Loading...
HomeMy WebLinkAboutItem 2h: Agreement with Security Patrol Management Corp. for Security Monitoring at the Library ti- CO xAr4;4dr � ' Aurx S. 1903 c � 4��ty ot� � `+ STAFF REPORT Library and Museum Services Department May 3, 2011 TO: Mayor and City Council FROM: Carolyn Garner - Reagan, Director of Library and Museum Services CC Prepared by Jackie Faust - Moreno, Library Services Manager SUBJECT: Authorize the City Manager to enter into an agreement with Security Patrol Management Corp. for Security Monitoring at the Library for a period of three years with an option to renew for a maximum of three (3) one (1) year terms. Recommendation: Approve SUMMARY Staff is recommending the City Council authorize the City Manager to enter into an agreement with Security Patrol Management Corp. for Security Monitor service for a period of three years with an option to renew for a maximum of three (3) one (1) year periods thereafter. Sufficient funds are available in the City's General Fund. BACKGROUND The Library is located within walking distance of one elementary school, two middle schools and the high school. The large number of students using the facility in the afternoons and evenings during the regular school session seriously impacts the Library. During the summer, when many Arcadia students are attending summer school, and when the Library is full of children participating in the summer reading programs, it is busy all day long. In order to maintain an orderly atmosphere where quiet study is possible, the Library requires a security monitor who will circulate throughout the building, encouraging patrons to conduct their business in a manner that does not intrude on others. Our current vendor, Security Patrol Management has been the successful contractor with the Library since 2004. As the City's policies and procedures dictate, staff solicited competitive quote requests from 29 prospective bidders on March 7, 2011. The proposals were due on April 5, 2011 by 11:00 A.M. Three (3) proposals were received. • Security Patrol Management (Inglewood, CA) $11.37 an hour. • Barry's Security Service (Riverside, CA) $12.00 an hour. • World Private Security (Northridge, CA) $15.00 an hour. The lowest bidder was Security Patrol Management Corporation, located at 2930 W. Imperial Hwy. Suite 508, Inglewood, California. After reviewing the bids, staff recommends, with the approval of the Library Board, that the Library continue security monitor service with Security Patrol Management Corporation. FISCAL IMPACT The cost of providing the services as described is approximately $2,000 a month. The cost will vary because the guard is scheduled differently during the school year and the summer. Sufficient funds are available from the City of Arcadia Budget for fiscal year 2011 -12. This cost is at the same rate as for fiscal year 2010 -11. RECOMMENDATION Authorize the City Manager to enter into an agreement with Security Patrol Management Corp. for Security Monitoring at the Library for a period of three years with an option to renew for a maximum of three (3) one (1) year terms. Approved by:: r- m....fr)-Pe,►,,.,— Donald Penman, City Manager