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HomeMy WebLinkAboutItem 2b: Contract with Overland Pacific & Cutler Inc. for Business Relocation Assistance at 101-111 and 121-159 N. Santa Anita Avenue 1111 Poi 10 1 STAFF REPORT Arcadia Redevelopment Agency DATE: April 5, 2011 TO: Chair and Members of the Agency Board FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Jerry Schwartz, Economic Development Manager IN Prepared By: Aaron Lobliner, Redevelopment Intern 4• SUBJECT: AUTHORIZE THE EXECUTIVE DIRECTOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH OVERLAND PACIFIC & CUTLER INC., FOR $67,200, INCLUDING A 10% CONTINGENCY, TO PROVIDE BUSINESS RELOCATION ASSISTANCE AND A RELOCATION PLAN FOR BUSINESSES AT 101 -111 AND 121 -159 N. SANTA ANITA AVENUE. Recommendation: Approve BACKGROUND At the July 20, 2010 meeting, the Agency Board authorized staff to purchase the properties at 101 -111 and 121 -159 N. Santa Anita Avenue. Relocating the existing businesses is a necessary part of the process of preparing the properties for future development. The outside expertise provided by Overland Pacific & Cutler will help the existing businesses find new locations, and assist them with the process of relocation. This will be beneficial given the large number of businesses to relocate, and Overland Pacific & Cutler's vast experience in business relocation. DISCUSSION At the July 20, 2010 meeting, the Agency Board authorized the purchase of 101 -111 and 121 -159 N. Santa Anita Avenue. The Agency completed the purchases in August 2010. Since that time, the existing tenants have continued to operate their businesses. The goal for the site is to combine the properties with the Church in Arcadia site at 21 Morlan Place to provide a site for the potential expansion of Rusnak Mercedes Benz. Relocation of the existing businesses requires outside expertise and special attention in order to not affect the viability of the businesses and assist them in continued operation. The proposal from Overland Pacific & Cutler calls for them to assist with the relocation of 16 existing businesses. The businesses currently occupy 2 buildings, with a gross leasable area of 18,076 square feet. The existing businesses consist of various uses, including retail, office, and a martial arts studio. Overland Pacific & Cutler will meet with each business, assess each businesses particular needs, provide potential new locations for each business, and assist in the moving process of the businesses to their new locations. Providing outside relocation expertise is critical because of the specific needs each business may have in selecting a new location. Overland Pacific & Cutler will provide the existing businesses with access to top level expertise in business relocation. This firm has a proven track record of providing a high quality level of service in business relocation assistance, as well as experience working with the City of Arcadia on past projects. Overland Pacific & Cutler assisted the Agency with the relocation of tenants in the Arcadia Self Storage building, and the tenant at 19 Lucile Street. FISCAL IMPACT The cost for Overland Pacific & Cutler to provide relocation assistance and a relocation plan is $67,200. This contract will be paid from Redevelopment Agency Reserve funds. There is no impact on the General Fund. RECOMMENDATION Authorize the Executive Director to execute a Professional Services Agreement with Overland Pacific and Cutler Inc., for $67,200, including a 10% contingency, to provide business relocation assistance and a relocation plan for businesses at 101 -111 and 121 -159 N. Santa Anita Avenue. Approved by: e.— Donald Penman, Executive Director PSA- Overland Pacific & Cutler April 5, 2011 Page 2 of 2