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HomeMy WebLinkAboutC-26221100 -50 s USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 FS Agreement No. I IFI -11- 0501 -00009 Cooperator Agreement No. COOPERATIVE FIRE PROTECTION AGREEMENT Between The CITY OF ARCADIA FIRE DEPARTMENT And The U.S. Forest Service ANGELES NATIONAL FOREST This COOPERATIVE FIRE PROTECTION AGREEMENT is made and entered into by and between the City of Arcadia Fire Department, hereinafter referred to as the Department, and the USDA, Forest Service Angeles National Forest, hereinafter referred to as the "U.S. Forest Service," under the authority and provisions of. Reciprocal Fire Protection Act of May 27, 1955 (42 U.S.C. 1856a), Granger -Thye Act of April 24, 1950 (16 USC 572), and Cooperative Funds and Deposits Act of December 12, 1975, P. L. 94- 148, (16 U.S.C. 565al — a3), as amended by the Consolidated Appropriations Act of 2008 P. L. 110 -161 and the Omnibus Public Lands Act, P.L. 111 -11, Sec 3001 I. PURPOSE The purpose of this Agreement is to provide for cooperation in the prevention, detection and suppression of wildland fires, fuels treatments and prescribed fires within the protection areas of Parties signatory to this Agreement. This Agreement describes the conditions in which "mutual aid" periods are established to provide resources to each other on a non - reimbursable basis. This Agreement also describes the conditions of "Assistance by Hire" on a reimbursable basis. This Agreement provides for cooperation only in wildland fire management activities. The U.S. Forest Service shall not respond to structure fires, vehicle fires or traffic accidents in lieu of the Department. The U.S. Forest Service may, as available, respond to such incidents when adjacent wildlands covered under this Agreement are threatened by fire from such incidents. The purpose of the agreement is to also provide overhead personnel for Federal Incident Management Teams and miscellaneous overhead resources. II. STATEMENT OF MUTUAL BENEFITS AND INTERESTS The U.S. Forest Service has the responsibility for prevention, protection and suppression of wildland fires on National Forest administered lands, and on adjacent or intermingled State and private forested lands as identified through written agreement. Page 1 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 The Department has the responsibility for prevention, protection and suppression of structure and other non - wildland fires within the established fire district. These structures and lands protected by the Department are intermingled or adjacent to lands protected by the U.S. Forest Service. Therefore, it is mutually advantageous, and in the public interest, for the Parties to coordinate their efforts in the prevention, detection, and suppression of wildfires in and adjacent to their areas of responsibility. It is also mutually advantageous for both Parties to provide support and participate in non -fire emergencies. III. DEFINITIONS See Exhibit A attached hereto and incorporated herein by reference. IV. GENERAL PROVISIONS 1. ANNUAL OPERATING PLANS The Parties will meet annually, prior to the initiation of fire season, to review and update, if necessary, the Annual Operating Plan (AOP). This AOP will include protection area maps for all Parties, current rates for use of department equipment and personnel, lists of principal personnel, dispatching procedures, and any other items identified in this Agreement as necessary for efficient implementation. This AOP, as it may be updated from time to time, shall become attached to and made a part of this Agreement. 2. RECIPROCAL FIRE PROTECTION (MUTUAL AID) As deemed appropriate, the Parties will include within the AOP reciprocal Initial Attack response areas for lands of intermingled or adjoining protection responsibilities. Within such areas the Supporting Party will, upon request or voluntarily, take Initial Attack action in support of the Protecting Party. The Protecting Party will not be required to reimburse the Supporting Party for initial attack actions taking place in these areas within the first 12 hours following initial dispatch of suppression resources. All assistance beyond this Mutual Aid period will be Assistance by Hire and will be billed retroactively for the full period from the time of initial dispatch. Reciprocal initial attack will follow the guidelines specified in the current AOP. 3. REQUESTED ASSISTANCE Outside Initial Attack areas, when requested by the Protecting Party, the Supporting Party will, within their capability, provide initial action or other support on wildland fires. Such requested assistance is reimbursable. 4. ASSISTANCE BY HIRE Assistance by Hire is the provision of fire suppression resources, by one to another, on a reimbursement basis. All requests for Assistance by Hire must be clear and precise and shall be processed and recorded through the dispatching systems of the Parties. Requests not processed in this manner will not be reimbursable. Personnel, equipment, supplies or services provided by the Supporting Party and essential to filling the resource order, which are necessary and reasonable, shall be considered as reimbursable as Assistance by Hire. The Department may provide out -of -state assistance to the U.S. Forest Service when requested. Such assistance will be Assistance -by -Hire unless otherwise specified as Mutual Aid in the current AOP. Page 2 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 Except for Mutual Aid, all requests for fire suppression assistance in either Party's DPA shall be Assistance by Hire. Any other resources provided by the Supporting Party, and not specifically ordered by the Protecting Party, shall be considered a voluntary contribution and not reimbursed under the terms of this agreement. INDEPENDENT ACTION Except as otherwise described in the AOP, any Party on its own initiative and without reimbursement may go upon lands protected by the other Party to suppress wildfires, if the fire is a threat to property within that Party's protection responsibility. In such instances, the Party taking action will promptly notify the Protecting Party. If either Party takes action on a fire independently, the Supporting Party will furnish the Protecting Party a preliminary report (oral) within 24 hours of the action taken and a written incident report with 10 days. 6. CLOSEST FORCES The Parties agree to aggressively pursue initial attack plans that utilize "Closest Forces" wherever appropriate, and to identify preplanned initial attack areas within their respective jurisdictions. This philosophy dictates that the closest available resources, regardless of ownership, shall be utilized initially. The emphasis to get the closest resources to respond to initial attack fires is in the best interest of all Parties. 7. NOTIFICATIONS Each Party will promptly notify the Protecting Party of fires burning on or threatening lands for which that Party has protection responsibility. When taking action, the Supporting Party will, as soon as possible, notify the Protecting Party in accordance with the AOP; detailing what equipment and personnel have been dispatched to the incident location. 8. BOUNDARY LINE FIRES Both Parties shall have responsibility for Initial Attack in the case of a Boundary Line Fire. Neither Party will assume the other is aware of the fire, or is taking action. The officer -in- charge who arrives first at the boundary line fire will act as Incident Commander. When both Parties have arrived, they will mutually agree to the designation of the Incident Commander or the initiation of a Unified Command Structure. 