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HomeMy WebLinkAboutItem 1a & 1b: Minutes of January 4 & 8, 2011 53:0001 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JANUARY 4, 2011 CALL TO ORDER Mayor Amundson called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson ABSENT: None CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) - None CLOSED SESSION a. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita Avenue and 121 -159 North Santa Anita Avenue Agency Negotiators: Executive Director Don Penman, Deputy Executive Director Jason Kruckeberg, Administrative Services Director Hue Quach and Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Redevelopment Agency and Rusnak/Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment STUDY SESSION PUBLIC COMMENTS (5 minutes per person) - None STUDY SESSION a. Report, discussion and direction regarding the redevelopment of 15 and 19 Lucile Street with an Affordable Housing Project. Jason Kruckeberg, Assistant City Manager /Development Services Director provided background information regarding the purchase of the two (2) properties on Lucile Street to be used for an Affordable Housing Project. Mr. Schwartz explained the Request for Proposal (RFP) and developer selection process; the financing and total cost to the Agency for the nine, two - bedroom, two- bathroom units; that the total land cost with relocation and demolition was $1.27 million; that the developer proposed the land be donated to the project and they will finance it with 9% tax credit; that the Agency provide an additional $650,000 for the funding gap which will bring the total Agency cost to $4.92 million and added that if the tax credits are not obtained, the funding gap would be $1.84 million. Mr. Schwartz further explained that between the Campus Common project and the Lucile Street project, the City would never have the problem of having a surplus in affordable housing funds; that under the current zoning up to thirteen units can be built at the location, but City's goal is to facilitate a low income project which is a manageable size. 01 -04 -11 1 53:0002 It was moved by Council /Agency Member Chandler, seconded by Council /Agency Member Harbicht and carried on roll call vote to proceed with the negotiation of a Disposition and Development Agreement. AYES: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson NOES: None ABSENT: None The Closed Session /Study Session adjourned at 6:38 p.m. THE CITY COUNCIL/REDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION Mayor /Agency Chair Amundson called the regular meeting to order at 7:00 p.m. INVOCATION — Reverend Darwin Ng, First Church of the Nazarene of Pasadena PLEDGE OF ALLEGIANCE — Carolyn Garner - Reagan, Director of Library and Museum Services ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson ABSENT: None REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION ITEM City Attorney Stephen Deitsch reported that the City Council /Redevelopment Agency Board met in Closed Session to consider the one (1) item listed on the posted agenda under closed session, no reportable action was taken. In addition, Mr. Deitsch reported that the Redevelopment Agency Board met in a Study Session to hear a report from staff regarding the redevelopment of 15 and 19 Lucile Street with an Affordable Housing Project; that the Redevelopment Agency Board voted (5 -0) to direct staff to proceed with the negotiation of a Disposition and Development Agreement regarding the proposed development of the nine (9) unit Low Income Affordable Housing Project at 15 and 19 Lucile Street. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Mr. Penman noted that supplemental correspondence relating to, Public Hearing Item 1.b. was provided to the City Council. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council /Agency Member Chandler, seconded by Council Member Segal and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 01 -04 -11 2 53:0003 PRESENTATION a. Presentation of Certificates to the 2011 Tournament of Roses Royal Court. b. Presentation of Certificates of Appreciation to the General Plan Advisory Committee. c. Presentation of Certificates of Appreciation to the Arcadia High School Mock Trial Team. 1. PUBLIC HEARING a. Statement of Objectives and Projects for Use of Community Development Block Grant (CDBG) Funds for 2011 -2012; authorize the City Manager to modify the project allocations should amendments become necessary; and execute a Memorandum of Understanding with the Los Angeles County Community Development Commission. Recommended Action: Approve Jason Kruckeberg, Development Services Director reported that the City has been a participant in the Community Development Block Grant (CDBG) program since 1974; that CDBG funds come from the U.S. Department of Housing and Urban Development (HUD) and administered by the Los Angeles County Community Development Commission (CDC); he advised that the City will receive $396,455 in CDBG funds for fiscal year 2011 -12 which is the same amount received in fiscal year 2010 -11; and that the costs and project summaries are due to the County by February 1, 2011. He added that the costs and project summary report is exactly the same as last year's report; that the primary objective of the CDBG program is to provide assistance to low and moderate income families by enabling them to participate in various community activities, improve their property and environment; and aims to improve accessibility for the disabled and eliminate blight or substandard conditions within the City. He provided a summary of funding and projects recommended in fiscal year 2011 -12; and noted that up to 10% of the total annual allocation can be used to offset the cost of managing the entire CDBG program. Mr. Kruckeberg requested the City Council approve the Statement of Objectives and Projects for use of Community Development Block Grant Funds for 2011 -12; authorize the City Manager to modify the project allocations should amendments become necessary; and execute a Memorandum of Understanding with the Los Angeles County Community Development Commission. Mayor Amundson opened the public hearing. No one appeared to provide testimony. A motion to close the public hearing was made by Council Member Chandler, seconded by Council Member Segal and seeing no further objection, Mayor Amundson declared the public hearing closed. It was moved by Council Member Chandler, seconded by Council Member Kovacic and carried on roll call vote to approve Statement of Objectives and Projects for Use of Community Development Block Grant (CDBG) Funds for 2011 -2012; authorize the City Manager to modify the project allocations should amendments become necessary; and execute a Memorandum of Understanding with the Los Angeles County Community Development Commission. AYES: Council /Agency Member Chandler, Kovacic, Harbicht, Segal and Amundson NOES: None ABSENT: None 01 -04 -11 3 53:0004 b. An appeal of the Planning Commission's denial of Oak Tree Applications TRH 10 -01 and THE 10 -20 for the removal of an Engelmann Oak tree and encroachment upon two Coast Live Oak trees at 276 Hacienda Drive. Recommended Action: Provide Direction Jason Kruckeberg, Assistant City Manager /Development Services Director provided a summary regarding the appeal of the Modification Committee and the denial of two Oak Tree Permit Applications by the Planning Commission and referral to the City Attorney for penalties and code enforcement action. He reported that the Planning Commission's denial was based on findings that the non - permitted removal and encroachments should not be allowed or legitimized; that the oak trees are protected on private property and under the City's Oak Tree Preservation Regulations; and that the