HomeMy WebLinkAboutC-17113.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not ' limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon written approval of City. In the event that City and Consultant
cannot agree as to the substitution of key personnel, City shall be entitled to terminate this
Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Mr. David Byrum and Mr. Richard Shatz.
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3.2.5 City's Representative. The City hereby designates Ms. LeAnne E.
Hamilton, or his or her designee, to act as its representative for the performance of this
Agreement ( "City's Representative "). City's Representative shall have the power to act on
behalf of the City for all purposes under this Contract. Consultant shall not accept direction or
orders from any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Mr. David
Byrum, or his or her designee, to act as its representative for the performance of this Agreement
( "Consultant's Representative "). Consultant's Representative shall have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to
them. Finally, Consultant represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Services, including a City Business License, and that such licenses and approvals shall be
maintained throughout the term of this Agreement. As provided for in the indemnification
provisions of this Agreement, Consultant shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions which are
caused by the Consultant's failure to comply with the standard of care provided for herein. Any
employee of the Consultant or its sub - consultants who is determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat
to the safety of persons or property, or any employee who fails or refuses to perform the Services
in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant
and shall not be re- employed to perform any of the Services or to work on the Project.
3.2.9 _Laws and Regulations. Consultant shall keep itself fully informed of and in
compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal /OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall indemnify
and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant
to the indemnification provisions of this Agreement, from any claims or liability arising out of
any failure or alleged failure to comply with such laws, rules or regulations.
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3.2. 10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as
required by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement /location or the general aggregate limit shall be twice the required occurrence limit;
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3)
Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by
the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident
for bodily injury or disease.
3.2.10.3 Professional Liability. Consultant shall procure and
maintain, and require its sub - consultants to procure and maintain, for a period of five (5) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall
be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
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(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insured with respect to the Work or operations
performed by or on behalf of the Consultant, including materials, parts or equipment furnished in
connection with such work; and (2) the insurance coverage shall be primary insurance as respects
the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall
stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage. Any insurance or self - insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall
not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City; and (B) any failure to comply with reporting or other
provisions of the policies, including breaches of warranties, shall not affect coverage provided to
the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Separation of Insureds; No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions. Any
deductibles or self - insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
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3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant shall furnish City
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
insurance policy shall be signed by a person authorized by that insurer to bind coverage on its
behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before work commences. The City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall at
all times be in compliance with all applicable local, state and federal laws, rules and regulations,
and shall exercise all necessary precautions for the safety of employees appropriate to the nature
of the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life saving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation
shall not exceed one hundred twenty -four thousand nine hundred eighty -three dollars
($124,983.00) without written approval of City's Representative. Extra Work may be authorized,
as described below, and if authorized, will be compensated at the rates and manner set forth in
this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within 45 days of receiving such statement, review
the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless authorized in writing by City.
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3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization
from City's Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
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Consultant:
City:
Civiltec Engineering Inc.
118 West Lime Avenue
Monrovia CA 91016
Attn: Mr. David Byrum
City of Arcadia
11800 Goldring Road
Arcadia CA 91066
Attn: Ms. LeAnne E. Hamilton, Public Works Services Dept.
Such notice shall be deemed made when personally delivered or when mailed, forty -eight
(48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at
its applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property. This
Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require
all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license
for any Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all Documents &
Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to Consultant by
the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's
sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
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3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from the
losing party reasonable attorney's fees and all other costs of such action.
3.5.6 Indemnification. Consultant shall indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to any
alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees,
agents, consultants and contractors arising out of or in connection with the performance of the
Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and attorneys fees and other related costs and expenses. Consultant shall
reimburse City and its directors, officials, officers, employees, agents and /or volunteers, for any
and all legal expenses and costs incurred by each of them in connection therewith or in enforcing
the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by the City, its directors, officials officers, employees,
agents or volunteers.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5. 10 City's Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
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3.5.13 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non - discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination. Consultant shall also comply with all relevant provisions of City's Minority
Business Enterprise program, Affirmative Action Plan or other related programs or guidelines
currently in effect or hereinafter enacted.
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3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
CITY OF ARCADIA CIVILTFC ENGINEERING INC.
By: —W-4& By:
William R. Kelly
City Manager
ATTEST.•
`ityberk >'
APPROVED AS TO FORM-,
Stephen' P. Deitsch, City Attorney
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W. David Byrum, P.E.
Vice President
Principal Engineer
v'
ACOR®M CERTIFICf TE
OF LIABILITY INSLr_ !"'ONCE DATE (MM /DD/YY)
PRODUCER (849)263 -0606 FAX 11/14/2000
(949) z63 -0906
Complete Insurance, Inc.
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
DATE (MM/DD/YY)
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1500 Quail St . , Suite 410
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Newport Beach, CA 92660
7RS65951900
01/01/2000
INSURERS AFFORDING COVERAGE
INSURED Civiltec Engineering, Inc.
$ 1,000,000
INSURER A: American Motorists Ins. Co.
118 W. Lime Ave.
$ 100,000
INSURER e: American Manufacturers Mutual
Monrovia, CA 91016
_
$ 10,000
INSURER C: (c /o Kemper KSA) 0011 e
PERSONAL &ADV INJURY
$ 11000,000
INSURER D:
COVERAGFR
GENERAL AGGREGATE
INSURER E: Y Or /';KCIi +tA
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
TYPE OF INSURANCE
POLICY NUMBER
DATE (MM /DD/YY)
DATE (MM/DD/YY)
LIMITS
A
GENERAL
LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE a OCCUR
7RS65951900
01/01/2000
01/01/2001
EACH OCCURRENCE
$ 1,000,000
X
FIRE DAMAGE (Any one fire)
$ 100,000
MED EXP (Any one person)
_
$ 10,000
PERSONAL &ADV INJURY
$ 11000,000
GENERAL AGGREGATE
$ 2,000,000
GEN'LAGGREGATELIMITAPPLIESPER:
POLICY PRO-
JECT LOC
PRODUCTS - COMP /OPAGG
$ 2,000,000
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
E7YO4022300
01/01/2000
01 /01 12001
COMBINED SINGLE LIMIT
(Ea accident)
$ 11000,000
X
BODILY INJURY
(Per person)
--
$
B
SCHEDULED AUTOS
X
HIREDAUTOS
BODILY INJURY (Per (Per accident)
NON -OWNED AUTOS
X
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
ANY AUTO
OTHER THAN EA ACC
$
AUTO ONLY: AGG
$
EXCESS LIABILITY
OCCUR CLAIMS MADE
7RS65951900
01/01/2000
01/01/2001
EACH OCCURRENCE
$ 1,000,000
AGGREGATE
$ 1,000,000
$
DEDUCTIBLE
$
RETENTION $
$
WORKERS COMPENSATION AND 7CW30534201 01/011/2000 01/01/2001
EMPLOYERS' LIABILITY
X TORY LIMITS ER
A
E.L, EACH ACCIDENT $ 11000,000
E.L. DISEASE - EA EMPLOYE $ 11000,000
OTHER
E.L. DISEASE - POLICY LIMIT $ 1,000,000
10 day notice applies to
non - payment and /or
non - reporting
DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
ertificate holder is additional insured as respects general liability but only if required by written
contract with the named insured prior to an occurence and as per coverage form BP7434. Holder named
additional insured as respects auto liability as per endt. form CA7912. Waiver
endt. WC040306 included
espects work comp only. Coverage subject to all policy terms and conditions.
