HomeMy WebLinkAboutItem 2c: Authorize Assistant Recreation and Community Services Director Position in FY 2010-11 Operation Budget for Recreation and Community Services Department A,
o pxtFOR i y 4'
1 11,
44„nityoty STAFF REPORT
Recreation and Community Services Department
DATE: February 15, 2011
TO: Mayor and City Council
FROM: Sara Somogyi Recreation and Community Services Director
SUBJECT: Authorize the Assistant Recreation and Community Services Director
position in the FY 2010 -11 Operating Budget for the Recreation and
Community Services Department
Recommendation: Approve
SUMMARY
The Assistant Director position was excluded from the Recreation and Community
Services budget in FY 2004 -05. The structure of the department changed when the
Assistant Director was promoted into the Director position. Since that time the position
was not refilled.
However, since that time the Recreation and Community Department has been lacking a
second person in charge in absence of the Director. Recently, one of the Recreation and
Community Services Department Supervisors retired. This opening creates a unique
opportunity to evaluate the structure of the Recreation and Community Services
Department with a minimal fiscal impact.
DISCUSSION
The proposed new structure of the Recreation and Community Services Department is to
eliminate the vacated Recreation Supervisor position and fill it with an Assistant Director
position.
With the increased responsibility and accountability the Department has seen in the last
few years, this would be the ideal time to upgrade the position to assist with added work
load and provide additional departmental support. The main areas of responsibility for the
Assistant Director position would be:
• Act as a second in charge of the Department
• Assist with the development and operation of the Department Budget.
• Continue to develop and enforce policy and procedures for field user groups.
Serve as the liaison to the AUSD and the field user groups. Allocate facilities,
track field allocation hours, monitor payments and issue field permits.
• Manage staff and reservations for the Community Center.
• Manage staff and reservations for Wilderness Park.
• Oversee the Contract Class Program.
• Oversee and coordinate facility maintenance and repairs of the Community Center,
the Dana Gym and City Parks.
• Coordinate Department CIP projects.
• Assist with the supervision of Department Special Events.
FISCAL IMPACT
Sufficient funds are available in the FY 2010 -11 operating budget because the Recreation
Supervisor position was vacated on December 30, 2010 and these funds would be used
to fund the Assistant Director position. It will take three to four months to recruit for the
position. The difference between the top step of the Recreation Supervisor position and
the starting step of the Assistant Director position is 5 %. Since the Recreation Supervisor
position was not immediately filled, no additional funds will be necessary this fiscal year.
The Assistant Director position would then be budgeted for future fiscal years and one
Recreation Supervisor position would be excluded. As noted in FY 2011 -12 the budget
would be about 5% higher due to the upgraded position; ultimately over about three to
fours years the cost would be about 31 % or $21,600.
RECOMMENDATION:
Authorize the Assistant Director position in the FY 2010 -11 Operating Budget for the
Recreation and Community Services Department.
Approved by: 3
Donald Penman, City Manager