applicant was seeking to legalize the non - permitted removal of the Engelmann Oak tree that was in the front yard at 276 Hacienda Drive and the non - permitted encroachment by a block wall trench upon two (2) Coast Live Oak trees in the rear yard of the neighbor's property at 280 Hacienda Drive. Mr. Kruckeberg explained that one application was for the removal of an Engelmann Oak tree that was in the front yard of the property and the other application was for the encroachment upon two Coast Live Oak trees on the neighbors property; he provided background information regarding the removal of a Magnolia tree that may have been large enough to have required approval by the Santa Anita Oaks ARB; and addressed the fact that the tree removal and encroachment took place prior to the submittal of any applications or requests for approvals. Mr. Kruckeberg provided an overview of the Modification Committee hearing and the action taken; he discussed the removal of the Engelmann Oak tree, the encroachment upon the two Coast Live Oak trees, the removal of the Magnolia tree and enforcement by the City Attorney; and that if it can be determined the Magnolia tree was large enough to qualify as an HOA protected tree, then the removal was done in violation of City Council Resolution No. 5290 and City design review regulations. He recommended that based on evidence submitted, the application to remove the Engelmann Oak tree in the front yard be approved subject to conditions such as a replacement tree; that a 36" box Engelmann Oak tree would be a fair replacement for the removed tree based on the diseased condition; and that the encroachment permit into the two neighboring Oak trees be denied and that penalties or other actions be considered by the City Council. Mr. Kruckeberg noted that there are several options on how to proceed but recommended the City Council open the public hearing to hear input from the applicant and HOA before discussing any action. Mayor Amundson opened the public hearing. John Wu, an Arcadia resident appeared and spoke on behalf of Jenny Hwang; he noted that Ms. Hwang did remove the dead Engelmann Oak tree without first obtaining approval from the City; that she relied on the tree service to obtain the permit for her; he stated that Mrs. Hwang is being harassed by the HOA; he feels the City should fine or charge Ms. Hwang for the permit and move on and that she have the option of planting another tree of her choice. Mr. Wu advised that since the block wall is not going up, the encroachment matter should not be an issue; that Mrs. Hwang did not give permission to the contractor to do the trench work; regarding the Magnolia tree, he felt that should be dealt with by the HOA; that the HOA was treating Mrs. Hwang like a criminal and has made Mrs. Hwang's life miserable; he expressed disappointment regarding the letter sent by its president, Mrs. Dougherty. He stated that Mrs. Hwang has owned the property since April and has not been able to move in because the HOA will not let her make improvements including the landscaping which the HOA has no control over; and requested the City Council resolve this matter so that Mrs. Hwang can move on with her life in Arcadia. 01 -04 -11 4 53:0005 Tom Beck, Santa Anita Oaks Architectural Review Board (ARB) Member appeared and stated that he walks by the Hacienda property everyday and one day noticed that the property was completely denuded, all the trees, hedges, lawn and landscaping was removed so he contacted the president of the HOA, Mrs. Dougherty; he feels that the owner bought the property and totally ignored HOA regulations and completely changed the character of the property by removing everything green on the property. Sharon Kwan, an Arcadia resident appeared and explained the recent passing of her friends husband which has made it difficult for her to manage the property; she commented on the terrible condition of the property when it was purchased; the attitude of the HOA; and noted that the trees were cut and trimmed as recommended by Mr. Tucker, the certified arborist. Jim Krause, an Arcadia resident who lives in the Santa Anita Oaks HOA appeared and stated that the permit process was ignored and the association rules were disregarded; he commented on the trenching and the oak trees; that roots of the oak tree were sheared at the base with no disregard for the health of the tree and questioned the survival of the tree; he submitted photos and commented on the arborist report; he stated that Ms. Kwan wanted him to sign off on the block wall that they had already started; he would like to see the matter resolved and get the house fixed but not by legitimizing the actions that were done. Mary Dougherty, President of the Santa Anita Oaks HOA appeared and noted that real estate listing documents had the Santa Anita Oaks HOA listed; in response to a comment made if the ARB has jurisdiction over landscape plans, she responded that "normally no" but stated if there is new construction as part of the plan for a new house then a landscape plan would be part of that approval process; that the installation of a new fence is under the jurisdiction of the ARB. She reported that the removal of the Engelmann Oak tree and the total denuding of the yard completely changed the appearance; that regarding the trenching done for the building of the fence, even though the fence was not built, she feels is under the jurisdiction of the ARB; that the ARB should have the opportunity to review the landscape plan and the neighbors should also have an opportunity through the regular review process to see what is being proposed since the property has been an eyesore. She, explained that Mr. Vargas, ARB Chairperson was told by the contractor that Mr. Andy Kwan (husband of Mrs. Kwan) authorized the work to be done on the property including the trenching which resulted in significant and irreparable damage to the roots of Mr. Krause's oak tree; and requested the matter be referred back to the ARB through the regular review process in order to meet neighborhood standards. Jenny Hwang, applicant, appeared and commented on the condition of the house; she noted the house is leaking and the roof is damaged; she addressed the condition of the property and landscaping and hopes the matter can be resolved so that she can move in. A motion to close the public hearing was made by Council Member Segal, seconded by Council Member Harbicht and seeing no further objection, Mayor Amundson declared the public hearing closed. After City Council discussion and comments, Council Member Chandler made a motion, seconded by Council Member Harbicht to require the applicant to install a 36" box Engelmann Oak. Council Member Harbicht added that the permit needs to be reactivated. 