E: Anoakia Well Design Project
CERTIFICATEHoi nFR I I _, .,....._..___ ..._..___._ —__ ., .,.,- ...�.....
City of Arcadia,
its directors, officials, officers,
employees, agents and volunteers
240 W. Huntington Dr.
Arcadia, CA 91006
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL Xrk)J W MAIL
l
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
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AUTHORIZED REPRESENTATIVE
Alicia Igram /MICHMA
ARCHITECTS AND l sINEERS PROGRAM ENDORL ✓TENT
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
INSURED: Civiltec Engineering, Inc. AMERICAN MOTORISTS
POLICY NUMBER: 7RS65951900 INSURANCE COMPANY
POLICY PERIOD: 01/01/00 to 01 /01 /01
ADDITIONAL INSURED: City of Arcadia, its directors, officials, officers,
employees, agents and volunteers
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS POLICY C. Waiver of Subrogation:
A. Additional Insured:
The following is added to the Businessowners
Liability Coverage Form, BP 7108;
Item 5. Of Section C. — WHO IS AN INSURED,
is deleted and replaced by the following:
5. Additional Insureds — By Contract,
Agreement Or Permit
Any person or organization to whom or to
which you are obligated by virture of a written
contract, agreement or permit to provide such
insurance as affored by this policy is an
insured, but only with respect to liability
arising out of:
a. "Your work" for that insured by you;
Permits issued by state or political
subdivisions for operations performed by
you; or
c. Premises you own, rent, occupy or use.
This provision does not apply unless the
written contract or agreement has been
executed, or the permit has been issued, prior
to the "bodily injury,' "property damage,"
"personal injury" or "advertising injury."
B. Primary Coverage:
With respect to claims arising out of the
operations of the Named Insured, such insurance
as afforded by this policy is primary and is not
additional to or contributing with any other
insurance carried by or for the benefit of the
above Additional Insureds.
Paragraph 2., of the TRANSFER OF RIGHTS
OF RECOVERY AGAINST OTHERS TO US
condition, of the Businessowners Common Policy
Conditions, BP 71 10, is deleted and replaced by
the following:
2. Applicable to Businessowners Liability
Coverage:
a. If the insured has rights to recover all or
part of any payment we have made under
this policy, those rights are transferred to
us. This insurance shall not be
invalidated should the Named Insured
waive in writing, prior to a loss, any or
all rights of recovery against any party
for a loss occurring. However, the
insured must do nothing after a loss to
impair these rights. At our request, the
insured will bring "suit" or transfer those
rights to us and help us enforce them.
This condition does not apply to Medical
Expenses Coverage.
b. After a loss you may waive your rights
against another party in writing, only if,
at the time of the loss, that party is one
of the following:
A business firm:
1) Owned or controlled by you; or
2) That owns or controls you.
Countersigned by Authorized Representative
BP 7434 (Ed. 07 99) Abbreviated Printed in U.S.A.
Policy No: E7Y04022300
Named Insured: Civiltec En &..,eering, Inc.
ADDITIONAL INTEREST INSURED
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
Additional Interest:
City of Arcadia, its directors, officials, officers, employees, agents and volunteers
The additional interest shown above is an "Insured" but only to the extent of their liability for the conduct of
an "Insured" described in paragraphs a, and b. of Item A. I. WHO IS AN INSURED of Section II -- LIABILITY
COVERAGE.
THIS ENDORSEMENT MUST BE ATTACHED TO A CHANGE ENDORSEMENT WHEN ISSUED AFTER THE POLICY
IS WRITTEN.
CA 79 12 (Ed. 12 93) Printed in U.S.A.
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT -- CALIFORNIA
(The information below is required only when this endorsement is issued subsequent to preparation of
the policy.)
Endorsement Effective 01 /01 /00 Policy No. 7cw30534201 Endorsement No. 1
Insured Civiltec Engineering, Inc. Premium
Insurance Company AMERICAN MOTORISTS INSURANCE COMPANY,�(AMICO) 1
Countersigned by C_ , aye
SCHEDULE
Person or Organization Job Description
Anyone for whom the Named Insured
has agreed to furnish this Waiver
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not
enforce our right against the person or organization named in the Schedule. (This agreement applies only to the
extent that you perform work under a written contract that requires you to obtain this agreement from us.)
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in
the work described in the Schedule.
The additional premium for this endorsement shall be 2% of the California workers compensation premium
otherwise due on such remuneration.
Subject to minimum premium of $100.00.
THIS ENDORSEMENT CHANGES THE POLICY TO WHICH IT IS ATTACHED AND IS EFFECTIVE ON THE
DATE ISSUED UNLESS OTHERWISE STATED.
WC 04 03 06 (Ed. 04 84) Printed in U.S.A.
.gCORDM CERTIFICt "rE
OF LIABILITY INSU - ANCE DATE(MM /DD/YY)
PRODUCER (849)263 -0606 FAX 11/14/2000
<949) 263 -0906
Complete Insurance, Inc.
1500 Quail St . , Suite 410
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Newport Beach, CA 92660
LIMITS
INSURERS AFFORDING COVERAGE
INSURED Civiltec Engineering, Inc.