9. COST SHARING On multi jurisdictional incidents and incidents which threaten or burn across direct protection boundaries, the Parties will jointly develop and execute a written cost share agreement which describes a fair distribution of financial responsibilities. Billing timeframes are dictated by the cost share agreement. These timeframes supersede the billing timelines identified in Clause 17. 10. COMMUNICATION SYSTEMS The Parties agree to share the use of communication systems, radios and radio frequencies for the implementation of this Agreement. Sharing of frequencies must be approved only by authorized personnel for each Party and documented in the AOP. Page 3 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 11. FACILITIES, EQUIPMENT AND SUPPORT The Parties may procure, loan, lease, share or exchange facilities, equipment and support services. This may include, but is not limited to, such things as dispatch centers, training facilities, administrative offices, fire stations, air attack bases, lookouts, warehouses, vehicles, fire equipment, remote automated weather stations, lightning "detection" equipment and communications equipment. AOPs may outline conditions for specific situations. Whenever it has been mutually agreed, fees for such use, as might be found in special use permits or other similar documents, may be waived. Any operational costs required for such proposed use may be shared and reimbursed by the using Party. Any shared cost or reimbursements will be governed in accordance with a Supplemental Project Agreement signed by each Party. 12. JOINT PROJECTS The Parties may jointly conduct appropriate mutual interest projects to maintain or improve the fire protection capability of the Parties. Such projects will be properly documented in a Supplemental Project Agreement signed by each Party prior to starting the project, which agreement shall include an explanation of the objectives of each undertaking and the role each Party will play in accomplishing that objective. Any shared cost or reimbursements will be governed in accordance with the Supplemental Project Agreement. 13. REPLACEMENT OF FIRE SUPPLIES Replacement of Party -owned supplies that are lost, damaged, or expended may be re- supplied at the incident prior to demobilization and according to established procedures. Items not available at the incident will be documented and an "S" number will be issued to authorize replacement after the resource leaves the incident. 14. PRESERVATION OF EVIDENCE Both Parties will take action to protect and preserve the fire origin area and evidence pertaining to the fire cause. 15. TRAINING The Parties will cooperate to ensure that jointly provided training will produce safe and effective fire and aviation programs. The intent is to provide high quality training that will minimize training costs by sharing of resources, standardization of courses, improve firefighting efficiency and safety. Training also includes participation of fire team members at annual Incident Management Team meetings so members can maintain competency for their specific positions. Each Party will bear the cost of training for their respective employees unless specifically addressed in the AOP. 16. FIRE TRAINING CENTERS The Parties agree to reimburse (or bill) for fire training rendered at training center(s). Billing and reimbursement procedures for this training will use the process identified at the respective fire training facility. Reimbursement and billing arrangements for the rent of either Party's training facilities is also considered part of this Agreement and billings will also be processed as identified by each training facility. Page 4 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 17. BILLING PROCEDURES The Supporting Party will bill the Protecting Party for actual costs incurred for Assistance by Hire. Reimbursements will be limited to the provisions of the Agreement and the applicable AOP, regardless of whether or not it is authorized on the Resource Order or other documentation produced by the incident. Reimbursable costs may include transportation, salary, overtime, per diem and other approved expenses of supporting agency personnel. Rates and conditions of use for the equipment and personnel are documented in the AOP. Parties shall submit a bill within 90 days of the incident. Parties must use their own invoice form for billing under this Agreement to avoid any confusion with other services that may have been ordered under other agreements. Invoices must identify Supporting Party's name, address, and Taxpayer Identification Number (Department only), fire name, order and request number, and bill number and amount. Invoice supporting documentation must include description of services performed, period of services performed, and any applicable cost share agreements. Supporting documentation will itemize details of billing, listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in the attached AOP. It will also include itemized deductions for maintenance and repair of equipment. Department invoices will include "Record of Activities" (FSLA -5) and U.S. Forest Service invoices will include transaction register. Invoices for services under this agreement must be sent to: U.S. Forest Service Department Name: KRIS ARMSTRONG Name: KURT NORWOOD Address: 4503 West William Barnes Ave Address: 710 S. Santa Anita Ave City, State, Zip: Lancaster, CA 93536 City, State, Zip: Arcadia, CA 91007 Telephone: 661.723.2714 Telephone: 626.574.5134 FAX: 661.726.4663 FAX: 626.446.7400 Email: kmarmstrong@fs.fed.us Email: knorwood@ci.arcadia.ca.us All bills will have a payment due date 30 days upon receipt. Contested Billings: Written notice that a bill is contested will be mailed to the Party within 30 days of receipt of the invoice and will fully explain the contested items. Contested items should be resolved no later than 60 days following receipt of the written notice. Parties are responsible for facilitating resolution of contested billings. Billing requirements and rates are documented in the attached AOP. Page 5 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 18. FIRE PREVENTION Parties may agree to share responsibilities and materials for fire prevention activities. Materials may include posters for display in public buildings, businesses and the like. Parties may share responsibility for fire prevention and rural fire safety presentations and demonstrations. 19. FIRE RESTRICTIONS AND CLOSURES Parties will coordinate restrictions and closures. 20. PRESCRIBED FIRE AND FUELS MANAGEMENT The Parties may cooperate in the development and implementation of Prescribed Fire plans. Mutually beneficial projects may be at no cost or Assistance by Hire where appropriate. Reimbursements will be governed in accordance with a Supplemental Project Agreement signed by each Party. In the event a wildfire results from Prescribed Burning operations, responsibility and accountability for the cost of suppression rest with the Party that has authority for igniting the burn as identified in the Rx Burn Plan. Parties will keep each other informed of Prescribed Fire operations. 21. NATIONAL EMERGENCIES The Parties to this Agreement may respond upon request to National declared emergencies providing there are no statutory prohibitions against such use. 22. EMPLOYMENT POLICY Employees of the Parties to this Agreement shall at all times be subject only to the laws, regulations, and rules governing their employment, regardless of incident location, and shall not be entitled to compensation or other benefits of any kind other than specifically provided by the terms of their employment. 