01 -04 -11 5 53:0006 Mr. Deitsch advised that on page 7, staff recommended 2 other conditions be imposed, that the applicant agree to the standard indemnification provision typically required as a condition of approval; he noted that the City Council is also approving with the motion the permit for the removal and replacement of the Engelmann Oak; that the City Council has the authority to impose monetary penalties for the removal of the tree without a permit; and that the City Council may consider imposing a requirement that the applicant pay the costs incurred by the City in obtaining its arborist report which cost the City approximately $1,200. Council Member Harbicht amended the original motion to include Conditions A, B and C noted in the staff report including a deposit of $1,500 to be refunded back to applicant when the tree has been planted, and $2,500 for the cost of the arborist report and staff time. Mr. Deitsch asked the City Council if they wished to impose a deadline for the installation of the replacement tree. Council Member Harbicht suggested a three (3) month deadline for the installation of the replacement tree or the deposit of $1,500 would be forfeited. Mr. Deitsch responded that the conditions to be imposed would be the three conditions A, B and C listed in the staff report, that the applicant promptly submit to the City the sum of $2,500 to cover the expenses incurred by the City in investigating, obtaining an arborist report and code enforcement activity, the deposit of $1,600 to guarantee the installation of the replacement tree within ninety (90) days of this approval and if not installed within that time, the deposit would automatically be forfeited to the City with the continuing obligation to install the replacement tree. It was moved by Council Member Chandler, seconded by Council Member Harbicht and carried on roll call vote to impose conditions A, B and C as recommended in the staff report; that the applicant promptly submit to the City the sum of up to $2,500 of the City's expenses incurred investigating, obtaining an arborist report and code enforcement activity; that the applicant deposit $1,600 which will guarantee the installation of the replacement tree within ninety (90) days of approval and if not installed within the time frame, the deposit would be automatically forfeited to the City with the continuing obligation that the applicant install the replacement tree. AYES: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson NOES: None ABSENT: None Council Member Kovacic commented on the two (2) Coast Live Oak trees that were damaged by the applicant's contractor and questioned what the appropriate penalty and remedy would be even if the City did not know what the long term condition of the trees would be. Mr. Kruckeberg responded that if citations were issued on the trenching for encroachment into the drip line of an oak tree, damage to the oak tree, failure to comply with the Municipal Code; building a wall without a permit and design review it would be approximately $1,600 in fines; he further explained the value method which the Arcadia Municipal Code allows; he reported that the estimates received from the arborists, regarding the one tree that was compromised is between $14,000 and $16,000 if the tree were destroyed. Based on discussion and comments by the City Council, Mr. Deitsch responded that the bracing of the tree is a threat of code enforcement litigation and feels the matter can be resolved by stipulation and settlement agreement with the property owner or come back to the City Council or City 01 -04 -11 6 53:0007 Manager alone for authorization to have the City Attorney go into court and bring a civil action from the City's prospective to enforce its code. Mr. Deitsch recommended that a stipulation and settlement agreement be prepared that would include the payment to the City in the amount of $1,600 for penalties, and a requirement that there be bracing if (1) a certified arborist recommends bracing; and (2) that the applicant pay for the cost of the arborist in making that recommendation. Mr. Deitsch asked the City Council if they would like to include a requirement in the Agreement that within a certain number of years, if the tree described is in jeopardy, falls or fails, with or without bracing be replaced. After discussion, the City Council agreed with Council Member Harbicht to take only the remedial action and not include language in the agreement if the tree does not survive. It was moved by Council Member Kovacic, seconded by Council Member Chandler and carried on roll call vote to direct the City Attorney to prepare a Stipulation and Settlement Agreement with the property owner for purposes of avoiding code enforcement litigation and such Agreement shall include that the property owner pay to the City the sum of $1,600 as a penalty; that the property owner pay for a certified arborist to make a recommendation on any remedial action including, but without limitation, bracing of either one or both of the trees; that there be the standard indemnification provision typically required as part of the Agreement. AYES: Council /Agency Member Kovacic, Chandler, Harbicht, Segal and Amundson NOES: None ABSENT: None Council Member Chandler stated that a clear message has been sent on how the City feels about trees; that the Magnolia tree is not a City protected tree but is covered by the homeowner association and recommended that no action be taken by the City Council regarding the removal of the Magnolia tree. It was moved by Council /Agency Member Chandler, seconded by Council /Agency Member Harbicht and carried on roll call vote that no action regarding the removal of the Magnolia Tree by the applicant be taken by the City. AYES: Council /Agency Member Chandler, Harbicht, Segal and Amundson NOES: Council /Agency Member Kovacic ABSENT: None PUBLIC COMMENTS As recommended by the Mayor, the City Council agreed to a three (3) minute time limit per person. Patricia Huff, an Arcadia resident appeared to defend the lives of the coyotes and commented on the posting of "do not feed the animals" signs. Bee Simpson, a Pasadena resident appeared and recommended adopting a very strong ordinance against feeding the animals; she reported which cities have no feeding the animal signs; she commented on the lady that was feeding the wildlife and reported on the number of pets that disappeared; she discussed rat poison and the wildlife and hopes that resident will reconsider using rat poison as a method of killing rodents; she again requested the City Council reconsider killing coyotes and try other alternatives. 01 -04 -11 7 53:0008 Robert Wayne, an Arcadia resident appeared and urged the City Council to consider a plan that would produce a lasting solution; that killing coyotes is a temporary solution; and that spending money to kill coyotes is not as effective as spending money to educate. Dr. Robert Bob Cooper, an Arcadia resident appeared and shared his opposition to the killing of coyotes and the $30,000 being spent on trapping coyotes. Sarah Rosenberg, an Arcadia resident presented the City with more than 1,000 signatures from Arcadia residents who are opposed to the killing and trapping of coyotes; and commented on the misappropriation of $30,000 spent by the City to trap and kill the coyotes. Cameron Stone, an Arcadia resident appeared and spoke about removing sediment from the dam in Santa Anita Canyon and alternatives instead of removing the trees; and urged the City to write a letter to Supervisor Antonovich to look at other alternatives. David Czamanske, representing the Pasadena Sierra Group and the San Gabriel Valley Conservation Task Force appeared and discussed concerns regarding the Woodlands Project; he . commented on alternatives presented to the County that preserve the oak trees and creating an alternative disposal site including the use of a conveyor belt instead of trucking the sediment; and requested the City Council communicate with Supervisor Antonovich to find other alternatives for the future of Arcadia and preserves the oaks. Tom Kartay, a Los Angeles resident appeared and discussed preserving the oak trees and what removing the oak trees will do to the wildlife in the area. Ross Heckmann, an Arcadia resident appeared and stated that he agrees with previous speakers regarding the Woodlands Project and would like to see the City propose to the County that Arcadia acquire the property which he feels is a great opportunity and benefit to the residents and children of Arcadia as a park. Laurie Gould, appeared and commented on the Woodlands Project; and stated that she agreed with the other speakers. Judy Hermann, an Arcadia resident appeared and indicated that she has gone to all the meetings regarding