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HomeMy WebLinkAboutC-18461. PARTIES AND DATE. This Agreement is made and entered into this / r day of 49(� , 2002 by and between the City of Arcadia, a municipal organization organized under the laws of the State of California with its principal place of business at 240 West Huntington Drive, Arcadia, California 91066 -6021 ( "City ") and AKM Consulting Engineers, a CALIFORNIA CORPORATION with its principal place of business at 101 Pacifica, Suite 150, Irvine, California 92618 ( "Consultant "). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing planning, engineering, construction management and related professional services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services for the Design of the Camino Real Booster Pump Station Project ( "Project ") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional engineering and construction inspection services necessary for the Project ( "Services "). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from April 15, 2002 to December 31, 2002, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in comiection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manrier acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Zeki Kayiran, John Loague, Diann Morinaga. 3.2.5 City's Representative. The City hereby designates Pat Malloy, Public Works Services Director, or his or her designee, to act as its representative for the performance of this Agreement ( "City's Representative "). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City's Representative or his or her designee. 6 3.2.6 Consultant's Representative. Consultant hereby designates Zeki Kayiran, or his or her designee, to act as its representative for the performance of this Agreement ( "Consultant's Representative "). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calking necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub - consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re- employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal /OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure to comply with such laws, rules or regulations. 3 3.2. 10 Insurance. 3.2.10.1 Work Colder this Agreement until secured all insurance required uni Time for Compliance. Consultant shall not commence it has provided evidence satisfactory to the City that it has er this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement /location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub - consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: 4 (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self- insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (C) Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self - Insurance Retentions. Any deductibles or self - insured retentions must be declared to and approved by the City. Consultant shall guarantee that the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 5 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE HUNDRED SEVENTY -FIVE THOUSAND, EIGHTEEN DOLLARS AND NO CENTS ($175,018.00) without written approval of City's Public Works Services Director. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement, which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty -five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 9 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such mamler as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: City: AKM Consulting Engineers 101 Pacifica, Suite 150 Irvine, CA 92618 (949) 753 -7333 Attn: Zeki Kayiran City of Arcadia 240 West Huntington drive Arcadia, CA 91066 -6021 Attn: Pat Malloy, Public Works Services Director 7 Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in comnection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. E: 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and /or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. p 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or malting of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non - discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 10 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self - insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. CITY OF ARCADIA AKM CONSULTING ENGINEERS By: William R. Kelly City Manager Dated: AV , 2002 ATTEST: .ty Clerk APPROVED AS TO FORM: OJ� f Stephen P. Deitsch City Attorney r By;_ eki Kayiran rincipal 11 CONCUR: Department ead Date EXHIBIT "A" SCOPE OF SERVICES The new booster pump station to be designed will include pumps; motors; switchgear; controls; instruments; suction and discharge piping to the City's distribution system; surge control features, as required; standby power generator and fuel storage; a masonry building housing the mechanical and electrical equipment; and related appurtenant equipment for a complete and operable booster pump station. Task 1. Preliminary Investigation This task includes background information collection; site survey; and conceptual design of the booster pump station equipment, building, and appurtenances; and preparation of a permitting workplan. Specific work items are as follows: 1.1 Obtain available as -built information on the existing wells and booster pump stations at the site. 1.2 Conduct an evaluation of the replacement booster pump station requirements for the Camino Real Site. The evaluation should discuss and recommend various design criteria including facility layout, pump selection, use of existing inlet and discharge pipelines, redundancy, reliability, constructability, and serviceability factors, and measures necessary for aesthetics and noise control. The pump station will include three 2,000 -gpm pumps (one standby). 