23. EXAMINATION OF RECORDS Each Party shall give the other, or their authorized representative, access to, and the right to examine all records, books, papers and documents related to this Agreement as provided by the Freedom of Information Act (FOIA) and Privacy Act. Parties shall retain and make supporting documents available for a period of 5 years after final payment. 24. FUNDING LIMITATION Nothing herein shall be considered as obligating either Party to expend, or as involving either in any contract or other obligation for the future payment of, money in excess of funding approved and made available for payment under this Agreement and any modification thereto. 25. NATIONAL INTERAGENCY INCIDENT MANAGEMENT SYSTEM The Parties to this Agreement will operate under the concepts defined in the National Interagency Incident Management System (NIMS) including: Incident Command System (ICS), qualifications system, certification system, training system, the management of publications, and participate in the review, exchange, and transfer of technology as Page 6 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 appropriate for providing qualified resources, and for the management of incidents covered by this Agreement. 26. FIREFIGHTER & OVERHEAD QUALIFICATIONS U.S. Forest Service agrees to send qualified personnel who meet all the position requirements specified in FSH 5109.17 (meets or exceeds PMS 310 -1) to any Department incident. The Department agrees to send qualified personnel who meet the training and qualification standards specified in National Wildfire Coordinating Group's (NWCG) PMS 310 -1 to any U.S. Forest Service incident, IMT assignment or overhead request. 27. PERSONAL PROTECTIVE EQUIPMENT The Parties agree to provide their respective responding personnel with approved personal protective equipment (PPE) suitable for the assignment. In the case of U.S. Forest Service resources, NFPA standards apply in wildland fire situations. In the case of Department resources NFPA or CAL OSHA, title 8 specifications meet the requirement. At no time will personnel respond without the approved PPE. 28. LAW ENFORCEMENT Law enforcement efforts shall be coordinated to the maximum extent possible, at all levels by all Parties. The Parties shall render mutual assistance in law enforcement activities and the gathering of evidence, and in actual court prosecutions to the fullest extent practicable. 29. EQUIPMENT The Party that owns the equipment is responsible for the operation, service, and repair of such equipment. The Protecting Party shall pay or reimburse for damages in excess of normal wear and tear, and shall replace or reimburse items lost or destroyed, except for damages occurring as a result of negligence by the Supporting Party. Special rates for Federal Excess Personal Property (FEPP) equipment will be displayed in the rate schedules, which eliminate any purchase or replacement costs for the apparatus. 30. WAIVER OF CLAIMS AGAINST THE PARTIES The Department and Federal agencies hereby waive all claims between and against each other for compensation for loss, damage, and personal injury, including death, to each other's property, employees, agents, and contractors occurring in the performance of this agreement. 31. NONDISCRIMINATION The Parties shall comply with all Federal statutes relating to nondiscrimination and all applicable requirements of all other Federal laws, Executive orders, regulations, and policies. These include, but are not limited to Sections 119 and 504 of the Rehabilitation Act of 1973 as amended, which prohibits discrimination on the basis of race, color, religion, sex, age, national origin, marital status, familial status, sexual orientation, participation in any public assistance program, or disability. 32. ACCIDENT INVESTIGATIONS Whenever an accident occurs involving the equipment or personnel of a Supporting Parry, the Protecting Party shall take immediate steps to notify the Supporting Party that an accident has occurred. As soon as practical, the Protecting Party shall initiate an investigation of the accident. A team made up of Page 7 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 appropriate representatives from all affected agencies shall conduct the investigation. Costs for investigation personnel are Party - specific and will be borne by the sending Party. Other accident or incident investigation costs are the fiscal responsibility of the Party (ies) that has jurisdiction and /or investigative responsibility. The sharing of information between Parties on accident investigations and their findings and probable causes is a valuable tool for safety and must be encouraged. 33. FREEDOM OF INFORMATION ACT (FOIA) Any information furnished to the Forest Service under this instrument is subject to the Freedom of Information Act (5 U.S.C. 552). 34. DEBT COLLECTION IMPROVEMENT ACT The Department shall furnish their tax identification number (TIN) upon execution of this Agreement. The Department may wish to enroll in the Automatic Deposit program. Information concerning this program can be found at: www.nfc.usda.gov /dcia/eftweb.htm. 35. DUNS NUMBER The cooperator shall furnish their DUNS number upon execution of this instrument. You may obtain a DUNS number by contacting Dun and Bradstreet at 800 - 234 -3867 or 866 - 794 -1580. A DUNS number will be provided immediately by telephone at no charge. 36. ELECTRONIC FUNDS TRANSFER (EFT) The recipient/cooperator shall designate a financial institution or an authorized payment agent through which a federal payment may be made in accordance with US Treasury Regulations, Money and Finance at 31 CFR 208, which requires that federal payments are to be made by EFT to the maximum extent possible. A waiver may be requested and payments received by check by certifying in writing that one of the following situations apply: 1. The payment recipient does not have an account at a financial institution. 2. EFT creates a financial hardship because direct deposit will cost the payment recipient more than receiving a check. 3. The payment recipient has a physical or mental disability, or a geographic, language, or literacy barrier. In order to receive EFT payments the recipient/cooperator shall register in the Central Contractor Registry (CCR). You may register by going to www.ccr.gov and following the instructions provided online. For assistance, contact the CCR Assistance Center at 888 - 227 -2423 or 269 - 961 -4725 37. PREVIOUS AGREEMENTS CANCELED This Agreement supersedes and cancels any prior Cooperative Fire Protection Agreement between the Parties. 38. TERMINATION Both Parties retain the right to terminate their participation under this Agreement by providing 30 days written notice to the other Party. Page 8 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 39. MODIFICATIONS Modifications within the scope of the instrument must be made by mutual consent of the parties, by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed. The U.S. Forest Service is not obligated to fund any changes not properly approved in advance. 40. COMMENCEMENVEXPIRATION DATE This instrument is executed as of the date of last signature and is effective for five years from that date, at which time it will expire unless extended. 41. ALTERNATE DISPUTE RESOLUTION In the event of any issue of controversy under this Agreement, the PARTIES may pursue Alternate Dispute Resolution procedures to voluntarily resolve those issues. These procedures may include, but are not limited to, conciliation, facilitation, mediation, and fact finding. 42. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this instrument. Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Name: Tony Trabbie Name: Kurt Norwood Address: 710 S. Santa Anita Ave Address: 710 S. Santa Anita Ave City, State, Zip: Arcadia, CA 91007 City, State, Zip: Arcadia, CA 91007 Telephone: 626.574. Telephone: 626.574.5134 FAX: 626.446.7410 FAX: 626.446.7410 Email: ttrabbie @ci.arcadia.ca.us Email: knorwood @ci.arcadia.ca.us Principal U.S. Forest Service Contacts U.S. Forest Service Program Contact U.S. Forest Service Administrative Contact Name: James Hall Name: Kris Armstrong Address: 4503 West William Barnes Ave Address: 4503 West William Barnes Ave City, State, Zip: Lancaster, CA 93536 City, State, Zip: Lancaster, CA 93536 Telephone: 661.723.2754 Telephone: 661.723.2714 FAX: 661.726.2710 FAX: 661.726.4663 Email: jhaII02@fs.fed.us Email: kmarmstron fs.fed.us Page 9 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 43. AUTHORIZED REPRESENTATIVES. By signature below, each Party certifies that the individuals listed in this document as representatives of the individual Parties are authorized to act in their respective areas for matters related to this instrument. In witness whereof, the Parties hereto have executed this instrument as of the last date written below. 'ill,, 1 T� 3 • a 7-// TONY TRABBIE, Fire Chief Date City of Arcadia Fire Department ?ARTY DU IS, Acting Forest Supervisor Date orest Service, Angeles National Forest The authority and format of this instrument have been reviewed and approved for '.S. Forest Service Grants & Agreements Specialist Burden Statement -J WE According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596 -0217. The time required to complete this information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202 - 720 -2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250 -9410 or call toll free (866) 632 -9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877 -8339 (TDD) or (866) 377- 8642 (relay voice). USDA is an equal opportunity provider and employer. Page 10 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 COOPERATIVE FIRE PROTECTION AGREEMENT EXHIBIT A DEFINITIONS ADMINISTRATIVE RATE: That pre - established percentage charge that will be applied by the billing PARTY. AIRCRAFT: Any firefighting fixed or rotary- winged aircraft owned or contracted exclusively to the Department or Forest Service. ASSISTANCE BY HIRE: Fire suppression resources and associated support resources needed to fill the incident order that are to be paid for by the Protecting Party. Terms of the agreement establish the reimbursement rates. AVAILABLE: Following the Incident Command System protocols, the status of a fire fighting resource that indicates its availability for assignment on an incident. BACKFILLING: The act of providing cover staffing at the station or administrative site that has been vacated by the resources provided to the incident BOUNDARY FIRE: A fire burning on or directly adjacent to the Direct Protection Boundary between the Department and the Forest Service. CLOSEST FORCES CONCEPT: The philosophy of committing the closest available appropriate resources, regardless of ownership, as described in the Annual Operating Plan, to a wildfire for initial attack or for critical need. COOPERATIVE FIRE PROTECTION: Specific fire protection services furnished by one party to the other on a reimbursable basis pursuant to the Annual Operation Plan. COST SHARE AGREEMENT: An interagency agreement describing the conditions and /or percentage of Department and Forest Service financial responsibility for costs incurred as a result of jointly approved operations pursuant to the terms of this agreement. DETECTION: The act or system of discovering and locating a fire. DIRECT PROTECTION AREA (DPA): That area which, by law or pursuant to the terms of this agreement, is provided wildland fire protection by the Department or by the Forest Service. DPAs may include a mixture of Department and Forest Service responsibility areas. Page I 1 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 DIRECT PROTECTION AREA MAPS: Official maps which identify areas of direct wildland fire protection for each Party. FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM: A program in which Federal property originally purchased for use by a Federal agency, but no longer needed by that entity, is acquired by the USDA Forest Service for loan to one of the 50 States or the Territories for use in the State's rural or wildland fire protection program. As a result, the equipment stays in service to America, protecting lives and property across the nation. The term "personal" simply refers to any tangible property that is not real estate. This can include trucks, aircraft, personal protective equipment, fire hose, et cetera, but not buildings. FIRE HELICOPTER: A rotary wing aircraft provided by the Department or the Forest Service for planned availability and initial attack fire response. FIRE PREVENTION: Activities directed at reducing the number of fires that start, including public education, law enforcement, dissemination of information, and the reduction of hazards through engineering methods. FIRESCOPE (Firefighting Resources of California for Potential Emergencies): A cooperative effort involving all agencies with fire fighting responsibilities in California. Organized to create and implement new applications in fire service management, technology and coordination, with an emphasis on incident command and multi- agency coordination. HANDCREW: A wildland fire suppression crew consisting of approximately 15 to 20 persons. HELITACK: A fire fighting module consisting of a "fire helicopter ", helitender, and fire fighting crew. The number of personnel in the crew may vary. HOSTING UNIT: The organization or area responsible for the incident or the area where the incident occurs. INCIDENT: An occurrence or event, either human- caused or natural phenomenon that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources. INITIAL ATTACK: Resources initially committed to an incident. JURISDICTIONAL PARTY: The party which has overall land and resource management and /or protection responsibility as provided by law. LINE OFFICER/AGENCY REPRESENTATIVE: A Supporting Party employee with full authority to make decisions on all matters affecting that Party's participation at the incident. Page 12 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 MOVE -UP AND COVER: Identifies a relocation of fire suppression resources from their established location to a temporary location to provide fire protection coverage for an initial attack response area. MUTUAL AID: Automatic initial attack response by suppression resources (excluding aircraft and pilot[s]) as specified in the Operating Plan for specific pre - planned initial attack response areas and provided at no cost to the Protecting Party for the first specified hours from the time of initial report. Mutual Aid is limited to those Initial Attack resources or move -up and cover assignments that have been determined to be appropriate in the annual Operating Plans. Aircraft (fixed and rotary- winged, including pilot[s]) shall always be Assistance by Hire, EXCEPT when the response is under a unified command and the fire threatens both local and federal jurisdictions. Fiscal responsibility for all aircraft will be determined by the ordering process, utilization and cost share agreements. PRESCRIBED FIRE: The planned use of fire on wildlands to accomplish specific objectives