the Woodlands Project; she commented on the amendment to the EIR that the area could be used as an emergency disposal site; that she feels betrayed by the County; she sees how the City Council feels about oak trees and should not allow this; she named endangered species living in the area and feels that the project warrants further study. Jim McKellar, an Arcadia resident appeared and noted that for 30 years he has seen plenty of County trucks go in and out of the area; he feels that the County has mislead the City and the residents of Arcadia; he discussed the two alternate sites where the County can dump the sediment which was brought up at a meeting at Highland Oaks School in November; and suggested the City Council contact Supervisor Antonovich. Manoj Jain, an Arcadia resident appeared and requested a continuance to the next meeting; he then stated that he has been a resident of Arcadia for 25 years and is being evicted from his home because of his neighbor's barking dog; that he had attended a City Council meeting 4 or 5 months ago and Council Member Chandler referred him to Mr. Penman; he reported that the police have gone to the neighbor's house about 25 times regarding the barking dog situation; he asked to play a 01 -04 -11 8 53:0009 video surveillance tape from his laptop; however Council Member Harbicht requested that he email it to the City Council. Alfonso Martinez, an Arcadia resident appeared and expressed his disappointment of the trapping and killing of the coyotes and encouraged education. Mary Martinez, an Arcadia resident appeared and commented on Arcadia's beauty, education and the importance of teaching everyone how to deal with wildlife instead of killing them. REPORTS FROM THE CITY COUNCIL AND CITY CLERK Mayor Pro Tem Kovacic commended the Mayor on presenting the entire Tournament of Roses Royal Court; he acknowledged the retirement of Captain Randy Kirby after 30 years with the Arcadia Police Department and Ken Petty of the Community Services Department; and noted the delays around the bridge crossing at Huntington Drive and Second Avenue and asked the City Manager to comment on it for the benefit of the public. City Manager Don Penman reported that the County will be retrofitting the bridge at Second Avenue and Huntington Drive and will include the closure of east and west bound traffic at separate times for seven weeks each. Mayor Pro Tem Kovacic went on to thank all the speakers who appeared; he commented on the continuing education Arcadia has engaged in regarding the coyote issue; and in response to a comment made by a resident regarding school funding, Mr. Kovacic stated that the school district funds the schools not the City; he stated that last month only 2 coyotes were trapped and does not feel that it financially makes sense to continue to pay to trap coyotes; he asked Mr. Penman who would make the decision to cease the trapping of coyotes. Mr. Penman responded that it would be up to the City Council to make the decision to cease or suspend the trapping of coyotes since it was the City Council who directed the implementation of the program. Mr. Kovacic stated that he would prefer to suspend the coyote trapping. Council Member Segal suggested that the item be placed on a future study session agenda for discussion. Council Member Chandler agreed with Council Member Segal; he noted that 2 coyotes were trapped last month and would like to see the number of coyotes trapped in recent months and asked if the low numbers were due to the season. Mr. Kovacic explained for the benefit of the public that study session meetings are open to the public even though they are not televised; he stated that he would like to see the coyote trapping item placed on a study session agenda as soon as possible; he asked if there was some truth that the Woodlands Project was in fact going to be a source for sediment shipped elsewhere or a receptacle for sediment being shipped in from other places and that a letter should be sent to Supervisor Antonovich expressing Arcadia's concerns if that was the case; he explained the purpose of the environmental review and wondered if by clearing the area is a new problem being created for the City. Mr. Penman explained that he attended the meeting at Highland Oaks School and thinks that the County has accepted sediment from other locations for some time; and noted that when Arcadia clears its catch basins, it is taken directly to the landfill. 01 -04 -11 9 53:00010 Mr. Kruckeberg reported on the alternatives in the EIR that Arcadia commented on; he noted that there was no amendment that added the emergency issue, that it was always part of the overall project; that the County's ultimate plan to use this area includes more than just this clean out of the dam site; that Arcadia did not feel anything was hidden in the EIR process. City Attorney Deitsch reminded the City Council that the Woodlands Project is not on the agenda and explained Brown Act requirements if the City Council would like to add it to the agenda for discussion. Mayor Amundson polled the City Council. No further discussion or action was taken or requested regarding the Woodlands Project. Council Member Harbicht had no comments. Council Member Chandler indicated that sometime in the 1970's, the City traded land for the Arcadia Par 3 Golf Course which was owned by the County so that they would have a regional flood control debris basin and did not agree that we trade for a park provided his reasons. Council Member Segal commended and congratulated the Mayor on his presentations to the Tournament of Roses Court and noted that he had never seen the Rose Court at any meeting he has sat on the City Council. City Clerk Barrows wished everyone a Happy New Year and hoped everyone had a great holiday. Mayor Amundson read an email he received commending staff on a great job done for the holiday awards; he commented on the workshop recently conducted on emergency preparedness and announced that there may be another one on April 16, 2011; he stated that Focus on the Family was founded in Arcadia in the late 1970's by Mr. Dobson, that he was trying to get Mr. Dobson as the speaker but his cousin who is also with Focus on the Family, H. B. London will be the speaker for the 2011 Mayor's Community Breakfast on March 4, 2011. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of November 16, 2010. Recommended Action: Approve CITY COUNCIL ITEMS: b. Approve the Meeting Minutes of November 16, 2010. Recommended Action: Approve c. Accept all work performed by Hardy & Harper Inc. for the Street Rehabilitation of Duarte Road between El Monte Avenue and Santa Anita Avenue and a 300 -foot segment at the west City limit as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve 01 -04 -11 10 53:00011 d. Accept all work performed by E &R Construction, Inc. for the Water Main Replacement Project as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve e. Authorize the City Manager to execute a Professional Services Agreement with Cumming Corporation for Construction Support Services for the Energy Efficiency Retrofits to City Hall in the amount of $93,500. Recommended Action: Approve It was moved by Council /Agency Member Segal, seconded by Council /Agency Member Kovacic and carried on roll call vote to approve Consent Calendar items 2.a through 2.e. AYES: Council /Agency Member Segal, Kovacic, Chandler, Harbicht and Amundson NOES: None ABSENT: None 3. CITY MANAGER/AGENCY DIRECTOR ITEMS: a. Authorize the City Manager to execute a contract with S.J. Grigolla Construction Company, Inc. for street rehabilitation work with Stone Pine Trees in the amount of $181,700; execute a contract with West Coast Arborists, Inc. for the Removal /Replacement of Stone Pine Trees in the amount of $77,970; approve