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HomeMy WebLinkAboutC-1908CITY OF ARCADIA PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. ORIGINAL This Agreement is made and entered into this 22, day of 6 h , 2002 by and between the City of Arcadia, a municipal organization organized under the laws of the State of California with its principal place of business at 240 West Huntington Drive, Arcadia, California 91066 -6021 ( "City ") and RBF Consulting, a California Corporation with its principal place of business at 14725 Alton Parkway, Irvine, CA 92618 -2027 ( "Consultant "). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Design services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services for the Santa Anita Reservoir No.'s 1 and 2 Replacement (Santa Anita Reservoir No. 4) project ( "Project ") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply professional design consulting services necessary for the Project ( "Services "). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from date of execution to June 30, 2004, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City, which shall not be unreasonably withheld. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Steve Speakman. 2 3.2.5 City's Representative. The City hereby designates Pat Malloy, Public Works Services Director, or his or her designee, to act as its representative for the performance of this Agreement ( "City's Representative "). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.6 Consultant's Representative. Consultant hereby designates Steve Speakman, or his or her designee, to act as its representative for the performance of this Agreement ( "Consultant's Representative "). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub - consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re- employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement /location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub - consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: 4 (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (C) Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self - Insurance Retentions. Any deductibles or self - insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 5 3.2.10.7 Accgptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A :VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed THREE HUNDRED TWENTY SIX THOUSAND EIGHT HUNDRED FIFTY DOLLARS AND NO CENTS ($326,850.00) without written approval of City's Public Works Services Director. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty -five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. L 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: 7 Consultant: City: RBF Consulting 14725 Alton Parkway Irvine, CA 92618 -2027 Attn: Steve Speakman (949) 472 -3505 City of Arcadia 240 West Huntington drive Arcadia, CA 91066 -6021 Attn: Pat Malloy, Public Works Services Director Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or 9 the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5. 10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assigns. successors and assigns of the parties. Q This Agreement shall be binding on the 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or _resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. M 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non - discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self - insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. CITY OF ARCADIA By: Ink-A R. Kelly, City Manager Dated: V, 0, 2002 ATTEST: C' Jerk APP, DROVED AS TO FORM: Stephefi P. Deitsch City Attorney L'In RBF CONSULTING %nom [Name, ,& X C- Vi c e a c s [Title] CONCUR: Department Head Date 11 EXHIBIT "A" SCOPE OF SERVICES Consultant shall provide the following services: General Considerations The following is a general outline of the scope of work for