INSURER A: Continental Casualty Company
118 W. Lime Ave.
$
INSURER 8: (c /o Victor 0. Schinnerer)
Monrovia, CA 91016
INSURER C:
FIRE DAMAGE (Any one fire)
INSURER D:
MED EXP (Any one person)
$
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
LTR
TYPE OF INSURANCE
POLICY NUMBER
MM /DD DATE( /YY)
DATE (MM /DD/YY)
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE D OCCUR
FIRE DAMAGE (Any one fire)
$
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO JECT LOC
PRODUCTS - COMP /OPAGG
$
AUTOMOBILE
LIABILITY
ANY AUTO
COMBINED SINGLE LIMIT
(Ea accident)
$
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per person)
$
HIRED AUTOS
NON -OWNED AUTOS
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
ANY AUTO
OTHER THAN EA ACC
$
AUTO ONLY: AGG
$
EXCESS LIABILITY
OCCUR F CLAIMS MADE
EACH OCCURRENCE
$
AGGREGATE
$
DEDUCTIBLE
RETENTION $
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
TORY LIMITS 'E' R
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
E.L. DISEASE - POLICY LIMIT
$
A
OTHER
rofessional Liability
EE006095590
01/01/2000
01/01/2001
$1,000,000 Per Claim
$2,000,000 Aggregate
DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
0 day notice Endt. 83118 included - 10 day notice applies to non - payment.
E: Anoakia Well Design Project
C17RTIFIr%AT1= Wr%l r1CQ I I ---.- . ----- .-.___ -- ........ -.. .........
City of Arcadia,
its directors, officials, officers,
employees, agents and volunteers
240 W. Huntington Dr.
Arcadia, CA 91006
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
—1n 11—nc .... FAIIVM
Alicia Igram /MICHMA �/' l
PROFESSIONAL LIABILITY
ARCHITECTS /ENGINEERS
CNA
For All the Commitments You Make®
INSURED: Civiltec Engineering, Inc.
POLICY #: AEE006095590 EFFECTIVE: 01 /01 /00 ENDORSEMENT NUMBER: 1
ENDORSEMENT
It is agreed that this policy will not be cancelled until thirty (30) days prior written notice is given to:
City of Arcadia
240 W. Huntington Dr.
Arcadia, CA 91006
All other provisions of this policy remain unchanged.
No Signature nor Countersignature is
required in the State of California
Countersigned by Authorized Representative
83 -113
(Ed. 08/83)
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
EXHIBIT "A"
SCOPE OF SERVICES
RVPUB \NGS \557188
A -1
CIVIL AND ENVIRONMENTAL ENGINEERING, PLANNING AND CONSTRUCTION MANAGEMENT
August 14, 2000
City of Arcadia
240 W. Huntington Drive
P.O. Box 60021
Arcadia, California 91066 -6021
Dear Mr. Lewis
Civiltec Engineering, Inc. (Civiltec) and Law /Crandall (LAW) is pleased to submit this proposal to the
City of Arcadia (City) to provide professional civil engineering and hydrogeologic services in connection
with evaluating the Anoakia property for a potential municipal well site. Our proposal is based on our
understanding of the project as described in during our meeting on August 1, 2000 with Ms. LeAnne
Hamilton and Mr. Gary Lewis and subsequent discussions with City personnel. This proposal contains a
logical procession of work from a well siting study through site preparation to final construction of the
well and pumping plant. Each step provides additional design details and engineers' cost estimates up to
initiation of construction. This proposal also includes time to prepare a well permit application, a
Drinking Water Source Assessment, a National Pollutant Discharge Elimination System (NPDES) permit
for discharge of aquifer test water to surface water, and CEQA documentation.
The new well is to be located on a parcel that may be deeded to the City if the property has favorable
hydrogeologic conditions for construction of a municipal well. The property is located on the northwest
comer of Baldwin Avenue and Foothill Boulevard, at the old Baldwin estate. The parcel to be deeded to
the City is located at the northwest corner of the property adjacent to Anoakia Lane. The site is currently
surrounded by a concrete block wall and is occupied by a tennis court and some small trees. We understand
that the City would like to have a well siting study performed for the property to assess the potential for a
municipal well. If the conditions appear to be favorable, plans and specification will be prepared to solicit a
drilling contractor to drill and construct the well. Site modifications will have to be made prior to
mobilization of the drilling contractor.
Civiltec Engineering, Inc. will be the prime consultant and the civil engineer to design the well
equipment and building. Civiltec's overall Project Manager for the project will be Mr. David Byrum
(designated as the Principal Engineer), who has provided engineering services to the City on other water
supply projects, including the St. Joseph Well No. 2. Mr. Byrum is a Vice President and Principal
Engineer of Civiltec and will direct the engineering aspects of the project.
118 W. LIME AVENUE MONROVIA, CA 91016 TEL: (626) 357 -0588 FAX: (626) 303 -7957
City of Arcadia.— Revised Proposal for Exploration Drilling and Design Services August 14, 2000
Anoakia Well Project
LAW's Project Manager for the project will be Mr. Richard Shatz, who has designed more than
30 municipal water supply wells similar to the type required for this project. He has 20 years of
experience in geology and hydrogeology, with emphasis on water supply projects, and has worked
extensively with many water districts and water purveyors.
We are confident that the team of Civiltec and LAW will meet or exceed the goals of the project and
provide the City with high quality consulting services.
If you have any questions pertaining to this proposal, please contact Mr. Byrum at (626) 357 -0588.
Sincerely,
CIVILTEC engineering, inc.
W. David Byrum, P.E.
Vice President
RS:WDB:dmw
J:A2000\Proposa1s \P00179 - LAW revised to CT.doc
2
1. PROJECT APPROACH ................... ............................... 3
Scopeof Services ............................................... ............................... 3
2. PROJECT SCHEDULE .................... .............................15
3. COST ESTIMATE ............................ .............................16
CIVILTEC engineering, ine.
1. PROJECT i . L
The specific tasks to be completed for this project are presented as follows:
Task 1— Preliminary Design
Subtask 1. 1 Background Research
We will meet with the City to have a kick -off meeting to discuss the project
schedule, administrative matters, and technical items pertaining to the
project. We understand that the City has particular interest to discuss site
constraints, permits and local regulations. At the kickoff meeting, we will
request the City to provide relevant background information pertaining to
the existing well and other local wells near the site and area improvement
plans. We anticipate that this will include:
® Record drawings for City facilities and other utilities pertaining to the
project.
® Legal descriptions of the well property.
® Access to Department of Water Resource well logs.
• Proposed site plans with electronic AutoCAD files of the site
topographic survey performed by the developer and the City's new
scribed aerial survey of the area.
