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HomeMy WebLinkAboutItem 1e: Contract Extension with Clinical Laboratory of San Bernardino for Testing of City Water Samples OF An � ~ G ,,yIFOR�,, 9 '9 'A f 1 II 1 it ii ii Ifa) 0z4° "y ° IV STAFF REPORT Public Works Services Department DATE: February 15, 2011 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Craig Clark, Utilities Superintendent SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR CONTRACT EXTENSION WITH CLINICAL LABORATORY OF SAN BERNARDINO, INC. FOR LABORATORY TESTING SERVICES OF CITY WATER SAMPLES IN THE AMOUNT OF $46,150 SUMMARY On April 10, 2010, the City Council approved a one (1) year Professional Services Agreement with Clinical Lab of San Bernardino, Inc. for laboratory testing services of City water samples with optional annual extensions. Clinical Lab of San Bernardino, Inc. is reaching the end of their contract term and has submitted a written offer to extend the existing Agreement for one (1) additional year with no cost increase. Therefore, staff recommends that the City Council authorize the City Manager to execute a one (1) year contract extension with Clinical Lab of San Bernardino, Inc. for laboratory testing services of City water samples in the amount of $46,150. DISCUSSION The City of Arcadia Public Works Services Department collects water samples from the City's wells, reservoirs and pipelines to ensure the effective delivery of high quality potable water to the residents of Arcadia. The State of California Domestic Water Quality and Monitoring regulations require that samples be collected and tested weekly, monthly, quarterly and annually by a DOHS certified laboratory (Chapter 15, Title 22, California Code of Regulations). This includes weekly bacteriological samples, Volatile Organic Compounds (VOC) and Nitrates and monthly well and reservoir bacteriological sampling. The scope of services for this Professional Services Agreement includes furnishing all labor, services, equipment, supplies and all other items and facilities necessary to appropriately analyze domestic water samples as required by the State of California, and special samples for discharge of water into the storm drainage system and special samples as required by DOPH. Page 1 of 2 Mayor and Council February 15, 2011 On April 10, 2010, the City Council approved a one (1) year Professional Services Agreement with Clinical Lab of San Bernardino, Inc. for laboratory testing services of City water samples with optional annual extensions. Clinical Lab of San Bernardino is reaching the end of their first contract term and has submitted a written offer to extend the existing Agreement for one (1) additional year with no cost increase. Therefore, staff recommends that the City Council authorize the City Manager to execute a one (1) year contract extension with Clinical Lab of San Bernardino, Inc. for laboratory testing services of City water samples in the amount of $46,150. • FISCAL IMPACT Sufficient funds have been designated for this service in the 2010 -11 Water Operating Budget. RECOMMENDATIONS 1. Award a one (1) year Professional Services Agreement extension to Clinical Lab of San Bernardino, Inc. for laboratory testing services of City water samples in the amount of $46,150. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved by: Donald Penman, City Manager TT:CC Page 2 of 2