a 10% contingency; and approve an additional appropriation of $155,637 from the Capital Outlay Fund. Recommended Action: Approve Tom Tait, Public Works Services Director provided a powerpoint project overview of the removal and replacement of Stone Pine trees; he reported that at the August 3, 2010 Study Session meeting, the City Council directed staff to move forward with plans to rehabilitate the streets that were damaged from Stone Pine tree roots and remove and replace Stone Pine trees in the Highland Oaks neighborhoods north of Elkins Drive; he noted that a community meeting was held with about 25 residents in the area to present the plan and that several property owners felt the City should combine Phases 1 and 2 so that the residents were inconvenienced only once. He explained that the Stone Pine trees have caused major damage to the City streets, curbs and gutters, sewer laterals, sprinkler systems and private property hardscape; that the roots have become increasingly problematic causing uneven pavement, bumps in the road, drainage disruption, driveway displacements and uneven walking surfaces including potential pedestrian and driving hazards; that staff evaluated and assessed the street conditions and categorized into three phases based on the street level of damage i.e. Phase 1 was streets with the most extreme damage, Phase 2 was streets with severe damage and Phase 3 was streets with the least or moderate damage. He reported that $130,000 was budgeted for each phase over the next 3 fiscal years beginning with the 2010 -11 fiscal year; that based on the meeting with the residents, staff revised the multi -phase plan and combined Phases 1 and 2 for fiscal year 2010 -11 and explained that an additional appropriation of $155,637 would be needed to complete both Phases. He discussed the bid process and results and recommended that the City Council authorize the City Manager to execute contracts with West Coast Arborist for the removal and replacement of Stone Pine Trees in the amount of $77,970 and S.J. Grigolla Construction Company for street rehabilitation with Stone Pine Trees in the amount of $181,700; approve 10% contingency; and an appropriation of $155,637 from the Capital Outlay Fund. 01 -04 -11 11 53:00012 It was moved by Council Member Harbicht, seconded by Council Member Segal and carried on roll call vote authorize the City Manager to execute a contract with S.J. Grigolla Construction Company, Inc. for street rehabilitation work with Stone Pine Trees in the amount of $181,700; execute a contract with West Coast Arborists, Inc. for the Removal /Replacement of Stone Pine Trees in the amount of $77,970; approve a 10% contingency; and approve an additional appropriation of $155,637 from the Capital Outlay Fund. AYES: Council /Agency Member Harbicht, Segal, Chandler, Kovacic and Amundson NOES: None ABSENT: None b. Request from KARE Youth League for Directional Signage. Recommended Action: Approve City Manager Don Penman reported that KARE Youth League has requested approval to install one or two small directional signs near the intersection of Live Oak and Farna because the only access to their facility is through a residential neighborhood off of Live Oak; he reported that KARE operates and offers extensive recreational and sports programs to the youth; that there is no City policy allowing directional signs to facilities but that the City Council has allowed directional signs to the Arboretum, the Racetrack and Westfield; and noted that there are a few churches in the community that have directional signs that appear to have been in place for many decades however staff was unable to locate any paperwork. He advised that as a general policy, staff would not support allowing organizations to have directional signs to their facilities because then it opens it up to all organizations; he explained that a unique argument can be made due to their location which is 3 /4 of a mile south of Live Oak through the County area and the most direct means to the facility is off of Live Oak in Arcadia. Mr. Penman stated that the request from KARE does make sense and if the City Council approves the request, he recommended that staff work with KARE to approve the location, size, wording and the color of the signs and included that all costs would be the responsibility of KARE Youth League. It was moved by Council /Agency Member Chandler, seconded by Council /Agency Member Segal and carried on roll call vote to approve the request from KARE Youth League for directional signage; and that staff approve the location, size, wording and color of the signs and that all costs related to the manufacturing and installation be the responsibility of KARE Youth League. AYES: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson NOES: None ABSENT: None ADJOURNMENT The City Council /Redevelopment Agency adjourned at 10:40 p.m. to Tuesday, January 18, 2011, 5:30 p.m. in City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk By: Lisa Mussenden Chief Deputy City Clerk/Records Manager 01 -04 -11 12 53:0013 CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JANUARY 18, 2011 CALL TO ORDER Mayor Amundson called the meeting to order at 5:30 p.m. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson ABSENT: None CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) - None CLOSED SESSION a. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue Agency Negotiators: City Manager /Agency Executive Director Don Penman, Assistant City Manager /Deputy Executive Director Jason Kruckeberg, Administrative Services Director, Hue Quach and the Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Redevelopment Agency and Rusnak/Arcadia (Paul Rusnak). Under Negotiation: Price and Terms of Payment STUDY SESSION PUBLIC COMMENTS (5 minutes per person) - None The City Council recessed to the Council Chambers at 5:40 p.m. due to limited seating for purposes of hearing Study Session Item a. STUDY SESSION With the consensus of the City Council, the Mayor announced a three minute time limit per person for public comments. a. Report, discussion and direction regarding the Coyote Management Program. Linda Garcia, Communications, Marketing and Special Projects Manager reported that the City Council at their meeting on January 4, 2011, directed staff to place the coyote management program on the January 18, 2011 agenda for review and discussion; that the City Council was provided a report outlining the problems of aggressive coyotes in residential areas to date; she explained the concerns raised by the residents which lead the City Council to implement the trapping program; and that the City's position was that the trapping program would be used on a short term basis to deal with the immediate threat of the coyotes; and stated that if the City Council choices to suspend the trapping program, education will continue. 