• Street plans for Anoakia Lane and on site improvements.
• Sewer plans for Anoakia Lane and on site improvements.
• Water plans for Anoakia Lane and on site improvements.
• Storm drain plans for the adjacent channel, Anoakia Lane and on site
improvements.
• Baldwin Estates geotechnical report prepared for the developer.
® Other pertinent plans.
Obtaining copies of any electronic files available of the above will be
appreciated. The City will provide the information to LAW and Civiltec.
Civiltec will conduct a complete utility research of Anoakia Lane and the
Anoakia site to confirm existing utilities.
Subtask 1.2— Hydrogeology / Site Evaluation
This subtask will focus upon information to evaluate if the site has favorable
hydrogeologic conditions for construction of a municipal supply well and to
prepare plans and specifications for pilot hole drilling, well construction and
City of Arcadia. — Revised Proposal for Well Design and Construction More_ ring Services August 14, 2000
Anoakia Well Page 4
testing. The well siting evaluation will focus on key hydrogeologic
parameters including:
• Kind of aquifer system at the site (e.g. unconfined, semi - confined or
confined)
• Type of water - bearing material(s)
• Barrier conditions (e.g. faults, bedrock contacts, changes in
permeability)
• Thickness of the water - bearing materials
• Transmissivity (i.e. ability of the aquifer to produce groundwater to a
well)
M Water level
• Direction of groundwater flow
• Water quality
Other important considerations are:
• Proximity of existing wells
• Areas of recharge and discharge
® Potential sources of contamination (e.g. gasoline stations, underground
storage tanks, treatment plants)
LAW plans to use an existing environmental search performed for the City
during an evaluation of four other potential well sites during 1999. Using
this report will reduce costs for the City.
Using the information collected from the City and other sources, we will
develop a conceptual model of the site - specific hydrogeology. We will
estimate the following parameters for exploratory drilling and for eventual
well construction:
• Drilling depth
• Water quality
• Depth of the principal water- bearing sediments
• Low permeability materials that may isolate aquifers and indicate
changes in water quality.
• Potential areas, if reasonable, for isolation zone testing
® Groundwater level
• Well yield, and
• Estimated pumping level
Civiltec will prepare a drawing of the existing conditions at the site at a
suitable scale to be used for planning purposes. We will utilize City record
information compiled for this task to complete the drawings. The site drawing
will be prepared in AutoCAD, Release 14.
CIVILTEC engineering, inc.
City ofArcadia.—Revised PT'oposaI for Well Design and Construction Mot, ring Services August 14, 2000
Anoakia Well Page 5
Civiltec will utilize the available information obtained to evaluate the site
access, demolition requirements, required piping improvements, system
hydraulics and potential noise generation at the site and sound attenuation
methods.
Civiltec will subcontract a noise study of the site by placing noise recording
equipment at the site for a 72 -hour period. Place this same equipment for a
72 -hour period at a similar site that has well equipment housed in a building
to measure equipment noises for evaluation.
Civiltec will evaluate the electrical requirements at the site and contact
Southern California Edison (SCE) to begin planning of a new service or
upgrade of the existing service. SCE is to perform a flicker dip analysis of the
service in the area to ensure proper performance with the new well. Civiltec
will assist the City in any SCE applications required.
Subtask 1.3 —Site Planning
Utilizing information developed by LAW, Civiltec will size the motor
horsepower, column piping, well discharge head, well discharge piping and
electrical service upgrades required at the sites.
Civiltec will prepare preliminary site plan layout that addresses well location
on the site, piping configurations, system tie -in, SCE service location,
building floor plan, site access and security and chlorination facilities. This
Task will address one layout for use of a vertical motor, size of building
identical to the St. Joseph Well No. 2 building, preliminary piping layouts
and flushing and drainage devices. The layout shall be prepared in an
AutoCAD format.
It is assumed the City will acquire the well site property through the tract
map recording or through the developer's engineer. We do not address
property acquisition in our scope of services.
We will prepare cost estimates for the pilot hole drilling, proposed facilities
and well construction.
Subtask 1.4— Geotechnical Site Evaluation
The site is currently occupied by a tennis courts and some small trees.
Adjacent to the site to the west is a concrete lined box storm drain channel.
On the north side is a concrete block wall. We understand that the property
owner will do no site improvements. Therefore the City must demolish the
existing structures and prepare the site for a concrete block building and
pavement capable of supporting semi - trucks. We understand that a
geotechnical report has been prepared to evaluate the site conditions for
residential development. If possible we will use information contained in the
report. However, the available information may not be applicable to the
Anoakia well site.
CIVILTEC engineering, inc.
City of Arcadia. — Reuised Proposal for Well Design and Construction Mo'r, ring Services August 14, 2000
Anoakia Well Page 6
LAW plans to drill two borings to evaluate the soils properties beneath the site
using a limited access hollow stein auger. Site modifications should not be
required with this equipment. One boring will be drilled beneath the location
of the concrete block structure to a depth of 20 feet. The second boring will be
drilled within the access road to 10 feet. Our goetechnical site evaluation
services will consist of the following main tasks:
• Subsurface explorations to evaluate the nature and stratigraphy of the
subsurface soils, and to obtain undisturbed and bulk samples for
laboratory observation and testing;
• Laboratory testing of soil samples for evaluation of the static physical
soil properties;
• Engineering evaluation of the geotechnical data to develop
recommendations for design of foundations, for concrete slab support
and pavement and for earthwork for the proposed project.
We have assumed that we will not have to restore any fences or hardscape
damaged or removed during the drilling process. Also access through the
Baldwin estates will be made available for our equipment and personnel.
Subtask 1.5— Pre - Design Report
Our findings on the engineering and hydrogeologic considerations for the
project will be presented in a Preliminary Design Report (PDR). The PDR
will present our findings on the well siting evaluation including the
hydrogeology and water quality beneath the site. The PDR will include a
hydrogeologic cross - section and a geologic map (if necessary). The
construction parameters for pilot hole drilling for the new well will be
presented. We will also identify if distinct aquifers are present, indicating
potentially different water quality, that could feasibly be checked using
aquifer isolation zone tests. For planning purposes, we will prepare a pre -
design cost estimate for drilling, construction, and testing for a new
municipal well.
The report will address access, piping and noise concerns, site layouts, size of
equipment, chlorination treatment at the site required to meet present day and
pending regulations, and cost estimates of the recommended configuration.
