HomeMy WebLinkAboutItem 2e: Waiving of Traffic Control Expenses for Santa Anita Derby Day 5K Run and Walk ti o �`'�d
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Police Department
DATE: March 15, 2011
TO: Mayor and Members of the City Council
FROM: Robert P. Sanderson, Chief of Police 2
By: Nancy Chik, Senior Management Analyst (_
SUBJECT: Santa Anita Derby Day 5K Run and Walk
Recommendation: Waive expenses related to traffic control services for the
Seventeenth Annual Santa Anita Derby Day 5K to be held on Saturday, April
9, 2011.
SUMMARY
The Los Angeles Turf Club (Santa Anita Race Track) is sponsoring their Seventeenth
Annual 5K Run & Walk wherein traffic control services are required to facilitate the event.
Typically, when City services or personnel are required for coordination of special events,
the cost of these services is borne by the event organizer. In this instance, like years past,
Santa Anita Race Track is requesting that the City waive the cost of traffic control services
because it is a charitable event.
DISCUSSION
The 5K race is one of several special events that will be held in conjunction with the Santa
Anita Derby and will be coordinated by Kinane Events, Inc. This year, once again, the
Derby Day 5K Run & Walk is co- sponsored by the Methodist Hospital of Southern
California and Westfield Shoppingtown Santa Anita. Participation of contestants has
increased each year, and it is anticipated that about 5,000 runners /walkers will join in this
year's event.
Any profits from the race will be donated to local beneficiaries including the Arcadia High
School Athletic Boosters Club and the Arcadia Historical Museum. If the race operates at
a loss, Santa Anita will give all organizations a check for a fixed amount. The Arcadia
Police Explorer Post will also receive a donation from this event.
The race will begin inside the racetrack between gate #3 and gate #1, and the
runners /walkers will proceed through the track parking lot, exit at gate #8, and cross
Baldwin Avenue. The participants will continue north on Baldwin Avenue in the
southbound #2 lane, which will be barricaded, and enter the Arboretum parking lot just
south of gate #7. They will proceed through the course in the Arboretum and exit by the
fountain, cross back over Baldwin Avenue, and enter the racetrack through gate #7.
Finally, the racers will proceed through the turf tunnel and infield, and wind up on the
training track to the finish line.
The Police Department will provide intermittent traffic control to facilitate the running of the
race and to ensure the safety of the participants. The savings to Santa Anita Race Track
is estimated at approximately $1,500.00 for traffic control.
It is anticipated that traffic flow on Baldwin Avenue between Colorado and Huntington will
be diverted between 7:30 a.m. and 9:30 a.m. Police personnel will use traffic flow
management patterns that have been previously used and shown to have the most
minimal effect on businesses or local residents.
As part of hosting an event of this type, Santa Anita Race Track is also required to provide
a certificate of insurance designating the City of Arcadia as an additional insured. The
certificate of insurance will be reviewed and approved by the City Attorney prior to the
event.
FISCAL IMPACT
The event will cost about $1,500.00 in overtime for Police personnel and will be absorbed
in the Police overtime budget.
RECOMMENDATION
Approve Santa Anita's request to waive the cost of traffic control services for the
Seventeenth Annual Santa Anita Derby Day 5K Run & Walk to be held on April 9,
2011.
Approved:
Donald Penman, City Manager