Loading...
HomeMy WebLinkAboutItem 2d: Accept Work by Vargas Olson Enterprises for Installation of Carpet Tiles at the Community Center and Recreation Department as Complete F AR vs � G �LIFOR�, ' '9 imam V 444zunitY otIke STAFF REPORT Public Works Services Department DATE: April 5, 2011 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Dave McVey, General Services Superintendent SUBJECT: ACCEPT ALL WORK PERFROMED BY VARGAS OLSON ENTERPRISES, INC. FOR THE INSTALLATION OF CARPET TILES AT THE COMMUNITY CENTER AND RECREATION DEPARTMENT BUILDING AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS Recommendation: Approve SUMMARY As part of annual preventative maintenance program for City -owned facilities, it was determined that the existing carpeting at the Community Center and Recreation Department buildings has passed its life expectancy and is in need of being replaced. The facilities are under a multi -year pro- active Preventative Maintenance Program administered by the Public Works Services Department. On December 7, 2010, the City Council awarded a contract to Vargas Olson Enterprises, Inc. in the amount of $43,471 for the installation of carpet tiles at the Community Center and Recreation Department buildings. The terms and conditions of this project have been complied with and the work has been performed to staffs satisfaction for a total project cost of $43,471. Staff recommends that the City Council accept all work performed by Vargas Olson Enterprises, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $4,347.10. DISCUSSION The Public Works Services Department is responsible for all maintenance and repair of all City facilities. During yearly inspections, staff evaluates all City -owned facilities to determine necessary improvements and found that the existing carpet in the Community Center and Recreation Department buildings were in need of replacement. The carpeting was over ten (10) years old and the seams were separating causing possible Page 1 of 2 Mayor and Council April 5, 2011 trip hazards for the patrons. Also the carpet had been re- stretched over the years to help eliminate the raised sections. However, due to its constant stretching, the carpet was no longer able to keep its retention on the floor. The foot traffic and heavy duty utility carts had damaged the carpet so badly that it was completely breaking down. The new carpet installation is a commercial grade carpet tile which has recently been installed at other City -owned facilities. These carpet tiles have been very successful in withstanding high traffic patterns in other City facilities such as the Library, Fire, and Police Departments. The carpet squares also have no seams that can unravel and can be easily replaced if a traffic pattern starts to show. In addition, the flexibility to move carpet tiles around enables the Public Works Services Department to simply change tiles from the unused section of the building and rotate them into high traffic areas for replacement. It is staffs opinion that by using carpet tiles and having the ability to rotate carpet tiles will extend the life expectancy of carpet in City -owned facilities and save money. Finally, the new commercial grade carpet tiles come with a lifetime warranty against runs, edge ravel and de- laminating. FISCAL IMPACT Funds in the amount of $50,000 have been budgeted as part of the 2010 -11 Capital Improvement Plan for the installation of carpet tiles at the Community Center and Recreation Department buildings. RECOMMENDATION 1. Accept all work performed by Vargas Olson Enterprises, Inc. for the installation of carpet tiles at the Community Center and Recreation buildings as complete. 2. Authorize final payment to be made in accordance with the contract documents, subject to a retention of $4,347.10 Approved by: .J�e-,-,.b-4P Donald Penman, City Manager TT: D M Page 2 of 2