The report will also contain the results of the geotechnical site evaluation and
will present recommendation for foundation support for the concrete block
building and access road and earthwork required for the proposed project.
We will submit three draft copies of the PDR for the City's review and five
final copies upon the City's approval.
CIVILTEC engineering, inc.
City of Arcadia.— Revised Proposal for Well Design and Construction Mot, -)ring Services August 14, 2000
Anoakia Well Page 7
Task 2— Permitting
We understand the City would like LAW to prepare permit applications to
the Department of Health Services (DHS), to the Raymond Basin
Watermaster, and to the Regional Water Quality Control Board ( RWQCB).
The following scope outlines our approach to complete the work. All permit
costs will be borne by the City.
Subtask 2. 1 Permits and Assessments
2.1.1 —DHS Well Permit Application
Civiltec will prepare the well permit application for submittal to the DHS to
permit the well as a water supply source. Civiltec will prepare a plot plan
showing a 500 -foot radius from the selected well site to show pertinent
features. We will complete the required forms and provide a copy of the
permit for your review. We will revise the permit application, if necessary,
with your comments and submit 2 copies of the final permit application to
the City. The City will submit the application along with any required fees
to DHS.
2.1.2— Drinking Water Source Assessment
LAW will prepare a Drinking Water Source Assessment (DWSA) for the
Anoakia well site. The DWSA will be prepared using general hydrologic
parameters, obtained from selected references. We will complete the
required forms and provide a copy of the DWSA for your review. If
necessary, we will revise the DWSA and incorporate your comments. We
will submit 2 copies of the final DWSA to the City. The City will submit
the DWSA to DHS. We have assumed that the City will assist us to list
potentially contaminating activities within the designated protection zones.
2.13—NPDES Permit
LAW will prepare an application for a National Pollutant Discharge
Elimination System (NPDES) permit to obtain permission from the RWQCB
to discharge test water from the Anoakia well. We plan to use water quality
results from on -site monitoring wells, constructed by the Department of
Water Resources, to predict the quality of water to be discharged. The
NPDES permit application will include a Report of Waste Discharge, a
Feasibility for Water Reuse section, and completed NPDES application
forms.
We will prepare the required reports and forms and provide a copy for your
review. If necessary, we will revise the NPDES application and report, and
CIVILTEC engineering, inc.
City of Arcadia.— Revised Proposal for Well Design and Construction Mo. -)ring Seruices August 14, 2000
Anoakia Well Page 8
2.1.4 —CEQA
incorporate your comments. We will submit 2 copies of the final NPDES
application to the City. The City will submit the application and reports to
RWQCB along with any permitting fees.
Civiltec will perform the services required to prepare a Mitigated Negative
Declaration (MND). These services will include preparation of the
environmental checklist, preparation of the MND document and related
exhibits of the site plan. Civiltec will provide the City with the MND
documents for processing in accordance with CEQA guidelines. The City
Staff will process the MND to completion. We are available to attend one
public hearing and attend one meeting with the City staff to prepare for the
hearing.
2.1.5— Raymond Basin Watermaster Application
Civiltec will perform the services required to prepare the Raymond Basin
Board application to drill the new well. We will complete the application
and required exhibits and attend one meeting with the Executive Director of
the Basin in the approval process. In discussions with the Executive
Director, he will only require a letter application with location information
to approve the drilling.
Task 3 —Site Preparation
Before the drilling contractor can mobilize onto site and begin well
construction the tennis courts must demolished, portions of the block wall
removed, and some small trees. After demolition the site will need to be
graded including over- excavation and recompaction of loose natural soils
and any fill soils. This task addresses these issues.
3.1. —Plans and Specifications for Site Preparation
Civiltec will develop plans and specifications for a demolition and grading
plan for bidding by the City of Arcadia. This action will be required to create
access to the site off of Anoakia Lane, to demolish existing improvements
on the site, and to prepare the site for construction of the well and
distribution system.
3.2— Construction Staking
Civiltec will stake the property prior to construction activities to identify the
property limits (grading footprint) and portions of the existing wall that will
have to be removed.
CIVILTEC engineering, inc.
City of Arcadia. —Revised Proposal for Well Design and Construction Morr_ ring Services August 14, 2000
Anoakia Well Page 9
3.3— ('xeo tech nicaI Inspection Services
LAW will provide geotechnical inspection services during grading,
excavation, and backfill. We will perform construction monitoring,
laboratory compaction, and field density testing to confirm that the soils are
being placed in accordance with the specifications. We have assumed 3
days for budgeting purposes for inspection of the work. Our cost is based on
the performance of the contractor.
Task 4 —Well Construction
We understand that one of the City would like to combine exploratory
drilling with well construction. The following scope outlines our approach
to complete the work. Isolation zone testing is not included in the scope
outlined below but is identified as an optional service in Task 5.
Subtask 4.1 —Plans and Specifications
4.1.1 —Plans and Specifications
LAW will prepare design plans for the drilling and construction of the new
well showing the conductor casing, sanitary seal, borehole diameter, well
casing, well screen, and the estimated depth for the well. The technical
specifications will include detailed descriptions of the following:
• Acceptable drilling equipment
• Conductor casing length, diameter, and ASTM specification
• Sanitary seal requirements
• Handling of drilling fluid
• Borehole diameter
• Geophysical logging
• Well casing and screen materials; length, diameter, and ASTM
specification
• Acceptable construction and development methods
• Preliminary filter -pack gradation
• Test pump and accessory equipment
• Production testing procedures
The well design specifications will be based on recommendations contained
in AWWA A- 100 -97 and California Well Standards (Bulletins 74 -81 and
74 -90). The specifications will provide the following:
® Statements to protect the City from unwarranted change orders and
stand -by time.
CIVILTEC engineering, inc.
City of Arcadia.— Revised Proposal for Well Design and Construction Mo; _wring Services August 14, 2000
Anoakia Well Page 10
® Requirements that the contractor perform alignment tests on the pilot
borehole.
• Requirements that the drilling contractor provide gradation curves for
currently available filter -pack material and a sample of the materials
prior to delivery.
• Requirements that the drilling contractor provide sanitary facilities and
sound barriers.
N Requirements that the contractor provide the necessary permits to drill
the well.
We will submit a draft set of plans and specifications for construction of the
well for review by the City at the 95% completion level. Upon receipt of the
City's review comments, we will finalize the plans and specifications and
submit one master set of plans and specifications. We will also submit bid
sheets that the City can include in the final bid document.