the design of the 4.OMG Reservoir toe replace existing Santa Anita Reservoirs 1 &2. The scope as presented is considered comprehensive, and will be utilized to evaluate the proposals received as the baseline .for comparison. Should the consultant consider options, which they believe, may enhance the design or result in lower costs of construction, or consider items in the baseline scope to be unnecessary then such options and exceptions should be noted and costed separately from the baseline proposal. Task 1 Data Collection & Assessment Work under this task shall entail the collection and review of existing data and information relevant to the Santa Anita Reservoir site. Materials available include: A. Site Plan for Santa Anita Reservoirs and Booster Station B. Geotechincal Investigation Santa Anita Reservoir RBF C. Plans for Santa Anita Booster Pump Station D. Plans for Rehabilitation of Santa Anita reservoir No. 3 RBF The Consultant shall prepare a control survey for the design of the reservoir facility utilizing surveying software consistent with AutoCAD 2002 design software. Task 2 Design of Reinforced Concrete Reservoir Project A. Demolition Plan The consultant shall prepare a demolition plan for the removal and disposal of the existing Santa Anita Reservoirs #1 &2 from the project site. Designation of exiting trees and shrubbery to be removed shall also be included along with interfering site improvements. All tree removal shall be in strict accordance with the City of Sierra Madre's Tree Preservation Ordinance." Modification to existing inlet and outlet pipelines for each reservoir shall also be determined to allow continued uninterrupted operation of the adjacent Santa Anita Reservoir No. 3, throughout the course of demolition and construction of the new Reservoir No. 4. In addition operation of the existing Santa Anita Booster Pump Station and appurtenant equipment shall be assured throughout the demolition phase of the work and construction of the new reservoir. A -1 B. Structural Design This work effort shall involve the structural design of and preparation of structural drawings and details for a rectangular 4.OMG reinforced concrete reservoir to replace the existing I.OMG, circular concrete Santa Anita Reservoirs #1 &2. Specific elements of the design shall include: • Floor (Flat Bottom) • Columns & Footings • Exterior Walls • Roof (With Earthen Cover - 2'+ or -) • Maintenance Access Hatches (Bilco Type) • Penthouse and Stairs to Floor • Inlet Connection Separate • Outlet Connection Separate • Reservoir Drainline Note that it is the City's intent to have an earthen cover over the reservoir roof similar to that existing on Reservoir No.3. Structural design shall be in full compliance with all applicable codes (UBC, ACI) and requirements including the Building Department of the City of Sierra Madre. Structural design calculations certified by a California Licensed Structural Engineer shall be provide (wet stamped). The constant shall provide for an updated Geotechincal Report to be prepared that references the Geotechincal Investigations noted above conducted by the Corps of Engineers for work at the site. Due to the proximity of the Sierra Madre Fault Zone, special seismic design considerations must be taken into account in the structural design of the new reservoir facility. C. Piping Design The consultant shall prepare plan, profile and detail drawings for the following pipelines: • Cement mortar lined and coated (CMLC) inlet and outlet pipelines serving the new reservoir. • CMLC interconnecting pipelines from Reservoir No. 3. • Separate CMLC inlet pipeline connection from the Metropolitan Water District Connection onsite. A Hydraulic Analysis shall be conducted to design the sizing and configuration of the inlet, outlet and interconnection piping system for the new reservoir. The analysis shall