HomeMy WebLinkAboutItem 2i: Reject Bids for Lead Paint Abatement and Painting of Sierra Madre Bridge and Re-bid Contract OF A
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%%th ay' STAFF REPORT
Public Works Services Department
DATE: May 3, 2011
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Ken Herman, Assistant Public Works Services Director
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT: REJECT THE BIDS FOR THE LEAD PAINT ABATEMENT AND
PAINTING OF THE SIERRA MADRE BOULEVARD BRIDGE AND
DIRECT STAFF TO RE -BID THE CONTRACT
Recommendation: Approve
SUMMARY
Every two (2) years the County of Los Angeles inspects bridges which included the
inspection of the Sierra Madre Bridge located over the Sierra Madre wash. The
County's inspection determined that the bridge needs to be re- painted because of rust.
Staff conducted a formal bidding process and the City Clerk opened sealed bids on April
12, 2011. However, after reviewing the bids staff noticed a discrepancy in the bids.
This discrepancy was due to a certification requirement that was inadvertently included
in the bid specifications which caused an irregularity in bids received.
Therefore, staff recommends that the City Council reject all bids for the lead paint
abatement and painting of Sierra Madre Boulevard Bridge over Sierra Madre Wash and
direct staff to re -bid the project.
DISCUSSION
In 2009 the Los Angeles County Department of Public Works inspected the bridge on
Sierra Madre Boulevard over Sierra Madre Wash as part of their routine bridge
inspection program that they offer to Cities. The Sierra Madre Boulevard Bridge was
classified in good condition overall; however, the inspection noted that the exposed
steel girders showed freckled rust over the entire length of the steel girders. Steal that
is exposed needs protection from corrosion to prevent the steel from rusting and
becoming brittle. This is prevented by repainting the steel. Additionally, the County
personnel indicated that the bridge has lead -based paint and its removal will require
lead abatement.
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Mayor and City Council
May 3, 2011
The bridge was constructed in 1953 and there is no record of the bridge ever being re-
painted. While the condition of the bridge is currently good, corrosion is evident on the
steel girders and it is apparent that the original paint no longer acts to protect the steel
from corrosion. In addition, corrosion of the steel starts slowly but will increase more
rapidly over time and the effects will be irreversible. Therefore, it is prudent to
immediately address the maintenance of the steel girders in order to protect the
structural integrity of the bridge.
Notice of inviting bids was published in the adjudicated paper, and bid packages were
distributed to area contractors. On April 12, 2011, the following bids were received with
the following result:
Rank Bidder Location Bid Certified
1. Omega Construction Co. Inc. Northridge, CA $ 62,990 No
2. Industrial Coating & Restoration Oceanside, CA $ 68,730 No
3. Fix Painting Woodland Hills, CA $ 92,000 No
4. Techno Coatings, Inc Anaheim, CA $101,541 Yes
5. Murphy Industrial Coatings, Inc Signal Hill, CA $110,000 Yes
6. Olyrripos Painting, Inc Van Nuys, CA $146,000 No
7. CT Georgion Painting Co. Wilmington, CA $200,000 No
8. Pianna Construction Painting Granada Hills, CA $220,000 No
In reviewing the bid documents received, staff discovered that a majority of the bids
received were non - responsive since the contractor failed to posses the certification that
was inadvertently included in the bid specifications. Also as a result of this discrepancy,
most of the bid amounts received, that had the certification were much higher than the
budgeted amount for this project.
Staff recommends that the City Council reject all bids and direct staff to re -bid the
project. Consequently, staff will revise the bid specifications to eliminate the certification
requirement. This revision will have no negative impact to the quality of work for this
project since the bidders will still be required to provide ample experience with
demonstrated competence and expertise to complete the work based on the project's
bid specifications. Additionally, compliance will be ensured by an increased level of
inspection by City staff.
ENVIRONMENTAL ANALYSIS
The bridge repaint project is considered a Class 1 exemption as defined in Section
15301(c) of the California Environmental Quality Act (CEQA) since the project consists
of the maintenance of existing public streets and does not involve expansion of the
existing use of the streets.
Proper containment, paint removal practices, and disposal of hazardous materials have
been specified and will be exercised during construction.
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Mayor and City Council
May 3, 2011
FISCAL IMPACT
$82,000 was budgeted in the 2010 -11 Capital Improvement Budget for bridge repairs.
RECOMMENDATIONS
1. Reject all bids for the lead paint abatement and re- painting of Sierra Madre
Boulevard Bridge over Sierra Madre Wash
2. Direct staff to re -bid the project
Approved by: ])m,.60 P i,a
Donald Penman, City Manager
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