including reducing fire hazard, providing flood protection, enhancing wildlife and fisheries, or improving water yields and/or air quality. PROTECTING PARTY: The PARTY responsible for providing direct wildland fire protection to a given area pursuant to this agreement. RECIPROCAL FIRE PROTECTION (MUTUAL AID): Automatic initial attack response by suppression resources as specified in the Annual Operating Plan for specific pre - planned initial attack response areas and provided at no cost to the Protecting Party for the specified mutual aid period. Aid is limited to those resources or move -up and cover assignments that have been determined to be appropriate in the Annual Operation Plan. REIMBURSABLE WORK: Reinforcements exceeding reciprocal fire protection services furnished by either Party, at the request of the other, or fire protection furnished as a chargeable cooperative fire protection service REPAIR OF SUPPRESSION ACTIVITY DAMAGE: Those activities undertaken by fire suppression forces during or immediately after the control of a wildfire to insure the prevention of erosion or to repair other damages resulting from fire suppression activities. SUPPLEMENTAL FIRE DEPARTMENT RESOURCES: Overhead tied to a local fire department generally by agreement who are mobilized primarily for response to incidents /wildland fires outside of their district or mutual aid zone. They are not a permanent part of the local fire organization and are not required to attend scheduled training, meetings, etc. of the department staff. SUPPORTING PARTY: The Party directly contributing suppression, rescue, support or service resources to the Party possessing direct fire protection responsibility for the area upon which an incident is located. Page 13 of 15 03 Jan 11 S USDA, Forest Service OMB 0596 -0217 FS- 1500 -7 SUPPRESSION: All the work of confining and extinguishing a fire beginning with its discovery. UNIFIED COMMAND: The organizational structure implemented on multi - jurisdictional incidents. The Parties' Incident Commanders will jointly determine incident objectives. WILDFIRE: An unwanted fire burning uncontrolled on wildland. WILDLAND: Lands covered wholly or in part by timber, brush, grass, grain, or other flammable vegetation. Page 14 of 15 03 Jan 11 .r FS Agreement No. Cooperator Agreement No. 11- FI- 110501 -00009 Exhibit B 2011 ANNUAL OPERATING PLAN FOR COOPERATIVE FIRE PROTECTION AGREEMENT Between CITY OF ARCADIA FIRE DEPARTMENT and U.S. Forest Service ANGELES NATIONAL FOREST ANNUAL OPERATING PLAN The Parties will meet annually, prior to the initiation of fire season to review and update, if necessary, the Annual Operating Plan (AOP). This annual review will be documented by signing and dating the review block on the signature page of this AOP. This AOP will include protection area maps for all Parties, rates for use of department equipment and personnel, lists of principal personnel, dispatching procedures, and any other items identified in this Agreement as necessary for efficient implementation. This AOP shall become attached to and be a part of the Agreement. This AOP takes effect as of the date of the last signature and will remain in effect until superseded by a new AOP or upon expiration of the agreement. MUTUAL AID RESPONSE PROCEDURES Mutual aid is the initial attack response by both Department and Forest Service suppression resources that are identified in each Party's Emergency Command Center's run cards or computerized automated dispatch system (CAD). The Protecting Party will not be required to reimburse the Supporting Party for initial attack actions taking place in these areas within the first 12 hours (as identified in the Agreement) following initial dispatch of suppression resources. All assistance beyond this "Mutual Aid" period will be assistance by hire and will be billed retroactively for the full period from the time of initial dispatch. Aircraft (fixed and rotary- winged) including pilot(s) shall always be Assistance by Hire, EXCEPT when the response is under a unified command and the fire threatens both local and federal jurisdictions. Fiscal responsibility for all aircraft will be determined by the ordering process, utilization and cost share agreements. Page 1 of 13 03 Jan 11 The DEPARTMENT will provide the FOREST SERVICE 1 Type 1 Engine 1 Chief Officer The FOREST SERVICE will provide the DEPARTMENT 5 Type 3 Engines 2 Handcrews 2 Water tenders 1 Patrol — Fire Investigator Qualified 2 Chief Officers When the BLI on Forest average of very high or above, the FOREST SERVICE will dispatch 7 Engines on each response. DESCRIPTION OF FOREST SERVICE DIRECT PROTECTION AREA (DPA) The Forest Service has the responsibility for prevention, protection and suppression of wildland fires on National Forest administered lands, and on adjacent or intermingled State and private forested lands as identified through written agreement. The following topographical and geographical description delineates Arcadia City Initial Action within the Angeles National Forest: Beginning at the Northeast corner of Section 10, Range 11 West, Township 1 North, or ( -118° 0' 46.4" 34° 11' 38.4 "), this description proceed in a clockwise direction. From the northeast corner, running southerly to the southeast corner of section 10, ( -118° 0' 45.2" 34° 10' 45.9 ") . From the southeast corner, turning west running westerly along the Forest boundary to a point in section 9 of, ( -118° 2' 3.4" 34° 10' 45.7 "). Turning northeast approximately 1,743 feet to ( -118° 1' 47.8" 34° 10' 56.9 ") of section 10. Turning north along Section 10 to the northwest corner of section 10 ( -118° 1' 48.8" 34° 11' 37.6 "). Turning east along section 10 and ending at the northeast corner of section 10. DESCRIPTION OF DEPARTMENT DIRECT PROTECTION AREA (DPA) The Department has the responsibility for prevention, protection and suppression of structure and other non - wildland fires within the established fire district. These structures and lands protected by the Department are intermingled or adjacent to lands protected by the U.S. Forest Service. Page 2 of 13 03 Jan 11 The following topographical and geographical description delineates Angeles National Forest Initial Action with Arcadia City: Location covered is within Township 1 North, Range 11 West, Sections 16, 15, and 22. Beginning at the corner of Arno street and Liliano, ( -118° 2' 2.5" 34° 10' 16.3 "), this description proceed in a clockwise direction. From the corner of Arno street, northwesterly to the end of Liliano street ( -118° 2' 4.4" 34° 10' 18.3 "). Turning northerly not following any land features, to the Forest boundary at ( -118° 2' 3.7" 34° 10' 45.6 "). Turning easterly along the Forest boundary to the northeast corner of section 15, ( -118° 0' 45.1" 34° 10' 46.0 "). Turning southerly along section 15 to ( -118° 0' 44.4" 34° 10' 14.3 ") Lower Clamshell Truck Trail. Turning southwesterly passing Cloverleaf, passing Highland following the ridge and crossing over Madison, Terrace View to ( -118° 1' 18.2" 34° 9' 17.0 ") approximately 220.8 feet westerly of Hillcrest. Turning westerly to the corner of Woodland and Highland Oaks, ( -118° 1' 43.3" 34° 9' 17.7 "). Turning northerly along Highland Oaks to Elkins, ( -118° V 26.3" 34° 10' 8.7 "). Turning westerly along Elkins to Santa Anita, (A 18° 1' 54.9" 34° 10' 8.7). Turning northerly along Santa Anita Avenue to Arno Street, ( -118° 1' 56.3" 34° 10' 16.5 "). Turning westerly along Arno Street and ending at Liliano Street. CLOSEST FORCES The Department and the Forest Service agree to adopt the "Closest Forces" concept for initial attack. This