assure that proper equalization of the system with the existing Reservoir No. 3 will result and that proper turnover frequency for both reservoirs will be obtainable during all operating modes. The Hydraulic Analysis Report shall be prepared and wet stamped by a licensed Civil Engineer. All inlet, outlet and interconnecting pipelines shall be provide with "Flextend" type seismic isolation fittings and well as "automatic" seismic isolation valves. "Precast" inlet and outlet vaults containing check valves and isolation valves shall be provided. W D. Electrical Design Site Lighting System The Consultant shall provide for on onsite lighting plan to assure safety and security at the site during nighttime maintenance activities. SCADA System Interfacing The Consultant shall coordinate with the City and its Supervisory control and Data Acquisition ( SCADA) system consultant to provide for reservoir level monitoring in the new reservoir. Site Security System A Site Security System consistent with the City's EPA Vulnerability Assessment requirements shall be included in the design for the reservoir facility. E. Site Improvements Grading Rough and Precise grading plans shall be prepared for the work at the site. The grading plans shall be prepared based upon the City of Sierra Madre's Grading Plan requirements and shall include plan views of existing and proposed construction at he site. Any retaining walls, which may be required, shall be included in the grading plans. The Grading Plans shall also be provided as separate submittals for review by the City of Sierra Madre. Site Paving A Site Paving Plan for the entire Santa Anita Reservoir site shall be developed as a part of the plan set for Reservoir No4. Pavement material shall be Asphalt concrete Pavement of Aggregate Base material sufficient to handle heavy truck loading. Concrete Driveways shall be provide in accordance with City of Sierra Madre Standard Drawing for Commercial type driveways. Landscaping & Irrigation A Landscape and Irrigation Plan shall be included in the plan set. The plan shall provide for exterior landscaping along the parkway on Santa Anita Avenue and for interior landscaping as well. The Consultant shall utilize the City's existing landscape & Irrigation plan for onsite improvements as the basis for their design. Perimeter Wall A Split face block screenwall a minimum of eight (8) feet in height shall be incorporated into the design for the reservoir project. A tubular steel sliding gate a minimum of twenty (20) feet in width shall be provided at a single entrance to the site. A -3 F. Plan Formats & Submittals Please note that all Plans shall be prepared utilizing AutoCAD Version 2002 or latest upgraded version. The Consultant shall prepare Preliminary (60 %) & (90 %) Plan sets, which shall include the following submittals as a minimum: Preliminary Plans - 60% • Demolition Plan • Site Plan (Paving, Entrances, Walls, Gates) • Preliminary Structural Plan (Including Structural Calculations) • Piping Plan (Including Hydraulic Calculations) • Electrical Schematics • Landscape & Irrigation Concept Plan • Initial Catalog Cuts for Equipment & Materials Five (5) sets of Plans and accompanied materials shall be submitted to the City for review. Following submittal of the 60% Plans the City's TAC will conduct a review of the material submitted and prepare consolidated comments for clarification or correction to the Consultant within two (2) weeks of submittal. Revised Preliminary Plans & Final Plans - 90% & 100% • General Sheets - Title Sheet, General Notes, Index to Sheets, Bench Marks Horizontal Control, Vicinity and Location Maps • Civil Sheets - Rough and Final Grading, Demolition, Reservoir Piping (Inlet & Outlet) & Profiles, Drain Piping & Profile, Site Improvements, Landscape & Irrigation, Civil Details • Mechanical Sheets - Vault Plans, Valving & Fittings, Ladders, Stairs, Hatches, Miscellaneous Metal Items, Hardware & Mechanical Details • Architectural Sheets - Fencing, Reservoir Exterior Treatment • Structural Sheets - General Notes & Details, Foundation , Roof , Roof Reinforcing Layout, Roof Reinforcing Details, Longitudinal & Transverse Sections, Miscellaneous Sections, Walls, Columns & Footings, Miscellaneous Reinforcing, Roof Hatch Openings Sections & Details, Overflow Weir Details, Inlet - Outlet Adit Details, Sump Drain & Outlet Details, Vents & Ladder Details, Miscellaneous Sections & Details • Electrical - Electrical Symbols Notes & Abbreviations, Single Line Diagram, Lighting Plan, Conduit Schedule, Panel Connection details, Connection Diagram, Electrical Site Plan Five (5) sets of Plans and accompanied materials shall be submitted to the City for review. Following submittal of the 90% Plans the Citys TAC will conduct a review of the material submitted to verify that all corrections and clarifications have been addressed from the 60% submittal comments. Final comments and clarifications with assembled and submitted to he Consultant by the City within two (2) weeks of submittal. The Consultant shall then make final corrections to the 90% Plans and provide clarification to the TAC on any remaining questions. The final submittal shall consist of five (5) sets of Plans and accompanying submittals, The Final set of plans shall be provided in AutoCAD 2002 or A -4 Updated Version as available along with a set of original mylars for reproduction in 24 "x36722 "x34" and 11 "x 17" formats. Task 3 Preparation of Contract Documents The Consultant shall prepare and compile a complete set of contract documents including: Notice Inviting Bids, Instructions to Bidders, Bid Schedule (Including a bid item for diversion of all recyclable waste materials), Agreement, Supplementary General Conditions, Special Provisions and Technical Specifications. The General Provisions and Technical Specifications shall be in accordance with the Standard Specifications for Public Works Construction 2000 Edition including all supplements to date. The Technical Specifications should be in the CSI format with the following primary Sections included: • General Requirements • Sitework • Concrete • Masonry • Metals • Finishes • Equipment • Mechanical • Electrical • Instrumentation • Testing In addition Standard Drawings, geotechnical Report and other pertinent referenced material shall be appended to the documents. Task 4 Meetings and Coordination The consultant shall provide for the development and implementation of a Technical Advisory Quality Control Committee to provide oversight and review throughout the design process. Members of the TAC shall include: City's Project Manager - Chair Design Firm's Project Manager City's Field Service Manager & Operations & Maintenance Staff City's General Services Manager City's Program Manager (Consultant) Director of Public Works Services (Ad Hoc) Meetings shall be held at a minimum of two -week intervals throughout the course of design; at the Public Works Services Offices. The Design Firm's Project Manager shall be responsible for meeting agendas and minutes preparation. It is intended that these meetings will serve as a clearinghouse for assimilation of questions and decisions relative to the design process for the sake of efficiency. They will also serve as Review Meetings for the Major design submittal milestones at the 60 %, 90% and 100% (Final) stages of design. A -5 Task 5 Preparation of Engineers Estimate An Engineers Estimate of Probable Construction Cost shall be prepared by the Consultant at the 60 %, 90% and Final Stage of design submittals, to allow the City the flexibility to make ongoing decisions as to the scope and extent of the proposed work. Task 6. Construction Support Services The Consultant shall provide construction support