01 -18 -11 1 53:0014 Erica Sawires, Amaris Fransia, Johana Read, Christina Read and Andra Brkic appeared and expressed their strong opposition to the killing of coyotes and urged residents to keep their pets indoors. Charles Carlton appeared and stated that residents should not feed the coyotes and keep their pets indoors and that he is opposed to the killing of the coyotes. Elisabeth Scott, a new resident to Arcadia appeared and stated that she moved to Arcadia because of the wildlife and mountains; and feels that the trapping of coyotes is inhumane. Patricia Huff, an Arcadia resident appeared and commented on the 2011 Arcadia calendar filled with pictures of wildlife and wilderness; and expressed her concerns regarding the trapping of the coyotes. Leslie (did not give last name), an Arcadia resident appeared and thanked the City Council for making the decision to suspend the trapping program; she noted that she is a volunteer docent for the L.A. County Arboretum and educates school age children on the nature and wildlife and urged the City Council to continue educating the public. Pam Olender, an Arcadia resident appeared and commented on the importance of the educational material sent out by the City but felt that educational material should have been sent out before the City decided to take drastic measures; and would like education continued. Officer Hermanitz of the Pasadena Humane Society appeared and thanked the City for considering alternatives and options on living with the wildlife; and offered the support and assistance of the Pasadena Humane Society on continuing education in the City. Jessica Cohen, a Glendale resident thanked the City Council for suspending the trapping program; she noted that there must be alternatives to trapping and killing the coyotes; and urged the City Council to consider a more humane way if the matter comes up again. Betty Dong, an Arcadia resident feels that every resident should be made responsible for their behavior; she noted that she recently learned that a neighbor put food out for feral cats which attracts coyotes and wildlife; she suggested that Arcadia send residents a similar informational pamphlet like the City of San Marino on how to deal with the coyotes. Wildlife Specialist Officer Gregory Randall with the City of Los Angeles provided his professional background and 30 year experience with wildlife; he commented on the wildlife program instituted in 2002 and advised that he and another officer designed brochures and two videos to help the public deal with wildlife issues to get away from trapping and killing the coyotes; he strongly encouraged education; he noted that he goes to homes to educate residents on how to make adjustments by removing items that are an attraction source to the coyote, scarce tactics and deterrents; and the use of a paintball gun that was instituted as a deterrent and offered his assistance to the City. Mary Rodriguez, an Arcadia resident appeared and noted that with the removal of all the trees, the coyotes will come; and commented on a roll guard that keeps the coyotes out and pets in. Robert Wayne, an Arcadia resident thanked the City Council for their decision to suspend the trapping program; he commented on precautions that residents living in the foothills must take 01 -18 -11 2 53:0015 regarding mud slides, fires and coyotes; and feels that everyone has a responsibility to help control the situation. Becki Westlain, an Arcadia resident noted that residents living in the affected areas need more education; and suggested that all the ideas be considered in order to resolve the coyote matter. Joanne Susnar, an Arcadia resident stated that residents who live in the foothills make that choice and that includes living and learning how to co -exist with the wildlife; and that residents who cannot accept living with the wildlife, should find somewhere else to live; and reminded residents of things they should do to co -exist with the wildlife. Dr. Rosemarie White representing Project Coyote, a National Non - Profit Charitable Organization who work together to promote educated co- existence between people and coyotes and other animals; she read a statement from the President of Project Coyote who was unable to attend; the statement commended the City for taking proactive action to better educate Arcadia residents on how to reduce negative encounters with coyotes. Randal Massaro, a resident of Victorville stated that Arcadia residents contacted him for his assistance; he commended Mayor Amundson for his attendance at the L.A. County Arboretum forum; he reported that Animal Pest Management Services has a bad reputation; and expressed his appreciation for the action taken by the City to suspend the trapping program. Cameron Stone, an Arcadia resident commented on the Woodlands Projects; and stated that the only letter sent to the County to rethink the Project was from Mr. Penman. In response to Mr. Stone's comment, Mr. Penman responded that both the Mayor and Mayor Pro Tem also individually sent letters to the County to postpone the project. John MacDonnell, an Arcadia resident commented on the influx of animals crossing the street from where the trees were removed; he hopes the City Council decides to stop the trapping of the coyotes; he strongly encouraged education; and felt the no feeding the coyote signs were a good idea. It was moved by Council Member Harbicht, seconded by Council Member Chandler and carried on roll call vote to suspend the coyote trapping program. AYES: Council /Agency Member Harbicht, Chandler, Kovacic, Segal and Amundson NOES: None ABSENT: None The City Council recessed at 6:20 p.m. back to the Conference Room to resume the Study Session. b. Report, discussion and direction regarding City Council Term Limits. R. W. Thee, an Arcadia resident handed out a prepared statement to the City Council regarding his objection to a change in the current term limits. Jim Helms, an Arcadia resident explained his reasons why the current terms limit should remain in place and objects to a change. 01 -18 -11 3 53:0016 Gail Marshal, an Arcadia resident agreed with the comments made by Mr. Helms and would not like to see the current term limit format changed. Mr. Penman provided a brief report regarding the current term limit process as stated in the City Charter and explained the difference in cost if placed on a general municipal ballot or a special election. It was moved by Council Member Chandler, seconded by Council Member Segal and carried on roll call vote to receive and file the report regarding City Council Term limits and take no action. AYES: Council /Agency Member Chandler, Segal, Harbicht, Kovacic and Amundson NOES: None ABSENT: None It was the consensus of the City Council that Item d will be discussed prior to Item c which will be discussed at the after the regular meeting. c. Report, discussion and direction regarding All Mail Ballot Elections. City Clerk Jim Barrows provided the staff report regarding the process and cost saving of All Mail Ballot elections as requested by the City Council on June 15, 2010; he reported that no Charter amendment was necessary since only charter cities have the power to conduct All Mail Ballot elections; he stated that the last four elections showed the majority of voters cast their ballots by mail; and he explained the All Mail Ballot election process. He provided statistical information regarding voter turnout, vote by mail and permanent vote by mail history; and indicated that the City would definitely save between 10% and 15% in overall costs for an all mail ballot election, but that actual cost savings could not predicted until an account of all costs was conducted at the end of the election. It was moved by Council Member Segal, seconded by Council Member Chandler and carried on roll call vote to bring back a resolution for adoption at the City Council meeting of May 2, 2011 establishing the April 2012 General Municipal Election as an All Mail Ballot election. AYES: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson NOES: None ABSENT: None d. Report, discussion and direction regarding Downtown Arcadia Business Association. Jerry Schwartz, Economic Development Manager reported that the Arcadia Downtown Business Association was initiated by the Chamber of Commerce and held its first meeting in June 2010; that the business leadership in the downtown area took over the Association from the Chamber and established a core group; a Mission Statement and a Board of Directors was established and noted that the Association meets monthly and has had seven meetings to date. He explained that the downtown area will be the location for the Gold Line and Parking structure; and provided an overview of the Associations next steps and options for City Council /Agency Board involvement. 