philosophy dictates that the closest available appropriate resource regardless of ownership shall be utilized initially. The emphasis to get the closest appropriate resources to respond to initial attack fires" is in the best interest of both Parties. This concept of "Closest Forces" will also be applied to ongoing incidents whenever there is a critical and immediate need for the protection of life and property. Beyond initial attack, the "Closest Forces" concept is modified and the Protecting Party will request the most appropriate resource to aid in the suppression of a wildfire. MOVE -UP AND COVER "Move -up and Cover" is the reallocation of fire suppression resources from their established location to a temporary location. For this agreement, "Move -up and Cover" is limited to moving Supporting Party engine companies and dozers (if applicable) to Protecting Party facilities which have been temporarily vacated because of emergency activity. The Protecting Party may provide subsistence and lodging at no cost to the Supporting Party. Mutual Aid (if applicable) "Move -up and Cover" will be at no cost to the Protecting Party for the initial Mutual Aid period agreed to in this Agreement. While in the Mutual Aid period (if applicable), if the Supporting Party's resources are dispatched by the Protecting Party to a fire, Assistance by Hire will apply unless the fire is located in an area of predetermined aid (as agreed to in this Agreement). In no case will Forest Service resources be held in "Move -up and Cover" status beyond the end of their 16 hour maximum duty day. Page 3 of 13 03 Jan 11 SINGLE POINT RESOURCE ORDERING Any and all requests for emergency assistance and incident support on cross boundary incidents must be clear and precise and shall be processed and recorded through a single dispatching center identified by the Incident Commanders of both Parties (Unified Command) and supported by order and request numbers. COMMUNICATIONS AND FREQUENCY MANAGEMENT The Parties agree to utilize the frequencies assigned by the Emergency Command Centers for the management of an incident. This includes the assigned Command and Tactical Frequencies. In the case where the Parties' administrative frequencies have not been assigned for those purposes, the use of those frequencies must be temporarily suspended. While away from the home geographic area and traveling to and from an incident, the Parties agree to suspend the use of their respective pre- assigned frequencies. These frequencies are licensed through the Federal Communications Commission for specific geographic areas and are not to be used outside those areas. Family recreational "walkie- talkie" type radios are prohibited from use while traveling to and from an incident or while on any federal incident. SHARING FREQUENCIES The Department agrees to authorize use by the Forest Service of the following frequencies: Command Nets: Tactical Nets: 487.2750Tx 153.8900Tx 154.2800Tx 154.2650Tx 154.2950Tx Name: Red 1 ICIS (UHF) 484.2750Rx Name: Repeated Conventional 12 153.8900Rx Name: Green -3 154.2800Rx Name: OES Whitel 154.2650Rx Name VFIRE 22 154.2950Rx Name: VFIRE 23 Page 4 of 13 03 Jan 11 These frequencies will be used for fire /emergency only within or adjacent to the Department's responsibility area. The Forest Service agrees to authorize use by the Department of the following frequencies: Command Nets: 172.375Tx 172.375Rx Name: ANF F -1 Command Nets: 169.950Tx 172.375Rx Name: ANF F -2 Command Nets: 170.000Tx 170.000Rx Name: Air to Ground Tactical Nets: 168.200Tx 168.200 Rx Name: TAC 2 These frequencies will be used for fire /emergency only within or adjacent to the Forest Service's responsibility area. OPERATIONAL & DUTY OFFICER CONTACTS DEPARTMENT DUTY OFFICER CONTACT Fire Chief Tony Trabbie Deputy Fire Chief Kurt Norwood Battalion Chief Barry Spriggs Battalion Chief Mike Lang FOREST SERVICE DUTY OFFICER CONTACT SEE APPENDIX A FOREST SERVICE LINE OFFICER CONTACT 626 - 353 -8428 626-437-4289 626- 716 -2493 626.574.5102 MARTY DUMPIS, ACTING FOREST SUPERVISOR 626.574.5276 Page 5 of 13 03 Jan 11 ICS QUALIFIED LIST AND IMT PERSONNEL The list of qualified personnel is maintained by the Department's Command/Dispatch Center. The resources may be available on an Assistance -by -Hire basis depending on Party's drawdown and commitments. THE USE OF TRAINEES Both Parties agree to the use of trainees when practical; however, the automatic dispatch of or use of trainees will not occur without prior approval of the hosting unit or Incident Commander. Department trainees identified in the IMT Priority Trainee lists are pre- approved. The Forest Service agrees to pay for the Department's trainees that are pre- approved and /or attached to a Type 1 or Type 2 IMT. All other Department trainees that are not pre- approved will be the cost responsibility of the sending unit. PAYMENT OF STRUCTURE PROTECTION For wildfires within the Department's or Forest Service's DPA, the financial responsibility for the protection and suppression of structures remains with the Party who has statutory responsibility for structure suppression and protection. For incidents involving both Department and Forest Service DPAs the cost share agreement should reflect the Department's structure protection/suppression responsibilities and financial obligation within its jurisdiction. In situations when the Department orders additional resources and initiates additional actions beyond the level deemed necessary by the unified command, the Department is responsible for the costs. REIMBURSEMENT RATES AND METHODOLOGY (non - aviation) Department Personnel and Equipment: Reimbursement for personnel will be based on personnel rates on file with the California Emergency Management Agency (Cal EMA) at the time of the incident and reimbursement methodologies outlined in the California Fire Assistance Agreement (CFAA). The Department and Forest Service acknowledge the special legal requirements of each Party to provide backfill coverage (to respond to subsequent emergencies) that becomes necessary as a result of the execution of the Agreement. Actual costs associated with backfill needs are not reimbursable. Reimbursement rates and methods under the CFAA are designed to provide financing for backfill needs. Personnel that routinely respond to emergencies (Chief Officers, Company Officers, and Firefighters) will be reimbursed portal to portal for time committed to the incident. All other Page 6 of 13 03 Jan 11 personnel (civilian) will be reimbursed for actual time worked on the incident unless there is a MOU or governing body resolution that dictates the specific position is to be reimbursed portal to portal for the time committed to an emergency incident. The MOUs or resolutions must not be contingent on this agreement or executed on the sole basis that there is reimbursement from the federal or state agency. Firefighters also include crew members, helicopter pilots and dozer operators. Reimbursement for equipment will be based on the CFAA Rate Letter applicable at the time of the incident. The Protecting Party will provide fuel and lubricants while the equipment is on the incident. The Supporting Parry will provide fuel and lubricants while the equipment is en route to the incident and while returning to the home unit. The Protecting Party shall pay or reimburse for damages in excess of normal wear and tear, and shall replace or reimburse items lost or destroyed, except for damages occurring as a result of negligence by the Supporting Party. Organized Emergency Crew resources including Type 1 and 2 crews, Fuels