
• Conduct site visits, as necessary
• Participate in meetings to present proposed design status, consult with the Corps and
City, representatives, discuss issues /concerns, and interface with water system operations
personnel
Cities of Arcadia and Sierra r 're
FY99 Scope of Work
• Conduct new or update existing base technical studies as needed (e.g., ground water.
analyses, well location suitability studies, etc.) and
• Consider specific equipment recommendations from City representatives (specific
motors, valves, etc.)
In addition, the Architect - Engineer is to:
• Perform periodic rigorous in -house quality control reviews
• Provide all engineering design plans and specifications in hard copy format, reproducible
format and electronic data format as agreed to by the Corps and Cities
• Utilize Auto CAD R13 or other design software approved by the Corps and Cities for the
preparation of construction plans
• Utilize Word Perfect 6.0 for Windows for the preparation of technical specifications and
incorporate into the Cities' "boilerplate" standard provisions and contract documents.
Pre - Design Research and Studies
The Architect- Engineer shall conduct the following research and studies, as appropriate, in
accordance with the design of the program components.
O Review of Existing Data
Conduct a thorough review of all existing facilities data, studies, operational records
and any other pertinent data to acquire the knowledge of existing conditions.
O Conduct Studies /Research
Conduct specific technical studies /research to provide the essential data needed to
effect proper design of components including, but not limited to ground water
analyses, well site location suitability studies, soils investigations, studies to evaluate
the need for shoring during construction, site hydrology studies and utilities location
searches.
O Conduct Surveys
Conduct site surveys and establish pertinent topographical data as needed for the
preparation of design components.
2
Cities of Arcadia and Sierra V'
FY99 Scope: of Work
Formulation of Plans and Specifications
The Architect- Engineer shall prepare construction plans and technical specifications in
formats as stated herein or as approved by the Corps and Cities for the following projects.
City of Arcadia
O Reconstruction of Reservoirs and Forebays
(Santa Anita, St. Joseph, Longden and Chapman Plants)
DESIGN: FINAL DESIGN IN FY99 OF PROJECTS No. 1 and No. 2 (From 25%
of 30% Design to 1001/o Design)
FINAL DESIGN (100 %) IN FY99 OF PROJECTS No. 3 and No. 4
Prepare final (100 %) plans and specifications for the following projects:
No. Plant Installation Scope
1 Santa Anita Plant Structural Reinforcement of LOMG Reservoir 2
Install Earthquake Valve
Install Flexible Pipe Couplings
Repair Sealant in Reservoirs 1 and 2
Clean and Coat all Exposed Piping
2 St. Joseph Plant Structural Reinforcement of 6.3MG Reservoir 2
Install Earthquake Valve
Install Flexible Pipe Couplings
Repair Sealant in Reservoirs 2
Clean and Coat all Exposed Piping
3 Longden Plant Reconstruct 0.25MG Concrete Forebay
Install Earthquake Valve
Install Flexible Pipe Couplings
Clean and Coat all Exposed Piping
4 Chapman Plant ' Reconstruct 1.5MG Concrete Forebay
Install Earthquake Valve
Install Flexible Pipe Couplings
Clean and Coat all Exposed Piping
1
Cities of Arcadia and Sierra V
FY99 Scope of Work
O Two Zone #3 Wells at Orange Grove Plant
DESIGN: FINAL DESIGN IN FY99 (From 25` %o of 30114 Design to 100% Design)
Prepare hydrogeological report and final (100 %) design plans and specifications for the
construction of two Zone 3 wells with a combined minimum capacity of 4,500 gallons
per minute.
O Pressure Reducing Valves (PRV) (Zones 1 to 2, 2 to 3, and 3 to 4)
DESIGN: FINAL DESIGN IN FY99 (From 25% of 30% Design to 100% Design)
Prepare final (100 %) plans and specifications for the replacement of existing closed zone
valves with pressure reducing stations and construction of zone inter -ties as required.
The locations are as follows:
6 --inch PRV at Michillinda Avenue at Colorado Boulevard
2. 8 -inch PRV at Huntington Drive at Baldwin Avenue
3. 8 -inch PRV and 12 -inch inter -tie line at Camino Real Avenue and Holly Avenue
O Gas Storage Tanks, Backup Fuel Supply and Re -Equip Existing Generators
DESIGN: FINAL DESIGN IN 1FY99
Prepare final (100 %) plans and specifications for the installation of environmentally
approved fitel storage tanks capable of maintaining operations a minimum of six (6)
hours. This shall include the following:
1. Convert Peck Road well standby pump and St. Joseph "C" booster pump from
natural gas to diesel and provide fuel storage to maintain operations at 100% of the
production capabilities for a minimum of six (6) hours.