services including attending the pre -bid meeting, addressing questions form contractors during bidding, preparation of Addendum, review of shop drawings and submittals, response to requests for clarification (RFC) and requests for information (RFI) during construction. A -6 EXHIBIT "B" SCHEDULE OF SERVICES ID TASK NAME DURATION (WORKING DAYS) 1 PRELIMINARY ENGINEERING 51 DAYS 2 KICK -OFF MEETING 1 DAY 3 DATA COLLECTION 15 DAYS 4 GEOTECHYNICAL INVESTIGATION 20 DAYS 5 PRELIMINARY SITE PLAN 15 DAYS 6 LANDSCAPE CONCEPT PLAN 15 DAYS 7 INLET /OUTLET DESIGN 15 DAYS 8 FINAL ENGINEERING 114 DAYS 9 STRUCTURAL CALCULATION 10 DAYS 10 CIVIL CALCULATIONS 10 DAYS 11 60% DRAWINGS 35 DAYS 12 60% SPECIFICATIONS 15 DAYS 13 PRELIM. COST ESTIMATE 5 DAYS 14 CITY REVIEW 60% PS & E 10 DAYS 15 90% DRAWINGS 20 DAYS 16 90% SPECIFICATIONS 10 DAYS 17 PERMIT PROCESSING 45 DAYS 18 CITY REVIEW 90% PS & E 10 DAYS 19 100% DRAWINGS 10 DAYS 20 100% SPECIFICATIONS 10 DAYS 21 FINAL COST ESTIMATE 3 DAYS 22 CITY REVIEW 100% PS & E 5 DAYS 23 FINAL PS & E 5 DAYS 24 SUBMIT FINAL PS & E 1 DAY Approval of final Plans, Specifications and Estimate (PS &E) package shall be completed prior to June 30, 2003. ME EXHIBIT "C" COMPENSATION SEE ATTACHED C -1 CITY OF ARCADIA DESIGN SERVICES FOR SANTA ANITA RESERVOIRS NO.'S 1 &2 REPLACEMENT (SANTA ANITA RESERVOIR NO. 4) FEE TABLE Project Structural Project Task Sub- Principal Manager Engineer Engineer Designer Total No. Task Description hrs hrs ) (hrs) (hrs) (hrs) Fee 1 Data Collection and Survey Data Collection Survey and Mapping 2 Design of Reinforced Concrete Reservoir 8 $1,592 Lump Sum $10,000 Total Task 1: $11,592 2.1 Structural Design RESERVOIR S1 FOUNDATION PLAN 2 10 16 24 $5,700 S2 ROOF PLAN 2 8 16 24 $5,444 S3 FOUNDATION REINFORMCEMENT LAYOUT PLAN 2 8 16 24 $5,444 S4 ROOF REINFORCING DETAILS LAYOUT PLAN 2 8 16 24 $5,444 S5 ROOF REINFORCING DETAILS SHEET 1 2 8 16 24 $5,444 S6 ROOF REINFORCING DETAILS SHEET 2 2 8 16 24 $5,444 S7 LONGITUDINAL AND TRANSVERSE SECTIONS 2 8 16 24 $5,444 S8 MISCELLANEOUS SECTIONS 2 8 16 24 $5,444 S9 WALL, COLUMNS, AND FOOTING REINFORCING 2 8 16 24 $5,444 S10 MISCELLANEOUS REINFORCING DETAILS 2 8 16 24 $5,444 S11 ROOF OPENINGS - SECTIONS & DETAILS 2 8 16 24 $5,444 S12 OVERFLOW & WEIR DETAILS 2 8 16 24 $5,444 S13 INTERIOR LADDER & VENTILATORS 2 8 16 24 $5,444 S14 MISCELLANEOUS SECTIONS & DETAILS 2 10 16 24 $5,700 S15 GENERAL NOTES 2 4 8 24 $3,852 PERIMETER WALLS S1 PLAN & ELEVATION 1 8 12 24 $4,734 S2 WALL SECTION, GATE DETAILS & NOTES 1 8 12 24 $4,734 Subtotal Task 2.1: $90,048 2.2 Geotechnical Investigation (By Subconsultant to RBF) Geotechnical Investigation - Foundation Recommnedations & Design Parameters Lump Sum - Task 2.2: $22,000 2.3 Landscape Design LANDSCAPE CONCEPT PLAN 1 - LANDSCAPE CONCEPT PLAN (IN COLOR) 16 21 $3,728 LANDSCAPE DESIGN PLANS 1 L1 PLANTING PLAN 5 8 $1,280 2 L2 PLANTING DETAILS 5 8 $1,280 3 L3 IRRIGATION PLAN 5 8 $1,280 4 L4 IRRIGATION DETAILS 5 9 $1,360 SUBTOTAL LANDSCAPE DESIGN PLANS: $5,200 Subtotal Task 2.3: $8,928 2.4 Civil Engineering Detailing and Site Design GENERALPLANS 1 G1 PROJECT TITLE AND VICINITY MAP 1 4 6 $1,008 2 G2 LIST OF DRAWINGS, BENCHMARK, GENERAL NOTES 2 8 8 $1,696 3 G3 MATERIALS LIST 2 8 12 $2,016 SUBTOTAL GENERAL PLANS: $4,720 CIVIL PLANS 4 C1 DEMOLITION PLAN (Reservoirs No. 1 and 2) 2 20 8 24 24 $8,300 5 C2 FINAL GRADING PLAN 2 6 14 24 $4,428 6 C3 SITE IMPROVEMNTS PLAN 2 6 14 24 $4,428 7 C4 SITE PIPING PLAN 2 6 14 24 $4,428 8 C5 RESERVOIR SECTIONS 1 6 14 24 $4,258 9 C6 RESERVOIR ORIENTATION PLAN 1 6 14 24 $4,258 10 C7 INLET AND OUTLET PIPELINE PLAN 2 6 14 24 $4,428 11 C8 OVERFLOW AND DRAIN LINE PLAN 2 6 14 24 $4,428 12 C9 CIVIL DETAILS No. 1 2 6 14 24 $4,428 13 C10 CIVIL DETAILS No. 2 2 6 14 24 $4,428 14 C11 CIVIL DETAILS No. 3 2 6 14 24 $4,428 15 C12 CIVIL DETAILS No. 4 2 6 14 24 $4,428 SUBTOTAL CIVIL PLANS: $56,668 CITY OF ARCADIA