Crews, and flight crews will be reimbursed at actual hours worked per day consisting of straight and overtime as applicable unless labor agreements otherwise specify. Rates for these crews will be developed, agreed to in advance and published annually herein. An Administrative Rate can be added to the total of the personnel, support equipment, and other approved reimbursements. The current standard Administrative Rate is 10% unless the Department has submitted an agency specific administrative rate to Cal EMA under the CFAA. The rate on file with Cal EMA at the time of the incident will be used. The Department will prepare a FSLA -5 (Record of Activities). The FSLA -5 and supporting documentation is the basis for reimbursement and invoice preparation. This form is provided by the Forest Service and is attached as Exhibit C to this agreement. The form FSLA -5 must be signed by a responsible officer of the Department and by the Forest Service Incident Commander or Finance Chief and attached to the invoice. For Reimbursement under the terms of this agreement all resource orders must be dispatched and processed by the ANGELES National Forest Emergency Communication Center. Any request not dispatched or processed by this ECC will not be reimbursed under this local agreement. Forest Service Personnel and Equipment: Reimbursable Forest Service costs will include actual costs associated with the direct fire operations and incident support ordered by or for the incident (except as otherwise described as reciprocal initial attack as identified herein, and independent action situations). The Department will be billed for support to incidents that are the jurisdictional responsibility of the Department. The Administrative Rate for the Forest Service is published in the agency's Annual Program Direction. Page 7 of 13 03 Jan 11 Federal Excess Property Program (FEPP) Equipment Under the FEPP program, FEPP rates apply when federal property is loaned to the State Forester, who may place it with local fire departments to improve local fire programs. If this loaned federal property is used on a Forest Service incident, the Department will only charge the Forest Service operating costs that include maintenance, fuel, oil, etc. Charges may not include amortization depreciation replacement costs modification start-up costs or related charges. Aircraft Flight and stand -by rates for aircraft will be developed, agreed to in advance, and published annually herein, utilizing the rates and /or methodology utilized by the California Department of Forestry and Fire Protection (CAL FIRE). Assistance by Hire rates and reimbursements for aircraft will be based on the following guidelines: 1. Fixed Wing Reimbursements will be based on aircraft rate which includes pilot costs. The Air Tactical Group Supervisor ( "ATGS ") will be itemized separately. ATGS Stand -by rates will be determined based on personnel costs. 2. Helicopter Reimbursement will be based on CAL FIRE Type 2 helicopter rate (same CAL FIRE UH -1H Super -Huey specification and cost basis) which includes pilot costs. Helitack crew with Helitender, Fuel Truck and chase vehicle (e.g. 1 -Ton Pickup) will be itemized separately. Flight Crew and Crew Carrying Vehicle (CCV) will also be itemized separately. TRAINING The FOREST SERVICE agrees to allow the DEPARTMENT to use a designated area of Forest Service property located at 701 N. Santa Anita Ave., Arcadia, CA for DEPARTMENT training activities including confined space, ventilation and other training actions deemed appropriate by the FOREST SERVICE and the DEPARTMENT. The DEPARTMENT is responsible for all permitting, clean-up, waste water reclamation/disposal an appropriate management of all other by- products of the training activities. WHERE TO SEND REIMBURSEMENT INVOICES Invoices for services under this agreement must be sent to the following addresses as appropriate. This address supersedes any invoice mailing address which may be reflected in the existing cooperative agreement. Page 8 of 13 03 Jan 11 Invoices for services under this agreement must be sent to: U.S. Forest Service Department Name: Kris Armstrong Name: City of Arcadia Fire Department Address: 4503 West William Barnes Ave Address: 710 South Santa Anita Ave City, State, Zip: Lancaster, CA 93536 City, State, Zip: Arcadia, CA 91007 Telephone: 661.723.2714 Telephone: 626.574.5101 FAX: 661.726.4663 FAX: 626.446.7410 Email: kmannstrong@fs.fed.us Email: ttrabbie ci.arcadia.ca.us ITEMS NOT REIMBURSABLE The following items are not reimbursable in the execution of this Agreement and are considered standard personal support supply /equipment. • Incident position support kits • Calculators • Computers • Printers • GPS units • Cell phones (except as provided below) • Personal telephone charges • Support items normally available in Supply Unit, e.g. tents, sleeping bags, pads, water coolers, etc. Costs of agency cell phones in excess of normal monthly charges are reimbursable when supported by cell phone provider bills. DURATION OF ASSIGNMENTS Consideration must be given to the health and safety of personnel when assigned to fires of long duration. It is agreed that duration of assignments is dictated by each Party's policy. Extension of assignments beyond the Supporting Party's policy may be requested. It is the responsibility of the Protecting Party to request relief personnel in advance of the Supporting Party's policy time limit. The Protecting Party is further responsible for the transportation costs of moving personnel to the fire and returning those relieved personnel back to their home stations. In all cases, the Department and Forest Service agree that their Incident Commanders will release suppression resources to their primary mission responsibilities as soon as priorities allow. The National Wildfire Coordinating Group (NWCG) has established guidelines for the length of assignments for resources and personnel who accept out of state assignments. Personnel who accept assignments out of the state are expected to adhere to the guidelines identified by NWCG. Page 9 of 13 03 Jan 11 For incidents within the state, there is a required 7 day minimum commitment. Both Parties agree to honor the minimum length of assignments guidelines. REST AND RECUPERATION The National Wildfire Coordinating Group (NWCG) establishes Rest and Recuperation (R & R) guidelines that govern R & R on all Federal incidents. These guidelines may change throughout the year depending on fire activity and physical condition of fire resources. Department personnel assigned to a Forest Service incident may be given R & R during the incident in which case the R & R is in pay status and charged against the incident. However, if the Department wishes to grant their personnel R & R upon their return to home, the R & R is not compensable under the terms of this agreement. AIR BOTTLE SUPPORT The Department agrees to refill breathing apparatus bottles when requested by the Forest Service subject to compliance with all laws and policies pertaining to breathing apparatus. NON - WILDFIRE INCIDENTS The Department has jurisdictional responsibility for all non - wildfire emergencies within its protection area even when these areas include Forest Service DPA. The only exceptions are for those emergency incidents under the jurisdiction of the California Highway Patrol, County Sheriff, California Department of Fish & Game and the U.S. Coast Guard. FIRE PREVENTION JOINT PRESS RELEASES Develop joint press releases on cooperative fire protection issues to ensure that the interests of both Parties are adequately addressed. SMOKEY