4.1.2— Engineer's Estimate
LAW will prepare an engineer's estimate to drill and construct the new well.
Our estimate will be based on unit prices that we have received from
licensed well drillers on other water wells drilled in similar conditions to
those at the site.
4.13— Assistance to Bidders
LAW and Civiltec will provide assistance during the bidding process to clarify
drawings and specifications to potential bidders, and issue addenda as
necessary. Bids received for the well equipment will be reviewed and
assistance will be provided to recommend the award of the contract.
Subtask 4.2— Construction Monitoring
4.2.1— Construction Staking
Civiltec will provide construction staking to establish horizontal and vertical
alignment of the well location to meet the pre- design plans for the location of
the pipelines, station structures and other appurtenances.
4.2.2 —Pilot Hole Logging
During the drilling of the pilot hole, LAW will collect and classify samples
of the cuttings from the circulation system and prepare written and graphic
well logs to show the depth of the water - bearing units and nonwater- bearing
strata. As the pilot borehole is drilled, we will select samples from the water -
CIVILTEC engineering, inc.
City of Arcadia. — Revised Proposal for Well Design and Construction Moi. ,ring Services August 14, 2000
Anoakia Well Page 11
bearing zones and perform sieve analyses to select an appropriate gradation
design of the gravel pack. We have assumed that we will perform four sieve
analyses on samples from the pilot borehole. In addition to sampling and
analysis activities, we will maintain a field log of the contractor's activities.
4.23--Geophysical Logging
At the completion of pilot hole drilling, LAW will witness the geophysical
logging of the pilot borehole, and interpret the logs. We will use these logs
and the descriptions of the sediments from the pilot hole drilling to identify
aquifers for final well design, and if necessary aquifer isolation zone testing.
The results of the sieve analyses will be used to confirm the gravel pack
gradation and aperture size of the well screen.
Our recommended well design will be presented to the City for approval.
We will discuss the design with the contractor prior to the construction of
the well.
4.2.4 —Well Construction
LAW will be on site on a full -time basis to monitor installation of the well
casing, well screen, gravel pack, and annular seal. Our field personnel will
record the quantities of materials that are unit price items (e.g., gravel pack
and cement grout) for use by the City to adjust the final construction cost of
the well.
4.2.5 —Well Development
Development of the well is a very important task because it serves to remove
drilling fluid and remnants from the annular space between the water -
bearing sediments and the well screen. Therefore, LAW will monitor the
contractor's activities to check the response of the well during development.
We will review the contractor's well development records periodically to
evaluate the improvement of the well relative to sand content, rate of
discharge, drawdown, yield, and total time of development. We will be
particularly attentive to the number of hours of development, because this
phase of work is vital to maximize the yield from the well. If necessary, we
will recommend to the City that the development time be extended to
continue improvement in the well yield.
4.2.6 —Test Pumping
LAW will be on site to monitor the step - drawdown and long -term pumping
tests. After the step - drawdown test is completed, we will finalize the
pumping rate to be used for the long -term pumping test. When the long -term
test (24 -hour) has been completed, the well will be allowed to recover to its
original static water level. We will monitor the recovery of the well during
this time.
CIVILTEC engineering, inc.
City of Arcadia. — Revised Proposal for Well Design and Construction Mo; gyring Seruices August 14, 2000
Anoakia Well Page 12
4.2.7 —Well Alignment and Video Camera SurveV
LAW will be on site to observe the plumbness and alignment tests of the
well and to review the results with the contractor. These parameters are
quality assurance measures that will be defined in the specifications. We
typically include a video survey in our well specifications to provide the
City of Arcadia with a visual record of the downhole conditions after the
Contractor has removed all test equipment from the well. We will be on site
during the video camera survey of the well.
4.2.8— Contractor's Invoices
LAW will review the contractor's invoices that are submitted to the City for
payment and compare them to our field documentation. Our
recommendations will be provided to the City as to the payment on the
invoice items. If necessary, we will provide written documentation
addressing the reasons for rejecting the invoice.
4.2.9 —Well Completion Report
LAW will summarize the results of Task 4 in a Well Completion Report
(WCR). The WCR will present the lithologic log of the well, copies of the
geophysical logs, the as -built well destruction and construction details,
aquifer test results, and recommendations for long -term pumping rate of the
well. The WCR will be used by Civiltec to prepare the final engineering
design of the pumping plant. We will meet with the City to discuss the
WCR and transition from the well construction phase to the design phase for
the pumping plant.
Task 5— Pumping Plant Design and Construction Assistance
This task includes the preparation plans and specifications for the pumping
plant for the Anoakia well. Until the production testing completed for the
well, the actual pumping rate and total head were estimates. The testing
described in Task 3 will now be used to design an efficient pumping plant.
Included in this task is construction staking and assistance.
Subtask 5.1 Equipment Design
5.1.1 — Design Drawings and Technical Specifications
Civiltec will prepare site plan design drawings completely detailing the well
building structure, all piping including the discharge pipeline to be constructed
from the well to Baldwin Avenue along Anoakia Lane, pump, access, grading
and drainage, valving, electrical controls and telemetry. The drawings will be
prepared in ink on City of Arcadia standard title block 24- by 36 -sinch mylar.
CIVILTEC engineering, inc.
City of Arcadia. —Revised Proposal for Well Design and Construction Mot. ring Services August 14, 2000
Anoakia Well Page 13
The drawings will be produced 100% AutoCAD, including all electrical, well
design and structural drawings, in a format acceptable to the City. Civiltec
presently uses AutoCAD, Release 14 with Eaglepoint. Civiltec will provide
final signed original mylars for City use plus 3' /cinch diskettes of all
AutoCAD drawing files. Technical Specifications will also be prepared
describing the equipment to be installed along with a bid schedule. Submittal
of drawings and specifications will be as follows:
60% Design Review: Civiltec will submit preliminary title sheet,
second sheet (including vicinity map, location map, general notes,
construction notes, etc.), completed base plan sheet information and
details indicating preliminary hydrogeologic, civil, structural,
mechanical, electrical, piping and a preliminary cost estimate spread
sheet for review and comments from the City. Civiltec will meet to
discuss submittal to expedite the approval process.
® 95% Design Review: Civiltec will submit complete plans, a refined cost
estimate, and preliminary Technical Specifications for review and
comments from the City. Civiltec will address the 60% design review
comments and meet to discuss the submittal to expedite the approval
process.