DESIGN SERVICES FOR SANTA ANITA RESERVOIRS NO.'S 1 &2 REPLACEMENT (SANTA ANITA RESERVOIR NO. 4) FEE TABLE 2.5 Electrical Design Project Structural Project Task Sub- Principal Manager Engineer Engineer Designer Total No. Task Description hrs ) (hrs) (hrs) (hrs hrs Fee MECHANICAL PLANS 5 14 $2,302 18 13 M1 VALVE VAULT SECTION AND DETAILS 2 6 18 24 $4,828 14 M2 MISCELLANEOUS DETAILS 2 6 16 24 $4,628 15 M3 MISCELLANEOUS DETAILS 2 6 16 24 $4,628 COMMUNICATION PLAN 1 8 SUBTOTAL MECHANICAL PLANS: $14,084 $4,074 Subtotal Task 2.4: $75,472 2.5 Electrical Design 16 E1 LEGEND NOTES AND ABBREVIATIONS 1 4 5 14 $2,302 17 E2 ELECTRICAL SITE PLAN 1 4 5 14 $2,302 18 E3 ELECTRICAL SITE LIGHTING PLAN 1 4 6 14 $2,402 19 E4 RESERVOIR CONNECTION DIAGRAM AND DETAILS 1 4 6 18 $2,722 20 E5 COMMUNICATION PLAN 1 8 16 16 $4,074 Subtotal Task 2.5: $13,802 Subtotal Task 2: $210,250 3 Preparation of Contract Documents SPECIFICATIONS Specifications Subtotal Task 3: 4 Meetings and Coordination MEETING S AND UTILITY COORDINATION Permit Coordination Project Meetings - Assume every 2 -weeks (total 10 meetings) Project Coordination Subtotal Task 4: 5 Preparation of Engineer's Estimate 4 40 40 40 2 10 70 4 30 Engineer's Estimate 1 6 20 Subtotal Task 5: 6 Construction Support 1 Pre -Bid Meeting, Questions, and Contract Addenda 16 2 Shop Drawing Review 4 40 50 3 Construction Engineering Support (RFC & RFI) 8 24 24 Subtotal Task 6: Reprographics & Reimbursibles TOTAL ESTIMATED HOURS: 88 545 406 $15,200 $15,200 24 $4,020 $8,960 $4,520 $17,500 20 20 $7,238 $7,238 $2,048 120 $24,550 8 $8,472 35,070 Lump Sum: $10,000 498 944 2,481 TOTAL ESTIMATED FEE: $306,850 Optional Task Computational Fluid Mechanics Model $20,000 Client#: 6255 RBFCONSUI AC OR . CERTIFICA -=OF LIABILITY INSUF 'MCE 10/18/01 D/YY) PRODUCER TYPE OF INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates P. O. Box 10550 POLICY EXPIRATION ONLY HOLDER. ALTER AND CONFERS NO RIGHTS UPON THE CERTIFICATE THIS CERTIFICATE DOES NOT AMEND, EXTEND OR THE COVERAGE AFFORDED BY THE POLICIES BELOW. Santa Ana, CA 92711 -0550 P63050OD409201 11/30/01 11/30/02 714 427 -6810 $1,000,000 FIRE DAMAGE (Any one fire) INSURERS AFFORDING COVERAGE INSURED RBF Consulting PO Box 57057 Irvine, CA 92619 -7057 • COMMERCIAL GENERAL LIABILITY INSURER A: Travelers Indemnity Co. of Illinois' INSURER B: National Union Fire Ins Co of Pittsb INSURER C: Underwriters at Lloyd's London INSURER D: INSURER E: $5,000 PERSONAL & ADV INJURY COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A GENERAL LIABILITY P63050OD409201 11/30/01 11/30/02 EACH OCCURRENCE $1,000,000 FIRE DAMAGE (Any one fire) $000,.000 • COMMERCIAL GENERAL LIABILITY CLAIMS MADE ® OCCUR INDP. CONTRACTORS MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 • CONTRACTUAL INCLUDED. • IBFPD, XCU, OCP GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE L IM ITAPPLIES PER: PRODUCTS - COMP /OPAGG $2,000,000 POLICY X JECPRO T X LOC A AUTOMOBILE LIABILITY ANY AUTO P81050OD409201 11/30/01 11/30/02 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS X BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG B EXCESS LIABILITY BE8715762 11/30/01 11/30/02 EACH OCCURRENCE $10,000,000 X1 OCCUR FI CLAIMS MADE AGGREGATE $10,000,000 $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND WC STATU- OTH- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ C OTHER Professional P00433000 11/30/01 11/30/02 $1,000,000 Per Claim Liability $2,000,000 Annl Aggr. $250,000_ Deductible DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Re: JN 10- 102489, Santa Anita Reservoir. - City of Arcadia, its directors, officials, officers, employees, agents and volunteers are Additional Insured as respects to General and Auto Liability. Primary and Non Contributing coverage applies to GL & AL. Cross Liability applies to GL. (AI /PR /CRS /AI- AU /PR -AU /X) City of Arcadia Attn: Pat Malloy, Public Works Svs Director 240 W. Huntington Drive Arcadia, CA 91066 -6021 SHOULD ANYOF TH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL fN6iWA=xfp MAIL 30_DAYSWRITTEN NOTICE TOTHE CERTIFICATE HOLDER NAM ED TOTHE LEFT, 89tSdd)t11RRSQiQy61a3FDCldXX AUTHORIZED RtEP�RT�fEE/ SO EN TATIVE hk 4If% ACORD 25 -S (7/97)1 of 1 #M68579 I V � o � r v ..