HomeMy WebLinkAboutItem 1f: Contract with B & P Painting for Painting and Wood Refinishing Services at City Facilities OV
li; ,S.193
1 e a
04,4 "++nit y otvvo•P STAFF REPORT
Public Works Services Department
DATE: March 1, 2011
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT WITH B & P PAINTING, INC FOR PAINTING AND WOOD
REFINISHING SERVICES AT VARIOUS CITY FACILITIES IN THE
AMOUNT NOT TO EXCEED $43,720
Recommendation: Approve
SUMMARY
As part of ongoing facility maintenance, the Public Works Services Department has
scheduled various painting improvements for City facilities, through the Capital
Improvement Program and operating budgets. To ensure these projects are completed
in a timely manner, staff conducted a competitive bidding process for painting and wood
refinishing services.
The City Clerk opened sealed bids on February 8, 2011. Staff has evaluated all of the
bid documents and found the most responsive /responsible bidder to be B &P Painting
Inc. Staff recommends that the City Council award a contract to B &P Painting Inc. with
optional annual extensions for painting and wood refinishing services at various City
facilities in an amount not to exceed $43,720.
DISCUSSION
The Public Works Services Department is responsible for the maintenance of all City
facilities. Annual painting and preventative maintenance programs have been
implemented at the Library, City Hall, Community Center, Fire Stations, Police and
Public Works Services Departments. These are small projects, ranging from $350 to
$7,500 and are funded through the Capital Improvement Program and the various
departments' Operations and Maintenance Budgets. The Public Works Services
Department determined it would be advantageous to award a contract (with annual
extensions, pending the City Council's approval) for all facility painting and wood
refinishing work to one qualified contractor to eliminate unnecessary down time and
Page 1 of 3
Mayor and City Council
March 1; 2011
ensure projects are started /completed in a timely manner and the quality of work
completed are performed in a professional manner. The bid specifications also include
refinishing of wood floors, cabinets, molding and exterior power washing of facilities.
Notice inviting bids was published in the adjudicated paper and bid packages were
distributed to area contractors. On February 8, 2011, the City Clerk opened sealed bids
with the following result:
Bidder Location Bid Amount
B & P Painting, Inc. Arcadia, CA $43,720
Leo's A -C, Inc. Rowland Heights, CA $65,400
Everlast Builders, Inc. Canyon Country, CA $119,000
Amis Corporation Long Beach, CA $122,200
Omega Construction Co, Inc. Northridge, CA $127,400
Fix Painting, Co. Woodland Hills, CA $136,500
C &M Painters, Inc. Santa Clarita, CA $171,000
C.T. Georgian Painting, Co. Wilmington, CA $176,000
Piana Construction & Painting, Inc. Granada Hills, CA $228,000
Color New Company Woodland Hills, CA $327,500
Staff has reviewed the bid documents submitted and concluded that B & P Painting, Inc.
is the lowest, most responsive /responsible bidder. Staff evaluated the differences in the
bid amounts and has determined that this is due to the fact that some of the bidders
have large overhead costs for mobilization as opposed to other bidders who are smaller
in size, thus they have lower mobilization costs.
Therefore, staff recommends that the City Council authorize the City Manager to
execute a one (1) year contract with optional annual extensions to B & P Painting, Inc.
for painting and wood refinishing services at various City facilities in an amount not to
exceed $43,720.
FISCAL IMPACT
Sufficient funds have been budgeted in the departments' operating budgets and in the
Capital Improvement Program for this contract
RECOMMENDATION
1. Award a one (1) year contract to B &P Painting for painting and wood
refinishing services at various City Facilities in an amount not to
exceed $43,720
2. Waive any informalities in the bid or bidding process
Page 2 of 3
Mayor and City Council
March 1, 2011
3. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney
Approved by:
Donald Penman, City Manager
TT:DM
•
Page3of3