01 -18 -11 4 53:0017 Matt McSweeny, owner of Matt Denny's reported on how the Association was established and their meetings; he noted the map attached to the staff report which represents the business district; he commented on ideas for marketing the area as more businesses come in due to the Gold Line; and briefly explained the reasons why they need some financial assistance from the City /Agency. The City Council directed staff to prepare and bring back a formal staff report to be placed on the agenda with costs for City Council. The Closed Session /Study Session adjourned at 7:05 p.m. to the regular City Council meeting. THE CITY COUNCIL/REDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION Mayor /Agency Chair Amundson called the regular meeting to order at 7:15 p.m. INVOCATION — Bishop Rick Seely, The Church of Jesus Christ of Latter -day Saints PLEDGE OF ALLEGIANCE — Sara Somogyi, Director of Recreation and Community Services ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson ABSENT: None REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION ITEM City Attorney Jeffrey Ballinger announced that the City Council and Redevelopment Agency Board did not meet in closed session to discuss the item listed on the posted agenda; there was no new information to discuss. In addition, Mr. Ballinger stated that the City Council /Redevelopment Agency Board met in a Study Session to hear reports from staff regarding items a, b, c, and d listed on the posted agenda; he reported that regarding (a) the Coyote Management Program, the City Council voted (5 -0) to suspend the Coyote Management Program; (b) City Council Term limits, the City Council voted (5- 0) to receive and file the report and take no action; (c) the Downtown Arcadia Business Association, no vote was taken, but by consensus, a staff report will be brought back requesting an appropriation of funds; and (d) the All Mail Ballot Elections will be discussed after the regular open meeting. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS — City Manager Don Penman responded that there was no supplemental information regarding any agenda items. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council /Agency Member Chandler, seconded by Council Member Segal and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 01 -18 -11 5 53:0018 PRESENTATION a. Presentation by Trent Lehman of the Ferguson Group regarding Legislative activities in Washington, D.C. (continued to a future meeting) b. Presentation of Certificates of Achievement to the Arcadia High School Cross Country Team. PUBLIC COMMENTS Andrea Sweet, representing the American Cancer Society recognized the Arcadia community for their involvement in the 2010 Arcadia Relay for Life event; she presented certificates to the Arcadia Police Officers' Association and Arcadia Fire Department for their involvement as the top teams for helping raise $115,000 for Relay for Life; and thanked Ken Herman of the Public Works Services Department for his help. Carter Spruill, also representing the American Cancer Society acknowledged and thanked Ken Herman and the Public Works Services Department for all they did to help with the 2010 Relay for Life event; he thanked Sara Somogyi for her involvement in the "Bark for Life" which is a Relay for Life event for dogs on May 27, 2010 at Eisenhower Park; he thanked Santa Anita Park, Pete Siberell and Elizabeth Booth; and challenged the City Council to get a team together; he invited the Mayor to attend to say a few words; he announced that January 27, 2011 is the Kick -Off event at Dave and Busters at 6:00 p.m. for the 2011 Relay for Life event on June 25 -26, 2011; he requested the City Council prepare a City Council resolution proclaiming May as Cancer Awareness Month; and announced that a mini relay for little kids will be on June 3, 2011 at Camino Grove Elementary School. Council Member Segal announced that he is on the board of the California American Cancer Society; he commented on the importance of Relay for Life; that the American Cancer Society raises $60 plus million a year in the State of California and $32 million a year just on Relay for Life. He explained the importance of the program in the fight against cancer and encouraged everyone to get involved in reaching the goal of alleviating cancer by 2015. Gary Searer, an Arcadia resident appeared and provided a copy of his written statement to the City Council expressing his objection of H.B London, Jr. as the speaker for the Mayor's Community Breakfast and requested the City Council reconsider their decision. Brian Nijan, a community organizer for API Equality L.A. in Los Angeles appeared and also expressed his objections and concerns regarding the speaker for the Mayor's Community Breakfast and requested that the City Council rescind its invitation to H.B London, Jr. REPORTS FROM THE CITY COUNCIL AND CITY CLERK Council Member Segal congratulated Ken Petty on his retirement and reminded everyone that the Arcadia High School Chinese Association will be having its New Year Celebration on January 29 at the Community Center. Council Member Chandler also congratulated Ken Petty on his retirement. Council Member Harbicht congratulated the Arcadia High School Cross Country Team on their championship. 01 -18 -11 6 53:0019 Mayor Pro Tem Kovacic also congratulated the Arcadia High School Cross Country Team on their championship; he commented on the challenge given to Mayor Amundson to get a team for the 2011 Relay for Life event; he congratulated the City and School District on a successful grand opening of the Dana Gym. City Clerk Barrows also congratulated Ken Petty on his retirement; he commented on the successful grand opening of the Dana Gym; he congratulated the Arcadia High School Music Department on their recent spaghetti dinner and thanked the Arcadia Unified School District Food Services for their hard work. Mayor Amundson commented that the City Council did the right thing when residents came forward and asked for help regarding the coyote problem and instituted the trapping program and feels the City Council made the right decision to suspend the trapping program, and hopes the wildlife education program remains in the budget; he stated the reasons he selected Focus on the Family as speaker for the Mayor's Community Breakfast; and requested City Council support for a future study session within the next 6 weeks to discuss single - family home landscaping, setbacks, neighbor notification and FAR issues in areas of the City not covered by a homeowner association. Council Members Kovacic and Segal supported the Mayor's request. Mr. Penman advised that he will contact Council Members regarding possible study session dates. 1. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of December 7, 2010. Recommended Action: Approve CITY COUNCIL ITEMS: b. Approve the Meeting Minutes of December 7, 2010. Recommended Action: Approve c. Authorize the City Manager to execute a contract with Vargas Olson, Inc. for the renovation of the snack bar and restrooms at the Civic Center Athletic Field in the amount of $79,533. Recommended Action: Approve d. Authorize the Citv Manager to execute a one (1) year contract extension with Waste Management Curbside LLC for Residential Collection of household hazardous waste in the amount of $20,000. Recommended Action: Approve e. Authorize the City Manager to execute a one (1) year Professional Services Agreement extension with John L. Hunter and Associates, Inc. for administration and monitoring of the Municipal Stormwater (NPDES) and Industrial Waste Programs in the amount of $66,350. Recommended Action: Approve 01 -18 -11 7 53:0020 It was moved by Council /Agency Member Harbicht, seconded by Council /Agency Member Kovacic and carried on roll call vote to approve Consent Calendar items 1.a through 1.e. AYES: Council /Agency Member Harbicht, Kovacic, Chandler, Segal and Amundson NOES: None ABSENT: None 2. CITY MANAGER/AGENCY DIRECTOR ITEMS: a. Report, discussion and direction regarding regulations and enforcement procedures for temporary banners and window signs. Recommended Action: Provide direction Jim Kasama, Community Development Administrator reported that at a Study Session on September 21, 2010, the City Council reviewed regulations and enforcement procedures for temporary banners and window signs; he provided an overview of the four preliminary recommendations developed by the City Council; including the eight suggestions received from the Chamber of Commerce. He advised that if the City Council would like to move forward with the original recommendations or incorporate any of the Chamber's suggestions, a text amendment to the Arcadia Municipal Code would be required: It was moved by Council Member Harbicht, seconded by Council Member Chandler and carried on roll call vote directing staff to prepare and bring back an ordinance that (1) continues the single display of temporary banners for a period of thirty (30) continuous days in a calendar year; (2) a five (5) day limit for removal or compliance to be followed by the issuance of a citation if the deadline is not met; (3) continues the use of temporary banners for a period not to exceed sixty (60) cumulative days in a calendar year; and (4) applies the 2/3 -1/3 Roman alphabet ratio requirement. AYES: Council /Agency Member Harbicht, Chandler, Kovacic, Segal and Amundson NOES: None ABSENT: None b. Report, discussion and direction regarding Tiered Rate Water Study. Recommended Action: Provide direction Tom Tait, Public Works Services Director provided a power point overview of the Water Rate Study Objectives, the Source of Supply Issues, the Financial Plan, and the Proposed Rate Structure; he reported that the primary objective of the Tiered Water Rate Study was to develop a three -tier water rate structure that would ensure the City's financial stability with rates that are fair and equitable among the customers while promoting conservation and compliance for future regulatory requirements to reduce per capita water consumption; that the plan includes the state mandate to conserve 20% per capita water use by 2020; that the study examined historic, current and projected water use by various customer class types; and single - family residential class has the highest water demand at 66% of the total water used, multi - family residents 13% and non - residential groups i.e. commercial, businesses, government agencies or schools account for 21%. He noted that projections show the City's total revenue requirement for fiscal year 2011 -12 is approximately $10.3 million; that in order to sustain operations and adequately maintain the $20 million Emergency Reserve Fund, the City would need to continue to increase rates based on the annual Consumer Price Index; that for purposes of the Tiered Water Rate Study, staff assumed the rates would be increased by 2% over the next four years; he discussed the proposed three tiered water rate 01 -18 -11 8 53:0021 structure; and explained how the proposed rate structure would impact the bi- monthly bills of water customers. It was moved by Council Member Harbicht, seconded by Council Member Kovacic and carried on roll call vote directing staff to take the necessary steps to implement the tiered water rate structure and approve the proposed Tiered Water Rate Study. AYES: Council /Agency Member Harbicht, Kovacic, Chandler, Segal and Amundson NOES: None ABSENT: None c. Report, discussion and direction regarding Gold Line Parking Structure/Transit Plaza and Public Improvements. Recommended Action: Provide direction Jason Kruckeberg, Assistant City Manager /Development Services Director reported that on January 27, 2011, the Gold Line will be receiving proposals for the main alignment (tracks, bridges, stations and major infrastructure) for the Gold Line Project; and plans to award a contract in late spring for construction later in the year; he commented on the four parking structures and one surface parking lot and noted that all the parking facilities will be combined into one Scope of Services. He advised that no action was required; that the report was being provided to update the City Council of the progress made to date. Phil Wray, Deputy Director of Development Services /City Engineer discussed the four elements outlined in the staff report; and provided a power point overview of the parking structure, the transit plaza, retail space in the transit plaza and the public parkway project including a rendering of the Arcadia Station and Parking Facade Treatment Concept. He noted that the City applied for and received a competitive grant from the MTA for improvements related to the project; that the design and construction of the transit plaza will be different from the parking structure since the Authority will have little or no involvement; and advised that additional information will be presented to the City Council at upcoming meetings regarding facade treatments and costs and the transit plaza process and the potential retail concept. The City Council directed staff to bring back a report regarding the parking structure facade, provide options and alternatives and anticipated costs. AYES: Council /Agency Member Chandler, Harbicht, Kovacic, Segal and Amundson NOES: None ABSENT: None d. Designation of Foothill Boulevard as a detour route for the closure of the Eastbound 210 Freeway between Baldwin Avenue and Santa Anita Avenue for the construction of the Gold Line Foothill Extension Iconic Freeway Structures. Recommended Action: Approve Phil Wray, Deputy Director of Development Services /City Engineer reported that in June of 2010, the Gold Line Foothill Extension Authority awarded a contract for the construction of the Iconic Freeway Structure to Skanska /AECOM; that construction is scheduled to begin in the spring and will take approximately 18 months to complete and will require the eastbound 210 Freeway lanes to be closed at three different times between the hours of 12:00 a.m. and 5:00 a.m. and require a detour route around the closure. Mr. Wray explained that the construction team provided several 01 -18 -11 9 53:0022 detour alternatives for the City to review and after considering all possibilities, the Freeway Closure /Detour Committee, made up of Police, Fire, Public Works and Engineering/Traffic representatives recommended using Foothill Boulevard between Baldwin Avenue and Santa Anita as the preferred detour route; and indicated that staff will continue to work with the construction team on the details for the closures. It was moved by Council Member Harbicht, seconded by Council Member Kovacic and carried on roll call vote to approve the designation of Foothill Boulevard as a detour route for the closure of the Eastbound 210 Freeway between Baldwin Avenue and Santa Anita Avenue for the construction of the Gold Line Foothill Extension Iconic Freeway Structures. AYES: Council /Agency Member Harbicht, Kovacic, Chandler, Segal and Amundson NOES: None ABSENT: None ADJOURNMENT The City Council /Redevelopment Agency recessed to the Conference Room at 9:25 p.m. in memory of Bette Storm, former Arcadia City employee and Rex Dondlinger, an Arcadia resident. At 9:45 p.m. the City Council adjourned to Tuesday, February 1, 2011, 6:00 p.m. in City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk 11 By: Lisa Mussenden Chief Deputy City Clerk/Records Manager 01 -18 -11 10