-or v v v-k "KMK © ACORD CORPORATION 1988 POLICY NUMBER: P63050OD409201 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES or CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: •1111_ :11 C \ 1 Q G MAIM 14 1 WA L0401:01 .- 'GC SCHEDULE Name of Person or Organization: City of Arcadia Attn: Pat Malloy, Public Works Svs Director 240 W. Huntington Drive Arcadia, CA 91066 -6021 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. Name of Person or Organization Continued: its directors, officials, officers, employees, agents and volunteers PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. CG 20 10 11 85 POLICY NUMBER: P81050OD409201 BUSINESS AUTOMOBILE LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY DESIGNATED INSURED ENDORSEMENT (CA 20 48) Name of Person(s) or Organization(s) City of Arcadia Attn: Pat Malloy, Public Works Svs Director 240 W. Huntington Drive Arcadia, CA 91066 -6021 BUSINESS AUTO COVERAGE Each person or organization indicated above is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in SECTION II of the Coverage Form. Name of Person or Organization Continued: its directors, officials, officers, employees, agents and volunteers PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. CA20 48 07 97 ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID FCO -1 DATE(MM/)D /YY) 10/17/02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION INSR LTR ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE United Captive Ins. Brokers HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 17151 Newhope St., Ste 211 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE Fountain Valley CA 92708 Phone: 714-708-4370 Fax:714- 708 -2300 INSURED INSURER A: U.S,Fidelity and Guaranty Co. INSURER B: EACH OCCURRENCE INSURERC: RBF Consulting 14725 Alton Parkway Irvine CA 92718 INSURER D: INSURER E: COMMERCIAL GENERAL LIABILITY COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM /DO/YY POLICY EXPIRATION DATE MM/DDIYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ POLICY -1 JEC T PRO- LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY D123W000028 07/01/02 07/01/03 X I TORY LIMITS ER E.L. EACH ACCIDENT _ $ 1000000 E.L. DISEASE EA EMPLOYE $ 1000000 E.L. DISEASE POLICY LIMIT $1000000 ....OTHER _. _.. __ _..... DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS *10 days notice of cancellation for non - payment of premium. Re: JN 10- 102489, Santa Anita Reservoir. Includes Waiver of Subrogation per attached. UtK I II"IL;A 1 t MULUtK N I ADDITIONAL INSURED; INSURER LETTER: UANUtLLA I MIN CITYARC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL GYYMM/MU4FIAAIL *30 DAYS WRITTEN City of Arcadia NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Attn: Pat Malloy Public Works Services Director 240 West Huntington Drive Arcadia CA 91066 -6021 AUTHORIZEDREPRESENTA Mark Barrie ACORD 25 -9 171971 (6ACORD CORPORATION 19RA WORKERS COMPENSATION AND — "'IPLOYERS LIABILITY INSURANCE POi' —Y WC 00 03 13 (Ed. 4 -84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule City of Acardia 240 West Huntington Drive Arcadia, CA 91066 -6021 This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The in orriiation below is required only when this endorsement is issued subsequent to preparation of the POliGy.) Endorsement Effective Policy No. Endorsement No. WOS Insured D123 W00 Premium RBF Consulting, Inc. Insurance Company Countersigned by_ Fidelity & Guaranty Ins. Co. WC 00 03 13 (Ed. 4-84) 0 1983 National Council on Compensation Insurance.