2. Re -equip existing portable generator at Orange Grove Plant to maintain full plant
operations at 100% for a minimum of six (6) hours.
City of Sierra Madre
O New 2,000 (minimum) gpm Well at St. Joseph Site
DESIGN: FINAL DESIGN IN FY99 (From 25% of 30% Design to 100% Design)
Prepare hydrogeological report and final (100 %) design plans and specifications for the
construction of a well at the St. Joseph site with a minimum capacity of 2,000 gpm.
This well is an essential component of the System Reliability Inter -tie (noted below) with
the City of Arcadia and would be installed at the St. Joseph site in the City of Arcadia.
L!
Cities of Arcadia and Sierra N e
FY99 Scope of Work
The well would provide an additional water supply of 2,000 gpm (minimum) to the City
of Sierra Madre. The City of Arcadia could utilize the well for potential emergencies
concurrent with a guarantee for the City of Sierra Madre to receive a minimum of 2,000
gpm of water in the event of an emergency.
O 12 -inch Diameter Inter -tie with the City of Arcadia in Sierra Madre Boulevard
DESIGN: FINAL DESIGN IN FY99 (From 25% of 30% Design to 100% Design)
Prepare final (100 %) plans and specifications for the construction of approximately
2,500 feet of parallel 12 -inch diameter pipe within Sierra Madre Boulevard
(approximately from Monterey Lane to Santa Anita Avenue) to convey the 2,000 gpm
of water to the City of Sierra Madre from Arcadia by the well proposed above. This
inter -tie would be beneficial in the event of an emergency demand (e.g., major seismic
event), because the City of Sierra Madre does not currently possess the supply capacity
required to meet maximum -day demands if their largest well (Well 45) was out of
service for maintenance or repair.
O Reconstruction of the Mira Monte Reservoir (West) 41
DESIGN: FINAL DESIGN IN FY99 (From 25% of 30% Design to 100% Design)
Prepare final (100 %) plans and specifications for the reconstruction of the reservoir to
current -day standards with the intent that it can remain fully operational following a
major seismic event. Mira Monte Reservoir #1 is an oval concrete, partially buried
reservoir with a capacity of 1.1 MG. It is anticipated during a major seismic event that
structural damage will occur resulting in the loss of water storage due to extensive
reservoir cracking or structural failure.
O Zone 93 Looping Pipeline in Sturtevant Drive
DESIGN: FINAL DESIGN IN FY99
Prepare final (100 %) plans and specifications for the construction of approximately
2,000 feet of 8 -inch diameter pipe within Sturtevant Drive (approximately from
Mountain Trail to Oakdale Drive) to provide water users at high elevations on the east
side of the City of Sierra Madre's service area with a reliable water service.
Where applicable, control panels for facilities are to be compatible with existing telemetry
systems, or include programmable controllers for use with future telemetry systems.
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C itics of Arcadia and Sierra N c
FY99 Scope of work
Construction plans and technical specifications prepared under this portion of the scope shall
be submitted at the following; intervals:
30% Design Review - Submit 30% design review plans and specifications for review by
Corps and City. Drawings shall be accompanied by a description of status of design;
design - related problems, concerns or issues; and a schedule for attaining nulestones and
final completion. Attend a meeting to discuss the design after review of the 30% design
submittal by the Corps and City. Prepare a modified schedule for completion, if needed,
based upon comments received at the 30% design review meeting or in writing.
70% Design Review - Submit 70% design review plans and specifications incorporating
into the design all comments and recommendations made at the time of the 30% review
or subsequent to that meeting. Provide status report of design and attend a 70% review
meeting. Provide a schedule of completion. Prepare a revised schedule based upon the
comments on the 70% review, if necessary.
100% Design Review - Submit complete plans and specifications reflecting all comments
received to date. Submit complete technical specifications and engineering construction
cost estimate for review. Attend 100% design review meeting.
Final Submittal - Submit final plans and specifications incorporating all comments to
date. One set of final drawings shall be ink on 24" by 36" mylar. Ten blueline sets of all
drawings shall be provided. Submit final technical specifications incorporating previous
comments in a format ready to solicit bids from contractors. One reproducible set and
ten copies of the technical specifications and engineering construction cost estimate shall
be submitted.