BEAR PROGRAM The Parties will cooperate in the delivery of Smokey Bear programs. LOCAL EDUCATION PROGRAMS The Parties agree to cooperatively conduct local school and other fire prevention education programs. FIRE PREVENTION SIGNS Coordination and placement of fire prevention signs should be coordinated by both Parties in order to prevent duplication of effort and sending mixed messages. This is especially important for fire danger rating signs. LOCAL EVENTS The Parties agree to cooperatively conduct fire prevention programs at local community events. Page 10 of 13 03 Jan 11 BURNING AND CAMPFIRE PERMITS In accordance with current instructions, permits for campfire (CDF form LE -63), dooryard premises burning (CDF form LE -62), and other burning (CDF form LE -5) (except vegetation management program and brushland conversion burning (CDF form LE -7) on State Responsibility lands in Federal Agency DPAs will be issued by the Federal Agency or local fire protection district personnel authorized to do so by the Director of CDF. If both Parties' personnel are authorized to issue campfire and burning permits by CDF, both Parties agree to issue burning and campfire permits for each others DPAs. Both Parties agree to notify one another when burn permits are issued. Fire Restrictions, Red Flag or other situations that may affect the safe execution of campfire and /or burn permits will be shared by each Party. NON -FIRE PROJECT USE OF RESOURCES Each of the Parties may jointly conduct appropriate mutual interest projects such as prescribed burns and facility /compound maintenance. Any shared cost or reimbursement will be governed in accordance with a Supplemental Project Agreement signed by each Party prior to the start of the project. WILDLAND FIRE DECISION SUPPORT SYSTEM (WFDSS) Forest Service policy requires the use of "Wildland Fire Decision Support System" (WFDSS) for all fires on or threatening Forest Service administered lands that have escaped initial attack. In Unified Command situations the Forest Service will include the Department's input into the development of control objectives, strategy and priorities. SUPPRESSION AND DAMAGE COLLECTION The Department and the Forest Service reserve the right to pursue independent and separate courses of litigation and cost collection for suppression and damage on the fires that affect both Parties. Any costs recovered as a result of independent litigation will not be subject to apportionment with the other affected Party. Whenever collections that result from joint legal action have the effect of reducing next expenditures of either Party to accomplish services provided for in this Agreement, then such collections may be reported and shared proportionately, after deducting the cost of collection. REPAIR OF SUPPRESSION ACTIVITY DAMAGE Repair of suppression related activity damage (e.g., spreading of dozer berms, installations of water bars, minor road repairs, minor fence repair, etc.) will normally be done by the Party with direct protection responsibility for the fire as an integral part of overhaul /mop -up. Any rehabilitation beyond this level may be the responsibility of the landowner. Page 11 of 13 03 Jan 11 MAPS TO SUPPORT ANNUAL OPERATING PLAN On an as needed basis, maps needed to support this AOP will become attachments to the AOP. These may include the DPA boundary, fire protection facilities by Party and location, pre - planned "Mutual Aid" initial attack response areas, "Mutual Aid Move -up and Cover" facilities or special management consideration areas. POSSESSION OF AGREEMENT AND AOP ON INCIDENTS On incidents, the Supporting Party shall furnish the Protecting Party, upon demand, a signed copy of the Agreement and current AOP. APPROVAL: IN WITNESS WHEREOF, the Parties have executed this Annual Operating Plan as of the last date written below: r I "11 i r�� TONY TRABBIE, Fire Chief Date City of Arcadia Fire Department La;7_��PIS, � -a2 9 -// MARTY D Acting Forest Supervisor Date U.S. Forest Service, Angeles National Forest The authority and, format of this instrument have been reviewed and approved for U.S. Forest Service Grants & Agreements Specialist Page 12 of 13 03 Jan 11 FOREST SERVICE DUTY OFFICER CONTACT A.Ppcnd i jC P SANGELES NATIONAL FOREST FIRE and AVIATION MANAGEMENT Supervisors Office Fire Staff 626.674.1613 Fox Field ATB 661.723.2740 Mobile Vacant FICC Dispatch 661.723.3620 Emergency 661.729.3820 Name Position Work Mobile Vacant Chief 1 Chief 626.574.5223 818.298.8806 Jim Hall Chief 2 Deputy Chief 661.723.2754 818.259.0911 Diane Travis Division 4 Forest Fuels Officer 661.944.2188 626.716.1024 Eddie Childs Division 5 Forest Prevention Officer 661.723.2747 661.400.9697 Edward Hesbol Division 6 ECC Center Manager 661.723.2707 661.886.0526 Lance Weinrich Division 7 Forest Aviation Officer 661.723.2741 661.803.5350 Kris Armstrong Division 8 Fire Planner 661.723.2714 661.324.7297 Tracy Mc Guff Division 9 Forest Training Officer 818.899.4516 661.912.6889 Los Angeles River Ranger District 818.899..1900 Robert Garcia Division 1 Division Chief 818.899.1900 626.716.2120 Matt Conklin Battalion 11 Suppression Battalion 818.899.1900 626.698.8052 Mike Stout Battalion 12 Suppression Battalion 818.899.1900 818.324.3642 Mark Aquirre Battalion 13 Prevention Battalion 818.899.1900 626.261.3856 Scott Lowden Battalion 14 Fuels Battalion 818.899.1900 818.298.9306 San Gabriel River Ranger District 626.335.1251 Eric McCormick Division 2 Division Chief 626.335.1251 626.297.3192 Loring Buchwald Battalion 21 Suppression Battalion 626.335.1251 626.297.3196 John Flores Battalion 22 Suppression Battalion 626.335.1251 626.388.6723 Larry Brown Battalion 23 Prevention Battalion 626.335.1251 626.297.3191 Byron Kimball Battalion 24 Fuels Battalion 626.335.1251 626.388.6013 Santa Clara Mojave Rivers Ranger District 661.296.9710 John Lane Division 3 Division Chief 661.296.9710 661.400.4283 Rod Guillory Battalion 31 Suppression Battalion 661.296.9710 661.433.9286 Kenny EII son Battalion 32 Suppression Battalion 661.296.9710 661.305.7079 Ramiro Gomez Battalion 33 Prevention Battalion 661.296.9710 661.203.9462 Karen Bauman Battalion 34 Fuels Battalion 661.296.9710 661.609.5130 FORFRT RF.RVICF. i.INF. OFFICER CONTACT Name Position Work Mobile Vacant Forest Supervisor 626.574.5216 Marty Dum is Deputy Forest Supervisor 626.574.5276 626.297.3205 Mike McIntyre Ran er 1 District Ranger 818.899.1900 818.298.8806 L'Tan a Watson Ran er 2 District Ranger 626.335.1251 626.201.3205 Bob Blout Ran er 3 District Ranger 661.296.9710 661.337.8284 I�f:acauCwIT Un. h' bar Al IVIT RECORD FOREST SERVICE, REGION 5 LOCAL COOPERATIVE FIRE AGREEMENT DEPARTMENT: )ate and Time Departed: / hrs. Return Date and Time: / hrs. nicvaTCH INFORMATION Incident Name: Incident Number: Resource Order Number PERSONNEL INFORMATION Reporting Location Incident Code: Reporting Date/Time: Request Total Hours to be Dates of Services Number Payroll Name(s) ICS Position reimbursed APPARATUS /EQUIPMENT /VEHICLE INFORMATION Dates of Services Type of Apparatus /Module Engine, Water Tender, Dozer, Crew or Other Strike Team # Apparatus or Vehicle # Vehicle Cafego Sedans at Van pa 2x4 4x4 Vehicle Information POV or Rental Company Total Mileage Or Operating Hours Signature of Authorizing Officer For Department: Date Signed: Questions concerning completion of this form contact: USDA -FS, Region 5, FAM Staff Incident Administration, Phone: (707) 562 -8829 Form Distribution: Approved by IC or FSC: Date: Original: Local Government Agency (Attach to Dept invoice /bill) Copy: Incident Management Team Finance Section 19 FSLA -5 (05/2008)