® 100% Design Review – Civiltec will submit the final plans reflecting
95% design review corrections, a complete and detailed cost estimate
on the contractor's bid proposal form with cost estimate back -up detail,
complete (and bound) Technical Specifications, Notice Inviting Bids,
General Provisions, Special Provisions, Contract Documents and any
appendices for final approval from the City. Civiltec will meet to
discuss submittal to expedite the approval process.
® Final Approval Review – Civiltec will submit final plans reflecting 100%
design review corrections; complete (and bound) Contract
Specifications for final approval and plan signature by the Director of
Public Works Services. Civiltec will meet to finalize submittal.
5.1.2 — Bidding Documents and Specifications
Civiltec will prepare final specifications including a bidding schedule, Special
Provisions, Technical Specifications and Appendices. Original specifications
will be submitted for City use and computer files formatted in a word
processing program of the City's choice. Civiltec and LAW use Microsoft
Word 1997 in house.
Original documents will be provided to the City of Arcadia for bidding
purposes. AutoCAD drawings on 3 -' /cinch diskettes will be provided for the
City's use. The City will assemble the bidding documents and place the
Project out to bid.
5.13—Final Construction Cost Estimate
Civiltec will prepare a final construction cost estimate on the contractor's bid
proposal form in Excel Version 5.0 with cost estimate back -up detail.
CIVILTEC engineering, inc.
City of Arcadia. —Revised Proposal for Well Design and Construction Mo, _ ring_Seruices August. 14,_2000____
Anoakia Well Page 14
Subtask 5,2—Pumping Plant Construction
5.2.1— Assistance to Bidders
LAW and Civiltec will provide assistance during the bidding process to clarify
drawings and specifications to potential bidders, and issue addenda as
necessary. Bids received for the well equipment will be reviewed and
assistance will be provided to recommend the award of the contract.
5.2.2— Construction Staking
Civiltec will provide construction staking to establish horizontal and vertical
alignment of the pipelines, location of station structures and other
appurtenances.
5.23 --- Services by the Project Engineer and Project Nlanager
Civiltec's Project Engineer and /or Project Manager will attend meetings
including pre -bid and pre - construction meetings, field monitor construction
progress, and provide guidance and direction to the City with respect to
Contractor conformance to the plans and specifications.
5.2.4 —,Shop Drawings
5.2.5 Addenda
Civiltec will review and approve shop drawings and other submittals made
by the Contractor.
Civiltec will prepare and issue addenda to the specifications and prepare
revisions to the plans if required during construction. They will review
requests for Contract Change Orders and provide written recommendations
to the City for action. Civiltec will prepare progress pay estimates on City
forms with backup details and invoice from the Contractor.
5.2.6— "As- Built" Drawings
Civiltec will prepare "as- built" drawings utilizing field documentation kept
by our team's personnel and the Contractor. All as -built drawings and data
will be submitted to the City for its use. LAW and Civiltec will meet to
discuss the closing of the project.
CIVILTEC engineering, inc.
City of Arcadia.—Revised Proposal for Well Design and Construction Mot + -,-ing Services August 14, 2000
Anoakia Well Page 15
Task 6— Optional Services
The Anoakia well site is located on alluvial fans from the San Gabriel
Mountains, consisting predominately of gravel and sand. Extensive clay
layers are not common because of the scouring effects of deposition of the
sand and gravel. Aquifers separated by thick, fine - grained beds of sediments
may have different water quality. In these cases aquifer isolation zone
testing may be recommended to identify good quality water. Because of the
geologic environment, it is our current opinion distinct separate aquifers are
not present and therefore aquifer isolation zone testing will have no benefit.
After completing Task 1, Hydrogeologic Site Evaluation, our opinion may
modified. Therefore, we have included aquifer isolation zone testing as an
optional service. The following task describes our services should isolation
zone testing be requested.
6.1 Aquifer Isolation Zone Testing
At the completion of geophysical logging we would identify aquifers to be
zone tested. We would identify water bearing and low permeability layers to
identify which zones will be tested and where to place isolation seals. We
would provide you with a written description of the zones, screen interval
and isolation zone seal depths for approval.
During isolation zone testing, we would observe the test equipment; we
would also observe placement of the screen section, filter pack, and seals for
each zone identified to be tested. The Contractor will notify LAW when the
zone is fully developed and ready for sampling. We would estimate the
volume to purge three well volumes for each test interval and require the
well to be adequately purged before collecting each sample. We would
measure the water levels in the well during purging to evaluate the
effectiveness of the seal isolating the test zone. The cost for laboratory
analyses will be paid by the Owner. We have assumed four zones will be
tested.
After completing the isolation zone test and reviewing the results we would
revise the final well design, if necessary. Any changes to the final design
will be submitted to the City for approval.
2. PROJECT SCHEDULE
We have prepared a proposed schedule for the completion of the project that
assumes a start date of September 1, 2000. We understand that the City
would like to have the well constructed and equipped by February 2001.
CIVILTEC engineering, inc.
City of Arcadia_— keuised Proposal for Well Design and Construction Mo, ring Services August 14, 2000
Anoakia Well Page 16
Because of this time requirement, Task 1 Preliminary Design Report (PDR)
and Task 2 Permitting need to be performed concurrently instead of waiting
for the results of the hydrogeologic evaluation. After receiving
authorization to proceed, we project a 45 -day period to complete this work.
The finish date is October 15, 2000.
We anticipate review of the Preliminary Design Report and approval of the
permits will require about 30 days, or a completion data of November 15,
2000. This schedule may be extended due to regulatory review time.
During this 30 -day period we will prepare the plans to destroy, grade,
excavate, and re- compact the soils to solicit a Contractor for this work. To
meet the City's schedule the grading Contractor will need to receive
authorization and complete the work within 45 days (tentative date
December 30, 2000). Preparation of Technical Plans and Specifications for
well construction to solicit bids from drilling contractors will also occur
during this 30 day period. Preparation of this document should require about
one week. Issuance of the bid package, time for the bidders to return the
complete bid package, and contract approval by the City Council is
anticipated to take about 45 days (tentative date of December 31, 2000).
Once the Contractor is selected it will be about 60 days to drill, construct
and test the new well, resulting in a completion date in late February.