Note that plans and specifications shall be prepared separately for each Arcadia/Sierra
Madre project element to allow for individual bidding and phasing the work.
In addition, the Architect- Engineer shall prepare construction plans and technical
specifications in formats as stated herein or as approved by the Corps and Cities for the
following project.
O Grove Reservoir Reconstruction — City of Sierra Madre
DESIGN: PARTIAL DESIGN (70 %) IN FY99
Prepare plans and specifications for the reconstruction of the 2.8 MG Grove Street
Reservoir which serves Zone 2 in the City of Sierra Madre. In accordance with the Final
Special Study Report, there is a potential for structural damage to the reservoir. By
reconstructing the reservoir to current -day standards, the reservoir can be expected to
remain fully operational following a seismic event. This includes the repair of all cracks,
and the inspection, cleaning and coating of appurtenances and exposed metal surfaces.
C
Cities of Arcadia and Sierra M
FY99 Scope of work
Construction plans and technical specifications prepared under this portion of the scope shall
be submitted at the following intervals:
30% Desie,n Review - Submit 30% design review plans and specifications for review by
Corps and City. Drawings shall be accompanied by a description of status of design;
design- related problems, concerns or issues; and a schedule for attaining milestones and
final completion. Attend a meeting to discuss the design after review of the 30% design
submittal by the Corps and City. Prepare a modified schedule for completion, if needed,
based upon comments received at the 30% design review meeting or in writing.
70% Design Review - Submit 70% design review plans and specifications incorporating
into the design all comments and recommendations made at the time of the 30% review
or subsequent to that meeting. Provide status report of design and attend a 70% review
meeting. Provide a schedule of completion. Prepare a revised schedule based upon the
comments on the 70% review, if necessary.
In addition, the Architect- Engineer shall prepare construction plans and technical
specifications in formats as stated herein or as approved by the Corps and Cities for the
following project.
O Backup Power Supply at Zones 1 -4 Booster Pumps and Wells — City of Arcadia
DESIGN: PARTIAL (40 %) DESIGN IN FY99
Prepare final (100 %) plans and specifications for the installation of backup power supply
with the capacity to operate 100% of the facilities' production capabilities. This shall
include the following facilities:
No. Plant
Santa Anita
2 Chapman Well Site and
Chapman Reservoir Plant
3 St. Joseph Plant
4 Baldwin Plant
Camino Real Plant
Production Capacity (GPM)
4,500 gpm BPS
1,000 gpm Well
3,000 gpm BPS
4,500 gpm BPS
2 -2,000 gpm Wells
4,500 gpm BPS
10,000 gpm BPS
1,000 gpm Well
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r RON : WTG CONSUL i i iN6 5c v .LCD r H < NU
Cities of Arcadia and Sierra Madre
FY99 Scope of Work
6 Baldwin Well Site
7 Live Oak Plant
8 Peck Road Well Site
1-) 4J b_� I (i (5
1,000 gpm Well
8,000 gpm BPS
4,500 gpm Well
3,500 gpm Well
LzD el (: ::�
Construction plans and technical specifications prepared under this portion of thee scope shall
be submitted at the following interval:
40% Design Review - Submit 40% design review plans and specifications for review by
Corps and City. Drawings shall be accompanied by a description of status of design;
design - related problems, concerns or issues; and a schedule for attaining milestones and
final completion. Attend a meeting to discuss the design after review of the 40% design
submittal by the Corps and City. Prepare a modified schedule for completion, if needed,
based upon comments received at the 40% design review meeting or in writing.
Note that plans and specifications shall be prepared separately for each Arcadia/Sierra
Madre project element to allow for individual bidding and phasing the work.
In addition, the Architect - Engineer shall prepare visioneering services in concert with City of
Sierra Madre staff and the Program Manager representing the City in formats as stated herein
or as approved by the Corps and City for the following project.
O Vision eering Services for Mira Monte and (Prove Reservoirs —City of Sierra
Madre
DESIGN: FINAL DELIVERABLE IN FY99
Prepare draft and final computer graphic presentations using state -of -the -art computer
techniqucs to portray various views of both the Mira Monte and Grove Reservoirs upon
completion. Included in this task are presentations (minimum of three) to the City of
Sierra Madre City Council and/or public interest groups. The visual aids will be
developed in concert with the City's staff and representatives early -on and throughout
the process to insure that the City's needs are met.
C:199Scopc,doc
RcvO 01 -20 -99
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