1.3 Conduct a site survey referenced to the City's GIS coordinate system. A 6" Pixel Orthophoto and a digital terrain model with 2 -foot contours are available from the City. Prepare a topographical base map, including: • Existing Pump Stations, Reservoir and other Surface Improvements • Underground Utilities • Overhead Power and Telephone Lines • Ingress- Egress • Existing Inlet - Outlet Pipelines • Boundary Location Data 1.4 Provide geotechnical services including: (1) Preliminary Soils Investigation Report per Chapter 18, Section 1804 of the California Building Code, (2) Final Rough Grading Report, and (3) Any geotechnical inspection required for the excavation. 1.5 Prepare conceptual site plans of the new pump station and piping configuration, showing facility locations and layout, including major appurtenances. The drawings shall include all right -of -ways, existing infrastructure and proposed construction. All drawings will be prepared using AutoCAD, Release 2000 or higher. 1.6 Prepare preliminary construction cost estimate. W 1.7 Determine permit, approval, and coordination requirements for the project. Prepare a workplan that outlines realistic schedules for applications, reviews and approvals of each required permit and approval. Designate responsibilities of design engineer and Contractor in each application process. All permit and inspection fees shall be the responsibility of the design engineer unless specified as the responsibility of the Contractor. 1.8 Submit six copies of a preliminary design report summarizing the findings of the evaluation (Item 1.2) and presenting the Preliminary Soils Investigation Report (Item 1.4), conceptual site plans (Item 1.5), preliminary cost estimate (Item 1.6), and permit workplan (Item 1.7). Task 2. Booster Pump Station Design This task includes design work required for the construction of the new booster pump station including coordination for a new electrical service. Design shall be in accordance with the City of Arcadia Standards Plans and Specifications. Consultant shall prepare Design Drawings and Contract Documents, including Technical Specifications and Bid Schedule, as well as an Engineer's Estimate and proposed schedule for the work. Specific work items are as follows: 2.1 Prepare the construction plans and specifications for the construction of a booster pump station including three vertical turbine pumps (as approved in the predesign), suction and discharge piping and appurtenances, flow meters, pressure meters, SCADA equipment, motor control panels, emergency power generator and fuel storage, necessary earthwork, and a building suitable for the surrounding community. The design shall address the following issues: Access Seismic Reliability Aesthetics Energy Efficiency Sound Reduction Capital Costs Security O &M Costs Building Code 2.3 Prepare the construction plans and specifications for the removal of the sand separators and interfering piping and appurtenances. 2.4 Prepare construction phasing plan (including plan to maintain the operations of the existing booster pumps during the construction of the proposed new facilities). 2.5 Prepare an engineering cost estimate. 2.6 Provide a brief written description of the system operation and controls sequence. FAW The design phase will include the preparation of final drawings of the proposed construction at the appropriate scales. The drawings shall be ink on 24" x 36" Mylar using the City's standard title block. The drawings shall include all right -of -ways, connections to existing infrastructure and proposed construction. All drawings will be prepared using AutoCAD, Release 2000 or higher. The City will require the following submittals leading to final approval of the drawings by the City: 1. 40% Design Review: Submit partially complete drawings and specifications indicating all existing improvements and existing utilities with proposed construction, a narrative of progress addressing design issues, problems and design completion schedule. Meet with the City when submitted to discuss progress and issues. 2. 60% Design Review: Submit progressively complete drawings and specifications addressing the City's 40% submittal review, a narrative of progress addressing design issues, problems and design completion schedule. Meet with the City when submitted to discuss progress and issues. 3. 90% Design Review: Submit complete drawings reflecting 60% design review corrections for final approval from City. Final specifications and an estimate of construction costs shall be submitted for review. Meet with the City when submitted to expedite approval. 4. Final Approval Review: Submit final Mylar drawings, final specifications and a final construction cost estimate for approval and signature by the City. Provide original signed mylars to the City for bidding purposes. 