Based on a September 1, 2000 authorization for LAW to proceed the well
would be completed in late February January 2001. Normally, preparation
of the plans and specifications for the pumping plant design would begin at
this time. Civiltec will accelerate this schedule and begin preparation of
plans and specifications after the City's approval of the PDR. However, the
plans and specifications cannot be finalized until testing of the well is
completed, unless the City wants to adjust any change in electrical load,
motor horsepower or pump size with a contractor already under contract.
Also ordering of electrical control panels, after the design is completed is
currently running about 120 days. Based on our experience, equipping of
the well including new water distribution pipes will take about 6 months to
complete. The well itself can be constructed by February but it does not
appear feasible to have the well equipped and operational by February 2001.
It is more likely that the well equipment construction will be completed by
June 2001, if we bid the design based upon the PDR before the well
completion and adjust the pump and motor with the contrac_.tor. If we wait
until the well is completed before bidding the well equipment phase, the
completion is likely to be in September 2001. We will bid the project based
upon the City's desire for completion.
3. COST ESTIMATE
We have prepared an estimate of the cost to complete the scope of services
presented in Section 1. We propose to complete the project on a time -and-
CIVILTEC engineering, inc.
City of Arcadia. — Revised Proposal for Well Design and Construction Mo', ring Services August 14, 2000
Anoakia Well Page 17
materials basis in accordance with the Schedule of Hourly Rate Fees for
Environmental Services. A breakdown of the total fee and hourly rates are
attached to this end of this proposal. The cost is estimated to be about
$124,983. This does not include overtime rates for holidays and weekends.
We understand that the City of Arcadia would like to continue the
contractual and funding set aside for constructing a well at Rancho No. 6, a
well site with questionable capability to provide a useable well, to be used
for the Anoakia well site. The available budget for the Anoakia well is
$89,033 for the Anoakia well.
Although we have revised our scope and costs for the Anoakia well and
using portions of our work previously done for the Rancho No. 6 well, there
is insufficient funding to complete this project. The increase in cost is
related to additional services requested.
The cost for the Rancho No. 6 well did not provide cost for DHS well
permits, a DWSA, NPDES permitting, the Raymond Basin Application nor
CEQA documentation, which amounts to 514.646 in additional services
contained in this proposal. Also site preparation was not included in our
initial cost estimate at the Rancho No. 6 well site. The cost to prepare the
specifications, perform geotechnical drilling, provide a geotechnical
evaluation and report, and inspection services is an additional 515.858 of
additional services not previously proposed at Rancho 6_
The original building proposed for the Rancho No. 6 site was to be the same
steel well building originally proposed for the St. Joseph Well No. 2. The
steel well building design is a performance specification with elevation
renderings. The new Anoakia building will be a gabled roof, masonry block
building with hinged doors identical to the new St. Joseph Well No. 2
building. Civiltec is splitting the cost of the design for the new building style
between the St. Joseph Well No. 2 project and the Anoakia Project. The
shared design cost increase for this style building is approximately $8,000.
Our costs do not include time for construction monitoring of the pumping
plant appurtenances. These services can be provided if requested. Our costs
also do not include time or expenses should hazardous materials be
encounter during geotechnical exploration.
CIVILTEC engineering, inc.
engineering inc.
CIVIL AND ENVIRONMENTAL ENGINEERING, PLANNING AND CONSTRUCTION MANAGEMENT
RATESCHEDULE
EFFECTIVE UNTIL DECEMBER 31, 2000
PrincipalEngineer ................................................................................. ............................... $125.00
Principal Engineer - Expert Witness Testimony ...................................... ............................... $190.00
SeniorEngineer ...................................................................................... ............................... $115.00
ProjectManager ..................................................................................... ............................... $105.00
ProjectEngineer ..................................................................................... ............................... $100.00
StaffEngineer .......................................................................................... ............................... $98.00
Designer................................................................................................... ............................... $89.00
Designer/ Draftsperson .................................................................. .......................... .. _.......... $82.00
Construction Management Supervisor .................................................... ............................... $75.00
Resident Engineer/ Inspector ................................................................... ............................... $67.00
Draftsperson............................................................................................. ............................... $63.00
JuniorEngineer ........................................................................................ ............................... $55.00
Administrative Assistant / Clerical ............................................................ ............................... $42.00
Two -man Survey Party ........................................................................... ............................... $142.00
Three -man Survey Party ................... .. ......... ....................... .. ........... ............ ..........:.............. $165.00
Subcontracted Services ................................................................ ............................... Cost plus 15%
Mileage............................................................................................... ............................... $0.35 /mile
NOTE: All rates are effective until December 31, 2000. Any increases in rates after that date will
be limited to 8% maximum.
1: \Admi ni strati on\RATES \SCHEDULE. 00. wpd
118 W. LIME AVENUE MONROVIA, CA 91016 TEL: (626) 357 -0588 FAX: (626) 303 -7957
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EXHIBIT "C"
COMPENSATION
RVPUB \NGS \557188
C -1
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engineering inc.
CIVIL AND ENVIRONMENTAL ENGINEERING, PLANNING AND CONSTRUCTION MANAGEMENT
RATESCHEDULE
EFFECTIVE UNTIL DECEMBER 31, 2000
PrincipalEngineer ......................................................... ............................... ........................ $125.00
Principal Engineer - Expert Witness Testimony ...................................... ............................... $190.00
SeniorEngineer ...................................................................................... ............................... $115.00
ProjectManager ............................................................. ............................... ........................ $105.00
ProjectEngineer ..................................................................................... ............................... $100.00
StaffEngineer .......................................................................................... ............................... $98.00
Designer........................................................................... ............................... ............... ......... $89.00
Designer / Draftsperson .................................................... ............................... ......................... $82.00
Construction Management Supervisor .................................................... ............................... $75.00
Resident Engineer/ Inspector ..........................
......................................... ............................... $67.00
Draftsperson............................................................................................. ............................... $63.00
JuniorEngineer ........................................................................................ ............................... $55.00
Administrative Assistant / Clerical ............................................................ ............................... $42.00
Two -man Survey Party ........................................................................... ............................... $142.00
Three -man Survey Party ................................. ............................... ...... $165.00
.. ...............................
SubcontractedServices ................................................................ ............................... Cost plus 15%
Mileage............................................................................................... ............................... $0.35 /mile
NOTE: All rates are effective until December 31, 2000. Any increases in rates after that date will
be limited to 8% maximum.
11Admi ni stration\AATES \SCHEDULE. 00. wpd
118 W. LIME AVENUE MONROVIA, CA 91016 TEL: (626) 357 -0588 FAX: (626) 303 -7957