5. Prepare the final contract specifications using Microsoft Word for Windows. The document will include the City's Standard Agreement Form, General and Special Provisions, Technical Specifications and all forms necessary to solicit bids from Contractors. The bid schedule shall be detailed and itemized, outlining the multiple facets of the construction proposed. The consultant is to provide the City with original signed mylars, drawing CD disk, original signed Specifications in hard copy and on disk for the City's use. The consultant shall provide the City with forty -five sets of the plans and specifications for placing the project out to bid. The Drawings and Specifications will identify any items the City proposes to pre - purchase. Task 4. Project Coordination 4.1 Project coordination will include a kick -off meeting with the City's staff and regular project status meetings. During active periods of the work these meetings will be scheduled weekly and at a minimum will be scheduled monthly. Project budget reports and project schedules for assigned tasks and related construction work shall be updated monthly and presented at these meetings. A -3 AKM's Proposed Scope of Work The City of Arcadia has developed a comprehensive scope of work for accomplishing the project, which is acknowledged herein. We will not repeat the tasks from the City's RFP, but discuss our approach to completing a technically excellent project that is biddable and buildable. PRELIMINARY INVESTIGATION The Preliminary Investigation will be the most important phase of this project. It will need to identify the future improvements at the site, and provide the space needed for that work. Additionally, it will need to investigate project related issues, including hydraulic, maintenance, noise, aesthetic, and obtain consensus from the interested parties. Following the review of the existing available information, we will interview the City's Water staff to ascertain their desires and expectations. With this information, and the project's technical needs, we will develop several feasible alternative site layouts and corresponding pump station layouts. We will prepare cost estimates, and a comparison matrix to aid in selection of the best alternative. We will then identify the permit requirements, utility service requirements, and telemetry needs. We will narrow the alternatives to one or two, through design memoranda and meetings with the City staff. The preliminary design report (PDR) will describe the studies conducted, and the results of the studies, along with the recommendations for implementation by the City. It will include 40 percent drawings of the selected alternative; subsequent design, bidding, and construction schedule; and cost estimates. The PDR will also include a rendering of the facility to illustrate its architecture. We will utilize the City's model for the hydraulic analyses, and Surge 5 for hydraulic transient analyses of the pump station. We anticipate that the pumps will be vertical turbine pumps placed in mostly below grade cans. We will select the valving to minimize transient pressures during the normal operation, and provide the facilities to reduce transient pressures to acceptable levels during extraordinary events, such as complete power failure at the station. We can initiate the geotechnical investigation early on in the PDR process, or start it upon identification of the recommended alternative. The input from the investigation will be utilized in preparing the final plans and specifications. BOOSTER PUMP STATION DESIGN The booster pump station design will advance the work performed in PDR phase to final plans and specifications. A -4 We anticipate the following list of drawings: General 1 Title Sheet 2 Second Sheet CIVIL 3 Site Plan 4 Grading Plan 5 Site Removals 6 Civil Details 7 Civil Details 8 Site Drainage 9 Suction Pipe Plan and Profile 10 Discharge Pipe Plan and Profile ARCHITECTURAL 11 Building Elevations 12 Building Elevations 13 Roof Plan 14 Floor Plan 15 Architectural Details 16 Architectural Details Structural 17 Structural Notes 18 Roof Plan 19 Floor Plan 20 Floor and Foundation Details 21 Structural Details 22 Structural Details Mechanical 23 Mechanical Plan 24 Mechanical Sections 25 Mechanical Sections 26 Mechanical Details 27 Mechanical Details 28 Miscellaneous Details Electrical 29 Electrical Symbols and Abbreviations 30 Electrical Site Plan 31 Single Line Diagram 32 Control Diagram -Pump Control Panel 33 Control Diagram -PLC 34 Building Power and Lighting Plan 35 Telemetry 36 Electrical Details 37 Electrical Details Process and Instrumentation 38 P &I Legend 39 P &I Legend 40 P &I Diagram The plans will clearly describe the work in detail so that construction issues are minimized. We will submit the plans at 60, 90 and final stages, and address all comments. We will coordinate the work through frequent meetings with the City so that any project related issues are addressed in a timely manner during the development of the project. We will document each meeting through meeting minutes, and each decision through a memorandum so that project delays can be eliminated. 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E c <T ° > `L o (? s v a` °D c m a U U LL m o D o ¢ C a N > `m m > �' a n E a Q v Q Q a o rn it =o a zo > o d 2 " }? a) � a`) d 2 v > O d° L°o a (j a m o m= E E O w U a a a M m H a a a 0- N <> �: Lri d Q a p o Z i N M e Lo (O f- W 0 d Y m 4. O d AD ff Y {- r N O a a. 0 Q EXHIBIT "C" COMPENSATION C -1 N U —q- co 0 0 0 Oo O O O c 0 0 0 O N 00 M 0) 'Ili N N N O d o0 O w O 0 N (7 V' O O M O L6 00 N LO - 00 LO m M tD Lei 69 6e, - 69 69 69 O O 63 64 - 69 64 T t,- 63 d3 64 to 6'} T T ifl 6 to -- O 00 co 00 Iww W N ti ti � T 6? ff3 N 00 co O N O f0 N CtDy N 00 N n N (.0 r N N N r I f CIA T O O � O N �� da CO 63 O O O O O O M 00 { r r LO co O 69 Nt O co CO O O O O O O O CO r rI to cD 6g co LO �' ta Lr r � a. a0 00 N It op N O O d' O co O C4 O N Lo "t f c1• N 64 0. Li.'w'.. 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